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Facilities ManagerMain Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well-maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school's long-term goals.Key ResponsibilitiesHealth & Safety & Compliance • Act as the school's Health & Safety lead and Fire Officer., • Make sure all buildings meet legal standards and regulations., • Carry out and update risk assessments., • Keep records of fire, water, asbestos, legionella and other safety checks., • Ensure strong security procedures across all sites., • Lead daily maintenance and ensure the school is safe, clean and presentable., • Coordinate both reactive repairs and planned maintenance work., • Manage contractors and ensure value for money., • Record and follow up on building issues through the school's systems (e.g., Parago)., • Oversee grounds maintenance and ensure high cleaning standards., • Be the main keyholder and ensure the buildings are opened, locked and secure., • Handle emergency cleaning if needed., • Respond to room-booking requests and set up furniture/equipment., • Carry out basic repairs and check boilers, heating and ventilation systems., • Oversee school minibus operations., • Keep vehicles safe, roadworthy and serviced., • Plan routes and driver schedules., • Manage the facilities budget., • Monitor spending and make sure the school gets the best value., • Manage supplier contracts and service level agreements., • Ensure supplies are ordered, stored safely and delivered correctly., • Maintain stock records and return faulty goods., • Follow all safeguarding, child protection and school policies., • Report concerns immediately to senior leaders., • Maintain confidentiality., • Promote equality, diversity and a respectful school environment., • Quality of project delivery (on time, on budget)., • Reduced maintenance costs., • Safety performance (accidents, security breaches)., • Standards of site appearance and functionality., • GCSE Maths and English (Grade C or above), • Full, clean driving licence, • Experience in facilities or site management, • Experience managing people, • Good knowledge of building standards and maintenance, • Able to manage projects and contractors, • Practical hands-on skills (DIY, manual handling, basic repairs), • Good communication skills, • Strong organisation, time management and attention to detail, • NEBOSH or IOSH qualifications, • D1 licence, • Trade qualification, • Experience in a school, especially SEN, • Supplier/contract management experience Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

FACILITIES COORDINATOR - LONDON Your new companyWe work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new roleYour duties will entail, but are not limited to the following: • Oversee the day-to-day running of office facilities and building services., • Ensure smooth delivery of all FM services (cleaning, security, maintenance)., • Schedule and monitor planned preventive maintenance (PPM) and reactive repairs., • Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene)., • Maintain HSE records and ensure compliance with regulations., • Act as Fire Marshal and assist with emergency procedures., • Conduct risk assessments and safety audits., • Manage third-party suppliers and contractors., • Negotiate contracts and monitor service level agreements (SLAs)., • Coordinate office moves, seating plans, and space optimisation., • Oversee signage, car parking, and building access systems., • Maintain security systems (CCTV, access control, alarms)., • Oversee telephony and IT infrastructure support., • Manage stock of office supplies and equipment., • Handle purchasing, invoicing, and cost control., • Act as first point of contact for facilities-related issues., • Manage work orders and escalate unresolved problems., • Assist with facilities budgets and financial reporting., • Track spending and identify cost-saving opportunities., • Support refurbishment projects, sustainability initiatives, and office fit-outs., • Ensure environmental impact reduction through recycling and energy-saving measures., • Respond to urgent maintenance issues and workplace incidents., • Participate in business continuity and disaster recovery planning., • Supervise reception or volunteer teams where applicable., • Previous experience in facilities, maintenance, or customer service is advantageous., • Job role in the heart of London, • London weighted salary, • Employee benefits Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Our client is a successful trading house, an opportunity has arisen for a Facilities & Workplace Coordinator to support the smooth day-to-day running of its London office. This role is responsible for ensuring the workplace operates efficiently, safely, and to a high standard by coordinating facilities services, contractors, and internal workplace support. Working closely with HR, IT, building management, and external suppliers, the coordinator will help maintain a well-organised and fully operational office environment. Key Responsibilities Workplace Operations • Monitor and manage the Workplace Services inbox, responding to queries and coordinating requests., • Conduct daily floor checks to ensure office spaces, equipment, and systems are functioning correctly., • Support onboarding and offboarding processes, including desk and locker allocations., • Carry out desk and workspace audits to ensure accurate allocations., • Submit weekly catering numbers and assist with workplace services and events. Facilities Management • Identify and report maintenance issues, coordinating with contractors and building management., • Manage reactive requests including lighting, temperature, power, and general office faults., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Ensure contractor documentation and permits to work are logged correctly., • Support workspace reconfiguration, desk moves, and operational changes., • Run monthly security access reports and maintain contractor service records. Health & Safety • Conduct regular workplace inspections and monitor first aid supplies., • Assist with risk assessments and fire safety compliance., • Support emergency evacuation communications and attend building management meetings. Administration • Track supplier invoices and support purchase order processes., • Maintain workplace service documentation and contract records., • Provide occasional reception cover and assist with meeting room setups when required. Skills & Experience • 2-3 years’ experience in facilities, workplace operations, or building services., • Strong Excel skills -Intermediate to Advanced confidence managing operational data., • Experience coordinating contractors, PPM schedules, and vendors., • Understanding of Building Management Systems (BMS) and office infrastructure., • Knowledge of health and safety processes including risk assessments and fire safety., • Strong organisational skills with the ability to manage multiple priorities., • Clear communication skills and a proactive, solutions-focused approach. Desirable: IOSH/NEBOSH, First Aid or Fire Marshal certification, or experience with building systems such as HVAC, electrical, and access control. In return, you can expect a competitive package with excellent benefits.

