Part time administrative jobs in Smithtown, New York - Page 2Create job alerts

The Concierge / Front Desk will:. Concierge / Front Desk - Part Time. This is a part time position offering a Sunday-Monday (3:30pm-7:30pm) and Thursday-Friday (3:30pm-7:30pm) schedule! Starting pay is $19 / hour! The Concierge / Front Desk will manage the reception area and provide administrative s

Job DescriptionTitle: Part Time Medical Assistant Location: Lake Grove, NY Pay Rate: $20-$25 DOE Schedule: Tuesday, Thursday and Friday 9:00AM-5:30PM Position Summary We are looking for a dedicated Medical Assistant to join our healthcare team. This role supports physicians and clinical staff while ensuring a smooth and professional patient experience. You’ll assist with both clinical and clerical duties, making you a vital part of our practice. What You’ll Do • Room patients & document vitals, medications, and visit reason in EMR, • Perform measurements: height, weight, BP, pulse, temperature, • Collect blood and lab specimens; perform basic lab tests, • Assist with exams, procedures, and patient preparation, • Enter proposed orders into EMR for provider review, • Obtain prior results from labs, radiology, or other offices, • Explain treatments, medications, and instructions to patients, • Clean/sterilize instruments; maintain exam room cleanliness and supplies, • Handle administrative duties: phones, scheduling, referrals, patient follow-up, • High School Diploma/GED required, • Graduate of an accredited Medical Assistant program, • EMR and computer experience required #ZINGNJ #ZINGZIP Company DescriptionZing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.Zing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.

Job Description This is a seasonal role starting in November/December, with full-time or part-time hours based on your availability and business needs. Start and end dates may vary slightly due to weather or staffing. About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As Assistant Local Manager, you will work alongside our Local Manager as you lead, develop and motivate the local team to achieve personal, professional, and company goals. Our Assistant Local Manager Will Also • Promote a positive, collaborative environment and maintain our core values and policies, • Assist LM with preparations for the opening day including hiring completion, inventories, equipment setup/testing, staff scheduling and training, and learning proper opening/closing procedures, • Take photos and provide guests with memorable souvenirs to take home, • Photography experience not required, • Address and resolve customer concerns or service failures appropriately to ensure optimal guest experiences and recovery, • Lead by example and reinforce policies and procedures established by senior management, • Troubleshoot technical issues and escalate to IT or Local Management when needed, • Assist Local Manager with administrative tasks such as inventory, scheduling, training and/or recruiting, • All other duties as assigned What We’re Looking For • Positive attitude and strong work ethic, • Team player who can work independently and understands the importance of leadership, • Excellent time management and problem-solving skills as well as the ability to use good judgment and make strong, independent decisions, • Ability to process sales transactions and comfortable with cash handling, • Professional attire and good hygiene are a must, • Available to attend mandatory pre-season training, • Flexibility and willingness to work during “peak” retail hours, such as evenings, weekends, and holidays, • Available to work a minimum of 20 hours a week or as needed Knowledge, Experience & Skill • At least 18 years of age, • Previous retail/assistant manager and photography experience preferred, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time What Else Can You Expect • A fun, fast paced, and passionate environment, • Career advancement opportunities, • Flexible schedule, • Referral program, • One free photo package for friends and family per staff member, • Must be used 2 weeks after the close of each season We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Title: Specialist, Customer Experience FLSA: Non-Exempt Reports To: Manager, Customer Experience Position Summary: The Qosina Customer Experience Specialist will act as the primary point of contact for all customers post sale. This role is responsible for maintaining customer relationships and communicating customer needs with all internal stakeholders. Responsibilities: • Communicate with customers via email and phone, both inbound and outbound, • Process incoming orders and communicate with customers regarding confirmation and status, • Work with Purchasing and/or Supplier Relations to obtain lead time for customers and get ahead of any supply chain issues, • Answer customers’ general questions and requests for information, • Review and coordinate the completion of customer questionnaires and surveys, • Gather and send documentation related to shipments as requested by the customer (i.e., commercial invoices, packing lists, certificates of material), • Assist customers with their requests for part information and documentation including drawings, SDS, technical data, etc. Work with the Quality Department to obtain any missing documentation, • Process customer returns and complaints. Work with internal departments to resolve issues, • Obtain forecasts from customers to understand their needs and ensure steady supply, • Work closely and communicate with the sales team to offer support and escalate any promising opportunities or issues, • Learn and understand our product line to assist customers that may need material information or an alternative item, • Update customer information and keep accurate records Education/Technical Certifications: • 2 years of customer service experience or equivalent added college, • Excellent attention to detail and ability to proofread, • Excellent communication and organizational skills, • Ability to multi-task and solve problems, • Organizational skills, • Administrative skills, • Computer skills, • Communication skills, • Collaboration skills, • Independent skills, • Analytical skills

