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Job Description Put your career into high gear with Mavis Discount Tire! We're looking for a full-time entry-level office assistant to join Team Mavis at our offices in White Plains, NY. With over 2,000 retail locations, Mavis is one of the largest independently-held tire sales and automotive repair chains in the United States. Qualifications Mavis recruits team members who share our commitment to meeting the needs of our growing customer base by providing exceptional customer care. To be eligible for the entry-level office assistant position, you must (1) be at least 18 years of age; (2) be legally authorized to work in the United States; and (3) Possess 1 year of experience in customer service and/or data entry experience in a fast-paced, high volume environment. Employee Benefits At Mavis, we understand that our people drive our success. We provide our team members with competitive weekly pay, a good working environment, and an excellent combination of additional benefits like health and dental insurance, a 401(k) retirement savings plan with employer match, paid vacations, paid personal and sick time, paid holidays, on-the-job training, and opportunities for career growth and advancement. Mavis Discount Tire is an Equal Opportunity Employer Consistent with our commitment to the principle of equal employment opportunity for all individuals, we enforce a zero-tolerance policy on discrimination at Mavis. Employment decisions are made without regard to an applicant's or employee's actual or perceived membership in any category or status protected by applicable federal, state, or local law. Where appropriate, Mavis may provide reasonable accommodation, in order for an otherwise qualified individual to perform the essential functions of the position. Job Type: Full-time Salary: $16.50 - $18.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee discount, • Health insurance, • Paid time off, • Referral program #ZR Job Posted by ApplicantPro

Job DescriptionAdministrative Assistant - Information Systems - Temporary AssignmentLocation: Valhalla, NY (Full-time onsite) Duration: Through October 2024 Employment Type: W2 Contract via Staffing Agency Compensation: $22/hour Position OverviewWe are seeking a tech-savvy Administrative Assistant to provide comprehensive administrative support to the Information Systems Department of a large healthcare facility. This role involves supporting IT operations, coordinating technology projects, and ensuring efficient departmental workflows while maintaining confidentiality and professionalism in a dynamic healthcare technology environment. Key Responsibilities • IT Administrative Support: Provide administrative assistance to IT managers, system administrators, and technical staff including scheduling, correspondence, and project coordination, • Documentation Management: Prepare, format, and maintain IT documentation, system manuals, project files, and technical procedures while ensuring accuracy and version control, • Help Desk Coordination: Assist with help desk operations by logging tickets, tracking service requests, and coordinating follow-up communications with end users, • Vendor Management: Support coordination with technology vendors, contractors, and service providers including scheduling meetings and maintaining vendor contact information, • Calendar & Meeting Management: Schedule appointments, coordinate meetings, and manage calendars for IT department leadership and project teams, • Asset Tracking: Assist with IT asset management including equipment inventory, software licensing tracking, and maintenance schedules, • Project Support: Provide administrative support for IT projects including meeting preparation, status tracking, and communication coordination, • Database Management: Update and maintain departmental databases, contact lists, and tracking systems for IT operations, • Report Preparation: Compile information and assist in preparing reports, presentations, and administrative summaries for IT leadership, • Communication Coordination: Serve as liaison between IT department and other hospital departments while facilitating clear communication on technology initiativesRequired Qualifications, • High school diploma or equivalent required (Associate's or Bachelor's degree preferred), • 1-3 years of administrative experience, preferably in IT or healthcare environments, • Technology-focused administrative experience strongly preferred, • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Basic understanding of IT terminology and computer systems, • Excellent written and verbal communication skills with ability to translate technical information, • Strong organizational skills with exceptional attention to detail, • Ability to handle confidential and sensitive information with discretion, • Experience with ticketing systems or help desk software preferred, • Ability to work independently and manage multiple priorities effectively, • Strong interpersonal skills for working with technical and non-technical stakeholders, • Experience with database management and data entry

Job DescriptionBilling Analyst - 12-Month ContractLocation: White Plains, NY (Hybrid - Minimum 3 days onsite) Duration: 12 months Employment Type: W2 Contract via Staffing AgencyPosition OverviewWe are seeking a detail-oriented Billing Analyst to support daily billing operations and customer payment processing. This role involves preparing billing requests, managing payment plans, and maintaining accurate billing records while working closely with project teams and customers to ensure timely payments and project financial management.Key Responsibilities • Billing Request Management: Prepare daily billing requests for lump sum, payment plans, and financed projects based on milestones, contract terms, and customer requirements, • System Operations: Learn and utilize SAP to prepare sales orders and coordinate with Accounting to request sales invoices, • Documentation Management: Gather comprehensive documentation for billing requests including sales invoices and backup materials, then distribute to customers, • Payment Processing: Record customer payments in Primavera and maintain accurate payment tracking, • Customer Relations: Collaborate with Project Leads and Managers to address delinquent payments and resolve customer payment issues, • Schedule Maintenance: Maintain detailed billing tracking schedules to ensure timely processing and follow-up, • System Reconciliation: Perform regular reconciliation between Primavera and SAP systems to ensure data accuracy, • Financial Support: Assist in managing Interest During Construction (IDC) and Short-Term Financing (STF) charges on projects, • Project Coordination: Work with Project Managers to coordinate billing timing based on project milestones and customer needsRequired Qualifications, • Bachelor's degree required, • 1-5 years of experience in billing, accounting, or financial operations, • Advanced Excel skills for data analysis and reporting, • Strong communication skills for customer and internal stakeholder interaction, • Experience with SAP preferred, • Primavera experience strongly preferred, • Strong attention to detail and accuracy in financial data management, • Ability to work collaboratively with cross-functional teams, • Problem-solving skills for resolving billing and payment discrepanciesReady to support critical billing operations and enhance your financial systems expertise? Apply today!Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.