Office & Admin jobs in Springfield, IllinoisCreate job alerts

Job DescriptionJob Description: General management of the office. Primary responsibilities will be organization of the office, helping with our various community services programs, and assisting the Area Director with a variety of functions. This position is for 37.5 hours a week from 8:30am-4:30pm. Job Duties: • Perform clerical functions in the Front Office and for the Area Director., • Maintain strict confidentiality regarding office functions, employee relations, client activity, etc., • Assist with establishing and maintaining office standards and regulations about employees and clients., • Assist in fundraising activities as required., • Perform necessary computer work and data entry. Establish new databases as needed., • Establish new case files and maintain closed files. Regularly review all files for compliance. Copy all original materials for DCFS., • Assist with filing paperwork for our Intact Family Services Program, • Assist in helping clients obtain State issued photo identification, birth certificates as well as Social Security cards. Also assisting with various functions in our Crisis Assistance office., • Assist with the planning and execution of the Thanksgiving and Christmas Food Giveaway and Christmas Toy Store., • Assist in recruitment and management of volunteers and provide support to community service programs including the St. John’s Breadline., • Help develop and maintain good relations with United Way, various key constituent groups, and other service providers in the community., • Assist area Director with other duties as assigned. Minimum Qualifications: • Bachelor’s Degree., • Judeo-Christian concern for and ethical understanding of client needs., • Experience in general office procedures., • Excellent office, clerical, and computer skills necessary., • Initiative, maturity, and flexibility., • Ability to accept direction and instructions and work cooperatively with a wide segment of people., • Must have excellent organizational, written, and verbal skills. Who We Are: Catholic Charities is proud of its nearly 100-year history of providing vital social services in our Diocese. Today, we maintain a substantial presence in eight communities throughout the twenty-eight counties of central Illinois. Area Offices operate in the communities of Alton, Carlinville, Decatur, Effingham, Granite City, Mattoon, Quincy, and Springfield. In addition, Catholic Charities manages facilities in Alton (Catholic Children's Home) and Beardstown (The St. Anne Residence). The agency has earned national reaccreditation through COA, the Council on Accreditation for Children and Family Services, which certifies that all programs meet best practice social service standards. Our vast array of services includes counseling programs, senior services and guardianship, health care, residential care, independent living; special education, family preservation services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, crisis assistance, Med-Assist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts. Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options. As a faith-based ministry, Catholic Charities espouses the social values of the Church and works daily to fulfill the mandate to serve the poor. As a leader in social services, Catholic Charities enjoys a positive community reputation and a myriad of public and private partnerships that help to ensure the needs of our clients are being met. ***Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to respect, support, and uphold the mission of Catholic Charities which is “to extend to all the healing and empowering presence of Jesus”.

Job DescriptionCompany Description For over 50 years, three generations have led Truck Centers, Inc. from a single store dealership into our current network of ten, full-service dealerships and two auxiliary locations proudly representing Freightliner and Western Star trucks in Illinois, Indiana, and Missouri. Our team has remained dedicated to delivering exceptional customer service in an environment that fosters collaboration, innovation, and a communal spirit of giving back. To learn more about us, visit truckcentersinc.com. Job Description Are you a CDL holder looking for a job with flexible hours? We've got the perfect opportunity for you! Truck Centers, Inc. is on the lookout for a skilled Dispatch/Transfer Driver to join our team. In this role, you'll be shuttling trucks between our Truck Centers locations or to customer terminals. We offer flexible scheduling and mostly same-day shuttle runs, giving you the balance you need. What We're Looking For: We're seeking candidates with a positive, can-do attitude, a clean driving record, and a Class A or B CDL with an air brake endorsement. Strong time management skills are a must! Your Responsibilities: • Safely pick up and deliver customer units to and from our Service Department., • Shuttle Class 6-8 trucks or chase vehicles between Truck Centers dealerships or customer sites across IL, IN, and MO., • Provide excellent customer service by engaging positively and delivering necessary paperwork, documentation, or information regarding work performed or any special accommodations., • Keep vehicles clean and presentable, adhering to company standards., • Conduct pre-trip inspections and routine maintenance checks as assigned. What We're Looking For: • High School Diploma or GED, • Class B CDL with air brake endorsement and ability to meet insurance requirements; Class A CDL preferred, • Must be 21 years of age, • Proven knowledge of commercial vehicle equipment and operating systems, • Understanding of federal and state regulations regarding operating Class 6-8 trucks, • Resourceful, collaborative team player with the ability to also thrive independently, • Ability to lift or move up to 70 lbs. unassisted Pay Range: $17.46 - $26.20 per hour • 401(k) with company match, • Employee assistance program, • Company paid uniforms Additional Information Truck Centers, Inc. is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. We believe in the Hire to Retire philosophy and invest in individuals that we believe will be valuable assets to TCI and our customers for years to come. Thus, we want to help you live well through personal and professional growth plus a multitude of benefits.

