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AP Manager $95,000-$120,000 ABOUT THE COMPANY • Our client is a leading international Law Firm! Notably the firm is recognized for it's pro bono services, • This role would be operating on a hybrid basis in Midtown Manhattan and reporting into the accounting manager, • There is a really fresh perspective that's been brought to the firm over the past few years!, • Very progressive and there is a lot of growth going on for the firm! Lead global Accounts Payable operations, ensuring efficient invoice processing, compliance, and attorney/staff support. Manage team performance, optimize workflows, and enhance automation. Responsibilities of the Assistant Accounts Payable Manager: • Oversee full-cycle AP, including vendor management, expense reimbursements, credit card transactions, and general ledger postings., • Supervise and mentor the AP team, fostering efficiency and accuracy., • Drive process improvements, leveraging automation and technology., • Manage credit card processing, vendor reconciliations, and month-end close., • Establish KPIs to enhance performance and compliance., • Ensure compliance with tax regulations, including 1099 preparation and sales/use tax reporting., • Lead AP initiatives in system implementations and process improvements. Qualifications of the Assistant Accounts Payable Manager: • Strong organizational, analytical, and leadership skills., • Expertise in accounting principles, AP software, and Microsoft Excel., • Ability to manage high-volume workflows and communicate effectively., • Bachelor’s in Business, Accounting, or Finance (or equivalent experience)., • 5+ years of AP experience in a corporate or professional services setting, including team management.

Salary: $60,000 - $65,000 per year A bit about us: We are working with a well-established, national law firm that is seeking a Legal Assistant to join the team! The firm serves a variety of clientele and industries including entertainment, music, television, media, health & wellness, sports, fashion

The Administrative Assistant will support a team of Partners and attorneys by managing schedules, coordinating meetings, and handling administrative tasks. This role requires excellent organizational skills and a proactive approach to ensure smooth daily operations. Ideally this person has been in a Big Law environment supporting a Partner previously. Client Details This top ranked firm has offices all over the US and globally. They are highly regarded for their collaborative administrative teams, with excellent opportunity to continously upskill and be cross trained across different attorney groups and practice areas. This is an in-office role. Description Provide administrative support to partners, including managing calendars and scheduling meetings. Prepare and edit correspondence, presentations, and reports as needed. Coordinate travel arrangements and process expense reports accurately and in a timely manner. Serve as the main point of contact for internal and external communications on behalf of the partners. Maintain and update filing systems to ensure easy access to important documents. Assist with organizing events, meetings, and conferences as required. Monitor and manage incoming calls, emails, and inquiries, ensuring prompt responses. Support the team with other administrative tasks to ensure smooth operations. Profile A successful Partner Facing Admin Assistant should have: 5+ years of legal support experience, preferrably supporting a Partner Experience supporting teams of attorneys Strong organizational and time management skills to handle multiple priorities effectively. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail and a proactive approach to problem-solving. Ability to maintain confidentiality and professionalism at all times. Previous experience in a Big Law environment is a plus but not required. Job Offer Competitive salary ranging from $70,000 to $125,000 annually based on experience. Comprehensive benefits package to support your well-being. Opportunities for career growth and professional development. A collaborative and supportive work environment within a global firm. If you're a detail-oriented professional looking to advance your career as a Legal Administrative Assistant in a Big Law environment, we encourage you to apply today! MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Our client, a well-known law firm located in Washington, DC, is seeking a direct-hire Executive Assistant to support three Partners within a tech-focused practice group! Responsibilities: Responsible for complex calendar management, meeting coordination, and arranging detailed logistics including location, A/V needs, attendance, and agenda. Prepare correspondence and presentations, arrange travel, monitor/manage inboxes. Communicate directly with clients, providing high-level client service and handling confidential information with care. Manage expense reports and handle timekeeper's diaries. Special projects and other tasks as assigned. Qualifications: 5+ years of strong executive assistant experience in a professional services or corporate environment are required. Bachelor's degree is required. Tech-savvy with comfortability in AI tools and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Ability to exercise discretion with confidential/sensitive information. Detail-oriented/organized with excellent oral/written communication, interpersonal, and multitasking skills. Position Information: $95K-$105K (DOE) with a well-rounded benefits package. Hybrid schedule with 4 days/week on-site. Office located in Washington, DC. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We're looking to connect with a strong, field-focused Superintendent who takes full ownership of the jobsite and has experience delivering complex commercial or retail projects in NYC. This is a great opportunity for someone who thrives in high-accountability environments, leads from the front, and wants to be part of a growing firm trusted on high-profile work. Client Details Our client is a full-service General Contractor and Construction Manager based in NYC, known for delivering complex, high-visibility projects across commercial, retail, and mixed-use sectors. Founded by senior industry leaders and operating with a "master builder" mindset, they are trusted by developers and global brands to execute technically demanding work with a hands-on, execution-driven approach. Description Oversee day-to-day field operations from mobilization through closeout Manage and coordinate subcontractors, vendors, and site logistics Drive the construction schedule and maintain sequencing across all trades Lead daily coordination meetings with field teams, PMs, and design professionals Enforce safety protocols and maintain a clean, organized jobsite Perform quality control checks to ensure work meets plans and specifications Track progress, maintain daily logs, and manage inspections/sign-offs Identify and resolve field issues proactively to avoid schedule impacts Support project startup, logistics planning, and closeout processes Mentor Assistant Superintendents and field staff MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Profile A successful Superintendent should have: 7+ years of experience as a Superintendent on commercial, retail, or interior projects Proven ability to manage projects from start through closeout in NYC Strong leadership presence - able to run the jobsite and hold subs accountable Experience working on fast-paced, high-end or technically complex builds Strong understanding of scheduling, logistics, and trade coordination Proficient with Procore, MS Project, or similar tools OSHA-30 required (SST or NYC DOB experience a strong plus) Job Offer Competitive salary ranging from $130000 to $150000, depending on experience. Comprehensive benefits package, including 401k and guaranteed bonus. Paid time off (PTO) to support work-life balance. Opportunity to work on high-profile projects in the Manhattan area. Collaborative and professional work environment. If you are ready to take the next step in your career as a Superintendent in the property and construction industry, we encourage you to apply today! MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Position summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job duties and responsibilities Specialized legal support leading to exceptional client service. Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented asnecessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress. Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams. Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations. Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities. Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Project management skills/training, a plus. Additional information Supervisory responsibilities: None Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use. Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. Ability to communicate effectively. Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions. Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements. Ability to work extended hours as required to meet project, client, or business needs. Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week. Working conditions Works in a typical office setting and/or remotely. You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This is a non-exempt position. The hourly wage range for this role is $39.96 to $48.76, with an estimated annual compensation range of $72,275 to $88,750, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

FTE Specialist, Business Development (Transactional) Hybrid, Palo Alto, CA Must have previous experience out of a large law firm The Opportunity We are seeking a Specialist, Business Development (Transactional), to join our Palo Alto office on a hybrid basis. In this role, the Specialist will work closely with the Business Development Assistant Director to support business growth and strengthen the firm???s market presence by fostering existing client relationships and helping to identify and pursue new opportunities. The Specialist will facilitate the seamless coordination and execution of business development initiatives in collaboration with cross-functional teams, including Marketing, Communications, Events, and Strategic Intelligence. This role also partners closely with the global Business Development team to drive market engagement and deliver exceptional client service. Responsibilities Engage in new business generation process by: Project managing and executing pitches, proposals, and RFPs, including collaborating with a team to develop a winning strategy, identifying ways to differentiate from the competition, and helping to write aspects of the pitch. Maintaining accountability for the timely and accurate completion and submission of the RFPs or pitches, ensuring proper document storage and tracking, and establishing and executing appropriate follow-up action steps post-submission. Maintaining up-to-date pitch content, practice materials, client information and experience tracking. Client Targeting and Client Growth: Supports the Assistant Director and Sr. Manager, M&A and Global BD Director, including the identification of targets and the appropriate routes to market. Assists Assistant Director and Sr. Manager M&A in identifying opportunities to cross-sell to existing clients of the firm and drive forward campaigns and initiatives to grow client relationships. Event and Engagement Management: Assists with strategic planning and execution of client events and speaking engagements (in collaboration with BD Sr Manager and global events team). Analyzes attendee lists and prepares tailored materials to enhance engagement. Supports attorney follow-up and tracks outcomes and activities in the CRM system to ensure effective event management and client interaction. Operational Efficiency and Communication: Follows recommended guidelines and practices to enhance efficiency, customer service, and employee relations, aligning with the Firm's Core Values. Develops and communicates departmental guidelines and procedures, ensuring accurate and timely responses to service requests. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.) Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Strong knowledge of relevant firm computer software programs (e.g., InterAction, Foundation, MS Office including PowerPoint, Word, and Excel) Maintains current knowledge of industry best practices, trends and techniques Demonstrates strong project management skills, with the ability to manage multiple priorities and deadlines and stay productive in a fast-paced environment Demonstrates precise attention to details, with superior proofreading and fact checking skills Demonstrates a professional demeanor, high emotional intelligence, cultural sensitivity and ability to interact effectively with all levels Demonstrates an ability to continuously improve and innovate (e.g. regularly improve existing content and design of pitch and proposal materials) Excellent analytical, troubleshooting, organizational, and planning skills Ability to develop a deep understanding of the Firm???s business Ability to develop relationships and collaborate with stakeholders Ability to learn new software, systems, databases, and procedures quickly Ability to work well in a demanding and fast-paced environment Ability to use discretion and exercise independent and sound judgment Flexibility to travel and attend key events and meetings on occasion Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience Bachelor's Degree required Minimum of three years of related experience in a law firm or professional services environment The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position may be eligible for a discretionary year-end bonus. Salary Details $105,000-$120,000

