Administrator jobs in BrixtonCreate job alerts

Financial Administrator - London.Title: Financial Administrator.Days holiday including bank holidays.Bespoke training and development opportunities.Apprenticeships opportunities for all experience levels.Discounts available on our Perkbox app; high street shops, holidays & cinema.Access to employee

Working for a prestigious law firm in central London - Fully office based Your new company A professional legal company looking for an organised individual to join the team within the Crime & Regulatory department. The role is based in Central London and is fully office-based. Applications for this role are being reviewed and considered immediately. Your new role • Maintain and manage legal files, including opening, closing, and accurate document filing, • Coordinate fee earners’ diaries, schedule meetings and appointments, and assist with marketing activities and events., • Monitor incoming document production tasks and ensure timely completion, • Prepare billing guides and draft invoices with fee earner input, supporting efficient billing processes, • Liaise with external parties and other stakeholders in criminal and police misconduct cases, • Process expense forms and third-party payments in line with internal deadlines, • Provide cross-team support during staff shortages and collaborate with the Legal Support Team Leader, • Communicate professionally with colleagues and clients across the firm, • Demonstrates initiative and thrives when working independently, especially in high-pressure environments or when faced with tight or unexpected deadlines., • Skilled at managing competing priorities and aligning workload with stakeholder expectations, • Flexible and responsive to shifting tasks and evolving business needs, • Comfortable with technology and proficient in a range of IT systems, • Committed to maintaining strict confidentiality and upholding professional integrity, • Familiar with case management platforms such as Proclaim, i-Manage, and In-Tapp, • A minimum of 25 days' annual leave (increasing with length of service) plus office closure between Christmas and New Year, • Travel Insurance – covering you and eligible family members, • Employee Pension Scheme – SMART pension scheme, • Income Protection – cover of up to 75% of salary, • Private Medical Insurance If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4741093

Client Administrator Your new company This fintech companybased in Central London is recruiting for a Client Administrator to join theirteam on a temporary basis. This company is a growing company with provensuccess and a clear, innovative, strategic plan. This role is 5 days/week(Monday to Friday), 8 hours/day with all 3-4 days in the office and 1-2 days athome. This is a 3-4 month contract with opportunity of extension. Your new role Your new role will beresponsible for processing ISA applications accurately and efficiently,ensuring compliance with regulatory requirements and delivering excellentcustomer service. You will be responsiblefor the following tasks: • Review and process ISA applications in line with company and FCA guidelines., • Validate customer documentation and ensure all required information is complete., • Maintain accurate records and update internal systems promptly., • Liaise with clients and financial advisers to resolve queries and obtain missing details., • Monitor application progress and ensure timely completion within agreed SLAs., • Handle inbound calls and emails professionally, providing clear and helpful responses., • Assist with reconciliations and reporting related to ISA accounts., • Support the wider administration team with ad-hoc tasks as required., • Knowledge of ISA regulations and compliance requirements (desirable)., • Strong written and verbal communication skills., • Proficiency in MS Office and experience using CRM or financial systems., • A proactive, customer-focused approach and ability to work as part of a team. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 4752525

Kickstart your HR career in asset management with a dynamic administrator role supporting people operations. Your new company You’ll be joining a respected asset management firm known for its commitment to excellence, integrity, and long-term value creation. With a strong culture of collaboration and continuous improvement, the company places high importance on its people and their development. The HR team plays a key role in supporting the business and enabling its success through efficient, people-focused processes. Your new role As an HR Administrator, you’ll provide essential support across the employee lifecycle, ensuring smooth and accurate HR operations. Working closely with the HR Associate and Advisor, you’ll be the first point of contact for employee queries and will manage key administrative tasks including HR system updates (Workday & Dayforce), training coordination, recruitment support, and reporting. You’ll also assist with payroll, benefits, and internal communications, contributing to a seamless employee experience across the firm. What you'll need to succeed • Strong organisational skills and attention to detail, • A proactive, professional approach and a genuine interest in HR within financial services, • Excellent communication and interpersonal skills, • Confidence working with data and systems, including intermediate Excel skills, • Integrity and discretion when handling sensitive information 4734422

Join A Top 10 UK Accountancy Firm and the Largest SME Practice! Your new company A leading firm of Accountants and Business Advisers operating across the UK, Ireland, and the Nordics. They are looking for a Tax Administrator to support the efficient running of our tax department. This is a fantastic opportunity to join a dynamic team within a top-tier accountancy practice. Your new role • Act as the first point of contact for enquiries, delivering professional and prompt responses, • Manage incoming and outgoing post, deliveries, and phone calls, • Organise meeting rooms, equipment, and catering for team and client meetings, • Oversee departmental supply inventory and procurement processes, • Create and update documents using Microsoft Office with high standards of accuracy, • Handle printing, scanning, and document management tasks, • Follow up on missing timesheets and ensure timely submission, • Assist with diary management and scheduling, • Maintain practice management systems, ensuring accurate and up-to-date data., • Manage client onboarding, invoicing, and disengagement processes., • Support tax investigation and renewal tasks, • Prepare comprehensive client packs and proofread documents for accuracy, • Knowledge of Anti-Money Laundering and regulatory compliance, • Strong organisational skills and ability to manage multiple tasks effectively, • Previous experience in a similar role within an accountancy practice (desirable), • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), • Be part of a top 10 UK accountancy firm and the largest SME practice, • Access to excellent career development opportunities, • Collaborative and supportive team environmentReady to take the next step? Apply today and join a firm that values your growth and success. 4755752

CHARTERED SENIOR PARAPLANNER (CLIENT FACING AND ROUTE TO ADVISER). Supporting clients with a first-class service alongside the Adviser and wider Administrator Team. A clear pathway to becoming an Adviser.

