CRO-Billing/AP Specialist
3 days ago
New Providence
Job Description Lotus Clinical Research 100% Remote Who we are: Job Description: The Billing (Accounts Receivable) / Accounts Payable Specialist is responsible for managing and processing CRO vendor invoices and ensuring accurate and timely billing for biometrics and consulting services and CRO reimbursables. This role requires strong attention to detail, familiarity and compliance with CRO billing practices. Responsibilities: Accounts Receivable (A/R) β’ Prepare, review, and issue accurate invoices to sponsors and clients based on contracts, work orders, and milestone schedules., β’ Ensure billing aligns with study budgets, contracts, and regulatory requirements., β’ Track and manage billing schedules for multiple clinical trials and projects., β’ Research and resolve discrepancies or billing-related issues., β’ Maintain accurate and organized billing records., β’ Assist with month-end close, revenue reporting, and audit preparation., β’ Support internal and external audits related to billing and revenue recognition., β’ Maintain adherence to company policies and applicable regulations., β’ Prepare and issue client invoices, β’ Monitor accounts receivable aging and follow up on overdue payments., β’ Resolve client billing inquiries and discrepancies in a timely manner., β’ Reconcile A/R sub-ledger to the general ledger., β’ Invoice Process: Manage shared mailbox. Review, obtain approval, and process invoices timely and accurately., β’ Payment Process: Review weekly check-run list and submit for approval., β’ Payment Application: Review weekly bank report and process direct debit payment., β’ Vendor Management: New and existing vendors - obtain complete documents, verify information and submit for approval and processing., β’ Query Management: Respond to internal and external inquiries, researching and providing needed data., β’ Pass-through Expense-to-Revenue Billing: Pull information from ERP monthly, review data and generate AR invoices timely and accurately according to the current fully executed contracts., β’ Billing Data: Prepare supporting documents to be sent with AR invoices., β’ Month End Close: Assist with month end close, journal entries and ensuring accounting is in compliance with GAAP., β’ Year-End Process: Help manage the annual transparency and 1099 tax reporting to vendors., β’ Internal Controls: Ensure adequate controls are maintained for the protection of company assets against loss or misappropriation., β’ General: Contribute to a growth oriented, positive, and encouraging environment. Skills and Qualifications * Education: β’ Bachelorβs degree in Accounting, Finance, or related field preferred., β’ Equivalent experience may be considered. Experience: β’ Prior experience in CRO billing required, clinical research billing a plus., β’ Strong background in accounts receivable and payable functions., β’ Familiarity with ERP systems and GAAP. Technical Skills: β’ Proficiency in Excel, accounting software, and ERP platforms., β’ Ability to manage shared mailboxes and financial documentation. Soft Skills: β’ Strong attention to detail., β’ Excellent organizational and communication skills., β’ Ability to work independently and collaboratively in a remote environment.