Position summary The role is primarily responsible for the end to end ownership and strategic management of the work in progress (WIP), billing, and accounts receivable (AR) lifecycle for the Investment Management group. Acting as the primary owner of the practice group's book of business, this position exercises significant independent judgment and discretion in establishing billing priorities, determining billable amounts and timing, and authorizing write-offs, with the objective of optimizing revenue realization, cash flow, and partner efficiency. This is a highly autonomous role that functions as the central decision-maker for day-to-day revenue cycle management for the Investment Management practice. While the role works in close partnership with the assigned Partner/Client Relationship Leader (CRL) and provides regular updates and recommendations, it is empowered to independently advance routine billing, write-offs, and revenue actions in accordance with Firm policies. The position proactively identifies risks, prioritizes actions, and independently advances billing and collection activities in alignment with Firm policies, client requirements, and business objectives. The role supports and collaborates with other Key Inventory Managers and Revenue Accounting Operations personnel to maintain an optimal revenue cycle and serves as a pivotal point of accountability for a large, complex portfolio of Investment Management matters. Job duties and responsibilities Assume full ownership of the revenue cycle (WIP, billing, write-offs, and AR management) for the Investment Management Group, with accountability for controlling and reducing days to bill and days to collect. Serve as the primary manager and owner of the Investment Management Group's book of business, acting as the single point of accountability for revenue performance across assigned matters. Exercise significant independent judgment and discretion in managing billing strategy, including determining billing priorities, billable amounts, billing timing, and the appropriateness of write-offs, in accordance with Firm policies, client arrangements, and sound business judgment. Function as the central decision-maker for day-to-day revenue cycle management, independently advancing routine billing, write-offs, and revenue actions while keeping Partners informed through regular communication. Proactively manage weekly billing activity and provide structured updates to the Partner(s) at the beginning of each week outlining priorities, anticipated billings, areas of focus, risks, and planned actions. Provide end-of-week updates to the Partner(s) summarizing actions taken, outcomes achieved, issues addressed, and upcoming priorities. Actively manage accounts through analysis, administration, coordination of service delivery, and ongoing relationship management with assigned clients to ensure timely, accurate, and compliant billing and collections. Develop, design, and execute detailed billing and collections strategies for assigned matters and ensure plans are met. Monitor trends, aging, and exceptions within WIP and AR, evaluate revenue risks, and take proactive corrective action. Reduce burdens for Partners by independently driving revenue-related actions and decisions for the Investment Management Group. Liaise with Secretaries, Billers, Collectors, e-Billing teams, and Revenue Operations to facilitate the revenue process, including quality control, workload balancing, and issue resolution. Monitor collections activity and coordinate with the Collections team to advance AR resolution. Proactively monitor e-billing compliance and independently address and resolve issues with internal teams and clients. Ensure all client and/or partner requests related to billing and revenue are addressed appropriately, timely, and in alignment with Firm standards. Develop and execute year-end billing and collections plans for the Investment Management Group. Identify opportunities to improve billing processes, revenue realization, and reporting through independent analysis and recommendations. Apply judgment to adapt revenue processes to evolving client, practice, and Firm needs. Other duties related to accounts as assigned by Assistant Director - Key Inventory & Revenue Control. Job duties and responsibilities included are not exhaustive and may be supplemented asnecessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's Degree in Accounting or Finance; or equivalent experience required. Experience: Four years in comparable responsible accounting position required. Experience with billing/collections accounting systems preferred. Experience in a law firm or other service environment a plus. Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system. Possess a general knowledge of accounting theories and practices. Exceptional organizational and time management skills. Must possess great interpersonal and communication skills. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Keen problem-solving and troubleshooting abilities and solutions-oriented thinking. Ability to think creatively and propose innovative ideas or approaches to solve problems or improve processes. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to work under pressure with composure and resilience in a fast-paced and dynamic work environment. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Additional information Supervisory responsibilities: None. Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use. Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. Ability to communicate effectively. Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to strategic decisions. Ability to work extended hours as required to meet project, client, or business needs. Working conditions You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. New York: $140,000 - $160,000 Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

Position Overview Hours: Approximately 20 hours per week Schedule: Flexible; in-office presence required Compensation: $28–$35 per hour, depending on experience. Candidates with prior law office, professional services, office management, or operations experience may be considered at the higher end of the range. We are a boutique immigration law firm located in Midtown Manhattan seeking a part-time Administrative Assistant to support the day-to-day operations of our office. This role includes responsibilities across office administration, scheduling, facilities coordination, vendor communication, document management, event support, and general operational support. Our firm is guided by a commitment to doing things right, following through, and communicating clearly and directly. We are looking for someone who shares these values: a person who is detail-oriented, dependable, organized, discreet, and professional in all communications. The ideal candidate will be comfortable managing both recurring administrative tasks and the daily needs of a busy professional office environment. Qualifications • Prior administrative, office assistant, office coordinator, or professional services experience preferred., • Strong organizational skills and attention to detail., • Clear, professional written and verbal communication., • Ability to handle confidential information with discretion., • Dependable, proactive, and comfortable following through on tasks independently., • Comfortable working in a small office environment and assisting with a broad range of administrative needs., • Proficiency with common office technology, including email, scanning, document management, and basic software platforms. Responsibilities OFFICE & FACILITIES MANAGEMENT Mail & Document Management • Organize, sort, and scan incoming mail., • Scan case files and other firm documents as needed., • Create FedEx/UPS shipping labels and make drop-offs at shipping locations as needed., • Coordinate and oversee document shredding. Vendor & Facilities Coordination • Serve as the primary point of contact for office space maintenance issues., • Coordinate with building management and vendors, including IT support, designers, copy services, contractors, and other service providers. Supplies & Inventory • Monitor and order office supplies as needed., • Keep office supplies, shared spaces, and storage areas organized. OPERATIONS SUPPORT • Maintain and update firm data in Ninety, the firm’s management platform., • Support the preparation and distribution of the firm’s company newsletter., • Oversee listserv distributions to staff., • Assist with administrative projects and operational follow-up as needed. EVENT & MEETING SUPPORT • Assist with planning and coordinating office events and meetings, including setup and breakdown., • Manage client and staff gift procurement., • Provide administrative support for networking events and presentations, including printing, copies, presentation materials, and related logistics. FINANCE & COMPLIANCE SUPPORT • Assist the Partners with annual sourcing and renewal of company benefits programs., • Assist the Partners with annual sourcing and renewal of the firm’s insurance policies., • Support 401(k) and benefit plan administration as needed. GENERAL OFFICE UPKEEP • Help maintain a neat, organized, and professional office environment., • Perform light office upkeep, including plant maintenance and light tidying of shared spaces. Please include a resume, and a cover letter that addresses your related work experience and expands on how you interpret our firm’s core values. Please do not contact the firm outside of this platform (via email or phone call) unless otherwise requested.

Litigation Clerk Our client, a securities litigation law firm, is seeking a docket clerk to join their midtown New York City office. The Litigation Clerk will be responsible for executing calendaring workflow requests generated through the Firm’s CourtAlert system for federal and state court matters and regulatory agencies. In this role you will work closely with the Managing Clerk and Assistant Managing Clerk to ensure compliance with rules and deadlines and will be responsible with assisting with case filings and court-related services. Responsibilities: • Responsible for maintaining the Firm's master litigation calendar, including setting up notification processes and individual attorney calendars., • Prepare additional calendar reports upon request, • Calculate deadlines based upon applicable rules and statutes, • Monitor cases and conduct research on litigants, as well as coordinate with outside vendors to obtain publicly filed documents, • Serve and file court papers, electronically and manually, • Collaborate with other members of the Managing Clerk's Office to maintain the Firm's litigation docket and calendar, • Respond to case teams regarding deadline-related questions and concerns including delivering rule interpretation and analysis, • Prepare customized docket reports as needed, • Coordinate and if necessary, perform court services functions (i.e., retrieving court documents, reviewing and filing documents and coordinating process servers), • Monitor case progress in assigned courts, obtain decisions and orders, obtain docket updates and communicate case status change to responsible attorney(s), • Coordinate work projects with other members of the Managing Clerk's Office. (Docket audit, outstanding motion lists, appeal lists, business development lists, etc.), • Provide general office support and assistance, • Other duties as may be assigned, • Maintain time entries in iTimeKeep Qualifications: • Bachelor’s degree preferred but not required, • 4-6 years of experience preferred, • Proficient in industry-standard calendaring tools such as CourtAlert and CompuLaw, • Proficiency in utilizing online court databases including PACER, Bloomberg and Courtlink, • Knowledge of local, state and federal court rules, procedures and requirements and an understanding of the environment and enthusiasm for the challenges of providing complex services in a law firm setting, • Knowledge and competence in electronic filing in state and federal courts and web-based research skills, • Working knowledge of CPLR and FRCP, • General familiarity with best practices regarding docketing, calendaring and record keeping as they relate to loss prevention issues in the legal environment, • Experience performing calendaring responsibilities, • Electronic filing experience in Pacer & NYSECF preferred Work Environment: • Hybrid role typically 3 days in-office (Tuesdays and Wednesdays required); 2 days work-from-home, • Hours: 10 am – 6 pm, OT may be required., • Overtime (above 35 hours) may be frequently required based on business needs, • This is a full-time, non-exempt position based in New York, NY, • Base salary range: $72,000 - $95,000, plus medical, dental, and vision plan, generous PTO, employee assistance programs, 401k

Atrium is seeking on behalf of our client an Assistant Property Coordinator based in Jersey City, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Assistant Property Coordinator Location: Jersey City, NJ Employment Type: Full-time Compensation: $60-75K Position Overview The Assistant Property Coordinator will support the daily operations of commercial properties, ensuring efficient building management and exceptional tenant service. This role involves coordinating maintenance, assisting with lease administration, and supporting financial processes. The position requires strong organizational skills and the ability to collaborate with property managers, tenants, and vendors. Must be legally authorized to work in the United States. Responsibilities • Assist in the daily management of commercial properties, ensuring smooth building operations and tenant satisfaction., • Serve as a point of contact for tenant requests, coordinating maintenance, service calls, and follow-ups., • Support lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms., • Prepare and process invoices, purchase orders, and assist with accounts payable/receivable functions., • Coordinate with vendors and contractors to ensure timely maintenance, repairs, and capital improvement projects., • Conduct regular property inspections to ensure safety, cleanliness, and adherence to standards., • Assist in budget preparation, expense tracking, and monthly financial reporting., • Support rent collection efforts and follow up on delinquencies as needed., • Maintain accurate property records, files, and reports within property management systems., • Help coordinate tenant events, communications, and retention initiatives. Required Experience/Skills • 1–3 years of experience in commercial property management or related real estate field., • Familiarity with lease terms, CAM reconciliations, and commercial property operations., • Experience with property management software (e.g., Yardi, MRI, or similar)., • Strong organizational skills and attention to detail., • Excellent communication and customer service skills., • Ability to manage multiple priorities in a fast-paced environment., • Proficiency in Microsoft Office (Excel, Word, Outlook). Preferred Experience/Skills • Experience supporting office, retail, or industrial portfolios., • Basic understanding of budgeting and financial reporting., • Vendor management and contract coordination experience. Education Requirements • Bachelor’s degree is required., • Bachelor’s degree in Business, Real Estate, or a related field is preferred. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy. Job Wrapping ID : #LI-AJ3