Client Account Manager / Administrator.

Customer Service Administrator | High-End Interiors Brand | London. Harmonic are delighted to be working with a well-established luxury furniture company in their search for a Customer Service Administrator. Working closely with the sales and production teams to ensure a positive customer journey.

Job Specification: Operations Administrator - Shipping.The Operations Administrator – Shipping is responsible for coordinating and executing all aspects of international artwork shipments.This includes liaising with internal teams, external logistics providers, and clients to ensure timely, secure

The HR team sit at the heart of the Casbah group providing a full range of core HR services. The Payroll and HR Administrator supports the wider HR team and company by providing swift and accurate administration and processing, keeping everything running smoothly in the background. The HR team provi

Senior Salesforce Administrator.

A well-established London-based law firm with a strong reputation across both commercial and private client work is seeking a Legal Administrator to join its Intellectual Property Litigation team.The firm advises UK and international clients and is recognised for its expertise, collaborative culture

We are seeking a highly organised and detail-driven Buyer Assistant to support our Food & Drink supply chain and buying operations.This role sits at the heart of our importing activity, working closely with Italian and UK producers, logistics partners, clearance agents, and internal commercial t

A leading recruitment agency specialising in business support roles within the alternative investment space is seeking a Team Administrator to join their growing team.

Tenure: 5 Day Working Week - Monday to Saturday [Day off in the week in lieu].Proper Recruitment are delighted to be working with a respected independent estate agency based in Essex, who are seeking a reliable and detail-oriented Lettings Assistant to support their busy lettings department.This is

Wanted a Senior Administrator to provide detail-oriented and proactive Administrative & Member Services Coordinator for a well-known and much respected Trade Union. As Senior Administrator you will have strong administrative, organisational, and communication skills, ensuring efficient resource mana

Discounts available on our Perkbox app (high street shops, holidays & cinema).

Employee Benefits (EB) Administrator.

Administrator to Senior Administrator level. Support more junior team members (Senior Administrator level).

An established recruitment agency based in North West London is seeking a proactive and personable Recruitment Administrator to join their expanding team. A great opportunity for a Recruitment Administrator to join a reputable agency located in North West London.

We are seeking a highly detail-oriented and proactive HR Operations Specialist to support our growing EMEA region. Proven experience (3+ years) in an HR Operations, HR Generalist, or HR Administrator role with a focus on EMEA.

We seek a resilient Team Administrator with proven experience in fast-paced environments.

A Japanese international shipping and LNG carrier company is currently recruiting a Business Administrator to join their London office.In this role, you will be responsible for providing comprehensive administrative, financial, and operational support to the Director of Asset Management, and the bus

The Retail Administrator is responsible for providing administrative support to all POP MART UK retail stores, ensuring smooth day-to-day operations. Familiarity with the UK & Ireland retail market. Contribute to a fast-growing European business that combines retail, art, and creative storytelling.

We’re hiring a Payroll Administrator & Bookkeeper to take ownership of payroll processing and support bookkeeping across our client base.

Clinic Administrator/Coordinator for Private Fertility Clinic. We are seeking an accurate Administrator who has worked within healthcare, has dealt with confidential material, patient records, used medical terminology, has done data entry, can proofread, can export important information for the Clin

You'll join a friendly, supportive team where you'll learn the ropes from experienced administrators and advisers. Trainee IFA Administrator - London.

Full-time, Monday to Friday (8:00 AM – 4:35 PM).This role sits within a highly prestigious British heritage manufacturer specialising in bespoke military, ceremonial, and public service uniforms.The organisation supplies some of the UK’s most respected institutions - including national ceremonia

Role: Trade Pnl / Treasury Operations Type of position: Permanent, 100% London Office based Helikon are a UK Investment Manager to a single strategy hedge fund (equity long/short and credit), with assets in excess of €6 Bn Euro. Our main office is in London, with a small office in Milan also and a total of 12 staff across both offices. We would expect the candidate to have a minimum of 2 years relevant experience (more likely 4+) in operations, with strong product knowledge of equities, swaps and credit, potentially from a product controller/fund accounting or treasury role in an investment manager, fund administrator or related business in financial services. The role will report to the COO directly to help build out a dedicated treasury function although also supporting the head of operations on trade pnl and fund accounting related problem solving. Trade pnl and accounting responsibilities will include daily pnl estimates, FX s/class hedging calculations, NAV reconciliation and being the escalation point for the middle office, to support the Head of Operations. In addition the role will also help lead a dedicated treasury/collateral management function, reporting directly to the COO, and supporting the trading desk. Likely to suit a commercial and numerically minded problem solver with a good understanding of equity and credit trade economics, including PB margin and financing. As it is new hire, not a replacement, we have some flexibility depending on the candidate as to how we best shape the role and make it exciting, with strong career prospects. Applicants must send a CV and cover email to to be considered for the role.

An exciting opportunity has arisen for an experienced Shipping Administrator to join a high-value art logistics team based in London.This role is essential in overseeing the coordination and successful execution of international artwork shipments, ensuring all customs and compliance protocols are me

YOU MUST BE UK-BASED AND HAVE TRADE MARK EXPERIENCE GAINED FROM A UK-BASED FIRM TO BE CONSIDERED FOR THIS POSITION. YOU MUST ALSO HAVE THE RIGHT TO WORK IN THE UK WITHOUT SPONSORSHIP. A brand new trade mark support vacancy with a leading international law firm. The role will be responsible for a range of paralegal and formalities related duties including: • Managing the IPMS and client IPMS’s, • Filing new trade mark and design applications, • Instructing foreign agents for worldwide applications, • Reporting to clients, • Handling incoming correspondence, • Recordal projects, • Processing official documentation, • Being a point of contact for clients, overseas attorneys, and IPOs, • Providing schedules and status reports to clients, • Watch notices and searches, • Invoicing and billing. The successful individual will have at least 12 months trade mark experience and ideally hold the CITMA Paralegal Certificate. The firm offer a strong salary and benefits package as well as the opportunity to work from their City-based offices on a hybrid basis.