Job DescriptionHotel HousekeeperResidence Inn / Courtyard by Marriott, Central Islip, NY Summary of Position As a Housekeeper you will - • Provide professional and courteous service at all times, • Clean and maintain all public areas, guest rooms, storage areas, and administrative areas, • Run supplies and service items to guestrooms as requested, • Polish metalwork and furniture, • Collect linens for laundering and receives and stores linen supplies in appropriate locations, • Refurnish areas with supplies as required Benefits • Advancement Opportunities - We promote from within!, • Medical for FT Associates, • 401(k), • Paid vacation time, • Flexible schedules, • Teammate Assistance Fund, • Stability, • Competitive Wages, • Fun, Energetic Work Environment, • ...And Our AMAZING Briad Hotels Culture!! Keys to Success • Must be able to work various shifts per week, • Must be detail-oriented, • In addition to general office equipment, you will regularly operate Briad systems and software, • Ability to communicate effectively and courteously in person, • May occasionally require lifting luggage up to 50 pounds About us. The Briad Group® is rapidly expanding to serve many hospitality needs. Our robust portfolio consists of Wendy's franchise locations, Marriott and Hilton brand hotels, unique rooftop lounges atop our most innovative hotels, and an outdoor lifestyle shopping center. Our mission. Create positive lifelong emotional connections with our teammates and our guests. Our formula for success includes building strong leadership teams. The Briad Group® takes pride in training, developing and promoting what it considers the hospitality industry's most talented employees. Apply today to become a part of the Briad Hotels Family!! We Are An Equal Opportunity Employer - All applicants will receive consideration without discrimination based on sex, marital status, race, color, age, creed, national origin, sexual orientation, military reserve membership, ancestry, religion, height, weight, use of a guide or support animal because of blindness, deafness or physical handicap or the presence of disabilities.

Job DescriptionBenefits: • Bonus based on performance, • Flexible schedule, • Opportunity for advancement We look forward to incorporating your energy and perspective into our team as we build success together. RESPONSIBILITIES: • Assist the business goals of the insurance agency with mutually agreed upon expectations., • Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions and billing clarification., • Use a customer-focused, needs-based review process to educate customers about insurance options., • Use exemplary communication to efficiently meet the needs of customers while promoting the development of our business.QUALIFICATIONS:, • Ability to work collaboratively as part of a team, as well as operate independently., • Effective customer service and interpersonal skills, including the ability to create, build, and maintain relationships., • Prioritization, time management, and organizational skills to meet deadlines while maintaining attention to detail.

Job DescriptionINTERN AT LONG ISLAND SPEECH - STONY BROOK OFFICE 213 Hallock Road, Suite 6, Stony Brook, NY Our busy speech therapy practice is looking for part-time, paid interns to support our Stony Brook office! We offer a supportive workplace for interns to gain practical experience in a professional setting, flexible schedules, and potential opportunities for career growth. Responsibilities: • Support daily office operations, including sorting mail, filing forms, scanning documents, shredding, etc., • Assist the marketing team with promotional activities and planning for upcoming events., • Support the billing department with medical postings and other administrative tasks., • Help with other office tasks across various departments as needed. We are looking for eager, organized, and reliable individuals, who can work efficiently and maintain a high level of confidentiality to assist various office functions. This position is great opportunity for individuals looking to develop their professional skills while contributing to a supportive team! Compensation: $16.50/hr

