Office & Admin jobs in Harrison, New York - Page 4Create job alerts

Job DescriptionSalary: $19.00 Mazda of White Plains is looking for a dynamic individual to work in the Sales Dept, of our new, state of the art, beautifully designed dealership. This is a great opportunity for someone to come in and grow together with our burgeoning business.

Job DescriptionBenefits: • Hiring bonus, • 401(k), • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionSalary: $17-20 per hour Position Summary (25-30 hours per week M-Th) The MGA Foundation Administrative Assistant provides essential operational and administrative support to the Caddie Scholarship Funds (CSFs). This part-time role ensures smooth day-to-day operations, maintains accurate records, coordinates logistics for events and meetings, and supports the Foundation team with critical administrative tasks. This position reports to the Manager, Caddie Scholarship Funds. Core Responsibilities Administrative Support (50%) • Provide administrative support to the Caddie Scholarship Fund team, including scheduling meetings, preparing documents, mailings, and managing correspondence, • Assist in the preparation and coordination of board meetings, including agenda development, meeting materials, and follow-up actions, • Prepare and distribute meeting minutes for Foundation and CSF board meetings, • Manage Foundation calendar and coordinate meeting logistics, • Handle routine email and phone inquiries for the Foundation, • Prepare mailings and materials for Foundation events and communications, • Process and file expense reports, invoices, and financial documentation, • Maintain organized filing systems (digital and physical) for Foundation records Database & Records Management (30%) • Perform data entry and maintain accurate records in HubSpot CRM, • Update donor information, contact details, and interaction records, • Assist with maintaining CSF databases and contact lists, • Generate basic reports from HubSpot as requested, • Ensure data accuracy and completeness through regular quality checks, • Process and track donor acknowledgments and thank-you correspondence, • Maintain records of grants, donations, and Foundation activities Event Support (15%) • Assist with Foundation events, such as fundraisers, conferences, and workshops, • Coordinate event logistics including venue setup, materials preparation, and vendor communication, • Track RSVPs and manage event registration lists, • Prepare event materials, name tags, signage, and handouts, • Assist with post-event follow-up and thank-you communications, • Support virtual meeting setup and technical coordination as needed Special Projects & Team Support (5%) • Assist the CEO/Executive Director with administrative duties as needed, • Support the Senior Specialist, Technology with routine tasks that don't require technical expertise, • Prepare reports, presentations, and documents for Foundation leadership, • Assist with research and information gathering for Foundation initiatives, • Provide backup support for other Foundation team members as needed Qualifications Required • Associate's degree or equivalent administrative experience (minimum 2-3 years), • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), • Strong organizational skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage multiple tasks and meet deadlines, • Professional demeanor and ability to maintain confidentiality, • Experience with database management and data entry, • Self-starter who can work independently with minimal supervision Preferred • Experience in nonprofit organizations, particularly foundations or fundraising, • Familiarity with HubSpot CRM or similar database platforms, • Experience supporting board meetings or executive leadership, • Understanding of donor relations and fundraising operations, • Valid driver's license and willingness to travel occasionally for events Working Conditions • Part-time position: 25-30 hours per week, • Location: MGA offices in Elmsford, NY, • Schedule: Flexible hours with occasional evening or weekend availability for events, • Reporting structure: Reports to Manager, Caddie Scholarship Funds Compensation & Benefits • Hourly rate commensurate with experience ($17-20/hour), • Prorated PTO for part-time status, • Access to office facilities and resources, • Potential for increased hours during peak periods (events, board meetings, year-end giving) ABOUT THE MGA: The Metropolitan Golf Association (MGA), founded in 1897, is one of the nations oldest and largest amateur golf associations, serving more than 500+ member clubs and 175,000 golfers in the greater Metropolitan New York Area. The MGA is a not-for-profit organization that offers a wide range of core services such as: handicapping, course rating, an award-winning magazine (The Met Golfer), and conducts some of the nations oldest and most prestigious regional championships. The charitable arm of the Association, the MGA Foundation provides life-changing opportunities through the game of golf in the Met Area. The MGA is an Allied Golf Association of the USGA and promotes the best interests of the game of golf. At the MGA, we recognize that fostering an environment where everyone feels respected and included is essential for driving creativity, innovation, and overall success. We are committed to advancing diversity and inclusion within our organization and the sport of golf. For more information on the MGA and MGA Foundation, please visit.