Our client is a dedicated property finance lender delivering adaptable bridging and development finance across residential and commercial sectors. Due to expansion and growth, an opportunity has become available for a Graduate to join their operations team. Located in a leafy area of North London, this role offers excellent benefits including private medical insurance, a pension scheme and fantastic training opportunities. Responsibilities: • Set up newly approved loans for monitoring and manage the onboarding process., • Coordinate and review drawdown requests for development facilities., • Track development loans to ensure conditions and funding milestones are met., • Monitor upcoming maturities and support extensions, renewals, or refinancing reviews., • Assist the finance team with the full loan redemption process., • Maintain accurate and organised loan files and documentation., • Follow up on outstanding loan conditions to ensure full compliance., • Process loan-related payments and borrower repayments alongside the finance team., • Provide general administrative and operational support. Key Requirements • 2+ years’ experience in an operations or administrative role, ideally within property finance (BTL, bridging, residential, or commercial lending)., • Degree-educated., • Strong numerical, analytical and organisational abilities., • High level of accuracy and attention to detail., • Confident communicator with a proactive, client-focused approach., • Proficient in Microsoft Office (Excel, Word, Outlook, SharePoint). This is a perfect role for a Graduate with 2+ years administrative experience seeking a role which offers great prospects. Contact Fame Recruitment today for a confidential discussion. Fame Recruitment is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Due to high volumes of applications, we are unable to respond individually however, if you have not heard from a consultant within 24 hours then your application has been unsuccessful.

We are working with a leading London-based law firm to hire a Senior Compliance Assistant to join their Compliance function. In this role, you’ll act as the operational backbone of a busy in-house compliance team, owning workflows, managing key monitoring processes, and serving as the first point of contact for firmwide compliance queries. You’ll work closely with senior compliance lawyers and leadership to ensure regulatory and data protection standards are consistently embedded across the business, while helping the team operate efficiently and effectively. The firm is looking for an experienced administrator or operations professional with a strong track record in complex, fast-paced environments. Prior compliance experience is not essential for exceptional candidates, but a genuine interest in risk, regulation, and internal service delivery within a law firm is important. The responsibilities will include: • Acting as the initial contact for compliance and data protection queries, triaging and resolving issues where appropriate, • Managing and reporting on key compliance monitoring processes and maintaining accurate registers, • Preparing monthly and quarterly compliance reports, including trend analysis and recommendations, • Coordinating and supporting the firm’s central audit programme and acting as the main liaison for fee earners, • Producing and coordinating internal compliance updates, guidance, and communications, • Managing diaries, meetings, and team coordination for the compliance function, • Supporting the rollout of new compliance initiatives, policies, and technology, • Providing administrative, research, and project support across the wider risk and compliance team They are looking for someone highly organised, confident handling sensitive information, and comfortable working with senior stakeholders. Strong communication skills, sound judgement, and the ability to manage competing priorities under pressure will be key to success in this role. If you enjoy being at the centre of operations and want to make a real impact in a professional services environment, we’d love to hear from you. Apply now or get in touch for a confidential conversation. Ref: 1461

Job Title: Project Administrator We are seeking a highly organised and proactive Office and Project Administrator to join our growing interior design and fit-out team. This role is ideal for someone who enjoys a varied position, supporting both day-to-day office operations and ongoing project delivery. Key Responsibilities • Provide administrative support to the management and project teams., • Coordinate documentation, schedules, and communication between clients, suppliers, and contractors., • Assist with project tracking, timelines, and reporting to ensure smooth delivery., • Manage office supplies, records, and correspondence., • Support with quotations, purchase orders, and invoice processing., • Help maintain project files and ensure compliance with company procedures., • Contribute to the organisation of team meetings, site visits, and client presentations. About You • Strong organisational and multitasking skills, with excellent attention to detail., • Confident communicator with the ability to liaise professionally with clients, colleagues, and suppliers., • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software., • Previous experience in an administrative or project coordination role, ideally within construction, interiors, or design., • A proactive and flexible team player who enjoys working in a dynamic environment. What We Offer • A collaborative, creative working environment., • Opportunity to contribute to exciting design and fit-out projects., • Competitive salary and benefits, commensurate with experience., • Scope for professional growth and development. For more info apply with your CV or reach out -

Our client is an award-winning architecture practice renowned for its architecture, urban design, landscape and interior design. They are now looking for a HR Administrator to join their team and to play a vital role in maintaining the HR processes to ensure things run smoothly. The ideal candidate would be someone who has previously worked within an architecture practice or similar, doing an HR administrator/assistant position. They are looking for someone with great communication skills and a good working knowledge of UK employment law. The Role • Assist the Commercial Director with staff policies and legal matters., • Help management with performance or grievance issues and support disciplinary actions., • Update staff contracts and the employee handbook., • Assist in writing job descriptions and creating job ads., • Organise induction programs for new hires., • Handle general HR communications with staff., • Manage performance reviews and training needs., • Oversee staff training programs and find custom options., • Keep employee records safe and current., • Conduct exit interviews and report trends to improve processes., • Track HR metrics to ensure improvement., • Help with payroll and benefits., • Work with In-House Counsel on international worker sponsorships., • Manage apprenticeship and mentoring programs The Candidate • Great at building and maintaining positive relationships, • Strong organisational skills, • High attention to detail, • Flexible and adaptable, • Skilled in Microsoft Office (Word, Excel, PowerPoint) and email/calendar apps (Outlook), • Excellent communication skills, both verbal and written, • Quick learner, self-motivated, and works well in a team, • Good understanding of UK employment law If you’re interested in the role, then please send your CV with your location, salary and notice period, or message me on LinkedIn, ___