The Illinois House of Representatives seeks a legislative receptionist, within the Office of the Clerk, to provide.The primary responsibilities of this position include:.Receiving, screening, and routing correspondence and telephone calls;.Communicating with the members' district office personnel an

We recommend using the following browsers to complete the application:.Desktop: Google Chrome, Edge with Chromium.The primary focus and function of this position is to provide intermediary support to the Office of Human.Resources, primarily in the recruitment, hiring, and onboarding efforts for the

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.The successful candidate's responsibilities will include, but not be limited to:.Support the property's financial cycle as relates to Accounts Payable and

Join Memorial Health and make a real difference in the lives of patients and their families.As a Hospital Social Worker (LSW) with an MSW degree, you'll play a critical role in addressing complex psychosocial factors that affect health outcomes, contributing to holistic, patient-centered care.Sign-O

Administrative Assistant experience is not necessary but helpful.

As a member of the multidisciplinary team, the Palliative Care Social Worker (PCSW) assesses the psychosocial needs of the palliative care patient and provides clinical support to help meet patient/family social, emotional, and financial needs related to the impact of serious illness.Fosters trustin

Job Requisition ID: 51730 Closing Date: 12/08/2025 Agency: Department of Public Health Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Office: Director's Office Division: Governmental Affairs Posting ID: 03-26-0132 / 51730 Posted: 11/20/25 - 12/08/25 Skill Option: None Bilingual Option: No

We recommend using the following browsers to complete the application:.Desktop: Google Chrome, Edge with Chromium.The person in this position will provide social, behavioral, and mental health services (including those related to addressing medical conditions) as a part of the Division of Developmen

Receive and answer emergency and non-emergency calls Record all the calls Proactively address problems and suggest solutions Receive and dispatch orders Assess situation and prioritize calls Oversee the route of field units and track delivery status of products Coordinate schedule in the most effect

Job Description Are you detail-oriented, organized, and passionate about financial accuracy? At MB Heating & Cooling, Plumbing & Electrical, we are searching for a full-time Accounts Payable - Receivable Clerk to join our team in Springfield, IL! In this role, you'll play a crucial part in maintaining our financial operations, ensuring accounts are accurate, and keeping our processes running smoothly. We value our employees and proudly offer a competitive salary of $50,000 per year, along with fantastic benefits, including: • Health, dental, and vision, • Up to 2 weeks paid vacation in your first year, • Work out facility, • Life insurance ABOUT THIS ROLE As our Accounts Payable - Receivable Clerk, you start your day by reviewing outstanding accounts and making necessary collection calls to keep accounts up to date. Throughout the day, you'll reconcile credit card and vendor statements, process invoices with precision, and ensure financial records are current and organized. You collaborate with the team to resolve billing and collection issues, ensuring smooth operations and financial stability. Managing accounts, posting credits, and generating reports for management will keep you engaged, while assisting with end-of-month book closing ensures everything balances accurately. You'll work Monday – Friday from 7:30 am - 4:30 pm, ensuring financial transactions are completed accurately and on time. OUR COMPANY Since 1986, we have been providing the highest value and most reliable home comfort services throughout the greater Central Illinois area. We do everything from HVAC maintenance to plumbing and electrical work. Our team is skilled, honest, and ready to take on anything. Our team takes a lot of pride in their work! They are our greatest asset, and we always support and stand by them because teamwork and communication are the sources of our strength. Along with this amazing company culture, we offer a great work environment, excellent benefits, and opportunities for advancement! WHAT WE'RE LOOKING FOR IN AN ACCOUNTS PAYABLE - RECEIVABLE CLERK • High school diploma or GED, • 2+ years of experience in AR/AP, • QuickBooks experience, • Strong data entry and advanced computer skills, • Attention to detail, problem-solving, and organizational skills, • Exceptional customer service skills, • Excellent verbal and written communication skills, • Strong interpersonal skills and professional phone etiquette, • Ability to work independently, • Ability to train and motivate colleagues, • Associate's degree in Accounting, • ServiceTitan experience Must have the ability to pass a background check and drug screening test.