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a leading boutique financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to work in the busy and vibrant London office in the city. This firm is deeply rooted in hiring the best talent and setting the highest industry standards. With a commitment to rewarding hard work, the team culture is also friendly, informal, collaborative, innovative and entrepreneurial. This role is filled with plenty of opportunities where you will be able to make a significant impact to the business. Please note this role is based on site 5 days a week in the London office. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests., • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly., • Communicate with HR, IT, and other teams regarding office issues or maintenance needs., • Organise and audit critical spare parts, keeping stockrooms tidy and accessible., • Send new starter communications and provide WPS introductions and office information., • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House., • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate., • Submit weekly catering numbers and assist with workplace service arrangements., • Represent WPS at relevant committee meetings., • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management., • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults)., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Liaise with third‐party suppliers and building management to arrange service access., • Ensure contractor documentation and Permits to Work are submitted and logged., • Review contractor job reports and follow up on repairs or parts ordering., • Support contract management, including renewals and documentation., • Run monthly security access reports and work with HR to review user access and attendance., • Log contractor attendance and service records for all site visits., • Support weekend works, powerdowns, and essential out‐of‐hours activities., • Prepare workplace spaces for powerdowns, desk moves, and operational changes., • Assist with workspace reconfiguration and desk move projects., • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies., • Assist with risk assessments and general safety compliance., • Manage communications related to emergency fire evacuations., • Attend quarterly tenancy meetings with building management., • Administration & Financial Processes, • Track and process supplier invoices, receipts, and administrative documentation., • Work with Finance to manage team credit card expenses and ensure timely receipt, • submission., • Raise and amend purchase orders and maintain the WPS PO log., • Support contract administration and renewal tracking., • Provide reception cover during breaks and annual leave, including greeting visitors and, • supporting meeting room needs., • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced)., • Comfortable using AI tools to streamline reporting, documentation, and operational workflows., • 2–3 years’ experience in facilities, workplace operations, or building services., • Understanding of Building Management Systems (BMS) and workplace systems., • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues., • Knowledge of health and safety compliance, including risk assessments and fire safety., • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor, • relationships., • Strong organisational skills with attention to detail and the ability to manage multiple priorities., • Clear communication skills and confidence working with internal teams, contractors, and building management., • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH, • First Aid or Fire Marshal, • BMS or building services training, • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Salary between £45,000 and £55,000 plus bonus, • A great environment whereby technology is key to our success, • The upside of a start-up without the associated risks, • Friendly, informal and highly rewarding culture, • A fast-growing global firm with plenty of opportunities where you will have a significant impact