Chartered Senior Paraplanner (Client Facing) Location: London Salary: Salary up to £75k + benefits including equity About my client: My client is a highly reputable Chartered Wealth Management firm, that specialises in the HNW to UHNW space. They have a demonstrable track record of year-on-year organic growth within this niche marketplace and are in the enviable position of gaining all their new business from referrals and recommendations. They take a truly holistic approach with their clients, covering the intergenerational transfer of assets and working with third party professionals, including Solicitors, Trustees and Accountants. The Role We are seeking an experienced Chartered Paraplanner who thrives on the technical aspects of the role and enjoys being client-facing. This is not a back-office role; you will be at the heart of the client relationship, attending client meetings, working closely with the Founding Partner, assisting in the design and deliver of highly tailored and complex financial strategies. Duties will include: • Building complex, bespoke financial plans, • Technical analysis and research across pensions, investments, trusts, estate planning, and tax planning, • Attending client meetings and contributing directly to advice delivery, • Drafting complex reports and cash flow models This is a career-defining move for a Senior Paraplanner who wants more than just technical work. The future opportunity is to work closely with the Founding Partner to enable them to fully hand over their client bank to you, to allow them to focus more on the management and future direction of the business. At this point you will get equity in the business. What you will get form the role: • Client-facing exposure from day one, • Working with HNW and UHNW clients, • The chance to shape processes and technical standards within the firm, • A clear pathway to becoming an Adviser, • Ownership of the Partners clients, • Chartered Paraplanner qualification essential, • Strong technical expertise in pensions, investments, trusts, estate planning, and IHT planning, • Analytical, detail-oriented, and ambitious, • Enjoys working closely with clients and building lasting relationships, • Market leading salary, competitive benefits package and equity, • Direct mentorship from the founding Partner, • Exposure to complex, high-value client cases, • A supportive, collaborative team environment, • Excellent on the job mentoring and training, • Long-term career progression

We are a $13+ billion global technology company, home to more than 224,000 people across 60 countries, delivering industry-leading capabilities centered around digital, engineering, cloud, and AI, powered by a broad portfolio of technology services and products. HCLTech is a globally recognized leader in the Tech and IT industry, but we’ve never forgotten the startup mindset that got us here. We’ve always approached our work with an idea-first attitude because every one of our accomplishments —no matter how big or small —can be traced back to an idea’s single spark. It’s that spark —that inner drive —that sets our people apart from our competitors. It enables us not just to pull off game-changing feat after game-changing feat but to better our world in the process. We want you to find your spark. Because that’s what drives you to be better, be more and ultimately, be more fulfilled. EXPERIENCE : 7+ Years Key responsibilities • Responsible for requirement gathering, process design and configuration/ customization of ServiceNow IRM Platform, • Work in capacity of ServiceNow IRM Business Analyst in client engagements, • Create High-level & low-level technical design documents and participate in architecture design for deployment., • Ability to demonstrate any IRM solution and SecOps solutions as and when needed., • Knowledge of various modules like Policy Mgmt. Compliance & Audit Mgmt., Vendor Mgmt., Business Continuity Management, Vulnerability Response, Incident Response, Security Dashboard on ServiceNow IRM platform, • Assess as-is IRM processes for maturity and automation on ServiceNow platform, • Knowledge of Advance risk management and continuous control monitoring., • Create & execute test plans and participate in client UAT & production migration, • Manage GRC Use-stories in agile team and lead the iterations from delivery perspective, • Understand Observables, Indicators of Compromise (IOC) and IoC Look Ups, • Good to have experience with configuring and implementing Service-Now GRC Applications/Modules with working knowledge of its built-in capabilities including Plug-ins, Workflows, UI elements, tables, dictionaries, integrations and dependencies., • Experience of working on Scripting in ServiceNow. Skills • Certified ServiceNow IRM/SecOps administrator/consultant (this is mandatory), • Must have concluded at least 1 lifecycle of ServiceNow IRM/SecOps implementation., • Experience in JavaScript, API, Web Services, • Working knowledge of Vulnerability Mgmt. process & tools, • ISO/CISA/CISM/CISSP/CRICS (preferred) PLATFORM /TOOL EXPERTISE • ServiceNow GRC & SecOps Benefits • A supportive, diverse and global team with a brilliant culture., • Competitive compensation and benefits that includes allowed vacation per year as per Geo, various insurances like Term life and Business Travel insurance. These are apart from the statutory benefits applicable in the country. Employee benefits are regulated by an internal policy that contains full details regarding the entitlement and conditions for the benefits as per the law of the land., • Great opportunities to make the role your own, upskill yourself and get involved with exciting projects., • Total Wellbeing is our focus. Alongside your professional excellence, you join the likeminded colleagues to create a larger impact within the company and society at large in your chosen area of passion - CSR Council, Diversity Council, Women Connect, Sparks – Engagement Champion to name a few., • To know more about us visit – ___