Office of Development and Alumni Relations-SMS.We recommend using the following browsers to complete the application:.Desktop: Google Chrome, Edge with Chromium.The Administrative Assistant provides specialized administrative support to the Development and Alumni Relations (DAR) office, coordinating

The person in this position will provide social, behavioral, and mental health services (including those related to addressing medical conditions) as a part of the Division of Developmental/Behavioral Pediatrics & Psychology. Developmental/Behavioral Pediatrics & Psychology policies and procedures.

We recommend using the following browsers to complete the application:.Desktop: Google Chrome, Edge with Chromium.The Administrative Assistant provides specialized administrative support to the Development and Alumni Relations (DAR) office, coordinating departmental activities, managing communicatio

As the world's leading nonprofit member organization for cybersecurity professionals, our core values drive everything we do in support of our vision of a safe and secure cyber world.Our globally recognized, award-winning portfolio of certifications provide an independent and globally recognized end

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Perform fundamental daily administrative

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Job DescriptionSpringfield Suites - A Rehab & Nursing Center is seeking a friendly and professional Receptionist to fill a part-time position. The Receptionist will ensure the main console is attended at all times, answers and directs calls, as well as greet visitors and residents warmly and guide them appropriately. You must be comfortable working independently and able to provide top notch customer service. Some things about working with us... • Friendly work environment, • High school diploma or equivalency, • Minimum of 1 year customer service and clerical support experience (RECENT), including experience answering multi-line phone systems, • Computer skills (MS Office), • Knowledge of basic office equipment, including copier, printer and fax, • Ability to maintain a neat, clean appearance at all times, • This is a direct hire position; we are not an agency. See what's going on at springfieldsuitesrehab.com

No experience requited, hiring immediately, appy now.Full and part time postions available.Hiring now with no experience required.Great benefits and promotions within.Store Clerk major duties include maintaining cleanliness of sales floor, receiving incoming donations and issuing receipts, greet and

This position is responsible for creating a warm responsive interaction with residents and visitors, meeting administrative needs of residents and their families, and provide support to the Executive Director.This position will also be responsible for special projects and various administrative assi

Physician Associate Medicine-SMS.We recommend using the following browsers to complete the application:.Desktop: Google Chrome, Edge with Chromium.The Administrative Assistant provides administrative support to the Director of the Physician Assistant Program, as well as to the Fiscal Officer/Assista

Job Seekers can review the Job Applicant Privacy Policy by clicking here ().The Billing Coordinator II is responsible for researching and billing exception agreement in his/her assigned districts.Audit and research each billing exception agreement.Research and process revenue rejections and vehicle

