Project Coordinator - Heathrow - Freight Forwarding
hace 1 día
London
Project Coordinator – Events/Sports Logistics – Heathrow \n Heathrow, Greater London | £35,000–£45,000 per annum \n We are recruiting an experienced Project Coordinator to join a specialist Projects and Events Logistics team based in Heathrow \n This is a predominantly air export position, coordinating international freight movements for exhibitions, conferences, live events, corporate activations, touring productions and other specialist projects \n Previous air export freight forwarding experience is essential; however, full training can be provided across project freight, time-critical logistics, road and ocean freight \n Key Responsibilities \n\n • Manage start-to-finish air export shipments for international projects, exhibitions and events\n, • Arrange flight bookings, collections, deliveries and specialist transport\n, • Prepare export documentation, including commercial invoices, packing lists, air waybills and customs paperwork\n, • Complete export customs entries and ensure shipments comply with international regulations\n, • Develop detailed shipment schedules around fixed event, build-up and breakdown deadlines\n, • Liaise with airlines, hauliers, warehouses, customs agents, overseas partners, venues and production teams\n, • Track air freight shipments and proactively resolve delays, disruptions and last-minute changes\n, • Coordinate the movement of exhibition stands, AV equipment, production materials, merchandise and specialist project cargo\n, • Advise clients on routing, lead times, freight costs and documentation requirements\n, • Obtain freight quotations and compare carrier and supplier rates\n, • Monitor shipment costs and ensure accurate invoicing and job costing\n, • Maintain accurate freight records and provide regular updates to clients and internal teams\n, • Support road freight, ocean freight, temporary imports, re-exports and ATA Carnet movements following training\n, • Identify potential logistical risks and implement appropriate contingency plans\n, • Support on-site event logistics and time-critical deliveries when required\n\n Essential Skills and Experience \n\n • Previous air export freight forwarding experience\n, • Experience managing air export shipments from collection through to final delivery\n, • Good understanding of export customs procedures and international shipping documentation\n, • Experience preparing air waybills, commercial invoices and packing lists\n, • Strong organisational skills with the ability to manage multiple shipments and deadlines\n, • Confident communication skills when dealing with clients, airlines, suppliers and overseas agents\n, • Strong problem-solving skills and the ability to remain calm under pressure\n, • Good IT skills, including Microsoft Office and freight forwarding systems\n, • Ability to commute to the Heathrow office\n\n Desirable Experience \n\n • Time-critical or urgent air freight experience\n, • Projects, exhibitions, events, touring or production logistics experience\n, • Knowledge of ATA Carnets and temporary import and export procedures\n, • Experience across road freight or ocean freight\n, • Experience working with venues, exhibition centres, event agencies or production companies\n, • Dangerous Goods awareness or certification\n\n Experience within events or time-critical logistics would be advantageous, but it is not essential as full training will be provided \n What’s on Offer \n\n • Salary of £35,000–£45,000, dependent on experience\n, • Specialist training across projects, events and time-critical freight\n, • Opportunity to develop experience across air, ocean and road freight\n, • Exposure to high-profile UK and international projects and events\n, • Professional development and career progression opportunities\n, • Collaborative and supportive team environment\n\n If you are an experienced Air Export Coordinator, Air Export Operator, Air Freight Export Clerk, Freight Forwarder or Export Operations Coordinator looking to develop within projects and events logistics, apply today for immediate consideration