Senior HR Business Partner (Full-time, Permanent) – North West London, Independent School Location: North West London Closing date: 17th Dec 2025 Are you a strategic and relationship-driven HR professional passionate about developing people, shaping organisational culture and contributing to an exceptional educational environment? Our client, a highly regarded independent day school in North West London, is seeking a Senior HR Business Partner to drive its people strategy and help foster a positive, thriving workplace for all staff. About the School • A respected and long-established independent school known for its high standards, inclusive ethos and commitment to staff and student wellbeing., • Set within spacious, peaceful grounds that create a collaborative and supportive working environment., • This role sits within a forward-thinking People & Culture team, offering meaningful influence over culture, wellbeing, engagement and staff development across the school. Key Responsibilities • Lead on the development and implementation of the school’s people strategy, promoting a culture of wellbeing, inclusion and continuous improvement., • Provide expert HR advice to senior leaders and managers on employment law, employee relations, organisational change and HR best practice., • Oversee high-quality HR operations, including safeguarding compliance, HR procedures and policy development., • Champion equity, diversity and inclusion across all areas of the school., • Use HR data and analytics to support workforce planning and strategic decision-making., • Drive staff engagement, retention and professional development initiatives., • Line-manage the HR, Payroll & Pensions Administrator to ensure smooth and compliant HR administration. Person Specification Essential: • CIPD Level 5 (or above) or equivalent HR leadership experience., • Strong strategic and operational HR background, including experience supporting senior leaders., • Confidence handling complex employee relations, change management and organisational development., • Up-to-date knowledge of UK employment law and HR best practice., • Excellent interpersonal, communication and relationship-building skills., • High emotional intelligence, discretion and a strong commitment to safeguarding, equality and wellbeing. Desirable: • Experience working within an educational or independent school environment., • Understanding of sector-specific recruitment and retention challenges. Please apply via the link, including a copy of your CV. Early applications are encouraged, as interviews may take place before the closing date.

Do you work in the HR Administration space and looking to make a step into a thriving and growing People Services team? Does the prospect of moving into a professional services firm excite you? Are you interested in joining an expanding Firm, which can provide you with the support needed to grow? If so, we have the ideal opportunity for you! As a Human Resources Administrator, you will work with the People Services team and provide day-to-day administrative support. You will be supporting a growing and thriving team in an evolving Accountancy firm in Central London. There is a lot of scope to get involved in some interesting projects too. This will be on an initial 12-month FTC basis. What Sets Us Apart At MHA, we’re about people first – our people, our clients, and the communities we serve. As one of the UK’s top 13 accountancy firms and a proud member of Baker Tilly International, the 9th largest network in the world, we are a hub of global knowledge with a strong local commitment. Our people-focused approach truly sets us apart. Here, you won’t just be another face in the firm; you’ll be part of an ambitious, driven team dedicated to continuous learning and growth. We invest in our people because they are the foundation of our success. With access to unparalleled resources and award-winning development programmes, you’ll have the freedom to shape your career while making a meaningful impact. We take immense pride in being awarded gold for Investors in People. This recognition reflects our deep commitment to nurturing talent and ensuring every individual feels valued and supported. What we can offer you • Agile Working: Enjoy the flexibility of core hours from 10 AM to 2 PM and two home working days, allowing you to balance your work and personal commitments seamlessly., • 33 days holiday Inc. bank holidays, plus the opportunity to buy or sell up to 5 days (28 days on a training contract, with the opportunity to buy 5 days), • Competitive salary package, • Employee recognition awards: Outstanding Performance Award Bonus discretionary annual bonus, and other recognition initiatives., • New and improved programme for succession planning and supportive management structure to help you realise your potential, • Employee Assistance Programme: Access a free confidential 24-hour support service, including unlimited counselling sessions and virtual doctors available for you and your family., • And lot’s more! Are You Ready to Elevate Your Career? Apply now and be part of a team that celebrates diversity, champions innovation, and prioritises your success!

This is an incredible opportunity to join a fast-paced Investor Relations team, working closely with corporate clients and investors, whilst providing seamless administrative support to the IR Executives. The role would suit someone with proven exposure within an Investor Relations team that brings impeccable attention to detail and a desire to develop a long-term career. Investor Relations Administrator Responsibilities • Support the IR team in managing relationships with a portfolio of corporate clients., • Assist in coordinating investor roadshows, conferences, group meetings, and ad hoc events (both in-person and virtual)., • Ensure accurate, timely, and compliant scheduling of meetings and distribution of materials., • Prepare and maintain high-quality roadshow schedules, feedback reports, and CRM entries., • Work with colleagues across IR, Equity Sales, Corporate Broking, and Corporate Advisory teams., • Liaise confidently and professionally with C-Suite executives, investors, and other stakeholders., • Safeguard sensitive information and ensure all activity aligns with regulatory requirements. Person specification: • Some prior exposure to Investor Relations, within an administrative function., • Impeccable attention to detail and organisational skills., • Self-motivated with the ability to prioritise and thrive during busy periods., • Confident, professional, and outgoing personality and comfortable engaging with senior stakeholders., • Excellent interpersonal and communication skills, both written and verbal., • Strong knowledge of Microsoft Office (Word, Excel, Outlook).