Montague Street Supervisor/Maintenance Operative Salary: £30,000 to £32,200 per annum Location: London – Montague Street & Bedford Square Department: Estates & Facilities Reporting to: Maintenance Supervisor & Deputy Facilities Manager Starting Date: As soon as possible Contract Type: Permanent Hours of work: Full-time; Monday to Friday; 8am - 4pm (Occasional working on Saturday is required) Role Overview Responsible for the day to day upkeep and safe operation of the Montague Street premises, including carrying out and organising repairs, maintenance, room set ups and manual handling tasks. Works closely with security, maintenance and cleaning teams to ensure health and safety standards are met across the site. Oversees and coordinates the Montague Street maintenance team, providing direction and reporting to the line manager on operational delivery and planning. Main Responsibilities Operational Maintenance and Building Management: • Carry out minor repairs and general maintenance across the buildings to ensure all areas remain safe and operational, • Complete daily inspections of building systems including heating, cooling, lighting and alarms, resolving any issues promptly, • Ensure furniture, fittings and equipment meet health and safety standards and are safe for use, • Maintain accurate maintenance logs and report on daily activities and any issues to the line manager, • Assist with planned preventative maintenance schedules and support the delivery of projects, events and exhibitions Health and Safety and Compliance: • Oversee Legionella checks and support compliance with all statutory building requirements, • Act as Fire Marshal and First Aider, supporting emergency procedures and responding to incidents where required, • Work closely with the Health and Safety Compliance Officer and Estates team to carry out risk assessments and ensure compliance with fire, COSHH and building regulations Facilities, Grounds and Housekeeping: • Maintain the upkeep of external areas including grounds and gardens, arranging contractors when needed, • Oversee housekeeping standards, ensuring fire exits are clear, spaces are clean, and room set ups are completed efficiently, • Support internal logistics including deliveries, storage areas and general site organisation to ensure spaces remain safe and functional Equipment, Stock and Workshops: • Support the safe operation of workshops, tools and equipment, ensuring regular checks, servicing and cleaning, • Monitor stock and equipment levels, arranging orders in line with purchasing procedures and maintaining accurate records Stakeholder Engagement: • Coordinate with staff, students, contractors and visitors, providing a responsive and professional service The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. All staff must: • Comply with all legislative and regulatory requirements (e.g. Finance, HR, Health & Safety), • Adhere to the requirements set out in the AA Code of Behavioural Expectations and other institutional policies. Person Specification Knowledge: • Working knowledge of health and safety requirements and responsibilities, • Understanding of building maintenance and repair requirements Skills: • Effective communication skills, with the ability to explain technical terms to a non technical audience, • Strong attention to detail, • Good numerical skills, • Ability to analyse and present basic data in a clear format, • Ability to carry out a range of minor repairs and maintenance tasks, including basic plumbing, carpentry, painting, assembling furniture, and fixing fixtures and fittings, as well as gutter clearance, • Positive and proactive approach to work, • Well organised with a planned approach to work Experience: • Experience of working in a maintenance or facilities environment, • Experience of carrying out building inspections and identifying repair and maintenance needs, • Experience of managing changing priorities and responding to varying workloads What we offer: We offer a wide range of staff benefits, including up to 40 days’ leave per annum, in addition to Bank Holiday, a defined pension scheme, season ticket loans and access to professional development opportunities. You will also be able to take part and be involved in a creative and unique teaching environment, where the students display their amazing work with various on-site exhibitions, public programmes and lectures. Our Bedford Square campus is based just a 5-minute walk from Tottenham Court Road station, right in the heart of Central London. How to Apply: Click “Apply” on LinkedIn and submit your CV. If you are shortlisted, you will be asked to complete an AA application form and provide a cover letter as part of the next stage of the process. • Closing date: Sunday 12th April 2026, • Interviews: Week commencing Monday 20th April 2026 We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. Interviews will be held the week commencing on week commencing Monday 20th April 2026. Informal enquires should be addressed to We are committed to creating an inclusive culture where all members of our community are supported to thrive. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community. Reasonable adjustments are available for interviews and workplaces. Please note that it will not be possible for the AA School to issue a Certificate of Sponsorship for successful candidates. Therefore, the appointed candidate will need to be eligible to work in the UK for the duration of their employment with the AA School, in accordance with the Immigration, Asylum and Nationality Act 2006. Thank you for your interest in the AA and this role.

We are Places for People Group, we're a social enterprise that believes it's people that make a community. That's why we build homes and deliver services for everyone in the community to thrive. At Places Leisure we are changing lives by creating active places and healthy people for communities to thrive, and we want to be the UK's leading health and wellbeing enabler. \n \n At Places Leisure (part of Places for People), we believe in creating active, healthy communities through inclusive, high-quality experiences. \n \n More about Albany Outdoors \n Albany Outdoors is a unique, community-embedded outdoor water sports centre, and we are looking for an experienced Level 3 Watersports Instructor / Coach to play a key leadership role in delivering safe, inspiring, and accessible activity on the water. \n \n Working closely with the General Manager, you will lead the delivery of paddle sport, sailing and Dragon Boat sessions in a dynamic river environment, ensuring the highest standards of safety, care, and professionalism in line with AALA and National Governing Body requirements. You will support and develop instructors and volunteers, model positive leadership, and help create welcoming, inclusive experiences for schools, community groups, and corporate teams. \n \n This is a role for someone who shares our commitment to People, Place and Purpose — where your expertise is valued, your judgement is trusted, and your work helps people of all ages build confidence, skills, and a lifelong connection with activity and the outdoors. \n \n More about your role \n In this role, you lead the daily operations of the water sports centre, acting as senior on site when needed and supervising instructors to ensure high‑quality delivery. You teach and facilitate outdoor learning in line with NGB standards, oversee safe daily activity delivery, and act as Fire Marshal, Health & Safety representative and first aider. You support training and development for staff and volunteers, prioritise safeguarding at all times, and use resources efficiently to maximise impact. You also handle administrative tasks such as bookings and staff scheduling, prepare staffing plans aligned to programme needs, and embed a culture of self‑evaluation to drive continuous improvement. \n \n Desired Qualifications (or working towards): \n\n • Paddle UK Coach or Leader (Level 2 or Level 3) \n, • BDRA Level 1 Coach \n, • RYA Dinghy Instructor or Senior Dinghy Instructor \n, • RYA Powerboat Level 2 \n, • Archery GB qualification \n, • ASI Level 1 Instructor Award \n, • Relevant First Aid qualification (outdoor / remote preferred) \n\n \n More about you \n You hold a recognised Level 3 Youth Work or Children & Young People qualification and at least one nationally recognised outdoor activity qualification. You have experience engaging and building strong relationships with young people, supporting their personal and social development, and you're confident leading teams in outdoor education to deliver high‑quality sessions. You're well‑organised, an effective communicator, and comfortable using digital tools. Ideally, you also bring experience embedding equality and diversity in practice and working with corporate clients to deliver excellent customer experiences. \n \n Benefits \n We are a large, diverse and ambitious business, which will give you all the challenge you could wish for. \n \n We know that there's always more we can do to make you smile, that's why we offer a comprehensive benefits package with each role, yours will include: \n \n\n • We align with the Real Living Wage foundation\n, • A bonus scheme for all colleagues at 2%\n, • Full Health & Fitness membership for you, a nominated adult and up to 4 juniors\n, • Flexible working (including part time working, shift work and more)\n, • An opportunity to purchase additional annual leave\n, • Lots of opportunity to access ongoing personal learning and development\n, • Access to our Company Pension scheme\n, • Cashback plan for healthcare costs – up to £500 saving per year\n, • Discounts of up to 50% on activities, centre shop and cafes\n \n If you are a recruitment agency please note we operate a PSL and do not take cold calls Safeguarding \n At Places for People, safeguarding is everyone's responsibility. We are committed to creating safe communities for our customers and colleagues by protecting children, young people, and adults at risk from harm, abuse, and neglect. \n We follow robust safeguarding policies and procedures, ensuring all employees, volunteers, and contractors uphold the highest standards of safeguarding and accountability. Our recruitment process includes pre-employment checks, including Disclosure and Barring Service (DBS) checks where applicable, to promote a safe and secure working environment. \n By joining Places for People, you are expected to contribute to our safeguarding culture, following our policies and reporting concerns to protect those in our communities \n \n

