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Job Title: Program Operations Coordinator Location: Remote Duration: 9 Months+ Job Description: • We are seeking a detail-oriented and organized Program Operations Coordinator to provide administrative support to the Emerging Creator Programs team on a part-time basis (20 hours per week)., • Reporting to the Director of Emerging Creator Programs, this role provides day-to-day operational support across our program portfolio, assisting with purchase orders and payment requisitions, supporting vendor relationships, helping administer program applications and feedback surveys, maintaining documentation and databases, and supporting budget management., • The ideal candidate is comfortable navigating multiple systems and stakeholders simultaneously and brings a proactive approach to keeping programs running smoothly so our team can focus on delivering exceptional experiences for emerging creators. Key Responsibilities: • Vendor Management: Managing operational vendor relationships (payments, agreement reviews, system access, documentation), • Documentation: Managing and updating documentation (proposals, agreements, photos & videos, contact information, etc.), • Procurement: Managing PO Requisitions (Workday) and Client Approvals Requisitions, • Payments: Managing invoice requests and payment requisitions, • Budget: Supporting budget tracking and management, • Program Applications: Administering Accubate (application forms for each program), • Surveys & Feedback: Creating and managing feedback forms (pre- and post-program surveys) Qualifications: • Experience in program operations, administrative support, or project coordination, • Strong organizational skills with the ability to manage multiple workstreams simultaneously, • Proficiency with procurement and enterprise systems (e.g., Workday), • Experience with database and documentation tools (e.g., Airtable), • Strong attention to detail and follow-through, • Excellent written and verbal communication skills, • Proactive, self-directed work style with the ability to operate independently, • Spanish fluency is a plus

Job Description We are a primary packaging partner specializing in glass bottles, jars, closures, and decoration for the beauty and fragrance industry. With European manufacturing partners and a U.S.-based team, we work closely with brands to bring their packaging projects from concept to completion. We are looking for an organized, proactive, and detail-oriented Project Manager & Logistics Coordinator to join our team. This person will oversee projects from the initial development stage through order placement, production, international transportation, and final delivery to our customers. This is a hands-on position that requires strong organizational skills, follow-through, problem-solving abilities, and clear communication with customers, suppliers, and logistics partners. Key Responsibilities 1. Project Management – Beginning to End • Manage customer projects from initial inquiry and development through final delivery., • Coordinate packaging requirements, product selections, samples, specifications, pricing, and project timelines., • Work closely with the sales team to ensure all project details are clearly communicated and documented., • Follow projects through each stage, ensuring deadlines and customer expectations are managed., • Coordinate the preparation and submission of technical drawings, samples, and approvals when required., • Monitor project milestones and proactively address potential delays or issues., • Ensure a smooth transition from project development to purchase order placement. 1. Order Management & Production Coordination • Prepare, review, and process customer purchase orders., • Coordinate order placement with European manufacturers and suppliers., • Confirm product specifications, quantities, pricing, production schedules, and delivery requirements., • Follow up with suppliers throughout the production process., • Monitor production progress and communicate updates to the sales team and customers., • Coordinate any changes, discrepancies, or issues that may arise during production., • Ensure orders are completed according to approved specifications and customer requirements. 1. International Logistics & Shipping • Coordinate international shipments from Europe to the United States., • Work directly with freight forwarders, customs brokers, and transportation providers., • Manage shipping schedules, booking arrangements, and delivery coordination., • Track shipments and monitor estimated arrival dates., • Coordinate shipping documentation, commercial invoices, packing lists, and other required import documents., • Assist with customs clearance, duties, tariffs, and related import requirements., • Monitor shipment costs and coordinate freight arrangements., • Arrange domestic transportation and final delivery to customers., • Proactively communicate any shipping delays or logistical challenges. 1. Customer Communication & Service • Serve as a primary point of contact for customers throughout their projects and orders., • Provide regular updates on project status, production progress, and shipping schedules., • Communicate delays, changes, and potential challenges in a timely and professional manner., • Respond to customer questions and coordinate solutions when issues arise., • Build strong working relationships through consistent communication and reliable follow-through., • Ensure customers feel informed and supported throughout the entire process. 1. Internal Coordination & Administration • Work closely with the U.S. sales team and European manufacturing partners., • Maintain accurate project records, order information, and delivery schedules., • Keep internal tracking reports and project timelines updated., • Organize and maintain customer and supplier documentation., • Identify opportunities to improve project coordination and operational efficiency. Qualifications & Experience • Some experience in project coordination, order management, logistics, supply chain, or a related administrative role preferred., • Experience with international shipping and imports is a plus., • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Ability to manage multiple projects and deadlines simultaneously., • Strong follow-up and problem-solving abilities., • Comfortable communicating with customers, suppliers, and international partners., • Proficiency in Microsoft Office, particularly Excel and Outlook., • Experience with ERP or inventory management systems is a plus., • Ability to work independently while collaborating with a team., • Professional, positive, and solutions-oriented attitude. What We Are Looking For The ideal candidate is someone who takes ownership of projects and understands the importance of following through on every detail. They are comfortable managing multiple moving parts, communicating with different departments and international partners, and keeping projects organized from beginning to end. We are looking for someone who is proactive rather than reactive, anticipates potential challenges, and takes pride in ensuring that projects move forward smoothly and customers receive the attention they deserve. Position Details • Position: Project Manager & Logistics Coordinator, • Employment Type: Full-Time + Medical Benefits, • Work Arrangement: In-office; this is not a remote position., • Location: Hackensack, NJ How to Apply Please submit your resume and a brief introduction outlining your relevant experience in project coordination, order management, or logistics along with salary requirements. \nCompany Description Coverpla is a manufacturer of fragrance caps and distributor of primary high-end and masstige packaging for the Fragrance, Skincare and Cosmetic industry, along with in-house decorating. We have been in business for more than 75 years, with an extensive knowledge of our industry. Our highly skilled team offers our customers the very best service and guidance from start to finish. Coverpla is a manufacturer of fragrance caps and distributor of primary high-end and masstige packaging for the Fragrance, Skincare and Cosmetic industry, along with in-house decorating. We have been in business for more than 75 years, with an extensive knowledge of our industry. Our highly skilled team offers our customers the very best service and guidance from start to finish.