London, fully on site Salary up to £45k Permanent Operations Executive (HR Administrator) – London We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which is a role encompassing Ops/HR/Front of house/facilities and IT with a myriad of variety! The role is working five days onsite from 9.00 – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate. We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover. The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism. Job spec: This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house. Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with expertise and deep experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management. We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development. Responsibilities: HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including: • Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager., • Managing candidates including arranging interviews and communications with candidates., • Organising the pre-employment screening and references, induction and any training needed during first few weeks and months, • Administration of the leaver process and providing employment references., • Organise training and development activities under the guidance of the HR Manager., • Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required., • Assist with the running of regular staff surveys and presenting the data., • Prepare letters and contractual documentation as appropriate., • Become the first point of contact for general HR queries., • Ad hoc tasks and projects commensurate with a busy HR team. Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator. • Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times., • Organising the catering and logistics for senior level lunches and breakfasts., • Assisting with planning offsite internal events such as staff away days or staff social events., • Supporting meeting room tech setup and manage meeting room bookings system., • Supporting building management relationships as needed., • Maintaining office supplier spreadsheets and vendor information., • Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided). IT support and liaison: 15% of time: • Handling basic IT queries from stakeholders., • Manage IT accessories and assist with laptop stock orders., • Liaising with external IT support. Desirable skills: • Proactive, enthusiastic, and collaborative with good interpersonal skills., • Very strong service attitude and enjoys solving problems., • Must be very well organised and happy to juggle a busy task list., • Attention to detail and accuracy., • Clear written and verbal communication., • Proficiency in Microsoft 365 and able to learn and adapt to internal systems., • Previous office administration experience., • Familiarity with HR processes and some systems preferred., • Experience in event coordination or facilities management advantageous., • Basic IT troubleshooting experience desirable.

We are recruiting a Patent Secretary to join a busy and supportive professional services firm. This role would suit an experienced Legal PA or Secretary, or someone with exposure to IP or another legal setting, who is keen to develop a career in patents. Full training will be provided for candidates without direct patent experience. The Role You will provide comprehensive secretarial, PA and administrative support to a small group of fee earners of mixed seniority, playing a key role in maintaining efficient workflows and high client service standards. Key Responsibilities • Preparing, formatting and amending legal documents and correspondence, • Managing diaries, meetings, travel arrangements and day-to-day priorities, • Monitoring deadlines and prompt schedules using internal systems, • Liaising professionally with clients, attorneys and external bodies, • Supporting billing, file management and general administrative processes, • Assisting with projects and providing cover for colleagues when required About You • Previous experience as a Legal PA, Secretary or Administrator (IP experience advantageous but not essential), • Highly organised with strong attention to detail, • Confident managing multiple priorities in a fast-paced environment, • Strong communication skills and a professional, client-focused approach, • Comfortable using document management systems and Microsoft Office What’s on Offer • Full training in patent procedures, • A collaborative and professional working environment, • Opportunity to build specialist skills within IP/patents, • Competitive salary and benefits package

People Ops Coordinator (LegalTech) • Up to £45,000, • Holborn, London (hybrid, 2–3 days in the office), • Broad people operations role within a scaling legal tech environment Our client is an established legal tech company operating across Europe, supporting innovation-led organisations with complex, high-value work. While well-rooted in their market, the business is scaling thoughtfully, investing in systems, people, and culture to support future growth. The People function plays a central role in this journey, balancing operational excellence with a progressive, inclusive approach to employee experience. The People Operations Coordinator will sit within a collaborative People team, supporting the full employee lifecycle and acting as a first point of contact for people-related queries. This is a varied, hands-on role offering exposure across people operations, systems, onboarding, learning support and people projects. The People Operations Coordinator will suit someone who enjoys working at pace, values accuracy, and is keen to build a long-term career in the people profession. The People Operations Coordinator will: • Manage day-to-day people administration across the full employee lifecycle., • Act as the first point of contact for employee and manager queries via ticketing system, email and in person., • Maintain accurate people data across HR systems, ensuring GDPR compliance., • Support payroll, benefits and mobility administration alongside the People Operations Manager., • Contribute to people projects and continuous improvement initiatives. Essential skills: • Experience in an HR Administrator, HR Assistant or People Operations role., • Experience looking after payroll administration from a HR Lens., • Strong customer service mindset with clear communication skills., • Highly organised with excellent attention to detail., • Genuine interest in developing a career in people and HR. Benefits include: • Salary up to £45,000., • Hybrid working with 2–3 days per week in the Holborn office., • 25 days’ holiday, rising to 28 with service., • Strong pension contribution and holiday purchase scheme., • Private medical insurance, life assurance and income protection., • Wellbeing support, volunteering days and an inclusive culture. We are committed to promoting equality of opportunity for all employees and job applicants. In line with the Equality Act 2010, we strive to create and maintain a working environment where everyone can perform at their best, free from discrimination or harassment, and where decisions are based on merit.