We are Places for People Group, we're a social enterprise that believes it's people that make a community. That's why we build homes and deliver services for everyone in the community to thrive. At Places Leisure we are changing lives by creating active places and healthy people for communities to thrive, and we want to be the UK's leading health and wellbeing enabler. At Places Leisure (part of Places for People), we believe in creating active, healthy communities through inclusive, high-quality experiences. More about Albany Outdoors Albany Outdoors is a unique, community-embedded outdoor water sportscentre, and we are looking for an experienced Level 3 Watersports Instructor / Coach to play a key leadership role in delivering safe, inspiring, and accessible activity on the water. Working closely with the General Manager, you will lead the delivery ofpaddle sport, sailing andDragon Boat sessionsin a dynamic river environment, ensuring the highest standards of safety, care, and professionalism in line with AALA and National Governing Body requirements. You will support and develop instructors and volunteers, model positive leadership, and help create welcoming, inclusive experiences for schools, community groups, and corporate teams. This is a role for someone who shares our commitment toPeople, Place and Purpose where yourexpertiseis valued, your judgement is trusted, and your work helps people of all ages build confidence, skills, and a lifelong connection with activity and the outdoors. More about your role In this role, you lead the daily operations of the water sports centre, acting as senior on site when needed and supervising instructors to ensure high-quality delivery. You teach and facilitate outdoor learning in line with NGB standards, oversee safe daily activity delivery, and act as Fire Marshal, Health & Safety representative and first aider. You support training and development for staff and volunteers, prioritise safeguarding at all times, and use resources efficiently to maximise impact. You also handle administrative tasks such as bookings and staff scheduling, prepare staffing plans aligned to programme needs, and embed a culture of self-evaluation to drive continuous improvement. Desired Qualifications (or working towards): • Paddle UK Coach or Leader (Level 2 or Level 3), • BDRA Level 1 Coach, • RYA Dinghy Instructor or Senior Dinghy Instructor, • RYA Powerboat Level 2, • Archery GB qualification, • ASI Level 1 Instructor Award You hold a recognised Level 3 Youth Work or Children & Young People qualification and at least one nationally recognised outdoor activity qualification. You have experience engaging and building strong relationships with young people, supporting their personal and social development, and you're confident leading teams in outdoor education to deliver high-quality sessions. You're well-organised, an effective communicator, and comfortable using digital tools. Ideally, you also bring experience embedding equality and diversity in practice and working with corporate clients to deliver excellent customer experiences. Benefits We are a large, diverse andambitious business, which will give you all the challenge you could wish for. We know that there's always more we can do to make you smile, that's why we offer a comprehensive benefits package with each role, yours will include: • We align with the Real Living Wage foundation, • A bonus scheme for all colleagues at 2%, • Full Health & Fitness membership for you, a nominated adult and up to 4 juniors, • Flexible working (including part time working, shift work and more), • An opportunity to purchase additional annual leave, • Lots of opportunity to access ongoing personal learning and development, • Access to our Company Pension scheme, • Cashback plan for healthcare costs up to £500 saving per year, • Discounts of up to 50% on activities, centre shop and cafes If you meet the criteria and are ready to make the next step in your career then click apply. You will be redirected to our careers site where you can discover more about the role, read a full job description and apply directly to us. As part of ourcommitment to diversity and inclusion, we offer a guaranteed interview to candidates who are disabled, neurodiverse, or have served in the Armed Forces, provided they meet the essential criteria for the role. If you would like to be considered under this scheme, please indicate this in your application. We are dedicated to creating a supportive and accessible recruitment process for all. We are committed to creating an inclusive and accessible recruitment process. If you require any reasonable adjustments to support your application or interview experience, please let us know. We're happy to work with you to ensure you have the opportunity to perform at your best. If you are a Places for People customer and you're looking for support with your application, please contact our skills and employment team on . We understand the importance of a supportive and inclusive work culture so please talk to us at interview about flexibility you may need. We can't promise to give you exactly what you want, but we promise not to judge you for asking. For this role we are open to discussing the possibility of reduced hours, flexible start and finish times or compressed hours. If you are a recruitment agency please note we operate a PSL and do not take cold calls Safeguarding At Places for People, safeguarding is everyone's responsibility. We are committed to creating safe communities for our customers and colleagues by protecting children, young people, and adults at risk from harm, abuse, and neglect. We follow robust safeguarding policies and procedures, ensuring all employees, volunteers, and contractors uphold the highest standards of safeguarding and accountability. Our recruitment process includes pre-employment checks, including Disclosure and Barring Service (DBS) checks where applicable, to promote a safe and secure working environment. By joining Places for People, you are expected to contribute to our safeguarding culture, following our policies and reporting concerns to protect those in our communities JBRP1_UKTJ