Job DescriptionDescription: Job Title: Office Administrator Location: White Plains, New York Department: Administration FLSA Status: Part-Time, Non- Exempt We are Olam Agri - a market-leading agri-business, focused on high-growth markets, with a global origination footprint, processing capabilities, and deep understanding of market needs built over 30 years. Our food, feed, fiber, agri-industrials, and ag-services capabilities span 30+ countries. We are at the heart of global food and agri-trade flows, working with farmers and customers to connect local origins and global destinations. With a strong presence in high-growth emerging markets and products across grains & oilseeds, animal feed & protein, rice, edible oils, specialty grains & seeds, cotton, wood products, rubber and commodity financial services, Olam Agri is at the heart of global food and agri-trade flows with more than 40 million MT in volume traded annually. We unlock value for customers, enable farming communities to prosper sustainably, and strive for a food-secure future. Learn more at . Position Summary A leading global supply chain management company of agriculture commodities for feed and fiber is seeking a self-motivated individual for a position in our Grains, Prop Trading team located in White Plains, NY. The successful candidate will be highly organized, detail-oriented, and capable of multitasking. This role will report to the SVP & Global Head of Prop Trading. Position Responsibilities • Handle incoming calls, emails, and general inquiries in a professional manner., • Maintain a clean and organized office environment, including routine tidying and cleaning of common areas and office items., • Order office supplies and manage total office expenditure of those items., • Maintain inventory of office supplies and equipment and ensure office maintenance is completed in an appropriate timeline, including ordering, stocking, and organizing., • Oversee office safety, and functionality in collaboration with vendors., • Coordinate any equipment maintenance, service requests, and repairs in collaboration with IT teams or external vendors., • Make meal arrangements for meetings including placing and receiving orders., • Support senior management and employees with expense reporting., • Assist with travel arrangements for employees., • Manage the SVP & Global Head of Prop Trading’s calendar and schedule meetings where needed., • Serve as a primary point of contact to assist with visa letters and other travel-related documentation., • Strong communication skills, both verbal and written., • Strong customer service orientation with advanced people skills., • Strong understanding of computer systems and applications including Microsoft Office Suite., • Ability to work in a fast-paced environment with diverse teams across many geographies and time zones., • Strong organizational and time management skills, with the ability to manage multiple priorities, ad hoc requests, and meet deadlines., • Valid driver’s license with a clean driving record is required. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Olam provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status or sexual orientation. We will not discriminate in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: . At Olam Agri, we celebrate our diversity. Olam Agri Americas, Inc. is proud to be an equal opportunity workplace. Requirements: • Bachelor’s degree in Business Administration or a related field of study., • Minimum of five (5) years of work experience preferably in an administrative role.

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to provide Administrative support to two Executives. The EAA will manage a wide range of administrative and executive support-related tasks and must be able to work independently, maintaining a high level of professionalism and confidentiality. This role will also provide some support to the VP of Sales and two other Executives as needed. This is a Hybrid, Monday through Friday, 9am to 5pm role. Responsibilities: • Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts., • Process and track travel and expense reports for the CEO and other Executives., • Enter, analyze, extract, and manipulate data in Microsoft Excel., • Prepare and review sales reports, presentations and other documents., • Process invoices and expense reports in a timely manner., • Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations., • Arrange domestic and international travel accommodations, including flights, hotels, and transportation., • Assist in various projects, meetings, and provide support to other Administrative Assistants as needed. Must Have Qualifications: • Must have a minimum of 5 years of experience providing Administrative support to Senior Executives., • Must have advanced knowledge of Microsoft Excel (Formulas, VLOOKUP, Pivot Tables), • Excellent written and verbal communication skills., • Exceptional organizational skills with keen attention to detail, • Strong time management skills and ability to meet deadlines, • Experience with handling confidential information with discretion