Litigation, Claims & Consulting Operations About the Opportunity CFI Consultants supports insurance carriers, law firms and litigation teams through litigation operations, investigations, analytics, technology, trial support and customized consulting services. CFI Consultants is seeking an organized and motivated Legal Project Coordinator to support projects involving insurance claims, litigation, investigations, trial preparation, technology, analytics and consulting. This is a developmental opportunity for someone who has built a foundation as a claims professional, paralegal, legal assistant, litigation-support professional, law-firm administrator or project coordinator and is ready to take on broader responsibilities. The person selected will work directly with CFI leadership, attorneys, claims professionals, investigators, consultants, vendors, technology resources and clients. Initially, the coordinator will support and organize assigned work while developing the knowledge and judgment needed to take increasing ownership of projects. This is a hands-on individual-contributor position with no direct reports. It is a full-time, in-person role in our West Orange office and is not remote. What You’ll Do • Coordinate litigation, claims, investigative, technology and consulting projects from intake through completion., • Organize schedules, deadlines, documents, meetings, responsibilities and deliverables., • Follow up with attorneys, claims professionals, investigators, consultants, vendors and internal team members to keep work moving., • Prepare status updates, meeting notes, action lists, project trackers, reports and client-facing materials., • Review and summarize information from claims files, litigation materials, reports and spreadsheets., • Assist with case evaluations, mediation preparation, trial preparation, trial-support logistics and controlled litigation focus groups., • Support investigative programs involving case intake, online research, recurring searches, documentation and quality control., • Help develop templates, checklists, standard operating procedures, dashboards and workflow improvements., • Participate in the testing and implementation of artificial intelligence, legal technology and workflow-automation tools., • Identify missing information, delays and obstacles and recommend practical next steps., • Take increasing ownership of defined workstreams and smaller projects as experience and judgment develop. Who May Be a Good Fit We are particularly interested in candidates with experience in one or more of the following areas: • Insurance claims handling or claims operations, • Claims assistant, adjuster, examiner or litigation-specialist roles, • Paralegal or legal-assistant work, • Insurance-defense law firms, • Litigation or trial support, • Law-firm administration or legal operations, • Insurance carriers or third-party administrators, • Investigations, compliance or risk management, • Project coordination in a legal, insurance or professional-services environment Formal project-management experience is helpful but not required. We welcome applicants who have coordinated matters, deadlines, people and deliverables as part of another position. What We’re Looking For One to three years of relevant experience preferred; equivalent demonstrated capability will also be considered. • Strong organization, attention to detail and the ability to manage competing assignments and deadlines., • Dependable follow-through and the initiative to keep work moving., • Sound judgment regarding when to act independently, ask questions or escalate an issue., • Clear written and verbal communication., • Professionalism when working with attorneys, clients, executives, vendors and colleagues., • Discretion when handling confidential or time-sensitive information., • Comfort working with documents, spreadsheets, reports, databases and Microsoft 365., • Curiosity about artificial intelligence, legal technology, analytics and process improvement., • Coachability, receptiveness to feedback and an interest in developing broader responsibilities., • A bachelor’s degree, paralegal certificate or equivalent relevant professional experience. Helpful but Not Required Experience with litigated claims, claims evaluation, reserves, settlement, defense-counsel reporting, mediation, trial preparation, litigation-support technology, matter-management systems, legal billing, investigative research, dashboards, SOPs, AI or workflow automation is helpful but not required. Growth Opportunity During the first 90 days, the successful candidate will learn CFI’s services, systems and project workflows while reliably coordinating assigned responsibilities. Over time, the expectation is that this person will independently coordinate defined activities, manage project communications, identify issues, recommend solutions and take ownership of smaller engagements with appropriate oversight. For the right individual, this is an opportunity to expand beyond a traditional claims or legal-support position and build a career in litigation operations, project management and consulting. Compensation and Benefits Anticipated base salary: $60,000–$80,000 annually, depending on experience, qualifications and demonstrated capabilities. Benefits: CFI offers medical, dental and vision insurance, life insurance, paid time off and a retirement plan. Eligibility and plan terms apply. Some client, trial-support or consulting projects may require limited travel or work outside traditional business hours.