Job Description Reports To: Front Office Manager, General Manager Requirements: High school diploma or equivalent Ability to speak fluent English Bilingual (English/Spanish) preferred Strong computer and typing skills, tech-savvy Stand for long periods of time behind the desk and front office areas Carrying or lifting items weighing up to 50 pounds. Handling objects, products, and computer equipment Willing to work weekends, and/or holidays. ( Schedule is 4:00pm to 12:00am) 5 Nights per week General Responsibilities: Provide prompt, friendly, courteous, and professional guest service. Ability to perform check-in / check-out of hotel guests in a timely and professional manner Act as the Manager on Duty (MOD) when scheduled. Specific Responsibilities: Register guests, issue room keys, provide information on hotel services, local area and room location. Answer phones in a prompt and courteous manner. Upsell rooms where possible to maximize hotel revenue. Be proficient on the use of the Property Management System. Completion of all brand trainings for their discipline. Required to log on to Brand Portal, know and learn the brand requirements needed for their position. Have a good understanding of all of hotel operating procedures. Accurately process all cash and credit card transactions in accordance with the established procedures. Administrative responsibilities such as data entry, reporting etc. Respond appropriately to guest complaints and guest requests and make appropriate service recovery actions to ensure total guest satisfaction. Perform other duties as assigned including guest room tours, special guest requests, breakfast set up, cleaning lobby area, setting up meeting room, data entry, document scanning, and preparing reports. Read and document all events, incidents in the communication log. Ensure the proper appearance of the lobby and all public areas, including the breakfast area. Ensure processes are followed to protect the identity, safety and security of the guests and fellow employees. Be proficient on the use of all front office equipment such as credit card machine, copier, and fax. Be willing and able to work any shift. Have complete knowledge of room types and offered rate plans. Fully understand the hotel’s franchise policy on guaranteed reservations and no- shows. Process cancellations and modifications to reservations. Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates. Promote teamwork and quality service through daily communications and coordination with other departments. Optimum Attributes: Excellent communication and customer service skills Pleasant personality Good team player Good listener Well-groomed and professional appearance Open with praise and discrete with criticism Performance Standards: Annual performance evaluations are subjected to contributions of measurable value to hotel metrics and goals.

The Executive Assistant to the Attorney General Scheduling will work closely with various departments within the office such as: senior administration officials, division/bureau chiefs, strategic communications, and press, among others. Proficient knowledge of Microsoft Office, a valid driver's lic

Student Support Services/Social Worker.Ball-Chatham School District 5.Join Our Titan Team as a Social Worker at Ball-Chatham School District!.Ball-Chatham School District is seeking a motivated and passionate individual to join our team as a.This position includes a $3,000 signing bonus.As a Social

Billing Specialist- Springfield, IL.Salary Range: $37,000- $50,000.The Billing Specialist for The Autism Clinic at Hope handles the billing process from start to finish for Applied Behavior Analysis (ABA) therapy for all locations.Obtain verification of insurance coverage and communicate benefit det

Average Annual Compensation : Up to $72,400 with benefits Perks and Benefits Paid Time Off : Includes holidays and leave Health and Life Insurance : Comprehensive coverage Retirement Savings : Access to USPS retirement plans Career Growth : Advancement opportunities based on performance Key Responsi

You've worked as a Medical Receptionist, Administrative Assistant, or in any Customer Service role in a medical office setting.

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and generally being a helpful and positive presence in the workplace. Perform fundamental daily administrative t

As an Operations Admin, you will be responsible for district operational and hiring support, ordering supplies, and general administrative duties as related to the overall offices operations. Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants. Administers employee benefit program including student loan, medical insurance, savings bo

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Perform fundamental daily administrative

As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. Assistant Dental Office Manager. When you join our team as an Assistant Dental Office Manager, which at

You will stock food shelves with a variety of products.

Strong communication and listening skills to engage various audiences, verbally and in writing.

HR function by keeping personnel records up to date, arranging interviews and so on.

We’re seeking a motivated Hotel Front Desk Associate, where you will manage simple records and enter information accurately, provide friendly assistance to customers and team members, and follow schedules and complete assigned tasks on time.

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and generally being a helpful and positive presence in the workplace. Performing fundamental daily administrativ

HR function by keeping personnel records up to date, arranging interviews and so on.

Maintain office cleanliness and organization of resources with team members. Computer proficient with the ability to use Microsoft Office.

Health Service Manager - Policy Writer For Medicaid. The Health Service Manager - Policy Writer for Medicaid is a key member of the Medical Policy & Program Solutions Team.

As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operation

Lease Administration Sr Analyst. Analyst, you will be responsible for conducting reconciliations for large clients to ensure operating expenses follow lease terms.