Job DescriptionDescription: We are looking to add a friendly Front Desk Supervisor to our team! As our Front Desk Supervisor, you will be responsible for the overall success of the front desk and ensuring guest satisfaction and product quality standards are met. You will plan and supervise the activities of a diverse workforce to ensure the smooth and profitable running of the businesses. Most importantly, you will be a key person of reference for team members, vendors, and guests. This position may require flexible scheduling availability. Requirements: Job Requirements: • Check-in/Check-out hotel guests, • Process all payments according to established hotel requirements, • Provide information and assistance to all guests and vendors, • Prepares all necessary reports during each shift for the management team, • Ensure all front desk staff know all components/features of our guest service guarantee and are trained to meet service standards, • Assist in creating and distributing the team member schedule in a timely manner Job Qualifications: • Highly motivated team player with strong initiative and desire for achievement, • Must be effective in handling problems in the workplace including anticipating, preventing, identifying, and solving problems as necessary, • Ability to work well in stressful situations, • Readily available and approachable for all guests while providing excellent guest service The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, sit or walk for an extended period of time. The number of hours you will be scheduled to work during the week is variable and is based on guest occupancy, season, staffing and other factors. Island Hospitality is unable to guarantee a specific number of work hours per week. Training: Island Hospitality is committed to employee development and displays that commitment with a formalized training and development program providing a clear path for any employee with a desire and aptitude to thrive in the hospitality business. As team members join Island Hospitality from other organizations they too can build on that prior experience and find further growth opportunities within our company by utilizing the tools and resources offered. Team Member Wellness Program: How We Thank You For All You Bring To The Team Rewarding Benefits Package: • Healthcare including Medical, Dental, and Vision Insurance, • HSA & FSA plans available!, • Dependent care FSA, • Identity Theft Protection Insurance, • Commuter benefits including transit & parking, • Pet Insurance, • PTO and Payroll Incentives for Annual Wellness Exams, • Employee Assistance Program, • Wellness Subscriptions including access to gyms, financial planning, counseling, and legal services, • Paid Sick and Vacation Time, • Family Leave, • 401(k) Retirement plan - IHM Matches 100% up to 3% of your salary and an extra 50% on the next 2% of your salary. 401(k) is fully vested upon the first contribution Rewarding Hard Work: • Incentive based bonus program, • Free room nights at our hotels and employee discounts within your hotel brand, • Discounts for friends and family within your hotel brand, • Team Member of the Month, Quarter, and Year recognition and bonus, • Discounted tickets to theme parks, musicals, movies, and more through Tickets at Work, • Career Growth through our in-house training program with a path personalized to your desired goals, • Referral bonus program to ANY of our locations Equal Opportunity Employer Island Hospitality uses E-Verify to confirm work authorization in all municipalities where it is required by law.

Job Description Position Overview Assumes responsibility for efficient assistance to the Division Director in all areas. Position Qualifications Minimum high school diploma/GED required, and some college preferred and at least two years secretarial experience or bachelor’s degree. Pleasant personality. Willing to learn and ability to manage multiple tasks at the same time. Efficient and organized. Accurate typing and filing skills. A genuine respect and interest in the well-being of children. Computer literate. The Children’s Village does not discriminate against any employee, prospective employee or contractor because of race, color, religion, sex, sexual orientation, gender identity, gender expression, creed, age, national origin, citizenship status, physical or mental disability, marital status, veteran status, genetic predisposition, domestic violence victim status, criminal conviction history or any other protected classification under federal, state or local law.