Typing up letters and handling light clerical duties and admnistrative projects.

The Project Coordinator supports senior Project Managers and Market Leaders in day-to-day project execution. We are seeking a Project Coordinator in the New Jersey area — an ideal next step for an early-career professional looking to grow into project management within the wireless industry. Assis

Our Patient Experience & Operations Coordinators are part of our Business Operations team, responsible for the day-to-day patient-facing administrative operations that keep the clinics we support running smoothly. From appointment scheduling and patient communication to insurance verification, payme

Operations & Maintenance Project Manager. SDAC is seeking an experienced Operations & Maintenance Project Manager to oversee operations at a large government building in New York City. This onsite position will lead facility employees, coordinate maintenance and custodial services, manage subcontrac

He/she will work with manufacturing, product development, merchandising, sales and installation teams to identify and root-cause major operation issues and suggest projects to improve quality, logistics, operations andcustomer experience.

Juggle several projects at once, from executive updates and mid-level planning to daily execution, owning plans, milestones, timelines and resourcing for each. A career that began in business analysis and moved into project management or scrum. A track record running several projects for one team at

Experience supporting CRM/ERP projects, upgrades, or migrations. Exposure to D365 CE, Power Platform, and Business Central projects. You'll also collaborate with external partners on enhancements, integrations, and future projects while helping shape the organization's systems strategy.

Strong project management and organizational skills. Coordinate purchasing, inventory, and operational projects.

The ideal candidate is a data-driven supply chain professional who enjoys solving business problems, working with operational stakeholders and turning complex data into actionable insights.You will support supply chain, planning, inventory and operational teams through reporting, analytics and busin

Support reporting related to capital projects, including budgets, commitments, invoices, schedules, risks, and other project-related key performance metrics. Friday is remote unless project needs require otherwise. Experience supporting reporting for multiple stakeholders or projects simultaneously.

Reporting to the Director of Stores (US), this role is responsible for maintaining and continuously improving our retail operations.Description of Responsibilities.Own day-to-day operational processes across stores and digital, serving as the primary operational partner to both teams and driving eff

Lead preventative maintenance programs and operational improvement projects. Support store renovations, construction projects, and operational readiness initiatives.

A leading international law firm is looking for a Senior Analyst, New Business Conflicts Clearance to join the New York office.This role would suit an experienced conflicts professional with a background working within a law firm environment and hands-on experience using Intapp.Key Responsibilities

Project Coordinator / Construction Project Administrator. Project Coordinator / Construction Project Administrator. The Project Coordinator will play a key role in keeping projects organized, documentation current, and outstanding deliverables moving forward.

Build and maintain project plans, milestones, action logs, RAID trackers, meeting notes, and concise stakeholder status reports. Strong proficiency with Jira for task management, project tracking, and status reporting. Experience supporting data-related projects in financial services or investment m

We are partnering with a well-established, mission-driven organization in New York City to hire an experienced HR Operations & Payroll Manager.This is a hands-on role with primary responsibility for payroll, alongside ownership of benefits administration and broader HR operations.The successful cand

Work closely with the pre-opening task force and finalize the pre-opening plans from a lounge operational point of view (project management). Achieve set SLA’s by prioritizing, organizing, and completing objectives/projects on the deadlines established. Project management skills, organizational sk

Project Manager / Coordinator – Trade Shows & Experiential Environments. Help process vendor estimates, client quotations, and work orders, while monitoring ongoing event and project budgets. Proficiency with standard project management suites.

Whatnot Customer Service & Operations Coordinator. Customer Service & Operations Coordinator to support our growing Whatnot live-selling business.