Real Estate Legal Assistant / Paralegal Location: Rutherford, NJ (Full-Time; Primarily In-Office with One Remote Day Per Week) Firm: The Law Firm of Earl P. White Website: www.earlwhite.law The Law Firm of Earl P. White is a fast-growing, tech-savvy real estate law firm in Rutherford, New Jersey. We help clients navigate real estate transactions with clarity, organization, and precision. We’re looking for a Real Estate Legal Assistant / Paralegal who is motivated, detail-oriented, and ready to contribute to a high-performance team. Our team works closely together, using technology to stay efficient and responsive. We value people who take initiative, communicate clearly, and continuously build their skill as specialists in real estate law. This role is ideal for someone who enjoys learning, improving, and applying their expertise in a fast-paced, collaborative environment where every team member’s work has a real impact. Join a law firm where teamwork, skill, and personal accountability drive growth, and where you will truly make a difference! Key Responsibilites • Manage transaction calendars for inspections, mortgage commitments, title searches, and closings, • Communicate with clients, realtors, lenders, and title companies to keep deals on track, • Prepare deeds, GITREP forms, affidavits of consideration, and title-related letters, • Open and close files using firm systems (Gavel, Asana, CRM) while following detailed digital checklists, • Support the attorney with scheduling, document signings, and daily workflow organization Qualifications We welcome candidates from a variety of backgrounds, including: • Experienced legal assistants or paralegals with residential or commercial real estate experience, • Individuals who have recently obtained, or are currently pursuing, a paralegal certificate and are seeking to build a career in real estate law Additional qualifications include: • Must live in Northern New Jersey and be able to work primarily in-office at 301 Route 17 N, Suite 800, Rutherford, NJ 07070, • Strong organization, communication, and time-management skills, • Tech-savvy and comfortable learning new systems (Gmail, DocuSign, Asana, Gavel), • Dependable, responsive, and detail-oriented, • Ability to manage multiple matters and deadlines in a fast-paced environment, • Real estate or law firm experience is a plus Compensation and Benefits • Salary: $45,000 – $65,000, depending on experience, • Health, Dental, and Vision Insurance, • Paid Time Off: 10 vacation days, 5 sick days, and your birthday off, • One remote workday per week following successful onboarding and training, • Collaborative environment that supports professional growth and efficiency through technology, • Opportunity to develop specialized expertise in real estate law Core Values We believe success is built on: Synergy: Working together with attorneys and staff to deliver seamless client experiences Skill: Doing every task with precision and care Ownership: Taking initiative and responsibility for results Innovation with Purpose: Using technology to improve communication and performance

Purpose of Role: We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This is a full-time, in-person role supporting Partners and attorneys within our Elder Law and Trusts & Estates practice, handling estate and probate litigation, guardianship proceedings, general equity matters, and related civil litigation. This role is well suited for someone comfortable working across diverse types of matters, including sensitive situations involving families, fiduciary appointments, and court proceedings. You will help keep cases organized and move efficiently in a fast-paced, deadline-driven environment. Responsibilities: • Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines., • Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence., • Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines., • Assist with guardianship and probate litigation matters, including assembling filings, coordinating supporting documentation, and tracking court requirements, • Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER., • Assist attorneys with discovery management, document productions, exhibit preparation, and trial support, • Maintain organized case files (physical and electronic) across probate, general equity, and civil litigation matters (e.g., guardianship hearings, estate disputes), • Communicate with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Support matters involving fiduciary roles (Executor, Trustee, Guardian Ad Litem), including tracking deadlines and required actions, • Enter attorney time, assist with billing coordination, and support overall matter management, • Coordinate travel, meetings, and other administrative support as needed, • Support multiple attorneys and manage competing priorities effectively, • Flexibility to work overtime as needed to meet litigation deadlines and business needs. Qualifications: • Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment., • Experience with probate litigation, guardianships, estate administration, or general civil/equity litigation preferred, • Bachelor’s degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems, New York and Connecticut experience is a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred., • Strong organizational and time-management skills, with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • High level of discretion and ability to manage sensitive information, • Ability to work independently while collaborating with a team

International law firm is seeking an Administrative Assistant to support a team of 3-5 executives. Must have 3+ years of relevant experience including c-suite support. Law firm experience is required. Onsite Monday - Friday Hours: 9:30am - 5:30pm Salary range: 90k - 110k base plus OT + bonus eligible Responsibilities: • Manage complex calendars, coordinate meetings, and ensure seamless scheduling., • Prepare and process expense reports, including reconciliation of credit card transactions., • Track deadlines and proactively follow up on deliverables to ensure timely completion., • Assist in coordinating and executing special projects involving multiple stakeholders., • Maintain professionalism and responsiveness in all interactions., • Draft, proofread, and finalize documents, presentations, and correspondence., • Handle confidential and sensitive information with discretion and integrity., • Provide organizational support for events, meetings, and other firm activities., • Assist with miscellaneous tasks, including errands and addressing time-sensitive needs., • Collaborate with senior leadership on operational and strategic initiatives. Requirements • Bachelor’s degree preferred., • Minimum of 3+ years of experience supporting C-suite executives in a law firm., • Exceptional written and verbal communication skills, with strong attention to detail., • Demonstrated ability to manage multiple priorities in a dynamic environment., • Strong organizational and time management skills., • Proactive and resourceful approach to problem-solving and task management., • Availability outside regular hours to support urgent business matters when needed.

Pay: $75,000.00 - $90,000.00 per year WHY THIS IS A GREAT OPPORTUNITY • Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people, • Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice, • A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings, • Be part of a team where legal assistants are valued contributors, not just administrative support, • Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases, • Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs, • A firm that takes work-life balance seriously and actively invests in the professional growth of its staff Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture. Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered. ABOUT US We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer. JOB DESCRIPTION • Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence, • Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements, • Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines, • Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines, • Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout, • Assist with discovery management, document productions, exhibit preparation, and trial support, • Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, • Enter attorney time, assist with billing coordination, and support overall matter management, • Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment QUALIFICATIONS • 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required, • Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred, • Bachelor's degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred, • Strong organizational and time-management skills with the ability to juggle multiple priorities, • Excellent written and verbal communication skills, • High level of discretion in handling sensitive client and family matters, • Ability to work independently while collaborating effectively with a team WHY YOU WILL LOVE WORKING HERE This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it. JPC-1214 Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Real Estate Transactional Legal Assistant Our client, a full-service law firm in midtown NYC, is looking to hire a Real Estate Transactional Legal Assistant, who is looking to be part of a dynamic team. The Legal Assistant will play a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring, and other support needs. Responsibilities: • Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments., • Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters., • Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics., • Create and maintain client and administrative files in accordance with firm procedures, including within the document management system., • Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods., • Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar., • Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered., • Perform initial conflict checks and open/close client matters and prepare engagement letters., • Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met., • Coordinate travel arrangements and track travel expenses for timely reimbursement. Qualifications: • High School Diploma, • 3+ years of legal transactional real estate experience., • Must be able to handle multiple priorities at one time, work well with others, and have excellent communication skills., • Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), and PDF software., • Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses. Work Environment: Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours. Salary Range: $90K to $125K depending on experience.

Job Description Our firm seeks two exceptional, full-time, in-person, paralegals to join our dynamic civil rights litigation practice. We are looking for candidates who are passionate about civil rights and committed to advancing justice for underserved communities. PRACTICE AREAS Our federal litigation practice encompasses multiple focuses: • Disability Rights (specialized focus on Deaf community rights), • Technology Discrimination, • Employment Discrimination, • Race and Sex Discrimination, • Personal Injury, • Trust & Estates QUALIFICATIONS Required: • Bachelor's degree, • Outstanding organizational and technical skills, • Excellent writing and communication abilities, • Professional demeanor and commitment to discretion, • Strong attention to detail and follow-through, • Ability to work both independently and collaboratively, • Flexible overtime schedule Preferred • Prior experience in civil rights litigation, • 1+ years of paralegal/legal assistant experience RESPONSIBILITIES The successful candidate will support our attorneys in all aspects of litigation, including: • Case management and document preparation, • Client communication and intake support, • Court filings and deadline management, • Legal research and writing, • Administrative tasks as needed IDEAL CANDIDATE We seek a self-motivated professional who: • Demonstrates initiative and problem-solving skills, • Thrives in a fast-paced litigation environment, • Shows genuine commitment to civil rights work, • Maintains exceptional attention to detail, • Exhibits a collaborative, "can-do" attitude APPLICATION REQUIREMENTS Please submit: • Resume, • Writing sample, • Cover letter addressing:, • Your specific interest in civil rights litigation, • How your skills and experience prepare you for this role, • Your approach to managing complex litigation support tasksCompany DescriptionEisenberg & Baum, LLP stands at the intersection of civil rights advocacy and innovative legal practice. Founded with a mission to fight discrimination and protect individual rights, our firm has grown into a respected leader in disability rights litigation, with particular expertise in advancing the rights of the Deaf and Hard of Hearing community. Our attorneys have secured landmark victories in federal courts nationwide, challenging discriminatory practices in healthcare, education, employment, and public accommodations. We take pride in our unique approach: combining aggressive litigation with deep community engagement and cultural competency. Our team includes both hearing and Deaf professionals, reflecting our commitment to authentic representation and understanding of the communities we serve. Beyond our core focus on Deaf rights, we maintain thriving practices in employment discrimination, disability discrimination, sexual harassment, consumer protection, and civil rights law. Our attorneys regularly collaborate with advocacy organizations, provide community education, and contribute to policy initiatives that shape the future of disability rights. At Eisenberg & Baum, we foster a collaborative environment where legal excellence meets social impact. Our associates receive hands-on experience in complex federal litigation while working alongside recognized leaders in civil rights law. Join us in our mission to create lasting change through strategic litigation and advocacy.Eisenberg & Baum, LLP stands at the intersection of civil rights advocacy and innovative legal practice. Founded with a mission to fight discrimination and protect individual rights, our firm has grown into a respected leader in disability rights litigation, with particular expertise in advancing the rights of the Deaf and Hard of Hearing community.\r\n\r\nOur attorneys have secured landmark victories in federal courts nationwide, challenging discriminatory practices in healthcare, education, employment, and public accommodations. We take pride in our unique approach: combining aggressive litigation with deep community engagement and cultural competency. Our team includes both hearing and Deaf professionals, reflecting our commitment to authentic representation and understanding of the communities we serve.\r\n\r\nBeyond our core focus on Deaf rights, we maintain thriving practices in employment discrimination, disability discrimination, sexual harassment, consumer protection, and civil rights law. Our attorneys regularly collaborate with advocacy organizations, provide community education, and contribute to policy initiatives that shape the future of disability rights.\r\n\r\nAt Eisenberg & Baum, we foster a collaborative environment where legal excellence meets social impact. Our associates receive hands-on experience in complex federal litigation while working alongside recognized leaders in civil rights law. \r\n\r\nJoin us in our mission to create lasting change through strategic litigation and advocacy.

