Development Associate
15 hours ago
Corona
Job Description Position Title Rate of Pay Development Associate, Institutional Giving $58,000 - 65,000 Department Work Location Institutional Advancement Hybrid Reports to Work Schedule Senior Vice President of Institutional Advancement Monday – Friday (9 am – 5 pm), Some Evenings & Weekends may be required. FLSA Status Position Classification Non-Exempt Full-Time, Regular Since its founding at the 1964-65 New York World’s Fair, the New York Hall of Science (NYSCI) has inspired millions of people — children, teachers, and families — by offering innovative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity. Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 400,000 visitors each year and serves thousands more through outreach in schools, teacher professional development, and participation in a variety of public events and research initiatives. NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by our inclusive, research-derived approach to STEM learning and engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement, and delight — are the ingredients that invite broad participation in STEM and make engagement and learning irresistible. Through this transformative model for STEM exploration, NYSCI engages communities of learners in STEM, by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people’s play. POSITION OVERVIEW Over the last sixty years, the New York Hall of Science (NYSCI) has evolved into New York City’s premier interactive museum; a global leader in STEM (science, technology, engineering, and mathematics) education; and a research hub and laboratory for new forms of learning. Today, NYSCI is recognized for our groundbreaking exhibitions, innovative educational and career exploration programs, arts and cultural offerings, and large-scale events that draw children and adults into experiential STEM learning. The Development Associate, Institutional Giving plays a key supporting role on NYSCI’s advancement team, which raises more than $6 million annually to sustain NYSCI’s mission. This position provides comprehensive administrative, database, and research support for the team’s efforts to secure funding from foundation, government, and corporate donors. Reporting to the Senior Vice President of Institutional Advancement (SVP), the Development Associate will manage gift entry and reporting, support grant and sponsorship proposal development, coordinate stewardship activities, assist with funder communications, and assist with coordination of special events and engagement activities related to foundation, corporate, and government relationships. The role offers a valuable opportunity to gain broad-based fundraising experience while contributing to NYSCI’s impact in STEM education. PRINCIPAL RESPONSIBILITIES Gift Processing & Database Management • Administer NYSCI’s Raiser’s Edge NXT database, including all gift entry, funder record maintenance, and reporting requirements., • Process gifts and generate timely funder reports and receipts., • Prepare mailing and funder lists, activity reports, and data to support fundraising goals., • Work with IA leadership and the finance department to maintain development department financial records and generate financial reports. Proposal & Reporting Support • Assist in the preparation of foundation, corporate, and government grant proposals as well as corporate sponsorship packages, including researching background information, drafting components of proposals and reports, and coordinating internal data points., • Support development of interim and final reports to funders, ensuring timely and accurate submissions. Research & Meeting Preparation • Support efforts to conduct prospect research and prepare background materials for senior leadership and frontline fundraisers., • Collaborate with the CEO's Executive Assistant on various development and Trustee-related activities., • Support cross-departmental efforts to align fundraising initiatives with NYSCI’s priority programs and strategic goals. Administrative Support • Manage the SVP’s calendar and expense tracking / reporting, and assist with correspondence and scheduling.QUALIFICATIONS, • Bachelor’s or equivalent level degree, • Proficiency in Microsoft Office., • Highly organized, detail-oriented self-starter who is able to handle multiple projects simultaneously., • Excellent interpersonal, writing, proofreading, and technology skills., • Strong organizational and time management skills with exceptional attention to detail, • Commitment to the philosophy and mission of New York Hall of Science., • Collaborative spirit and an ability to work diplomatically with stakeholders both internally and externally., • Occasional evening and weekend availability to participate in events outside the workday schedule.PREFERRED QUALIFICATIONS, • 1-2 years of nonprofit, administrative, or fundraising experience preferred., • Proficiency in Google Workspace and Raiser's Edge NXT/databases., • Prior experience working for a science center/natural history museum/children’s museum or STEM education institution. PHYSICAL REQUIREMENTS • Stationary workstation: The employee must be able to remain in a stationary sitting position for up to 8 hours a day with appropriate breaks., • Manual dexterity: The role requires the frequent use of hands for typing, writing, and handling office equipment., • Visual acuity: The employee must have the visual ability to perform extensive computer work for long periods, including reading and analyzing data on a computer screen., • Communication: The role requires the ability to communicate clearly and effectively in both written and verbal forms. BENEFITS NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all. The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently include: • Health, dental, and vision insurance options, • Flexible spending accounts for healthcare, dependent care and commuter benefits, • Pension plan and 401k plan, • Free life insurance coverage, • Paid vacation and sick leave, • 13 paid holidays off, • Flexible work schedules, • Employee Assistance Program, • Free onsite parking HOW TO APPLY Please upload your resume and cover letter through our online careers page. Applications without a cover letter will not be considered. Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position. Interview Process • Introductory interview, • Virtual interview with hiring manager No phone calls or faxes please. The New York Hall of Science is an equal-opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status, or any other protected status in accordance with applicable law. We support a drug-free workplace. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.