Overview: UP3 is a dedicated ServiceNow Managed Service provider, founded in 2016 by highly experienced Service Management and ServiceNow sales and delivery professionals. We have a wealth of experience working both as customers of ServiceNow and as specialist consultants and have delivered solutions spanning nearly every aspect of the platform. We are looking for experienced ServiceNow Technical Consultants with a passion for driving an excellent customer experience, who can thrive in a rapidly growing, dynamic business with a huge emphasis on collaborating with our clients to help them deliver exceptional service. The role You will be responsible for producing development and providing consultancy in line with UP3’s core values, best practices and standards and staying current with the latest ServiceNow capabilities and technology. You’ll be working closely with the Customer Engagement team and directly with customers to deliver high quality work that really drives value and encourages a wide adoption within the customer organisation. This would suit someone who is a ServiceNow enthusiast and enjoys working with like-minded individuals. You will be keen to demonstrate your capability, share knowledge and experiences and be motivated to continue your learning and development. We stand by our values and when we’re looking for the best of the best to join us, we look for people who share these values too. • No-one is above making the tea or watering the plants., • Do the right thing by the customer. Always., • No room for egos, politics or gossip., • We're a team. Take pride in sharing what you know., • If you see something that needs doing, roll up your sleeves and get it done., • Remember, at some point, you did something for the first time. Key Responsibilities • Provide functional and technical skills to document and configure customer requirements, • Ensure the work and solutions delivered adheres to the relevant coding and design standards, • Devise and scope solutions to customer requirements, • Share feedback and knowledge with colleagues, • Work closely with engagement managers to deliver in an agile methodology, • Report technical issues which may cause delays to the project, • Continually develop skills and knowledge, • Assist with system testing and UAT, • Provide technical consultancy to customers on the ServiceNow eco-system, • Become a Subject Matter Expert in multiple areas of the ServiceNow platform, • Coach and mentor others based on your areas of expertise, • Stay up to date on the latest ServiceNow features and application, • Promote a smarter, not harder, working ethos Required skills and experience: • Experience of performing a technical role within the ServiceNow eco-system, • Knowledge of multiple ServiceNow applications across the platform, • A track record of delivering quality work to defined timescales to a range of different customers, • A sound knowledge of ServiceNow platform features and capabilities, including integrations, • Client-facing and confident in being able to understand and articulate technical requirements, • Possess the ability to produce high quality technical documentation, • Delivering work using agile methodologies, • Hold a minimum ServiceNow Accreditations of System Administrator, with Certified Implementation Specialist preferable What's in it for you? • Career development and progression – we invest in our people and actively promote from within., • Work for an established, respected player. We’ve honed our craft having been with ServiceNow since the early days, going on to set up UP3 in 2016., • Amazing customers and a best-in-class solution., • Best in class tech stack, tools and training. We’re committed to providing all you need to be successful in this role, • London based. We have a fantastic office at The Ministry in Central London and offer hybrid working with 2-3 days a week in the office. Company benefits – highlights Maternity and Parental Leave We offer an enhanced maternity and parental leave package. For maternity and adoption, we will provide you with 16 weeks full pay, followed by 23 weeks Statutory Maternity Pay (SMP). And for Paternity and other Parental leave, you’ll receive 4 weeks of full pay. In addition, we encourage you to take as much time as you need for ante and post-natal appointments. Flexible Working We know people thrive when they’re given the opportunity to strike the right balance between their work and their personal life, so we offer flexible working arrangements so that you can do your best work, without compromising. We embrace hybrid working, so you can split your time between home and our offices in The Ministry, SE1. We offer a £250 allowance to ensure your home office is set up with everything you need. • Excellent Bupa health insurance and Bupa level 3 dental cover, • 25 days holiday increasing based on length of service, • Company pension (after 3 months’ service), • A Death-in-Service Life Insurance policy which would pay out 4X your salary, • Sports and Social Club – recent events include Dungeons & Dragons night, wine tasting, Junkyard golf and Gourmaze tasty treasure hunt

Role: Trade Pnl / Treasury Operations Type of position: Permanent, 100% London Office based Helikon are a UK Investment Manager to a single strategy hedge fund (equity long/short and credit), with assets in excess of €6 Bn Euro. Our main office is in London, with a small office in Milan also and a total of 12 staff across both offices. We would expect the candidate to have a minimum of 2 years relevant experience (more likely 4+) in operations, with strong product knowledge of equities, swaps and credit, potentially from a product controller/fund accounting or treasury role in an investment manager, fund administrator or related business in financial services. The role will report to the COO directly to help build out a dedicated treasury function although also supporting the head of operations on trade pnl and fund accounting related problem solving. Trade pnl and accounting responsibilities will include daily pnl estimates, FX s/class hedging calculations, NAV reconciliation and being the escalation point for the middle office, to support the Head of Operations. In addition the role will also help lead a dedicated treasury/collateral management function, reporting directly to the COO, and supporting the trading desk. Likely to suit a commercial and numerically minded problem solver with a good understanding of equity and credit trade economics, including PB margin and financing. As it is new hire, not a replacement, we have some flexibility depending on the candidate as to how we best shape the role and make it exciting, with strong career prospects. Applicants must send a CV and cover email to to be considered for the role.

Shape the Experience. Elevate the Workplace. Make an Impact. We’re partnering with one of the UK’s most prestigious companies to find an exceptional Assistant Workplace Manager someone who cares deeply about creating safe, welcoming, high-performing workplaces and who’s motivated by the chance to make a genuine impact. This isn’t a reactive FM support role. It’s a visible, people-centric, operationally varied position at the heart of the business, looking after their beautifully designed London offices. If you’re proactive, organised, people-focused, and excited by the blend of operations, service excellence and sustainability, this is an opportunity to grow inside a highly respected business. Why This Role Matters • Workplaces influence culture. They shape collaboration, wellbeing, connection and productivity., • As the Assistant Workplace Manager, you play a central role in ensuring every London workspace delivers exactly that., • You’ll work across two stunning office locations, enjoy wide exposure to teams across the business, and gain hands-on experience across both soft and hard FM. You’ll also be encouraged to bring fresh thinking from innovation trials to sustainability improvements., • This is a role with autonomy, variety and visibility. What You’ll Be Doing Creating Exceptional Workplace Experiences • Be the welcoming, solutions-focused first point of contact for the Facilities Helpdesk, • Log jobs accurately, manage progress, close out actions and produce clear, bespoke reporting, • Keeping Buildings Safe, Compliant & Beautifully Run, • Proactively manage the environment through daily walkarounds, inspections and risk assessments, • Ensure full compliance across H&S, insurance inspections, audits and statutory requirements, • Own day-to-day Hard FM activity and build strong relationships with maintenance partners, • Monitor and support scheduled PPM activity, • Driving Operational Excellence, • Support office moves, space changes, projects and wider team objectives, • Lead your own small projects especially around sustainability, innovation and process improvement, • Assist with financial admin including POs, consumables, job sign-off and contractor payments, • Provide mutual holiday/sickness cover for the Workplace & Facilities Administrator, • Acting as a Trusted Operational Leader, • Support in emergency response situations, including acting as a Fire Warden, • Play an active role in creating an inclusive, safe, connected workplace for all colleagues What We’re Looking For • Experience in a similar Workplace, Facilities or Office Operations role, • Strong communicator able to build positive relationships at every level, • Highly organised with the ability to juggle multiple tasks in a fast-moving environment, • Naturally proactive you don’t wait to be told, you anticipate, • Passion for sustainability, employee wellbeing and inclusive workplaces, • Solid knowledge of commercial building H&S requirements, • IOSH Managing Safely (or willingness to complete it in the first year) What You’ll Gain • Experience across two flagship London workplaces, • Exposure to every part of a major property business, • Autonomy to lead your own projects and trial innovations, • A collaborative team that encourages ideas, ownership and growth, • A role where no two days look the same If you want to develop your career in workplace management inside a world-class business and you’re ready to take ownership, build relationships and drive standards we’d love to hear from you. Apply now and help shape the future workplace experience. Please contact the Maxwell Stephens team on 02071184848, or send your CV to .

