IT Support & Office Operations Specialist - Full-Time | On-Site
hace 19 días
Dallas
Job Description Looking for a role where no two days are exactly alike? The Staff Pad is excited to partner with a fast-growing cloud consulting company in Dallas, TX to hire an IT Support & Office Operations Specialist to serve as a key resource for its Dallas Solution Delivery Center This is more than a traditional IT support position. You'll work across IT, office operations, recruiting, training, and executive support, giving you broad exposure to the business and the opportunity to make a visible impact You'll support employees and contractors across the U.S., collaborate with teams in Dallas and France, assist everyone from new hires to leadership, and handle a wide range of projects and day-to-day needs This opportunity is ideal for a resourceful, organized, and adaptable professional who enjoys variety, takes initiative, and is comfortable working across different areas of a growing organization Schedule: Full-Time | On-Site, Monday–Friday | Occasional evening and weekend support as needed What You'll Do IT Support & Technology Operations • Serve as the primary IT support contact for on-site and remote employees and contractors across the U.S, • Troubleshoot end-user technology issues and coordinate escalations with the IT teams in France and the Americas, • Manage the laptop lifecycle, including equipment preparation, deployment, shipping, returns, recycling, and asset tracking, • Coordinate IT onboarding and offboarding, ensuring new hires have the equipment, system access, and technology they need from day one, • Provide hands-on support for network equipment, conference rooms, Teams meetings, presentations, and technology used for leadership and client meetings, • Support business applications and platforms including Kantata, Jira, Power BI, and Microsoft Fabric, coordinating with internal administrators and external support teams as needed, • Maintain IT documentation, asset inventories, and processes while supporting SOC 2 security and compliance requirements, • Provide on-site IT support, including equipment checks, restarts, cabling, and vendor coordination, • Coordinate internet and IT vendor access with building management Office Operations • Serve as the primary point of contact for building management, facilities, access badges, keys, vendors, and office-related requests, • Oversee day-to-day office operations, equipment, workspace setup, and vendor coordination, • Coordinate office onboarding for new employees, including workspace preparation, building access, equipment, and orientation, • Partner with administrative teams in France to coordinate employee onboarding, offboarding, equipment, and access needs, • Help maintain a secure, organized, and welcoming office environment Recruiting & Talent Support • Support the recruiting process from candidate sourcing and communication through interview coordination and offers, • Partner with hiring managers to keep candidates informed and the hiring process moving efficiently, • Coordinate and proctor candidate assessments covering areas such as Excel, SQL, XML, AI, critical thinking, and problem-solving, • Maintain careers page content and support recruiting-related initiatives Training & Consultant Development • Coordinate Dayforce training for consultants, including scheduling, enrollment, certification tracking, and related administration, • Support Enforce University, the company's internal training program, including course coordination, materials, and consultant development, • Maintain the accuracy and integrity of employee and client training data Executive Support & Special Projects • Provide executive support to Dallas leadership, including meeting coordination, correspondence, status updates, research, and special projects, • Serve as a trusted resource for the CEO and leadership team, helping with time-sensitive requests, research, problem-solving, analysis, and special projects, • Take ownership of cross-functional projects and provide support wherever the business needs it Knowledge & Internal Operations • Build and maintain internal knowledge resources and process documentation in SharePoint, • Maintain company website content in Wix, including job postings, news, and page updates, • Support internal projects and initiatives across the organization, • Stay current on relevant technology, tools, and industry developments What We Are Looking For We're looking for a versatile professional with a strong technical foundation, excellent organizational skills, and a customer-focused approach. You do not need experience with every system listed below — experience with similar tools and the ability to learn new systems are highly valued. Core Qualifications • Bachelor's degree in MIS, Computer Science, Business, or a related field required; equivalent professional experience will be considered, • Experience in IT support, help desk, systems administration, or a related technical role, • Hands-on experience supporting Windows laptops and Microsoft 365 users, • Basic networking and troubleshooting knowledge, • Strong problem-solving and critical-thinking skills, • Ability to manage multiple priorities, meet deadlines, and work independently, • Strong written and verbal communication skills, • Customer-service mindset with the ability to support both technical and non-technical users, • High level of integrity and discretion when handling confidential employee, client, and executive information, • Proficiency with Microsoft Office and familiarity with SharePoint Preferred Experience • Jira, GLPI, or similar ticketing systems, • Kantata/Mavenlink or other professional services platforms, • Power BI, SQL, XML, or Microsoft Fabric, • Dayforce or another HCM platform, • Wix or another website content management system, • SOC 2 or similar security and compliance frameworks, • Experience supporting remote users through phone, Teams, screen sharing, or other virtual tools What Will Make You Successful • You enjoy variety and are comfortable wearing multiple hats, • You learn new technology, applications, and processes quickly, • You take initiative and look for solutions rather than waiting to be told what to do, • You can balance competing priorities while maintaining strong attention to detail, • You enjoy helping people and being a dependable resource for employees and leadership, • You work well independently while collaborating effectively with teams across the U.S. and France, • You are organized, resilient, adaptable, and comfortable working in a fast-paced environment, • You bring a positive, solutions-oriented "can-do" attitude, • You take ownership of your work and follow tasks through to completion Why This Opportunity If you’re a versatile, proactive professional who enjoys variety and making an impact, this role offers the chance to expand your skills, work across multiple areas of the business, and grow with a fast-moving organization Bring your initiative, curiosity, and can-do attitude — and make a difference from day one. Apply today!
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