Corporate receptionist and administrative assistant
2 days ago
New York
Job Description Company Overview KBL Roche is a fast-paced growing international full-service boutique law firm dedicated to counseling local and international clients on international legal matters based in New York. The firm KBL Roche was founded in New York City by an international cohort of multi-cultural and -licensed attorneys and individuals from across the world that values growth, diversity, teamwork, commitment to a profession. Position Summary The role of Corporate Receptionist / Administrative Assistant will consist of three primary job functions: receptionist, office coordinator and administrative assistant. Role and Responsibilities • Receptionist, • Manage front desk operations, greet and assist employees and guests, and maintain a professional and welcoming office environment., • Answer, screen and direct calls on multi-line phone system., • Coordinate conference room bookings, support logistics and planning for in-office events., • Receive, send and distribute mail, packages and courier services., • Monitor visitor access and maintain security protocols, including entering guests into the building’s visitor management system., • Office Coordinator, • Responsible for the day-to-day operations of the office to ensure an organized and efficient workplace., • Primary liaison with building management for maintenance requests, repairs and facility concerns., • Manage vendor relationships for office equipment (copier, phones, water, etc.)., • Manage office supplies., • Coordinate events such as Free Lunch Fridays, monthly happy hours, birthday celebrations, and other team-related celebrations., • Coordinate onboarding for employees and interns working in the New York office, including desk set-up, welcome package and introduction to office resources., • Administrative Assistant, • Provide administrative support to partners, including scheduling meetings, assisting with document preparation, data entry, printing and filing, preparing expense reports, track and code invoices, etc., • Assist with team specific research and tracking as needed., • Other duties as assigned. Qualifications and Education Requirements • Strong working knowledge of Microsoft Office., • Ability to keep sensitive information highly confidential always., • Excellent written and verbal communication skills., • Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients, vendors, and co-workers on the phone and in person., • Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and attention to detail, and carry multiple projects through to completion., • Ability to work independently, prioritize work and ask for further clarification when necessary., • Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays, or unexpected events. Required Education and Experience • High school diploma or equivalent, • Minimum 3 years’ receptionist and/or administrative experience in professional office Job details and benefits • Salary range: $25 to $30 per hour, based on experience, • Weekly Hours: 30 hours, • Worksite: 5 days in the office based in Manhattan (walking distance Grand Central), • Paid Time OffCompany DescriptionKBL Roche is a fast-paced growing international full-service boutique law firm dedicated to counseling local and international clients on international legal matters based in New York. The firm KBL Roche was founded in New York City by an international cohort of multi-cultural and -licensed attorneys and individuals from across the world that values growth, diversity, teamwork, commitment to a profession.KBL Roche is a fast-paced growing international full-service boutique law firm dedicated to counseling local and international clients on international legal matters based in New York. The firm KBL Roche was founded in New York City by an international cohort of multi-cultural and -licensed attorneys and individuals from across the world that values growth, diversity, teamwork, commitment to a profession.