Job Description Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life. We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us! Basic Function: We are currently seeking a career driven Administrative Assistant, with excellent customer service skills and abilities, to schedule and route technicians to client properties. Track service visits and coordinate client communications confirming services. The candidate will be expected to gain an understanding of all services and service lines that the company provides. What You’ll Do (included but not limited to): • Configure routes and services for technicians based upon production minimums and look for ways to exceed those production requirements through efficient routing., • Understand all relevant paperwork and work orders with attention to special notes and directions about clients for routing., • Make phone calls for call-ahead services and alert clients by email where appropriate., • Question, correct and communicate with technicians throughout the day as needed to maximize efficiencies., • Confirm appropriate inventory of products so that all services have necessary resources for completion., • Keep all records and files on credits for technicians and ensure Department of Environmental Conservation (DEC) compliance in reporting and management of department., • Involvement and participation in posting data for sales and payments and assisting Billing Manager in Billing Department as directed. Reconciliations and data management as directed., • Assist with incoming phone calls for client assistance and customer service., • Create invoices to assist billing department when required., • Route incoming phone calls to various personnel., • Type work orders and proposals, and perform additional administrative work as directed by Office Manager., • Assist with pulling of files for payment and copying checks, A/R management, and Purchase Order system., • Ensuring client records are current, filing duties as required., • Excellent telephone manner and customer service skills are essential., • High level time management and organizational skills required., • Proficiency in Microsoft Office Suite, QuickBooks, Internet and Database Systems desired (we will train on our programs)., • 2+ years of experience in similar role., • Accuracy and attention to detail a must., • Ability to work in a fast-paced environment., • Associates degree or higher is preferred. We offer a competitive compensation package, $21 to $28 per hour, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

Job Description Broadview at Purchase College GENERAL SUMMARY: A unique opportunity exists to join a team in creating a vibrant senior learning community on the campus of Purchase College, State University of New York. The residents of this university-based retirement community will be able to enjoy the many amenities of the college including the renowned Neuberger Museum of Art, the Performing Arts Center, the academic and athletic facilities, and the park-like campus. They will be able to enjoy all these benefits while living in a village designed specifically for their interests and needs. As part of the Purchase College community, Broadview residents will enjoy both formal and informal programming and collaborative opportunities designed to promote intergenerational engagement with members of the college community, ranging from classes and mentoring to providing employment opportunities for students. Broadview will offer the full continuum of services, inclusive of Independent Living, Assisted Living, Enhanced Assisted Living, and Memory Care. INCLUSIVE AND COLLABORATIVE CULTURE: We are dedicated to promoting diversity, equity, and inclusion. Diversity is the commitment to a community of equity and access through the acceptance of all aspects of human difference. This includes but is not limited to age, disability, race, ethnicity, gender, gender expression and identity, language heritage, national origin, sexual orientation, religion, socioeconomic status, status as a veteran and worldview. Broadview at Purchase College is proud to be SAGE CARE certified, and all employees will be provided with SAGE CARE training. Broadview at Purchase College is committed to integrating various cultural and social perspectives to engender excellence and to creating a collaborative culture in order to provide an exceptional experience for every employee and resident. POSITION SUMMARY: The successful Administrative Assistant must first and foremost be extremely reliable, pro[1]active and have superior customer service skills. This position requires a responsible individual who can commit to being at work, on time and who has at least 3 or more years previous experience working in the customer service field. Knowledge of EVS is a plus EXPERIENCE & EDUCATION REQUIREMENTS: • Minimum 3 to 5 years’ experience in experienced in scheduling & customer service. • High school diploma/GED, • Must possess a current, clear and valid driver’s license., • The ability to speak, read, write and comprehend the English language., • Manage all communication methods (emails, phone, mail, work order software, etc.), answer all incoming calls; take and deliver incoming messages as directed., • Schedule and follow – up on all resident issues regarding their apartment., • Communicate information to staff as needed, maintain confidentiality and be a trusted team member., • Manage an active, comprehensive calendar and coordinate all logistics., • Ability to multi-task without getting overwhelmed., • Daily monitoring of attendance for EVS staff, • Weekly and monthly distribution of resident gift bags., • Daily staff reporting of all cancelations of cleaning services., • All project extra cleaning services must be placed in Workhub daily., • Daily monitoring and updating of all cleaning schedules and 30-day away schedules and updated changes in the schedules distributed to staff., • All assigned radios placed on charged daily at the end of the shift and distributed daily to lead staff and all new phones distributed in a timely manner and new updated phone list distributed to all leadership in a timely manner., • Independent problem solver, who works well under pressure in a fast-paced environment with shifting priorities., • Excellent time management and organizational skills with the ability to prioritize work., • Additional duties as assigned. • Lifts and carries up to 20lbs. with assistance occasionally, • Pushes and pulls up to 20lbs. with assistance occasionally, • climbs, reaches, bends and twists occasionally, • reaches, bends and twists occasionally, • sits, stands, and walks frequently