We are looking to speak with individuals who hold a current in date Fire Marshal certificate or alternatively SIA licensed guards willing to train as a fire marshal. Valid Fire Marshal certificate. We are currently looking for Fire Marshals to work at a large and bustling residential development in

Responsibilities include various reception duties, ensuring safety as a first aider and fire marshal, and actively participating in personal growth opportunities.

FACILITIES COORDINATOR - LONDON Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day-to-day running of office facilities and building services. Ensure smooth delivery of all FM services (cleaning, security, maintenance). Schedule and monitor planned preventive maintenance (PPM) and reactive repairs. Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene). Maintain HSE records and ensure compliance with regulations. Act as Fire Marshal and assist with emergency procedures. Conduct risk assessments and safety audits. Manage third-party suppliers and contractors. Negotiate contracts and monitor service level agreements (SLAs). Coordinate office moves, seating plans, and space optimisation. Oversee signage, car parking, and building access systems. Maintain security systems (CCTV, access control, alarms). Oversee telephony and IT infrastructure support. Manage stock of office supplies and equipment. Handle purchasing, invoicing, and cost control. Act as first point of contact for facilities-related issues. Manage work orders and escalate unresolved problems. Assist with facilities budgets and financial reporting. Track spending and identify cost-saving opportunities. Support refurbishment projects, sustainability initiatives, and office fit-outs. Ensure environmental impact reduction through recycling and energy-saving measures. Respond to urgent maintenance issues and workplace incidents. Participate in business continuity and disaster recovery planning. Supervise reception or volunteer teams where applicable. Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous. Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of London London weighted salary Employee benefits Extensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Facilities Manager Main Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well‑maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school's long‑term goals. Key ResponsibilitiesHealth & Safety & Compliance Act as the school's Health & Safety lead and Fire Officer. Make sure all buildings meet legal standards and regulations. Carry out and update risk assessments. Keep records of fire, water, asbestos, legionella and other safety checks. Ensure strong security procedures across all sites. Deliver staff training related to H&S and fire safety.Site & Building Management Lead daily maintenance and ensure the school is safe, clean and presentable. Coordinate both reactive repairs and planned maintenance work. Manage contractors and ensure value for money. Record and follow up on building issues through the school's systems (e.g., Parago). Oversee grounds maintenance and ensure high cleaning standards. Lead refurbishment, renovation and expansion projects.Daily Operations Be the main keyholder and ensure the buildings are opened, locked and secure. Handle emergency cleaning if needed. Respond to room‑booking requests and set up furniture/equipment. Carry out basic repairs and check boilers, heating and ventilation systems. Be available for emergency call‑outs.Transport Oversee school minibus operations. Keep vehicles safe, roadworthy and serviced. Plan routes and driver schedules. Arrange training and insurance for additional drivers.Budgeting & Procurement Manage the facilities budget. Monitor spending and make sure the school gets the best value. Manage supplier contracts and service level agreements. Keep accurate audit trails for all work completed.Stock & Stores Ensure supplies are ordered, stored safely and delivered correctly. Maintain stock records and return faulty goods. Manage hygiene and hazardous material storage properly.Safeguarding & Other Duties Follow all safeguarding, child protection and school policies. Report concerns immediately to senior leaders. Maintain confidentiality. Promote equality, diversity and a respectful school environment. Attend required training and work positively with all staff and external partners.How Success Will Be Measured Quality of project delivery (on time, on budget). Reduced maintenance costs. Safety performance (accidents, security breaches). Standards of site appearance and functionality. Feedback from management and stakeholders.Person SpecificationEssential Qualifications GCSE Maths and English (Grade C or above) Full, clean driving licence Enhanced DBSExperience Experience in facilities or site management Experience managing people Strong Health & Safety knowledgeSkills Good knowledge of building standards and maintenance Able to manage projects and contractors Practical hands‑on skills (DIY, manual handling, basic repairs) Good communication skills Strong organisation, time management and attention to detail Able to work independently and as part of a teamDesirable NEBOSH or IOSH qualifications D1 licence Trade qualification Experience in a school, especially SEN Supplier/contract management experience First Aid, Fire Marshal training What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Job Title: Site Manager (Retail) - Refurbishment works on a retail store - Nights Location: Brent Cross, London Start Date: 18th March 2026 Duration: 3 Weeks (Possibly including weekends) Rate: £300.00 - £350.00 per shift Key Requirements: SMSTS (Essential) CSCS Black / White Card (Essential) First Aid (Essential) Asbestos Awareness (Essential) Fire Marshal (Essential) M&S Simple Compliance (Essential) Excellent communication and interpersonal skills Ability to problem-solve and make decisions under pressureResponsibilities: Update RAMS Coordinating handovers and sign offs Implement and improve existing procedures Lead the day-to-day running of site activities Update and check against the construction Programme Preparation of site documents such as work orders and purchase orders etc. Responsible for the successful completion and handover of sections of work on site Ensuring quality standards are achieved implementing inspection and test plans Communicate effectively with the client, sub - contractors and senior management team Contacts to Apply: Sam Jones - Senior Fit Out Senior Recruiter: (phone number removed)