Job DescriptionThe Law Office of Lawrence M. Centanni, P.C. is seeking a dependable, organized, and motivated Paralegal to join our growing practice. We are a fast-paced New Jersey law firm handling, landlord-tenant matters, real estate transactions and related litigation matters. This position is ideal for a paralegal who can manage files independently, communicate professionally with clients and courts, and thrive in a team environment where responsiveness and attention to detail matter. Responsibilities • Draft and prepare legal correspondence, pleadings, motions, notices, certifications, and discovery, • Manage attorney calendars, court deadlines, and scheduling, • Communicate with clients, courts, opposing counsel, title companies, brokers, and municipalities, • Assist with landlord-tenant matters, including filings, notices, and court preparation, • Assist with residential and commercial real estate transactions from contract through closing, • Organize and maintain physical and electronic files, • Prepare closing packages and litigation documents, • Handle client intake and case follow-up, • Support attorneys with general litigation and office operations Qualifications, • Prior paralegal or legal assistant experience required, • Experience in a general practice law office strongly preferred, • Familiarity with landlord-tenant and/or real estate matters is a plus, • Strong organizational and communication skills, • Ability to multitask and prioritize in a fast-paced environment, • Professional demeanor and strong attention to detail, • Experience with Microsoft Office, Outlook, and legal document management systems, • Ability to work independently and take ownership of assigned tasks What We’re Looking For We are looking for someone who is reliable, proactive, and capable of keeping files moving without constant supervision. The right candidate understands the importance of responsiveness, accountability, and professionalism in a busy law practice. Compensation Compensation is competitive and based on experience. Schedule Full-time Monday to Friday In-office position To apply, please submit your resume and a brief cover letter describing your experience.

Job DescriptionReports to: Partner Job Summary: C. A. Goldberg, PLLCis a Brooklyn-based law firm that litigates across the nation against big tech companies and fights for victims of sexual assault, blackmail, and stalking. We’re seeking to hire a highly motivated, detail-oriented Paralegal with three or more years of litigation experience to join our team. You will be overseeing attorney calendars, preparing documents like affidavits and legal correspondence, as well as organizing and maintaining files. You will also electronically file pleadings in courts throughout the country and help prepare for trials by organizing exhibits and assisting with other tasks as required. What you’ll do • Multi-state Court filings, • Maintaining and managing litigation calendars, dockets and deadlines, • Preparing affidavits, legal correspondence, discovery, and other documents for attorneys., • Organizing and maintaining documents in a paper or electronic filing system., • Acquiring and handling discovery., • Liaise between attorney and clients to obtain required documents, provide case updates, and ensure client appearance for court-scheduled events., • Helping prepare for trial by organizing exhibits and assisting with other tasks as needed., • Directing and coordinating law office activity, including delivery of subpoenas, coordination of deposition and witnesses to testify at hearings as needed. What we’re looking for, • Certificate of completion from an ABA-approved paralegal certification program of education and training, or an associate degree in paralegal studies; and/or., • At least three years of litigation experience., • Strong familiarity with court systems, (NYSCEF, PACER, etc.) and demonstrated ability to review all filings and apply court procedures and rules in practice., • Proven leadership with the ability to delegate and supervise legal assistant(s)., • Must be able to function effectively in a busy, team-oriented environment., • A confident self-starter to manage and oversee the attorneys’ cases. But beyond credentials: You take your work seriously. You have high standards, for yourself and for others. You have excellent attention to detail, organizational skills, and time management with a proven ability to meet deadlines reliably. You take initiative in all tasks and exercise strong judgement in enforcing deadlines and supporting all attorneys. You are able to prioritize many tasks and are not afraid to enforce deadlines within the office. You are motivated by impact, not just process. The work This role involves direct exposure to difficult subject matter, including sexual violence, abuse, harassment, and other traumatic events. You will be working closely with clients who have experienced significant harm. We provide mental health support, including access to a clinical social worker, but you should already have strong personal coping strategies. A note on conflicts Our work includes direct litigation against major tech companies. We cannot consider candidates who live in households with individuals currently employed by or representing companies such as TikTok, Amazon, Meta, Google, Snap, X, or similar entities. Compensation & logistics • Base salary: $70,000-75,000, depending on experience, • Opportunities for performance-based bonuses, • Full benefits: medical, dental, vision, 401(k) match, PTO, and more, • Brooklyn-based office (this is not a remote or hybrid position) To apply Email your resume and cover letter to jobs@cagoldberglaw.com with the subject line “Last name – Paralegal Applicant." Applications without a cover letter will be rejected. Final note C.A. Goldberg is committed to building a diverse and inclusive team. We strongly encourage candidates from all backgrounds to apply.

Established private Investment Firm // competitive compensation + competitive bonus structure This Jobot Job is hosted by: Henry Chung Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $115,000 - $132,000 per year A bit about us: We are a growing private Investment firm with an already established history of success! We are continuing to expand our teams and am currently searching for a professional Executive Assistant to support one of our C-Suite members. If you come with an established background supporting C-Suite level professionals, please continue to read and apply! Why join us? Competitive benefits - for more information, benefits information can be provided to individuals who would like to move forward and be considered for the process! Competitive pay + bonus structures (bonus have always been hit consistently)) Great team to work with and good leadership that you'd support! Intimate small office setting - great for those who love having a close-knit team in house! Job Details Please note that this would be an onsite role - great team to work with in the office. We are looking for an experienced Executive Assistant to provide dedicated support to a senior C-Suite executive at our private investment firm. This role supports one primary executive and requires exceptional attention to detail, discretion, and the ability to manage shifting priorities in a fast-paced environment. Key Responsibilities: • Manage complex calendars and scheduling using Microsoft Outlook, including frequent changes due to travel, • Coordinate domestic and international travel arrangements and itineraries, • Manage all business and personal filings, using filing systems, • Reconcile expenses and prepare reports accurately and on time, • Organize, schedule, and support internal and external meetings, • Order and coordinate lunches and meeting logistics, • Prepare documents, presentations, and correspondence using Microsoft Office (Outlook, Word, Excel, PowerPoint), • Serve as a trusted point of contact and handle sensitive information with confidentiality Qualifications: Prior experience supporting a C-Suite or senior executive with at least 5+ years experience Strong proficiency in Microsoft Office and Outlook calendar management Excellent organizational, communication, and time-management skills Ability to anticipate needs, work independently, and adapt to frequent travel schedules Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description Position: Executive Assistant (Litigation Practice Group) Location: New York, NY (Hybrid) Company: Prestigious Global Law Firm Compensation: Base salary up to $110K, Paid Overtime, Bonus Eligibility, Comprehensive Benefits, 401(k), PTO, Health Club Discounts, and additional firm-sponsored perks. Summary for Executive Assistant (Litigation Practice Group): We are seeking an Executive Assistant to support attorneys within the Litigation Practice Group of a prestigious global law firm. This role is ideal for a highly organized professional who thrives in a fast-paced, deadline-driven, and highly collaborative environment and enjoys serving as a key member of a litigation team. The position combines executive-level administrative support with litigation coordination, requiring strong communication skills, sound judgment, and exceptional attention to detail. Key Responsibilities Executive Assistant (Litigation Practice Group): • Provide high level administrative support to litigation attorneys, including complex calendar management and prioritization of competing deadlines., • Coordinate court appearances, depositions, mediations, arbitrations, client meetings, and internal conferences while maintaining accurate schedules., • Draft, edit, proofread, and format legal documents, correspondence, reports, and presentations with a high degree of accuracy., • Assist with litigation support by organizing case files, maintaining electronic and physical documents, and coordinating document production., • Prepare attorneys for hearings, trials, and client meetings by assembling binders, exhibits, and supporting materials., • Process expense reports, assist with billing activities, and maintain confidential client and administrative records., • Serve as a liaison with clients, opposing counsel, court personnel, and internal departments while providing exceptional administrative support. Requirements Executive Assistant (Litigation Practice Group): • 5+ years of Executive Assistant, Legal Assistant, or litigation administrative experience within a law firm, consulting, or professional services environment., • Experience supporting litigation attorneys or working within a Litigation Practice Group is strongly preferred., • Excellent written and verbal communication skills with the ability to draft and proofread professional documents., • Strong organizational and time management skills with the ability to handle multiple priorities in a fast-paced environment., • Demonstrated attention to detail and the ability to maintain confidentiality while exercising sound judgment., • Proficiency in Microsoft Office Suite and experience working with legal document management and e-filing systems., • A proactive, team-oriented approach with the ability to work independently and provide high-level client service. #zr

Job Description We are a Law Firm that supports families whose children have special needs and are seeking an appropriate education. Our team is passionate about the work we do and seeking a team member who cares. We are looking for an Executive Assistant who has a meticulous attention to detail, combined with the ability to understand issues at hand and work diligently to resolve them in order to support the Firm’s Owner. This role also requires skills to deliver our clients and potential clients the ultimate client service experience and to handle critical attorney support tasks. Doing this job well requires the right combination of empathy, strong written and verbal communication skills, attention to detail, and technical skills. You will play an integral role in creating memorable client experiences and helping the Owner of the Firm grow the business. APPLICATIONS THAT DO NOT COMPLETE SCREENING QUESTIONS OR ATTACH A RESUME WILL NOT BE SEEN OR RECEIVE A RESPONSE. This important position involves critical administrative duties in support of the Firm’s Owner. The Firm is growing quickly, and the Owner needs front-line support to “keep the trains running on time.” The basic duties of the position are: · Scheduling and ensuring Owner’s calendar is up-to-date and organized · Approach tasks with a sense of urgency and strategic thinking to determine next steps · Understanding the important role of being delegated to and being able to delegate to others to complete meaningful, time-sensitive work · Assist in set up of marketing and team events · Backup the Client Services Specialist with intake and client onboarding as needed · Maintain referral database and send information to referral sources as directed · Support the legal team and reception service by helping to direct client calls when clients are unsure who they need to speak to · Communicate to building support about space concerns, conference room needs · Set up for new hires · Pulling reports and data entry as needed · Mail support, preparing cards for clients This is a full-time role, the right candidate will work the Firm's regular office hours due to needs of the role. The role is hybrid, but the ability to in office as needed is critical, usually this will be at least 2x a week but on occasion additional days may be needed (for example, preparing for interns or if the office moves). Please note: · Customer service and administrative experience in an office is required. Legal experience is a plus · You will be working on many tasks and cases concurrently, over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline · You must be comfortable with a computer and common office applications (Microsoft Suite, Outlook email & calendar, cloud storage, etc.). Experience with legal case management software is a plus · You must have excellent spelling and grammar · You must possess strong communication skills · A penchant for accuracy and attention to detail are required to avoid mistakes that can cost our clients (and us) dearly · You MUST be a positive person. If your middle name is “Drama,” you will not be successful here · You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9:00 a.m. Benefits: · Competitive pay and benefits · Retirement plan (401k) · Health benefits · Generous paid time off Company DescriptionLaw Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.Law Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.

Paralegal experience is a plus; high school diploma or equivalent required.