Job DescriptionDescription: About Heatherwood For over 75 years, Heatherwood has been dedicated to developing upscale residential rental communities, commercial properties, luxury urban spaces. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. At Heatherwood, we believe our employees are our greatest asset, which is why we prioritize professional development and promote from within. We are seeking a Legal Administrative Assistant to support the Legal Department’s in-house landlord-tenant litigation team and outside counsel by managing day-to-day administrative functions in a fast-paced environment. This role is responsible for handling internal administrative work, including preparing and tracking time-sensitive mailings, maintaining accurate systems and records, and coordinating with other departments to provide critical and timely information related to the processing of summary proceedings for our Long Island and New York City portfolios. The Legal Administrative Assistant plays a key role and is vital in delivering successful case management for our expanding portfolio, with a strong emphasis on leveraging data analytics and advanced reporting to drive efficiency and success. Responsibilities and Duties include but are not limited to: • Provide administrative and litigation support to the in-house legal team and outside counsel., • Prepare, process and track legal documents, including rent demands, notice of petitions, petitions, legal correspondence and other time-sensitive landlord-tenant litigation documents. Compile, proofread and revise drafts of legal documents and reports., • Maintain accurate litigation calendars, deadlines, and case management systems., • Organize and manage case files and materials. Provide daily record keeping with electronic and hard copy filing of documents. Maintain and update databases and tracking systems throughout the case lifecycle., • Assist with trial preparation, including preparing exhibits and other trial-related materials., • Review vendor invoices and match with cases referred by the Landlord., • Conduct thorough research on legal issues and case-related matters, make informed decisions based on available data., • Communicate relevant information between departments, organizations or agencies. Respond to all case-related queries., • Prepare and format legal and management reports housed in Yardi and other databases to identify trends, pinpoint inefficiencies, and inform strategic decisions for the litigation team., • Ensure efficient and effective administrative information and assistance., • Identify and implement process improvements, using technology to create efficiency and accuracy in litigation support., • Uphold confidentiality and discretion when handling sensitive legal information. Requirements: Skills and Qualifications • A minimum of three (3) years of experience as a Legal Administrative Assistant or comparable role., • Experience with YARDI Residential Management software system is preferred; working knowledge of Yardi Legal Module is a plus; ability to navigate various databases and tracking systems required., • Strong working knowledge and proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power Point), Adobe and other software programs; able to create and update Excel spreadsheets and Word documents; able to perform mail merge and related functions., • Strong math skills and ability to analyze and interpret data, including rent ledgers, to calculate arrears, and generate reports., • Ability to comprehend, interpret, and analyze legal documents including lease agreements, legal pleadings, legal notices, or stipulations of settlement., • Strong organizational skills with meticulous attention to detail; strong analytical and problem-solving skills; excellent written and verbal communication skills; ability to work under pressure and meet deadlines in a high-volume and fast-paced environment; work independently and as part of a team., • Self-motivated, self-directed, and able to initiate various tasks without supervision., • Ready, willing and able to travel to Courts, Post Office, and other locations on an as-needed basis for filings, mailings, and other activities., • Must have a valid driver’s license., • Notary Public commission preferred, or willingness to become a Notary Public., • Professionalism, confidentiality and sound judgment are essential. What We Offer At Heatherwood, we don’t just hire talent—we cultivate leaders. We’re committed to your professional growth, long-term success, and making your work truly impactful. • An opportunity to shape financial strategy at a legacy real estate firm with over 75 years of success., • Direct influence on transformative growth initiatives across a dynamic and diverse portfolio., • A collaborative, forward-thinking leadership team that values transparency and innovation., • A competitive compensation package, including comprehensive benefits designed to support your well-being—both personally and professionally.