Fire Marshals Needed – Immediate Start (W1K) Start: ASAP Rate: £170 per day Duties: • Monitor fire safety on site • Conduct checks & ensure clear exits • Assist with evacuations Requirements: • Fire Marshal certificate • Site experience preferred Apply: WhatsApp: (phone number removed) Call: (phone number removed)

We’re Hiring Fire Marshals! Coyle Personnel are looking for Fire Marshals to join a project in the Hillingdon area for Day & Night Shifts Must have valid tickets/certifications Right to work documents required Start: End of April / Start of May 12 hr Shift PAYE only Rate: £14.80 per hour (days) Please Apply if interested or Call Ethan on (phone number removed)

Our client, based in central London, is seeking an experienced Practice Manager to oversee the strategic and operational management of the support functions within the firm. Working closely with Partners and the Finance Manager, this role ensures the delivery of high-quality administrative, HR, compliance, and IT services, supporting the efficiency and professionalism of the business. Key Responsibilities: • Manage full HR function including recruitment, onboarding, induction, probation, and performance management • Maintain compliant HR policies, employee records, contracts, benefits, payroll inputs, and absence management • Lead staff engagement, wellbeing initiatives, training delivery, and succession planning • Oversee employee relations including grievances and disciplinary matters • Develop, monitor, and implement H&S policies, risk assessments, and control measures • Lead incident investigations, maintain records, deliver inductions, and oversee First Aid/Fire Marshal provision • Support COLP/COFA in ensuring firm-wide SRA compliance and AML/CTF requirements • Maintain compliance policies, manage complaints, Practice Certificate renewals, CQS reaccreditation, and insurance renewals • Deliver regulatory training, manage GDPR breaches, and track legal/regulatory changes • Maintain website content, marketing materials, and ensure brand and regulatory alignment • Act as liaison with IT providers, manage systems, cybersecurity, user access, and data protection compliance • Plan and chair meetings, record actions, and facilitate internal communication • Manage daily office operations, supplies, equipment, and facilities • Line manage Practice Management Officer and oversee calendars, rotas, and shared inboxes Requirements / Skills / Experience: • Degree and CIPD qualification or equivalent professional experience • 3+ years in a senior administrative, operational, or practicemanagement role in a law firm • Strong knowledge of HR, H&S, finance, IT, and office management systems (LEAP/Practice Evolve desirable) • Excellent communication, organisational, project management, and people management skills • Ability to interpret regulations, implement policies, and work independently Package / Benefits: • Hybrid working (1–2 days in office) • 28-hour week over four flexible days • Training and professional development opportunities Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment. Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful

Receptionist & Site Public Liaison Officer Location: Barking, London (Barking Riverside) Salary: £25,000 An established civil engineering contractor is seeking a Receptionist & Site Public Liaison Officer to support a major infrastructure project at Barking Riverside. This is a dual-function role combining front-of-house reception duties with community and stakeholder engagement, acting as a key interface between the project, site team, and the local community. You will play a vital role in maintaining a professional site presence, ensuring smooth day-to-day office operations, while also supporting public engagement, communications and social value initiatives linked to the project. Receptionist & Site Public Liaison Officer - Salary & Benefits Salary: £25,000 25 days holiday + Bank Holidays Pension scheme (up to 10% employer contribution) Private healthcare Company phone provided Annual discretionary bonus Receptionist & Site Public Liaison Officer - Responsibilities Reception & Office Management Act as the first point of contact for visitors, staff and external stakeholders Manage visitor sign-in procedures, issue passes and coordinate meeting Ensure high office standards, including supplies and hospitality arrangements Support basic H&S compliance tasks (first aid stock checks, fire marshal lists, visitor safety) Carry out daily opening and closing procedures Community & Stakeholder Engagement Respond to public enquiries via phone, email and written communication Maintain a secure communications tracker for stakeholder engagement Attend project meetings and report on stakeholder activity and key issues Support the coordination and delivery of community engagement events Site Visits, Communications & Social Value Coordinate and chaperone site visits for stakeholders, schools and media Support STEM initiatives, careers events and community outreach activities Draft content for noticeboards and assist with project communications and PR opportunities Capture photographs and information to support reporting and social value evidence Receptionist & Site Public Liaison Officer - Requirements Excellent written and verbal communication skills Confident engaging with a wide range of stakeholders and members of the public Ability to manage and resolve conflict professionally Strong IT skills, including Microsoft Word, Excel and Outlook High level of organisation and accurate record-keeping Ability to produce clear and engaging written content Previous experience in a public-facing or community-based role Experience engaging with stakeholders face-to-face, via phone and in writing Experience supporting schools or young people (highly desirable) Previous receptionist, administrative or customer-facing experience advantageous Full UK Driving Licence (preferred) CSCS Card (desirable, can be provided)Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for

Control Room Operator About the Role An excellent opportunity has arisen for a Duty Controller to join a high-performing operations team within a safety-critical infrastructure environment in London. This role is pivotal in ensuring the safe, efficient, and continuous operation of a key highway and tunnel network. You will act as the central point of coordination during your shift, monitoring systems, managing incidents, and liaising with emergency services and key stakeholders. Key Responsibilities Monitoring & Operations ·Oversee the safe, effective, and efficient operation of the network at all times ·Monitor tunnel CCTV systems and highway conditions to identify hazards or debris ·Manage tunnel closure procedures and complete detailed reports following closures ·Develop and maintain strong working knowledge of SCADA (Supervisory Control and Data Acquisition) systems ·Detect, assess, and verify incidents using PTZ and AME camera systems ·Monitor traffic conditions and report incidents in real time ·Maintain and update the tunnel manning board to track team deployment Incident Management & Reporting ·Accurately record all incidents, accidents, and near misses using internal systems ·Escalate operational incidents involving subcontractors or teams to senior management ·Liaise with emergency services, Transport for London, and other authorities as required ·Collate and communicate ongoing incident updates, ensuring clear shift handovers ·Maintain operational logs and "book on" records ·Provide timely updates to the Road and Tunnel Manager on all incidents Administrative & Support Duties ·Carry out general office and reception responsibilities, including handling deliveries and documentation ·Manage petty cash distribution in line with procedures ·Support fire marshal duties where required ·Maintain control and issuance of keys for vehicles, buildings, and fuel ·Keep accurate vehicle allocation records ·Provide administrative support to the Head of Operations & Maintenance as needed Key Relationships ·Operations & Maintenance (O&M) Team ·Road Management Team ·External stakeholders and third-party organisations About You ·Experience in a control room, operations, or safety-critical environment ·Strong attention to detail and ability to remain calm under pressure ·Excellent communication and coordination skills ·Ability to manage multiple priorities in a fast-paced setting ·Proficient in using monitoring systems and reporting tools (training provided where required) Salary & Benefits ·Salary: £32,000 - £35,000 (up to £36,000 depending on experience) ·40-hour working week ·24 days annual leave ·Company pension scheme ·Private healthcare ·On-site parking at the depot ·Comprehensive on-the-job training (6-8 weeks) Working Hours This role operates on a structured shift pattern: ·5 days on, 3 days off ·5 days on, 3 days off ·5 days on, 4 days off Shift times: ·Morning: 5:00am - 1:00pm ·Afternoon: 1:00pm - 9:00pm ·Night: 9:00pm - 5:00am If you feel that you are right for this role technically, but the salary, location or seniority does not suit you specifically then please still feel free to send us your CV. We constantly recruit for roles very similar to this one at all levels UK Wide. We are always keen to chat with you discreetly about your employment situation. Even if you are happy in your current role for now, we always welcome calls from Highways, Infrastructure & Transportation professionals keen to make their introductions for future months or years. Carrington West's Highways, Transport & Infrastructure division is the fastest growing in the country, our specialist team has a combined over 100+ years' experience in this market. Please call Patrick Gray at Carrington West on (phone number removed) for more information. By applying for this position, you are agreeing for Carrington West to hold and process your personal data in accordance with our Data Protection Policy. Your data will be shared with third party clients specifically relevant to any roles you have applied for. If at any stage, you wish to withdraw your consent please contact us