✨ Office Administrator–Independent Property Company | Golders Green | £30,000–£40,000 ✨ Are you an organised, detail-driven administrator who genuinely enjoys keeping things tidy, structured, and running smoothly? Do you prefer a calm, steady environment where you can focus on admin, organisation, and supporting a small team? This is a great opportunity to join a small, independent property management and investment company based in Golders Green. Working in a close-knit team of two, this role is ideal for someone who enjoys a slower pace, clear responsibilities, and being relied upon to handle the day-to-day administration that keeps the business organised and compliant. This is not a senior management role — it’s a hands-on Office Administrator position, perfect for someone who loves admin and takes pride in being organised, reliable, and methodical. 🌟 The Role As the Office Administrator, you’ll be responsible for the smooth day-to-day administration of the office. You’ll support the Director and liaise with external suppliers and accountants, ensuring records, systems, and paperwork are kept up to date and well organised. The role suits someone who enjoys routine, structure, and being the person who quietly keeps everything in order behind the scenes. 💼 What You’ll Be Doing Office Administration & Organisation • Handle the day-to-day administration of the office, • Maintain tidy and accurate filing systems (digital and paper), • Prepare documents, update records, and ensure information is kept up to date, • Manage data entry, database updates, and basic internal reporting, • Provide administrative support to the Director, including diary coordination and meeting organisation, • Assist with general admin tasks across the business as required, • Act as a first point of contact for incoming calls, emails, and post, • Liaise with suppliers, contractors, and professional partners, • Process invoices, track payments, and handle basic supplier queries, • Assist with tracking tasks, follow-ups, and deadlines, • Help keep compliance documentation and property records organised, • Support the development and maintenance of simple, effective admin systems 🔎 Who We’re Looking For • Proven office administration experience (property experience helpful but not essential), • Someone who genuinely enjoys admin, organisation, and routine, • Highly organised, methodical, and detail-focused, • Comfortable working in a very small team and taking responsibility for admin tasks, • Confident but professional communicator, • Competent with Microsoft Office and able to pick up new systems easily, • Happy in a steady, supportive environment rather than a fast-paced corporate setting, • Basic invoicing or bookkeeping exposure is a bonus, but not required 💷 Salary, Hours & Benefits • Full-time, Monday–Friday, • £30,000–£40,000 depending on experience, • Stable, friendly working environment, • Opportunity to build a long-term role within a small, growing business If you’re an organised, reliable Office Administrator who loves keeping things in order and supporting a small team, this could be a really lovely long-term opportunity. Please note: I am out of the office until the week commencing 5th January 2026. Applications will be reviewed and responded to then. Thank you for your patience.

We are seeking a hands on administrator. The role is very varied and you will be at the heart of the setting, perfect for someone who loves being the glue that holds everything together! You will provide essential administrative and client support, working closely with the Creative Director to keep everything running smoothly and clients happy. The role requires someone who is calm under pressure, friendly, detail oriented, and able to juggle multiple priorities in a busy education setting. Key Responsibilities; Reception & Admin Support Greet and assist students, parents and clients, using bio metrics facial scan. Support student attendance tracking and follow-up procedures. Answer calls within a friendly and professional manner and be comfortable discussing the courses on offer Manage the reception area to ensure it is tidy and welcoming. Schedule appointments, meetings, and maintain shared calendars. Handle incoming/outgoing mail and deliveries. Support general office administration (filing, supplies, data entry, etc.). Outreach/ Communications Assist with social media posts, newsletters, and community announcements. Help coordinate outreach campaigns, events, or workshops. Maintain contact lists and databases. Gather feedback and help improve community engagement. Assistant Duties Maintain accurate student and staff records. Prepare meeting notes, reports, and presentations. Perform other duties as required to support team operations. Working closely with the marketing and communications team. Assist with basic accounts, including invoice processing, receipts, and expense reconciliation. Skills & Qualifications Essential: Excellent communication and interpersonal skills. Highly organised with first class multitasking abilities. Can do attitude. Friendly, approachable, and customer-service oriented. Enhanced DBS certification. Paediatric First Aid trained. Desirable: Experience in outreach, marketing, or community engagement. Prior experience in reception, administration, or assistant roles within an education setting.