Job Description Healthcare Recruiter – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY (Primary Location) Spine Medicine and Surgery of Long Island, a leading provider of minimally invasive spinal care, is expanding rapidly across the Tri-State area. We are looking for a driven, enthusiastic, and highly organized Healthcare Recruiter to join our team and help us attract top talent to support our growing practice. Position Overview: As a Healthcare Recruiter, you will play an essential role in identifying and recruiting qualified candidates for various clinical and non-clinical positions within our organization. This position will allow you to gain valuable experience in recruitment, healthcare staffing, and human resources. You will work closely with our HR team and hiring managers to support the recruitment process from start to finish. Key Responsibilities: * Source and identify qualified candidates for open positions, including clinical, administrative, and support roles * Post job openings on various job boards and social media platforms * Screen resumes and applications to match candidates with job requirements * Conduct phone screenings and schedule interviews with potential candidates * Assist in coordinating interview schedules and candidate communication * Maintain and update candidate records in the applicant tracking system (ATS) * Assist in the development and refinement of job descriptions * Help manage job fairs, recruitment events, and community outreach efforts * Ensure all recruitment efforts are aligned with company goals and culture * Provide a positive and professional candidate experience throughout the hiring process Qualifications: * High School Diploma or GED required; a Bachelor’s degree in HR, Business, or related field preferred * Strong interest in healthcare recruitment or human resources * Excellent verbal and written communication skills * Highly organized with the ability to manage multiple tasks simultaneously * Friendly, approachable, and professional demeanor * Self-starter with the ability to work independently and as part of a team * Proficiency in Microsoft Office Suite and general computer skills * Experience with recruitment software or Applicant Tracking Systems (ATS) is a plus, but not required * Ability to maintain confidentiality and adhere to ethical hiring practices * Enthusiastic about contributing to the growth and success of our practice Physical Requirements: * Ability to sit for extended periods while working at a desk or computer * Occasional travel to recruitment events or job fairs may be required Job Details: * Hours: 9:00 AM – 5:00 PM * Remote Work: Not available * Benefits: Eligibility after a waiting period may apply Our Workplace Culture: * Detail-Oriented: Focused on quality, precision, and efficiency * Results-Driven: Performance-focused with a strong emphasis on achieving goals * People-Centered: Supportive, inclusive, and fairness-driven environment * Team-Oriented: Collaborative, friendly, and cooperative team dynamic Powered by JazzHR zkFYn57fxC

Job DescriptionWe are seeking a motivated and friendly Chiropractic Assistant to join our team! This is an entry-level position perfect for someone who enjoys helping others, is detail-oriented, and wants to be part of a wellness-focused environment. The Chiropractic Assistant plays an essential role in ensuring smooth daily operations, supporting both practitioners and patients, and contributing to a positive, efficient clinic experience. ⸻ Key Responsibilities: • Greet patients warmly and professionally, • Assist with patient intake, appointment scheduling, and check-outs, • Maintain clean and organized treatment rooms after each visit, • Support chiropractors with basic administrative tasks, • Manage patient flow to ensure appointments run on time, • Maintain patient confidentiality and professionalism at all times, • Light clerical duties including data entry into our electronic health records (EHR) system ⸻ Preferred Qualifications: • Strong interpersonal and communication skills, • Ability to multitask and stay organized in a fast-paced environment, • Team-oriented attitude with a focus on customer service, • Basic computer skills; familiarity with EHR systems is a plus, • Prior experience in a chiropractic office, medical office, or customer service role is helpful but not required, • Interest in wellness and holistic healthcare is a plus! ⸻ Benefits: • Friendly, supportive team environment, • Hands-on training provided, • Opportunities for growth within the company, • Exposure to a dynamic wellness practice ⸻

Job Description Join our dedicated healthcare team as a Medical Receptionist and become an essential part of our growing medical practice. We are committed to providing top-quality care to our patients, and we need an individual who is both friendly and organized to help us achieve that goal. As a Medical Receptionist, you will be the first point of contact for patients and visitors, ensuring a warm and welcoming experience while maintaining the efficiency of our office operations. Key Responsibilities: • Warmly greet and check-in patients and visitors upon their arrival, creating a positive first impression., • Offer assistance to patients, answering their inquiries and directing them as needed., • Distribute necessary forms and paperwork, meticulously reviewing them to ensure all required information is completed accurately., • Collect patient co-pays and provide financial assistance when necessary., • Handle incoming phone calls and respond to emails in a professional and timely manner., • Manage inventory of essential office supplies and coordinate reordering as needed to maintain smooth daily operations., • High school diploma or equivalent., • Completion of a certificate program in the medical field is preferred., • Familiarity with Electronic Medical Records (EMR) systems, particularly experience with ECW, is a plus., • 1+ years of experience working as an administrative assistant or in a relevant role., • Proficiency in medical terminology to effectively communicate and assist patients., • Excellent organizational and time management skills to handle multiple tasks efficiently., • Competitive compensation, • 2 weeks of vacation time, • 8 paid holidays