Site Manager - Temporary Contract Location: South London Rate: £325 per day (CIS) Start: Immediate Contract: Now until end of June We are looking for an experienced Site Manager to join an established project team delivering the final stages of a major hospital project valued at approximately £30m in South London. This is a hands-on role focused on closing out the build and site activities, working alongside existing Project Managers and Site Managers to ensure the project is controlled, organised and ready for handover. The successful candidate will work closely with the MEP team, who will lead on the technical commissioning and systems completion, while you maintain daily site operations and coordination. Key Responsibilities Manage and coordinate day-to-day site operations during the final build phase Ensure site readiness for commissioning, testing and handover Work closely with MEP teams during commissioning and systems completion Maintain strict site control within a live hospital environment Manage RAMS, permits, infection control protocols and daily site logistics Coordinate subcontractors and ensure programme milestones are met Liaise with estates teams, clinicians and commissioning engineers Essential Experience Proven experience as a Site Manager on live hospital / NHS projects Comfortable working within live clinical environments with zero tolerance for disruption Strong understanding of commissioning, testing and handover stages Experience finishing and closing out healthcare buildings (not just shell & core) Strong site coordination and delivery experience Qualifications (Minimum) SMSTS CSCS (Black or Gold) First Aid at Work Fire Marshal (preferred but not essential) Personal Attributes Highly organised and detail-focused Calm under pressure during commissioning and close-out Hands-on and site-based - not desk-only Able to hit the ground running with minimal supervision Working Hours Monday to Friday - 7:00am to 5:00pm Weekend working required as dictated by the programme This is an excellent opportunity to join a well-established project team and play a key role in the final delivery of a major healthcare project. Please only apply if you clearly meet the healthcare / NHS project experience requirement and can attend site daily in Tooting (SW17). This employer is committed to equality of opportunity and welcomes applications from all suitably qualified individuals regardless of protected characteristics

Job Description - Receptionist & Office Coordinator Reports To - HR Director, EMEA Location - Tottenham court road (full time in the office) Employment Status - Full Time Salary - 38-45k Hours - 9.00am - 5.00pm Job Summary Smooth processes and systems are key to organisational success. We are looking for someone with a strong client focus, excellent organisational skills and a personable disposition to support front-of-house and office operations. This role provides reliable and efficient support across reception and office coordination, with elements of administrative duties that also support the HR function within the London office. The successful candidate will thrive in a fast-paced environment, adapt easily to changing priorities, and contribute to a positive, inclusive workplace culture. Key Responsibilities Office Coordinator / Reception Duties Deal with general office facilities matters and office queries, working closely with the HR team and liaising with other departments Ensure the office runs effectively on a day-to-day basis Manage the switchboard and handle all incoming calls, including forwarded calls and general enquiries Welcome clients and guests, providing refreshments as required Manage meeting rooms, ensuring rooms are refreshed between meetings Take ownership of and manage the hot-desking system Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and accurately record information on internal systems Oversee space and infrastructure planning, including workstation moves, additions and changes, providing timely solutions and support Act as the first point of contact for suppliers and external service providers, including landlord and building management teams Manage building access and security passes for staff and visitors Manage the office operations budget, including invoice processing and liaising with the Finance team Implement and maintain Health & Safety policies and procedures, including PAT testing, fire marshal and first aid training Take full responsibility for maintaining file archives, ensuring information is stored securely and in line with data protection requirements Order and coordinate delivery of office supplies, proactively managing stock levels Order branded company items and prepare welcome packs for new starters Receive and manage office deliveries, including regular food and supply orders Requisition all office consumables (stationery, printer toners, coffee, water supplies, etc.) Manage agreements with hotels and service providers Mail and ship packages; update internal contact databases and employee lists Manage and coordinate meeting room bookings, ensuring rooms are tidy and facilities are in working order Arrange transport and accommodation for colleagues travelling from other offices Organise catering for internal and external meetings and events when required Provide general support to internal and external visitorsHR Duties Support the HR team with onboarding and offboarding processes Order and maintain inventory of IT equipment such as keyboards, monitors and other peripherals Assist HR and Marketing teams with organising staff events throughout the year Liaise with regional and international office managers to support knowledge sharing and coordination Coordinate and schedule interviews, interview debriefs, and feedback to agencies and candidates Support company-wide wellbeing initiatives, engagement activities and diversity & inclusion programmesKnowledge, Skills & Abilities Advanced user of Microsoft Office (Word, Excel, PowerPoint) and Apple applications Exceptional attention to detail with strong organisational skills Strong client focus with a commitment to delivering excellent service Ability to thrive in a fast-paced, entrepreneurial environment while managing multiple priorities Proactive mindset with the confidence to take initiative and suggest improvements Flexible communication style, adapting to different individuals and situations Strong relationship-building skills across all levels of the business and with external suppliers Excellent interpersonal, time-management and problem-solving skills Quick learner who enjoys new challenges Calm, logical approach to resolving issues Ability to work independently and complete tasks without close supervisionEducation & Experience Relevant experience in a fast-paced financial or professional services environment in a front-of-house role Proven ability to perform effectively under pressure Confident English speaker (additional language skills such as German or Spanish would be an advantage)Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website