Personal Assistant
3 days ago
City of London
A highly regarded boutique property consultancy in the heart of Mayfair is seeking an exceptional PA / Office Manager to become the backbone of its close-knit team. The Role: You will oversee the day-to-day running of the office while providing high-level administrative and organisational support across the business. This is a pivotal, hands-on role combining office management, administrative excellence, and PA support to senior staff. It would suit someone who thrives in a professional, detail-driven environment and takes pride in keeping everything running seamlessly. Key Responsibilities: • Office Administration & PA Support., • General office administration and operational support., • Extensive typing, formatting, and audio dictation of professional documents., • Preparing reports and maintaining accurate records., • Drafting formal correspondence, letters, emails, and terms of business., • Raising and drafting invoices., • Managing incoming calls, enquiries, and messages., • Responding to website enquiries via the central inbox., • Diary management, meeting coordination, and boardroom bookings., • Supporting senior staff and the wider team day-to-day., • Ordering stationery and managing office supplies., • Handling all incoming and outgoing post., • Assisting with basic IT and phone troubleshooting. Office Management & Compliance: • Overseeing the smooth day-to-day running of the office., • Liaising with building management and external suppliers., • Managing facilities, maintenance, and office-related issues., • Coordinating compliance requirements (fire safety, PAT testing, etc.), • Acting as Anti-Money Laundering (AML) Officer., • Ensuring AML checks are completed and records maintained., • Supporting ongoing regulatory and compliance processes. Marketing & Property Administration: • Coordinating marketing for available properties., • Producing high-quality property brochures and marketing materials., • Creating email campaigns (Mailchimp)., • Designing requirement flyers for clients and prospects., • Uploading and maintaining property listings across relevant platforms., • Liaising with portals to ensure accuracy of information. About You: • Previous experience in an Office Manager / PA / Team Assistant role (ideally within property or professional services)., • Exceptional typing speed and accuracy (audio dictation experience highly desirable)., • Meticulous attention to detail., • Highly organised with the ability to multitask and prioritise., • Confident communicator with a professional, polished approach., • Proactive, hands-on, and happy working in a boutique office environment., • Strong IT skills (Microsoft Office essential; Mailchimp advantageous). Why Apply? • Join a respected, boutique property consultancy in a prime Mayfair location., • Be a key part of a collaborative and professional team., • Varied, fast-paced role with real responsibility., • Competitive salary of £45,000–£55,000. For more information or to apply, please contact Emma Conway at Collins Property Recruitment.