Connell Foley LLP is seeking an experienced Legal Assistant to join our Manhattan office. Qualified candidates should have at least 3 years of experience in a law firm or legal environment, specifically handling litigation matters. The ideal candidate will be expected to perform the following job functions: • Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials;, • Maintain both centralized office files in digital and where appropriate paper formats;, • File documents with courts and track and manage deadlines;, • Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures;, • Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.;, • Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents;, • Attend to communication with courts, clients, counsel, and other third-parties;, • Coordinates monthly billing, closes out files and maintains tracking system for same, • Performs such other duties as may be assigned by responsible attorneys and administrative personnel. The ideal candidate should have the following qualifications: • Satisfactory academic credentials or work equivalent;, • Ability to work well under pressure and meet tight deadlines;, • Ability to work well independently as well as effectively within a team;, • Excellent interpersonal skills and a positive attitude;, • Strong attention to detail, • Ability to multi-task and problem solve;, • Ability to manage confidential information and sensitive situations with tact and discretion. Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience. Connell Foley is an Equal Opportunity Employer.

THIS EXTREMELY HIGH-PROFILE LAW FIRM WITH 80 OFFICES IN MORE THAN 40 COUNTRIES, WITH OVER 4,255, is seeking an EXEC. LEGAL ASSISTANT. Will be supporting 3 new lateral partners in Investment Funds and Structured Finance. MUST have a BA and solid 5+ years as a Legal Executive Assistant supporting high-profile attorneys. • Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agendas and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner. Manages the attorney’s calendar, schedules meetings, resolves conflicts, and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions • Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney., • Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization. Delegates assignments as necessary to LSAs (Legal Support Assistants) GREAT BENEFITS: Learning & Development Program, Tuition Reimbursement, 401k, yr. end discretionary bonus and many others Equal Employment Opportunity Statement: Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.”

THIS WORLD-RENOWNED, HIGHLY PRESTIGIOUS, 1 OF THE TOP 10 RANKING LAW FIRMS IN THE WORLD IS SEEKING THE "BEST OF THE BEST" EXEC. LEGAL ASSISTANT. They have offices in over 40 countries with over 4,255 attorneys. Seeking an Exec Legal Asst who has worked for a Global Partner, Co-Chair, C-Suite Individuals. Must have solid 10+ yrs as an Exec. Legal Asst supt the rainmaker in the firm. BACHELOR DEGREE. The Senior Executive Assistant anticipates executive needs, proactively aligns stakeholders, and enables leaders to operate at maximum effectiveness. The role requires executive‑level presence, deep understanding of firm operations, sophisticated client and internal relationships, and the ability to navigate high‑visibility matters with precision and professionalism. Responsibilities include managing complex global calendars and travel, preparing executive‑level communications and materials, coordinating priority initiatives, and serving as a key liaison with partners, clients, and senior stakeholders across the firm . GREAT BENEFITS: Learning & Development Program, Tuition. Reimbursement, 401k, yr. end discretionary bonus, paid o/t everything you can think o f. Equal Employment Opportunity Statem ent:Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characterist ic.”

About the job McManus Ateshoglou Aiello & Apostolakos PLLC is an expanding litigation firm with offices in the Manhattan Financial District and in Garden City, Long Island. We are seeking to hire a Legal Assistant to join our rapidly growing team in our Manhattan location. MAAA is a true litigation firm, which takes matters through all phases of the litigation process from pleadings through discovery, substantive motion practice, trial, and appeal. The ideal candidate will be able to work independently with appropriate supervision. MAAA offers evening-division law students the opportunity to develop and hone their litigation skills and to develop their writing techniques. You may also send your resume to careers@maaalaw.com to apply. Qualifications: · Litigation Experience Required · NYSCEF e-Filing Experience Required · Strong Organizational Skills · Exceptional Attention to Detail · Proficiency in Microsoft Office · New Jersey Experience a plus, but not essential Responsibilities: · Provide administrative and litigation support to attorneys handling insurance defense matters · Prepare, revise, proofread, and finalize legal documents, correspondence, pleadings, motions, and discovery materials · File documents electronically in state courts · Communicate with clients, adjusters, and opposing counsel via phone and email as requested by attorneys · Review incoming emails, mail, and filings, and calendar all applicable deadlines · Any and all other duties as may be required of the job Benefits: · Pay $19-$30 / hour · Strong benefits package including health insurance and 401k benefits · Paid Time Off

The NYC office of a global law firm is looking for an Assistant to support their legal tech team (called Knowledge & Innovation) - which heads up AI innovations throughout the firm. This person will provide administrative and operational support to the Office of the Chief Knowledge & Innovation Officer (CKINO) while also contributing to select administrative needs across the department. This role is designed for a highly organized, proactive individual who can manage a complex executive schedule, anticipate needs, and ensure smooth day-to-day team operations. It is a hybrid role with 4 days in the office and 1 day working remotely. The Assistant supports planning and scheduling of meetings and events, coordinates onboarding for new hires, and provides administrative, logistical and organizational support. The role also serves as a central point of coordination for the Chief AI and Knowledge Officer, managing day-to-day priorities and ensuring effective use of executive time. Responsibilities: • Manage the operational and administrative needs of the office of the CAIKO and support internal processes and projects that ensure smooth day-to-day operations within the team., • Provide thoughtful administrative and logistical support that enables the CAIKO to focus on strategic priorities, while anticipating needs and proactively resolving challenges before they arise., • Manage the CAIKO’s complex and dynamic calendar, including prioritization of competing demands and proactive scheduling decisions aligned with leadership priorities, • Coordinate meetings with internal stakeholders and external parties, including logistics, agendas, and materials as needed., • Track key deliverables, action items and commitments to ensure timely execution., • Support broader CAIKO engagement through scheduling, travel arrangements, and business contact management., • Prepare, review, and process detailed expense reports., • Prepare and organize meeting materials and administrative documentation as needed., • Coordinate and support planning for K&I events, including town halls, seasonal events, and management dinners., • Assist with coordinating onboarding for new hires across K&I to ensure space, supplies, system access, and orientation activities are completed accurately and on time., • Handle sensitive and confidential information with discretion, including materials related to performance management planning., • Provide administrative, logistical and organizational support to department leadership team as needed., • Perform other departmental duties as needed, including support special projects as assigned. Qualifications and Experience: • Bachelor’s degree required, • 5-10 years experience providing executive or senior‑level administrative support with some project management experience., • Proven ability to handle sensitive and confidential information with discretion and professionalism., • Strong written and verbal communication skills, including proofreading, and managing correspondence with internal and external stakeholders., • Highly organized with exceptional attention to detail and the ability to manage multiple priorities and deadlines., • Demonstrated ability to work independently, exercise sound judgment, and proactively identify and resolve issues., • Experience coordinating complex administrative processes and operational support functions., • Strong interpersonal skills with a customer‑service mindset and the ability to build effective working relationships., • Ability to work productively both independently and as part of a team., • Comfortable multitasking in a fast‑paced environment.

Law firm in Manhattan seeks an Executive Assistant. Support senior partners in a dynamic environment. Manage complex schedules and contribute to seamless office operations. Must have 3+ years of Executive Assistant experience in a law firm to be considered. Law firm experience required. Fully onsite, Monday - Friday Salary range: 85k - 100k base Hours: 8:30am - 4:30pm Responsibilities: • Provide high-level administrative support to senior partners in a fast-paced law firm environment., • Provide administrative support including calendar management and scheduling., • Coordinate domestic and international travel arrangements with attention to detail., • Process partner expenses and ensure compliance with financial policies., • Perform reception duties, including greeting guests and managing calls., • Assist with office operations, ensuring smooth daily functionality., • Collaborate on special projects and contribute to firm-wide initiatives., • Maintain discretion and confidentiality while handling sensitive information. Requirements: • Bachelor’s degree required, preferably in business administration or related field., • Minimum of 3 years of experience as an executive assistant in a law firm., • Proficiency in Microsoft Office Suite and familiarity with timekeeping systems., • Strong organizational skills and ability to manage multiple priorities effectively., • Excellent communication skills, both written and verbal., • Experience with financial management tasks, including expense reporting.

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

We’re currently seeking an experienced Commercial Litigation Paralegal to join a highly regarded law firm in New York City. This opportunity is ideal for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys supporting attorneys through all phases of complex commercial litigation matters. Responsibilities • Legal fact and basic legal research, • Assist with case management, • Organize and electronically file pleadings, • Coordinate and schedule calendars Qualifications • Bachelor's degree or experience equivalent, • 3+ years' as Litigation Legal Assistant or Paralegal, • Experience with e-discovery platforms (preferred CourtAlert and Relativity), • Ability to work overtime

Litigation Legal Assistant with a down to earth, reputable boutique law firm. Seeking a sharp Litigation Legal Assistant for a well-established law firm with great tenured employees. If you want to join a firm where you are happy to be at EVERY day and are a valued employee then please reach out to me. Seeking a top notch Legal Assistant with 3+ years’ litigation experience. Will look at any defense side litigation practice area experience. Great opportunity to get your foot in the door to a different litigation practice area! Job Requirements • Provide administrative support to Partners and Associates, • Preparing shell documents (pleadings, discovery, motions, correspondence), • MUST have E Filing experience, • Experience assisting with time entry/billing, • Drafting Experience, • Trial preparation from an administrative/document standpoint, • Proofreading, formatting and finalizing all outgoing documents, • Preparing document production, • Preparing exhibits for depositions and trials, • Preparing notebooks of documents for attorney use, sometimes in collaboration with a paralegal, • Run conflicts checks for new client matters, • Draft, review, proofread and send cover letters along with monthly client invoices, • Maintain electronic files for client matters, • Assist with travel arrangements upon request including car, hotel and airfare reservations, • Oversee arrangements for in-house and external depositions, • Set up conference calls and arrange meetings, • Time Entry for attorneys, • Calendar deadlines, • Prepare and process expense reports Requirements • At least 3 years of litigation experience in a law firm setting, • State and Federal E-filing experience