Bachelor's degree in Public Administration, Political Science, Paralegal Studies, Communication/Communications, Business Administration, or a related field OR an equivalent combination of education and professional experience. Support onboarding, personnel documentation, and other administrative pro

Complies with hotel's safety and security rules and instructions in performing work efficiently while protecting self, team members, guests and the hotel. Who you are and what you do makes a difference at Drury Hotels. Incentives - Quarterly bonuses up to $3200/year (we succeed together!) based on h

Senior Administrative Assistant.Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.You will partner with multiple executives to handle administrative

Job Description About defi SOLUTIONS: It’s an exciting time to join defi! defi SOLUTIONS is a pioneer in end-to-end, SaaS loan originations, servicing, and managed servicing solutions. Our customers include the highest-volume captive auto lenders, banks, credit unions, and finance companies in North America. We have more than three decades of experience helping lenders reduce time-to-market, streamline operations, and customize lending processes with proven, scalable performance. Learn more at defisolutions.com and follow us on LinkedIn. Position Purpose: The Lead Database Administrator is responsible for managing all operational aspects of production and non-production database environments across multiple data centers supporting defi SOLUTIONS. This role oversees daily database performance, backups, tuning, patching, and overall maintenance of all database systems. You will collaborate with operational and engineering teams to define requirements, architect solutions, and deliver reliable database services. Additionally, you’ll work closely with Client Services, Relationship Management, and various development and technical teams to ensure the operational needs of both clients and internal users are consistently met. This is a multifaceted role requiring strong communication, leadership, and technical expertise to maintain high availability, performance, and security across all database platforms. Participation with On-Call is a critical aspect of this role, ensuring 24/7 support and rapid response to production issues or outages. Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Setup, configure and manage SQL Server Always On Availability Groups on virtual machines., • Primary responsibilities include installation, configuration, security management, patching, upgrades, backups, restores, environment refreshes, performance tuning, routine maintenance, disaster recovery planning and alerting/monitoring., • Support ongoing database maintenance tasks, many of which must be completed within defined maintenance windows to ensure system availability and compliance., • Support both Azure and AWS SQL Enviornments, • Interact with clients, analysts, and other team members to resolve issues., • Assist less experienced team members and assist in problem resolution as necessary., • Critical On-Call support to participate in incident and problem management processes and provide support as needed to ensure system reliability and timely issue resolution., • Stay Current on emerging technologies, • Collaborate with other members of the Operations Team to design and implement solutions Required education and experience: • Bachelor’s degree or equivalent work experience, • 10+ years’ experience in an IT operations environment performing database administration., • 3+ years of experience with Azure portal and all topics in Azure related to database maintenance including SQLMI and AzureSQL with failover groups as well as Azure CLI, • 3+ years of experience with AWS portal including CLI, S3, EC2, EBS and infrastructure knowledge, • 3+ years of experience with SQL Server Always On Availability Groups, • PowerShell Scripting experience, • Deep knowledge of SQL internal functionality including but not limited to, • Query Processing and Optimization, • Reading and Analyzing Execution plans, table statistics, data distribution and execution times, • Indexing Mechanisms, • Types, Maintenance and impact, • Transaction Management, • Isolation levels, Locking mechanisms, deadlocks, etc., • Storage Architecture, • Data Pages, filegroups, row/page compression, etc., • Expert in large database design (logical, physical, conceptual) for OLTP and data warehouse environments using the Microsoft platform., • Backup and Recovery, • Backup types, Recovery Models, PITR, Disaster Recovery Planning, etc., • Experience with maintaining high availability SQL environments and Disaster Recovery Strategies., • Security and Access Control, • Authentication, Encryption, auditing, access requirements, etc., • Monitoring and Performance Tuning, • Wait Statistics, Dynamic Management Views, Query Store, etc., • Experience with Datadog, Elastic or New Relic, • Maintenance and Housekeeping, • Database Consistency checks, statistics updates, index maintenance, log file management., • Experience using SQL Server Agent to develop and schedule administration jobs, alerts and groups., • Effective analytical, communication, interpersonal and problem-solving skills., • No management experience is required. Preferred education and experience: • Knowledge in Snowflake Administration, • Knowledge and experience working on Azure Cloud, Azure SQL and SQL Managed Instance is a plus, • Knowledge in Azure resources such as Storage Accounts, Blob Storage, Keyvault, Azure Active Directory Additional eligibility requirements: • An achiever, self-starter, and eager to learn, • You’ll have a proven track record of results as we’ll expect you to act decisively, think big, and manage your time and your team’s time to meet deadlines in a fast-paced, high-volume environment., • Most importantly, you’ll want to contribute to a diverse, supportive, and talented team. Travel required: • Travel is potential to be 10% of time Affirmative Action/EEO statement: defi SOLUTIONS is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.