Job Description[solidcore] is looking for an energetic, outgoing, and personable individual to join our Core Crew team, providing front desk, administrative, and sales support to the Head Coach & Community Manager. This role is part time, with hours that vary based on studio schedule and needs. Core Crew members contribute to [solidcore]’s success by generating sales, promoting the studio and delivering a positive experience with professionalism and patience.You'll be responsible for: • Bringing [solidcore]’s client experience acronym, CORE, to life by: C: connecting with a warm welcome and using the client’s name, O: opening up connections to the community, R: recognizing efforts in class, milestones, and achievements, and E: educating about offers and thanking them for coming, • Regularly interacting with clients and obtaining, assessing, and addressing information on client needs, expectations and levels of satisfaction; and responding to client requests and concerns promptly and effectively, • Maintaining product knowledge for all studio retail operations, including class packages, beverages/towels, and promotions, • Performing routine client-facing system tasks, including new account set-up, scheduling / cancelling / rebooking classes, package purchases, and other general account needs as requested, • Being of service to our clients by being aware of studio issues, events, or schedule changes and communicating them to clients and [solidcore] team members as needed, • Assisting the Head Coach Community Manager, and Coaches in daily operations, including keeping the studio meticulously clean while working with our team to provide a superior experience to our clients, and other tasks or projects as needed, • Notifying the Head Coach Community Manager and/or member of the studio management team of any employee or client complaints or grievances, and assisting the Head Coach Community Manager to respond appropriately, • Quickly addressing any maintenance or equipment issues that are visible to clients, • Following up with client lists in Axle to meet monthly sales quota, • Responding to client emails, • Alerting coaches about client milestones and setting up the celebration boardWhat we need from you:, • High school education, some college preferred, • This is a part-time hourly position, • Ability to lift up to 30 pounds and walk through all areas of the studio, • Ability to work a flexible schedule that meets the needs of the business, including mornings, evenings, holidays, weekends, and closing hoursWhat skills & experience you'll bring to us:, • High school education, some college preferred, • This is a part-time hourly position, • Ability to lift up to 30 pounds and walk through all areas of the studio, • Ability to work a flexible schedule that meets the needs of the business, including mornings, evenings, holidays, weekends, and closing hoursCompensation & Benefits:, • $17/hour plus opportunities to earn sales commission

Job Description What You Will Do The Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace. What You Will Earn $22 per hour Position Type/Expected Hours of Work This is a full-time position. Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand. Benefits Included: Paid Training, Medical/Vision/Dental Plans, Life Insurance, Paid Vacation, Paid Holidays, and many other benefits. Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Administrative Support * Create, edit, and format documents including Excel spreadsheets, reports, and presentations (proficiency in Excel, Word, and PowerPoint required). * Track expense reports and submit purchase orders. * Submit JIRA tickets for tasks such as ordering gas cards, termination paperwork, written warnings, coaching assignments, reimbursements, and vehicle accident reports. * Assist with timekeeping and timecard audits. * Order office supplies as needed. * Scan and send supervisors’ documents to HR (safety meetings, separation forms, written warnings, etc.). Team & Communication * Provide support to the Claims Department for customer complaints. * Support management and supervisors by maintaining teamwork, professionalism, and open communication. * Contribute to a positive work environment by giving encouragement, appreciation, and constructive feedback. Compliance & Operations * Maintain a safe, professional workplace and help regulate office atmosphere. * Suggest improvements for workflow and team relationships to management. * Assist with renewal process for vehicle registrations. Qualifications • Professionalism, • Strong communication skills, • Efficient in Time management, • Must have a valid driver's license. Sparus Utility Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.