LHH Recruitment Solutions, in partnership with a law firm in Roseland, NJ is seeking an experienced Litigation Legal Assistant to join their team. This position is fully onsite. Responsibilities: • Drafting legal documents and correspondence, • Maintaining files, • Electronically filing documents with State and Federal courts including NJ, NY, and CT, • Managing calendars, • Scheduling meetings and depositions, • Preparing trial documents, • Corresponding with clients, • Providing general administrative support Requirements: • 4+ years of recent litigation assistant experience, • Experience with probate litigation preferred, • Bachelor’s Degree and/or Paralegal Certificate preferred, • E-filing experience in NJ required; NY and CT is a plus, • Strong MS Office knowledge, • Excellent communication skills, • Very organized, • Ability to work in a fast-paced environment Compensation The anticipated salary range for this position is $75,000-$90,000 per year depending on experience, education, and other job-related factors. Benefits This position offers a comprehensive benefits package, including: • Medical, dental, and vision insurance, • Life and disability insurance, • 401(k) retirement plan, • Paid time off, • Additional voluntary benefits Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Sales Associate / Client Service Associate – Wealth Management Overview The Sales Associate / Client Service Associate will provide high-touch client service, sales support, operational coordination, and select trading support to a Wealth Management team serving executives, founders, private company clients, financial sponsors, PE/VC professionals, and high-net-worth relationships, with a focus on biotech and healthcare. This role is ideal for a proactive, polished, detail-oriented professional with strong interpersonal and writing skills. The individual should be comfortable communicating with sophisticated clients by phone and email, managing tone appropriately, and supporting Financial Advisors with client service, business development, account administration, planning coordination, and trading-related workflows, including 10b5-1 trading plans. Primary Responsibilities • Serve as a key client service contact, responding to client inquiries by phone and email in a timely, professional, and compliant manner., • Support Financial Advisors / Account Executives with day-to-day client service, sales support, operational needs, and relationship management., • Assist with client onboarding, account opening, documentation collection, KYC, account maintenance, and follow-up., • Coordinate client service requests, including funds transfers, wires, ACH, account updates, asset movement, and other operational items., • Provide select trading support across equities, fixed income, options, and 10b5-1 trading plans, ensuring accuracy, timeliness, and proper documentation., • Support clients with concentrated stock positions, private company equity, liquidity events, and pre-IPO / post-IPO wealth management needs., • Prepare client-facing materials, including presentations, portfolio reviews, meeting books, planning exhibits, and follow-up notes., • Assist with planning-related workflows, including estate and tax planning, cash flow modeling, insurance, and investment management coordination., • Conduct client outreach and support prospect follow-up, business development initiatives, and relationship-deepening opportunities., • Identify potential sales, service, or planning opportunities and communicate them to Financial Advisors., • Coordinate with internal partners across operations, trading, compliance, planning, lending, insurance, and product teams., • Maintain accurate client records, documentation, notes, and task tracking in applicable systems., • Perform general administrative support, including phones, scheduling, filing, mailing, forms, and daily team workflow., • Complete firm-required continuing education and regulatory requirements applicable to registered people. Qualifications / Skills • Strong client service orientation and excellent interpersonal skills., • Professional written and verbal communication skills, with the ability to manage tone effectively across phone and email., • Ability to interact confidently with C-suite executives, founders, senior investors, and high-net-worth clients., • Proactive mindset with strong follow-through and attention to detail., • Highly organized and able to manage multiple priorities in a fast-paced environment., • Sound judgment and discretion when handling confidential client information., • Strong temperament for a client-facing role, including composure, responsiveness, and professionalism under pressure., • Ability to collaborate effectively with Financial Advisors, clients, and internal partners., • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook., • Strong desire to learn, grow, and build a long-term career within the team. Required Background • Bachelor’s degree required., • 1–5 years of relevant wealth management, brokerage, financial services, client service, sales support, or trading support experience., • Active SIE, Series 7, Series 63, and Series 65 or Series 66 preferred., • Candidates with approximately one year of experience and active licenses will be considered. Desired Experience / Skills • Prior experience as a Client Service Associate, Registered Client Associate, Sales Associate, Wealth Management Associate, Trading Assistant, or similar role., • Familiarity with 10b5-1 trading plans, restricted stock, concentrated equity positions, and executive trading considerations., • Exposure to estate planning, tax planning, cash flow modeling, insurance, investment management, or financial planning workflows., • Experience with account opening, KYC, asset/cash transfers, trade settlement, wires, ACH, ACATs, and client documentation., • Familiarity with financial sponsors, PE/VC firms, founders, executives, or private company clients, particularly in biotech, healthcare, or growth sectors., • Experience with tools such as eMoney, MoneyGuidePro, FactSet, Bloomberg, Pershing NetX360, Addepar, Black Diamond, Advent, or similar platforms is a plus., • Basic understanding of markets, asset classes, portfolio construction, equity compensation, and executive wealth planning. New York, NY Full Time Salary Range of $75,000 - $95,000 with overtime eligibility. About Us Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law. The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

Please connect with me on LinkedIn as well _ Job Title: Litigation Legal Assistant (Defense) Positions Available: 2 Location: New York, NY 10017 Salary/Payrate: $40-45/hr W2 Work Environment: Hybrid - Thursdays are Remote after initial 30 days Shift: 8AM-5PM or 9AM-6PM (highly preferred) Term: 3+ Month Contract with possibility of extension Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: A well-established defense law firm is seeking an experienced Litigation Legal Assistant (Defense) to support multiple attorneys in a fast-paced litigation practice. This role requires a highly organized professional who thrives in a deadline-driven environment, excels at managing competing priorities, and maintains the highest level of confidentiality and attention to detail. Required: • e-filing with the Federal, State (New York), and Southern and Eastern Districts of New York, • Entering expenses, drafting documents, • Be able to support a minimum of 4 attorneys and assist with our associate pool. The associates are not directly assigned to a legal assistant, so we need someone who is highly organized, technical, and who is proactive with juggling their assigned attorneys along with the assignment requests submitted to the pool by the associates. Key Responsibilities: • Provide administrative and litigation support to attorneys throughout all phases of litigation., • Prepare, revise, proofread, and format legal documents, pleadings, correspondence, and court filings., • Create and maintain Tables of Contents and Tables of Authorities., • File documents electronically in state and federal courts., • Manage attorney calendars, schedule meetings, coordinate travel, and assist with case management., • Support trial preparation, legal research, billing, expense reports, and other administrative functions., • Maintain organized electronic and physical case files., • Serve as a professional point of contact for clients, courts, and internal team members. Qualifications: • Minimum 3 years of litigation legal assistant or legal secretary experience in a law firm environment., • Strong knowledge of state and federal court procedures and e-filing systems., • Advanced proficiency in Microsoft Word, including document formatting, TOC, and TOA creation., • Experience with Outlook, Excel, PowerPoint, Adobe Acrobat, and legal document management systems., • Excellent proofreading, grammar, organizational, and communication skills., • Ability to manage multiple priorities and work independently in a fast-paced environment., • High school diploma or GED required; bachelor's degree preferred.

2478 A growing fintech startup in New York is seeking its first Executive Assistant to support a dynamic leadership team. This is a newly created position and a unique opportunity to build and shape the Executive Assistant function from the ground up. You will provide high-level support to senior leadership, ensuring seamless day-to-day operations while acting as a strategic partner in a fast-paced, evolving environment. Key Responsibilities • Manage complex, ever-changing calendars across multiple executives, • Coordinate extensive global travel, including frequent international conferences, • Serve as a central point of coordination to keep leadership aligned and on schedule, • Handle sensitive and confidential information with the utmost discretion, • Assist with ad hoc administrative and operational tasks as the company scales, • Proactively identify inefficiencies and implement solutions to streamline workflows Qualifications • 2+ years of experience as an Executive Assistant in a relevant field (startup, technology, fintech, or high-growth environment preferred), • Bachelors degree required, • Proven experience as a career Executive Assistant supporting senior leadership, • Strong ability to operate independently with minimal direction, • Demonstrated experience managing complex travel and scheduling logistics, • Prior startup experience strongly preferred, • Proficiency in Google Workspace, • Comfort with AI tools (e.g., Claude) or a strong willingness to learn, • Mandarin language skills are a plus due to global client exposure, • Exceptional organizational, communication, and problem-solving skills, • High level of discretion and professionalism Compensation • $90,000+ DOE Location: New York, NY Schedule: In-office, Monday–Friday Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Executive Legal Secretary New York, NY | Hybrid Schedule (3 Days In-Office / 2 Days Remote) Hours: 9:30 AM – 5:30 PM A premier international law firm is seeking a polished, highly organized Executive Legal Secretary / Administrative Assistant to support a senior executive partner and additional attorneys in its New York office. This position requires a proactive professional with exceptional attention to detail, strong communication skills, and the ability to thrive in a fast-paced legal environment. The ideal candidate will possess a strong client-service mentality, sound judgment, and the ability to manage multiple priorities while maintaining professionalism and confidentiality at all times. Responsibilities • Provide high-level administrative and executive support to a senior partner and additional attorneys as needed, • Manage complex attorney calendars, including scheduling meetings, depositions, conference calls, client meetings, and travel arrangements, • Coordinate and organize attorney and client meetings, including arranging court reporters, expert witnesses, vendors, and related parties, • Draft, revise, proofread, and edit correspondence, legal documents, presentations, and other written materials, • Prepare and process attorney expense reports and reimbursements, • Enter and maintain attorney billable time and reimbursable expenses accurately and timely, • Prepare vendor invoices and track payment status, • Maintain and organize electronic and physical filing systems for efficient document retrieval, • Handle confidential and sensitive information with discretion and professionalism, • Assist with additional administrative projects and support functions as needed Qualifications • Bachelor’s degree required, • Prior experience supporting attorneys within a large law firm environment strongly preferred, • Exceptional organizational and time-management skills with the ability to prioritize competing deadlines effectively, • Strong verbal and written communication skills, • Ability to work independently while maintaining a collaborative team-oriented approach, • High level of professionalism, discretion, and attention to detail, • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel

The Company Our client is Dundee Partners is a family office with a small, close-knit team. The team’s primary focus is Chord Music Partners, a leading music investment platform managing approximately $3 billion in assets, focused on acquiring and managing high-quality music intellectual property, including publishing rights, recorded music, and related rights. Backed by institutional capital and a strategic partnership with Universal Music Group, Chord operates at the intersection of music, finance, and long-term asset management. The platform is actively raising $1–2 billion of capital on a recurring 12–18 month cadence. Dundee Partners operates with the discipline and rigor of an institutional investment firm and the energy of an organization that is genuinely passionate about music. Position Summary This role sits at the center of one of the most active and ambitious music investment platforms in the world. You will work closely with the principals who lead it, across a team that is genuinely committed to what they are building. The work is varied, the environment is collaborative, and the pace is real. The company is seeking an Executive Assistant to support the two co-founders, as well as the wider team. This role requires genuine integration into a fast-moving operation, anticipating needs before they are articulated and taking quiet ownership of the things that keep the team running smoothly. The team communicates at high frequency throughout the day across Slack, text, and calls. Responsiveness and proactive communication are fundamentals. The right candidate communicates instinctively, performs well under pressure, and takes genuine satisfaction in making a high-performing team run at its best. The position is full-time, hybrid, based in New York City, and reports directly to the Co-Founders. Specific Responsibilities Responsible for pro-active, hands-on, calendar management and scheduling, communications and relationship management, and team and operational support for the founders and the rest of the team. The role requires a high level of initiative, critical thinking, good judgement and can-do attitude, combined with excellent communication and quantitative skills, and advanced use of Google Workspace, Slack, and other relevant technology. Calendar Management & Scheduling • Manage complex, fast-changing calendars for both principals, with precision and good judgment about priorities, • Schedule and coordinate internal and external meetings across multiple time zones, including with partners, investors, legal counsel, banking relationships, and music industry contacts, • Coordinate Zoom and in-person meetings, managing all logistics including dial-in details, agendas, and pre-reads where required, • Act as a proactive gatekeeper protecting the principals’ time and ensuring the calendar reflects their actual priorities, • Assist with travel arrangements and logistics, ensuring seamless travel experiences (this position does not involve accompanying the principals on travel) Communications & Relationship Management • Liaise professionally with external partners, investors, UMG contacts, legal advisors, and other counterparties on behalf of the principals, • Manage relationship appreciation efforts, including thoughtful, timely gifting, acknowledgments, and occasion-based gestures, • Maintain and organize contact lists and digital files with care and consistency, • Handle confidential information with discretion and sound judgment at all times Team & Operational Support • Support the wider team across ad-hoc administrative and operational tasks, as the small team size means no one operates in a silo, • Assist with event coordination, internal logistics, and project support as needed, • Contribute to the organization and improvement of administrative systems and processes, • Maintain high responsiveness across communication channels, including Slack, email, phone and Zoom, in line with the team’s operating norms Qualifications • Experience in an executive assistant or senior administrative role is preferred, ideally supporting founders or C-suite principals, though we are equally open to candidates who are earlier in their career but demonstrate exceptional drive, instinct, and capability, • Strong command of Google Workspace (Gmail, Calendar, Drive, and Docs) as the primary operating environment, • Excellent written and verbal communication skills; clear, confident, and professional across all channels, • Exceptional organizational skills and acute attention to detail, with the ability to manage multiple priorities simultaneously, • A natural instinct for proactive communication: flags issues before they become problems, give updates without being chased, and treats responsiveness as a baseline rather than a differentiator, • Professional maturity, discretion, and calm under pressure — someone who absorbs the pace of the environment and reflects it back as competence, • Comfortable and effective in a remote-first environment with minimal hand-holding, • Experience in a small team, start-up, investment firm, or family office environment strongly preferred, • A genuine interest in music, the music industry, or the intersection of culture and finance is a plus but not required Compensation Competitive salary and benefits will be offered, commensurate with the role and the final hire’s experience. Depending on the job relevant knowledge, skills, abilities, experience, education, network and location of the final hire, the base salary is anticipated at an annual rate in the range of $90,000 to $120,000, plus discretionary annual bonus and fully employer-paid healthcare. Contact EnterGain is the exclusive recruiter on this role. Interested, qualified candidates are encouraged to apply directly to this posting. Equal Opportunity Dundee Partners is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law. Disclaimer The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all colleagues may be required to perform duties outside their normal responsibilities as needed, and the priorities within each role evolve over time based on the needs of the business.

$75-$110,000+ DOE New York, New York Executive Legal Assistant Current Law Firm Experience Bachelor degree is a MUST Prestigious global litigation firm is seeking an exceptional Executive Assistant to support a high-profile Co-Managing Partner and nationally recognized trial attorney in its New York office. This is a highly visible, fast-paced role supporting one of the firm’s senior leaders who maintains an extremely active litigation practice while also overseeing firm management responsibilities. The ideal candidate is polished, proactive, detail-oriented, and thrives in a demanding environment where discretion, responsiveness, and organization are absolutely critical. This position requires a true right-hand Executive Assistant who can anticipate needs, manage competing priorities, and operate independently with professionalism and sound judgment. Responsibilities Include: • Heavy executive calendar management across multiple time zones and global travel schedules, • Coordinating complex meetings, internal leadership calls, client meetings, trial schedules, and business development events, • Managing extensive domestic and international travel arrangements, itineraries, and last-minute changes, • Serving as gatekeeper and primary point of contact for internal and external communications, • Monitoring and managing high-volume email traffic and urgent communications while executive is traveling or out of office, • Preparing, editing, proofreading, and formatting correspondence, presentations, legal and business documents, • Coordinating billing matters, invoices, expense reports, and attorney time entry, • Assisting with preparation of engagement letters and client-related administrative documentation, • Maintaining confidential and highly sensitive information with absolute discretion, • Liaising regularly with firm leadership, attorneys, clients, opposing counsel, vendors, and senior administrative personnel, • Working closely with executive support staff supporting other senior firm leadership to ensure seamless coordination, • Handling occasional personal administrative tasks and executive support responsibilities, • Anticipating issues before they arise and proactively creating solutions in a high-pressure environment Qualifications: • Prior Executive Assistant experience supporting senior law firm leadership, managing partners, high-level litigators, within a law firm environment is required, • Exceptional organizational and multitasking skills with meticulous attention to detail, • Strong written and verbal communication skills, • Ability to prioritize and manage constantly shifting demands with professionalism and composure, • High level of responsiveness and flexibility, including occasional after-hours availability when executive is traveling, • Strong administrative and project coordination abilities, • Experience with billing, attorney time entry, expense management, and legal administrative procedures, • Advanced proficiency in Microsoft Office Suite, Outlook calendaring, and legal administrative systems, • Professional demeanor with strong interpersonal skills and executive presence Ideal Candidate: The successful candidate will be a polished, resourceful, and highly organized professional Executive Legal Assistant who enjoys being the trusted right hand to an extremely busy executive. This role is ideal for someone who genuinely enjoys managing complex schedules, staying several steps ahead at all times, and operating at the highest levels of a sophisticated law firm environment. The firm offers a collaborative culture, exposure to high-level legal work and leadership, and the opportunity to support one of the most prominent litigation executives in the industry.

Legal Assistant Industry: _ Salary: _ Plus: _ Location: , Boutique thriving law firm is seeking an experienced Legal Assistant to provide administrative legal support to three attorneys. Responsibilities • Handle heavy phone coverage, calendar management/scheduling meetings, filing, and arranging domestic and international travel for attorney and clients to and from the NY office, • Establish and maintain relationships with clients and attorneys to facilitate the highest level of client support, • File, organize, scan and copy legal documents along with preparing and proofing documents to distribute, • Enter time, prepare and process bills, facilitate deadlines and provide timely reminders, • Create and maintain client spreadsheets related to expenses and financial accounts, • Work with other staff members on general administrative office needs including ordering supplies, maintaining the office and conference rooms, working with service providers and covering front desk as needed Qualifications • Bachelor’s Degree, • 3+ years’ experience as a legal assistant at a law firm, • Familiarity with legal documents, terminology and time entry system and billing systems – Juris and Juris Suite preferred, • Team player, • Strong communication skills, both written and verbal, • Strong technical skills using Microsoft Office and Teams, • Ability to prioritize, meet strict deadlines, and be highly organized To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Mendes & Mount LLP is seeking a detail-oriented Legal Administrative Assistant to support partners and attorneys in the Litigation department. This role is a great opportunity for someone with law firm administrative assistant experience who enjoys working closely with attorneys. Job Title: Administrative Assistant The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities • Assist attorneys in busy litigation department with drafting of various legal documents., • Assist attorneys with timesheets and reports., • Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs., • Prepare and format Excel spreadsheets., • Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities., • Screen and forward telephone calls to appropriate recipient., • Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc., • Prepare New Case Forms & E-mail New Case Opening., • Enter time in 3E., • Prepare Check Request forms., • Prepare Amex and Out of Pocket Statements., • Prepare Travel Authorization Forms, Travel Memos, & Benefit Day Memos., • Organize various binders w/ tabs., • Photocopying & Filing Additional Responsibilities: • Reception coverage on a daily/ weekly basis. Job Qualifications: • Expert knowledge of Legal Documents., • Expert knowledge of Word and Excel., • TOA and TOC knowledge preferred

Our client, an elite Am Law firm, is seeking a highly polished Executive Assistant to support senior Corporate partners in its New York office. This is a premier opportunity to join a sophisticated, fast-paced practice supporting high-profile clients, complex transactions, and nationally recognized attorneys within one of the most innovative firms in the legal industry. Key Responsibilities: • Manage complex executive calendars, travel coordination, meetings, and high-priority scheduling logistics, • Serve as a trusted gatekeeper and strategic partner to attorneys, anticipating needs and managing competing priorities with discretion and sound judgment, • Support client relationship management, business development initiatives, pitch preparation, CRM updates, and event coordination, • Oversee document workflows, redlines, signature processes, matter openings, conflicts coordination, and engagement documentation, • Partner closely with billing and finance teams on invoicing, collections support, outside counsel guidelines, and client reporting, • Assist with presentations, practice initiatives, partner communications, and operational projects across the practice group, • Provide high-touch support during active deal cycles and critical client matters in a fast-paced transactional environment Qualifications: • 5+ years of Executive Assistant or senior legal support experience within a law firm or professional services environment, • Experience supporting partners or senior executives within Corporate, Transactional, Private Equity, or Finance practices strongly preferred, • Exceptional organizational, communication, and relationship management skills, • Strong technical proficiency across Microsoft Office, Adobe Acrobat, CRM platforms, and document management systems

Our law firm is seeking a highly organized, detail-oriented, and proactive Paralegal to join our team in a full-time, in-person role. This position is ideal for someone who enjoys working in a fast-paced legal environment, can manage multiple priorities, and takes pride in supporting attorneys, staff, and clients with professionalism and accuracy. Key Responsibilities: • Assist attorneys with case preparation, document organization, and file management, • Draft, proofread, and format legal documents, correspondence, pleadings, and other case-related materials, • Maintain physical and electronic case files, • Calendar deadlines, hearings, meetings, and appointments, • Communicate with clients, courts, opposing counsel, and third parties as needed, • Assist with printing, scanning, filing, mailing, and general administrative tasks, • Prepare exhibits, binders, and materials for meetings, hearings, mediations, or trials, • Conduct basic legal and factual research as assigned, • Help track case progress and ensure deadlines are met Qualifications: • Previous experience as a paralegal, legal assistant, or in a law office preferred, • Strong organizational and multitasking skills, • Excellent written and verbal communication skills, • High level of professionalism, confidentiality, and discretion, • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, • Strong attention to detail and accuracy, • Ability to work independently and follow instructions carefully Personal Attributes: • Proactive and self-motivated, • Reliable, punctual, and trustworthy, • Calm under pressure with a positive attitude, • Professional and courteous with clients, attorneys, and staff, • Able to manage competing priorities in a busy law firm environment Schedule & Location: Full-time, in-person position Monday through Friday Compensation: $50,000.00 per year • Interested candidates are encouraged to apply.

