105 Best Office & Admin Jobs in Pueblo, Colorado (April 2026)

Human Resources Clerk, Part-time, Pueblo, CO

11 days ago

Pueblo

Job DescriptionDescription: SERVICE PHILOSOPHY Pueblo Diversified Industries (“PDI”) is a Colorado Nonprofit Corporation with a mission to create pathways of opportunity where people with diverse abilities thrive through informed choices, meaningful education and employment, premier residential services, and dynamic social experiences. Pueblo Diversified Industries is an Equal Opportunity Employer. Human Resources Clerk (Employee Records & File Management) – Part-Time Job Type: Non-Exempt, Part-Time, 24 hours per week Reports To: Sr. Director of Human Resources Position Summary The HR Clerk (Employee Records & File Management) serves as the primary custodian of employee personnel records at PDI. This role is crucially confidential and responsible for the accurate organization, maintenance, security, and accessibility of employee documentation across both physical and electronic systems. This position requires a high level of discretion, precision, and accountability. The HR Clerk ensures that all employee files are complete, audit-ready, and compliant with federal, state, and organizational requirements, while supporting efficient document retrieval and lifecycle management from hire through separation, with the standard compliance of a lifetime of the records. This role focuses on collaboration with HR team members rather than direct interaction with employees. Requirements: Employee File & Records Management • Maintain complete and accurate personnel files for all employees (active and terminated), ensuring proper organization and compliance with recordkeeping standards, • Create, organize, scan, digitize, and securely store employee records in both physical and electronic systems, • Ensure proper segregation of confidential documents (e.g., I-9s, medical records) in accordance with legal requirements, • Establish and maintain standardized file structures, naming conventions, and document retention protocols, • Conduct routine audits of personnel files to ensure completeness, accuracy, and compliance, • Serve as the primary point of contact for employee file requests, ensuring timely and appropriate access, • Safeguard sensitive employee data by limiting access to authorized personnel only, • Support internal and external audits by preparing and producing required documentation, • Accurately input and update employee data in HRIS and tracking systems, • Process employee status changes (new hires, transfers, terminations, updates) with precision, • Generate reports related to employee records, compliance, and audits, • Prepare and assemble new hire packets and ensure all required documentation is completed and filed, • Collect, verify, and file employment eligibility documentation (I-9, W-4, etc.), • Ensure all personnel records comply with federal, state, and local regulations (including ADA, EEO, HIPAA where applicable), • Maintain documentation required for audits, investigations, and regulatory reporting, • Respond to routine employee inquiries regarding documentation and records, • Assist the HR team with clerical and administrative tasks as needed, • High school diploma or GED, • 1–2 years of administrative, clerical, or HR support experience, • Strong organizational skills with exceptional attention to detail, • Demonstrated ability to handle highly confidential information with discretion, • Proficiency in Microsoft Office (Word, Excel, Outlook, and SharePoint), • Experience in Human Resources or records management, • Familiarity with HRIS systems (e.g., ADP, Paylocity, Paycom, or similar), • Experience with document scanning, indexing, and electronic records systems, • Bilingual (Spanish preferred), • Confidentiality & integrity, • Attention to detail and accuracy, • Organization and file system management, • Time management and prioritization, • Process discipline and consistency, • Able to read and write technical documents, manuals, and reports, • Frequent sitting, standing, reaching, bending, and walking., • May lift/carry up to 25 lbs. occasionally., • Must be 21 years or older, • Pass pre-employment drug and background checks, • Subject to random drug testing during employment, • Computer-literate and comfortable with technology, • Strong oral and written communication skills, • Must have a valid driver’s license, • Agree to a motor vehicle record check, • Provide proof of auto insurance ***The next step in the application process after you apply for the position.Please cut and paste into your browser to take our Culture Index Survey. Pueblo Diversified Industries or

Office & Admin jobs in Pueblo, ColoradoCreate job alerts

Popular jobs searches in Pueblo, Colorado