Accounting Firm Administrative Assistant
hace 10 días
Islandia
Job Description Overview Job Title: Administrative Clerk ???? Location: Islandia, NY (with additional offices in NYC & St. Petersburg, FL) ???? Schedule: Full-Time ???? Pay: $25.00/hr – $29.00/hr ???? Position Type: Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: ???? Billing * Ensure time is posted and invoices are processed in QBO and Axcess * True-up time and billing; progress bill initial retainers * Handle bookkeeping billing and review unbilled WIP * Reconcile software bill backs and oversee renewals * Manage PTET estimates, postage, and 1099s ???? Accounts Receivable (AR) * Run AR reports and monitor client accounts * Track ACH payments and send payment reminders * Provide client lists for collection calls ???? Payments & Onboarding * Oversee payments and review billing for onboarding clients ???? Workflow * Run project setup lists and verify accuracy * Create and update templates, roles, and notifications ???? Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: * Strong communication skills, both written and verbal * Excellent organizational skills and high attention to detail * Ability to manage multiple tasks in a deadline-driven environment * Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: * High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferred * Previous experience in an administrative role, ideally in accounting or financial services * Familiarity with bookkeeping and accounting principles is a plus Important Information: ???? SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit and search “E-Verify.” ???? Apply Today! Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together.