Executive Assistant – Prestigious law firm A premier, high-stakes boutique litigation public interest law firm is seeking a sophisticated and proactive Executive Assistant to join our New York office. This role is designed for a career administrative professional who thrives in a mission-driven environment and excels at supporting high-level leadership. Location: Midtown Manhattan, 100% Onsite (Monday – Friday) Compensation: $120,000 – $150,000 base (DOE) + paid OT + Bonus + excellent paid benefits Standard Hours: 9:00 a.m. – 6:00 p.m. (Flexibility required during peak litigation periods). Key Responsibilities • Executive Partnership: Provide high-level administrative and project-based support to the Managing Partner and Chief of Staff., • Calendar & Logistics: Direct complex calendar management, including scheduling across time zones and coordinating intricate travel arrangements (with the agility to handle last-minute changes)., • Document Production: Draft and proofread routine correspondence, legal documents, and memoranda; manage data trackers and generate detailed reports in Excel., • Financial Administration: Facilitate the new client intake process, enter billable time, and manage expense reporting and billing statements., • Specialized Support: Handle sensitive medical insurance claim submissions and reconciliation with absolute discretion and meticulous record-keeping., • Operational Flow: Manage phone communications, oversee mail/FedEx logistics, and maintain organized digital and physical filing systems., • Team Collaboration: Act as a reliable backup for other EAs, ensuring seamless coverage and a "no task is too small" approach to firm-wide success. Candidate Requirements • Minimum of 5 years of administrative experience within a law firm supporting Partner-level executives., • Bachelor’s degree is preferred., • Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and experience with document management and time-and-billing systems., • Proven ability to handle highly sensitive, confidential information with the utmost professional judgment., • Exceptional grammar, spelling, and proofreading skills; ability to communicate status updates clearly and proactively., • A "can-do" attitude with the ability to anticipate needs before they arise. You should be comfortable in a fast-paced environment where priorities shift quickly. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Stradley Ronon Stevens & Young, LLP is currently seeking a highly organized and detail-oriented Legal Administrative Assistant to support the attorneys within our dynamic litigation department. The position is a hybrid role that will be based in our New York, NY office. The ideal candidate will possess excellent administrative skills, the ability to manage multiple and sometimes competing filing deadlines, and the ability to thrive in a fast-paced environment. This role offers the opportunity to work closely with experienced attorneys and contribute to the success of our litigation team. Responsibilities: • Provide comprehensive administrative support to partners and associates within the litigation practice group, including managing calendars, scheduling appointments, and coordinating meetings., • Prepare and format legal documents, including pleadings, motions, briefs, and correspondence, adhering to established formatting and style guidelines., • Assist in organizing and maintaining electronic and physical filing systems, ensuring all documents are properly labeled, indexed, and stored., • Handle incoming and outgoing communications, including phone calls, emails, and mail, promptly and professionally., • Assist attorneys in organizing and maintaining case files, including gathering, organizing, and summarizing relevant documents and evidence., • Monitor and track case deadlines, ensuring all filings, hearings, and other obligations are met in a timely manner., • Coordinate with attorneys and legal staff to prepare for depositions, hearings, trials, and other proceedings, including scheduling, logistics, and document preparation., • Serve as a point of contact for clients, providing exceptional customer service and responding to inquiries and requests in a timely and professional manner., • Assist in drafting engagement letters, fee agreements, and other client-related documents, ensuring accuracy and completeness., • Coordinate client meetings, including scheduling, preparing meeting materials, and arranging conference rooms or virtual meeting spaces. Qualifications: • Bachelor's degree or equivalent experience preferred., • At least five (5) years of experience as a legal administrative assistant or in a similar role within a law firm or legal department., • Strong proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and legal software applications; experience with iManage preferred., • Excellent organizational skills with the ability to manage multiple tasks and priorities effectively., • Exceptional attention to detail and accuracy, particularly in proofreading and document formatting., • Excellent communication skills, both written and verbal, with a professional and courteous demeanor., • Ability to maintain confidentiality and handle sensitive information with discretion., • Flexibility to adapt to changing priorities and work effectively under pressure., • Regular hours are typically Monday through Friday; occasional overtime may be required during periods of high caseload or tight deadlines., • May require occasional travel for court appearances, client meetings, or other business-related purposes. No agencies please. Outside agencies, search firms and/or their representatives will not be compensated in any way for unsolicited candidate submissions, or submissions made through anyone other than a Recruiting Department representative. Stradley Ronon Stevens & Young, LLP is an Equal Opportunity Employer. The estimated base salary range for this position is $78,000 - $94,000, commensurate with experience.

Barry McTiernan & Moore LLC is a full-service defense litigation firm. Since 1930, BMM has represented Fortune 500 companies and their insureds in complex, high-exposure cases. The firm handles general liability claims across various practice areas including negligence, NY State Labor Law, premises liability, products liability, and other defense matters. Our excellence in all Toxic Tort areas has made the firm a leader in the defense of toxic tort claims. The firm has adopted a metrics-driven approach to managing litigation in the best interests of our clients. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. It matters to our firm that we recruit a diverse workforce to be a part of the BMM family. Legal Assistant/Receptionist – (Focus on §50-h Hearings) Barry McTiernan & Moore’s Manhattan office is currently seeking a highly organized and detail-oriented Legal Assistant / Receptionist to support our firm with a primary focus on our New York City §50-h Hearings Unit. This position combines traditional receptionist and administrative responsibilities with litigation support functions critical to managing a high-volume municipal defense practice. The ideal candidate will be proactive, technologically proficient, and capable of managing multiple priorities while maintaining excellent communication and organizational skills. This role offers the opportunity to work closely with attorneys and firm management while playing an integral role in the successful administration of our §50-h hearing program. In addition to supporting the §50-h Hearings, this position provides administrative and operational support to the Office Manager and Chief of Human Resources Officer. Responsibilities §50-h Hearing and Litigation Support • Assist in the administration of the firm’s New York §50-h hearing program., • Open new matters in OASIS and transfer information to internal firm case management systems., • Coordinate hearing scheduling and maintain attorney availability., • Request and track attorney assignments for upcoming hearings., • Update and maintain attorney hearing lists and scheduling databases., • Monitor hearing calendars and ensure compliance with all OASIS deadlines., • Track transcript receipt and ensure timely processing and distribution to attorneys., • Coordinate §50-h hearing schedule with plaintiff’s counsel and BMM attorneys., • Draft routine correspondence, hearing notices, and other communications., • Maintain electronic case files in accordance with firm procedures., • Ensure all hearing-related documentation is properly uploaded and maintained within the firm system., • Maintain and update internal databases, attorney lists, and contact information., • Generate reports and assist with data tracking to ensure OASIS deadlines are met., • Ensure monthly closeout of all cases with documents to support billing functions. Administrative and Reception Support • Answer and direct incoming telephone calls professionally and efficiently., • Receive, sort, scan, and distribute incoming mail., • Open and assign incoming mail to appropriate attorneys and staff., • Maintain physical mail filing and storage procedures., • Prepare and process outgoing mail, Fed-Ex shipments, and certified mail., • Stamp and deliver outgoing mail to the post office daily., • Coordinate all office and kitchen supply inventory, maintain organized storage areas, and place monthly supply orders., • Assist our Office Manager with administrative and operational projects as needed including but not limited to creating pocket folders for CD’s that enter the office., • Scan incoming checks and assist with related administrative processing., • Upload electronic media and documents into the firm systems daily., • Perform daily conflict checks and assist with new matter intake procedures as needed., • Utilize Outlook, Microsoft Teams, Excel, Word, and our firm-specific software to manage workflow efficiently. Experience and Qualifications • Bachelor’s degree., • Minimum of 2 years of experience in a professional environment. Administrative support role is preferred., • Experience supporting professionals in a fast-paced environment. Working specifically within a law firm is a plus., • Experience with scheduling, case management, and hearing coordination., • Strong organizational skills with the ability to manage multiple deadlines simultaneously., • Excellent verbal and written communication skills., • Strong attention to detail and commitment to accuracy., • Ability to work independently while also collaborating effectively with staff and attorneys., • Professional demeanor and strong service skills., • Proficiency in Microsoft Outlook, Teams, Excel, Word, and Adobe Acrobat., • Experience with legal case management systems or platforms is preferred., • Ability to maintain confidentiality and handle sensitive information with discretion. Barry McTiernan & Moore LLC is a firm committed to both our clients and our employees. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

🚨 Now Hiring: Practice Assistant | Boston (Hybrid) 🚨 Ready to join one of the most elite law firms in the world? We are looking for a Practice Assistant to support a high-performing team of attorneys in their Boston office. If you thrive in a fast-paced, detail-driven environment and love being the backbone of a successful team—this is your move. 💼 What You’ll Do: You’ll be the go-to administrative partner ensuring attorneys operate at peak performance: ✔️ Prepare, format & finalize legal documents, presentations & correspondence ✔️ Manage calendars, travel, expenses & time entries ✔️ Coordinate meetings, conference calls & firmwide collaboration ✔️ Support document management, filings & research ✔️ Partner cross-functionally with Accounting, IT, and operations teams ✔️ Anticipate needs and deliver top-tier client service 🎯 What They’re Looking For: ✔️ 5+ years of legal admin/support experience ✔️ Strong Microsoft Office skills (Word, Outlook, Excel; PowerPoint/Adobe a plus) ✔️ Highly organized with exceptional attention to detail ✔️ Professional, proactive, and team-oriented mindset ✔️ Strong communication skills and a “no task too small” attitude 💰 Compensation & Perks: 💲 $66K – $107.5K base (Boston) 🏢 Hybrid schedule – 3 days in-office ✨ Top-tier benefits, PTO, and career development at a globally recognized firm This is an incredible opportunity to get your foot in the door (or level up) at a firm known for excellence, innovation, and career growth.

A top national law firm is seeking a Legal Administrative Assistant to join the team. Who You Are • You have 3+ years of legal administrative experience; Trusts & Estates experience strongly preferred, • Knowledgeable in estate planning, probate, and estate administration processes, • Strong organizational, proofreading, and client service skills, • Proficient in Microsoft Office and PDF editing tools; experience with ProLaw, iTimeKeep, Intapp, NetDocuments, or ChromeRiver is a plus, • Professional, detail-oriented, and highly discreet when handling confidential matters What You’ll Do • Provide administrative and legal support to Trusts & Estates attorneys, • Prepare and revise estate planning documents, correspondence, and court filings, • Assist with probate and estate administration matters, including filing and document coordination, • Manage calendars, deadlines, meetings, and client communications, • Handle billing, time entry, expense reporting, and engagement documentation, • Coordinate document execution, notarizations, file management, and record retention What Success Looks Like • Estate planning and probate matters are supported accurately and efficiently, • Attorneys receive responsive, organized administrative support, • Client communications and document workflows are handled professionally, • Deadlines and filing requirements are met consistently Salary Range: $75,000 - $115,000 annually, based on experience Location: New York, NY – Hybrid (4 days on site, 1 remote, after probationary period) To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.