Job DescriptionWe’re Hiring: Front Desk Receptionist – Join The Vitality Center Team! Are you a friendly, organized, and dependable professional looking to join a growing health and wellness team? The Vitality Center is seeking a Front Desk Receptionist to be the welcoming face of our practice. What You’ll Do: • Greet and check in patients with warmth and professionalism, • Answer phones, manage appointments, and support scheduling, • Coordinate with practitioners and Chiropractic Assistants, • Keep the front area clean, calm, and running smoothly, • Support daily administrative operations with accuracy and care We’re Looking For Someone Who: • Communicates clearly and kindly with patients and staff, • Thrives in a fast-paced, team-oriented environment, • Is tech-savvy (experience with EHR systems a plus!), • Has excellent time management and attention to detail Hours & Compensation: • Part-time and full-time positions available, • Competitive pay based on experience, • Opportunities for growth within a supportive and uplifting team culture Be part of a practice that values efficiency, patient experience, and a positive work environment. If you love connecting with people and keeping things running smoothly, we’d love to meet you!

Job Description Join the dynamic team at Arthritis Knee Pain Centers in Smithtown, NY, as a Full-Time Medical Receptionist. This onsite position offers a unique opportunity to be at the forefront of patient care, making a tangible impact on individuals living with knee pain. Your role will involve a blend of administrative tasks and direct patient interaction, allowing you to demonstrate empathy and responsiveness in a supportive environment. With a competitive pay range of $21.00 to $27.00 per hour, you will be rewarded for your dedication to excellence and integrity. This position not only values your problem-solving skills but also encourages personalization and compassion in every interaction. You can get great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. If you are looking to build a fulfilling career in a setting that prioritizes dignity and safety, apply now to be part of a team that truly cares. Let us introduce ourselves At Arthritis Knee Pain Centers we are committed to providing exceptional, non-surgical, non-opioid, pain- relieving therapy to patients suffering from chronic osteoarthritis of the knee. Every patient is special. Every patient is family. Our care standard celebrates every patient's unique needs with empathy, care, and transparency. Your day as a Medical Receptionist As a Full-Time Medical Receptionist at Arthritis Knee Pain Centers in Smithtown, NY, you will play a vital role in patient care and office operations. Your responsibilities will include warmly greeting patients upon arrival and maintaining discretion regarding their health information to ensure privacy. You will collect new patient intake information, accurately route insurance documentation, and monitor patient wait times to enhance the overall experience. Additionally, you'll be responsible for organizing and preparing patient charts, collecting payments, and ensuring a smooth flow within the clinic. This position requires a blend of administrative excellence and customer-centricity, making it an exciting opportunity for those looking to contribute meaningfully to patient care in a compassionate environment. Does this sound like you? To thrive as a Full-Time Medical Receptionist at Arthritis Knee Pain Centers, candidates must possess a range of essential skills. Proficiency in medical office management systems is crucial, allowing you to efficiently navigate patient records and documentation. Excellent time management skills are imperative, as you will be juggling multiple tasks simultaneously, from greeting patients to monitoring wait times. Strong organizational and planning abilities will enable you to maintain chart preparation and streamline office operations effectively. Furthermore, excellent written and verbal communication skills are vital for ensuring clear and compassionate interactions with both patients and healthcare team members. This role requires a diligent problem-solver who demonstrates empathy while addressing the needs of our patients. Knowledge and skills required for the position are: • Knowledge of medical office management systems, • Excellent time management skills and ability to multi-task and prioritize work, • Excellent written and verbal communication skills Job Posted by ApplicantPro