An established investment management firm is seeking an Office Operations Coordinator to oversee the day-to-day operations of its New York City office while providing administrative support to several executives. Administrative Assistant, Office Manager, Office Coordinator, or similar role.

Project Management Professional (PMP) or strong foundational knowledge of project management fundamentals.

At JOCO, we empower gig workers and on-demand delivery platforms to complete last-mile deliveries by removing all the hassle of owning, storing, charging, and maintaining E-Bikes and other Light Electric Vehicles.We’re looking to hire an Operations Manager to join our NYC team.The Operations Manag

We're looking for a motivated Project Coordinator to support residential construction and real estate development projects in Roseland, NJ. Background in project coordination, construction administration, or assistant project management. Project Coordinator – Residential Real Estate Development.

Our client, a leading global alternative asset manager, is hiring a Manager, Fund Finance & Operations for its flagship real estate private equity fund platform.You will be the main finance owner of a closed-end fund, overseeing reporting, operations and investor deliverables.You’ll work closely w

Strong project-management skills, with the ability to coordinate multiple stakeholders, workstreams, and deadlines. Anticipates project needs, identifies potential issues, and communicates clear next steps. Facilitate RFPs, requests for information, pitches, and related new-business projects from in

The Operations Manager will work at all levels of the organization to take challenging, ambiguous, or visionary concepts, and turn them into well scoped projects and transform the tax operating model (people, process, workstreams, technology, data), governance structure and reporting protocols to ac

Support general administrative needs and special projects as they arise.

Seeking a high-level Senior Executive Administrative Assistant.In this role, you won't just manage a desk; you’ll act as a strategic gatekeeper and force multiplier to executive leadership.This role requires a professional who can stay three steps ahead, navigating complex logistics and high-stake

We are privately held, headquartered in NYC with brand offices in CA — a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution, and logistics.With category expertise across full-collection menswear, womenswear, chi

Manager, Trade Lifecycle Operations | NYC | Hybrid | Investment Management.A growing investment management firm is seeking an experienced operations leader to oversee trade support across multiple asset classes.This role will manage a team responsible for trade lifecycle processing, settlements, rec

Technology manufacturer seeks an Operations Manager to join their Team.Lead day-to-day OEM operations supporting global and domestic customers across energy, optical components, and automotive lens business groups.Monitor customer orders, shipment status, inventory availability, forecast changes, an

Lead project and timeline management for high-priority data tests and vendor trials. Strong project management skills and the ability to run multiple vendor relationships and data tests in parallel.

Our client, a growing footwear & lifestyle brand, is seeking a.This hands-on role will manage fulfillment, inventory, customer experience, and vendor relationships while partnering with cross-functional teams to support the company’s growth.The ideal candidate is a strong operator who can balance

You’ll be client-facing from day one, running critical middle- and back-office operations and onboarding on Advent Geneva, working side by side with internal teams and external partners to keep daily operations sharp, optimize the platform, and drive multiple high-impact projects at once.

Project Coordinator – Power BI, SharePoint & Process Improvement. The selected candidate will work closely with Security Project Managers and leadership to track project activities, analyze operational data, improve business processes, and prepare reports supporting management decisions. PMP, Cert

The American Parkinson Disease Association (APDA) is seeking a Finance Operations.Manager to join their growing organization.This position is responsible for reviewing accounts receivable and accounts payable transactions, reconciling banking, and investment accounts, assisting with the ongoing inte

Develop capacity plans based on forecasted volume projections. Experience leading projects or collaborating in cross-functional teams.

Assist the Creative Director and team with day-to-day project coordination as needed. Jones Road Beauty is looking for a Creative Coordinator to be the hands-on support that keeps our shoots running and our creative team moving.

The Event Sales & Operations Coordinator is responsible for assisting in increasing event revenue growth while managing the planning, coordination, and execution of exceptional event experiences. This role requires the ability to manage multiple projects simultaneously, develop customized event solu

A leading Bank is seeking a hands-on.Retail, Commercial, Corporate, Treasury, Payments, and Digital Banking.This role is responsible for analyzing customer, product, and operational data; designing scalable business processes; and partnering across business lines, Operations, Technology, Risk, and C

Build and maintain fund models, projections, performance analytics, fee calculations, waterfalls, allocations, and reporting dashboards.

Kashable is seeking a highly analytical and commercially minded Revenue Operations Manager to help build the operating infrastructure behind our next stage of growth.This role reports to the co-CEO and sits at the intersection of Sales, Client Success, Go-to-Market and Digital Marketing, connecting

Job Overview – Staffing Operations Coordinator (School-Based Paraprofessionals). Staffing Operations Coordinator (School-Based Paraprofessionals). Responsibilities as the Staffing Operations Coordinator:.