Executive Assistant
17 days ago
London
At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience . Job Summary Real Chemistry is looking for an Executive Assistant to join our team What You’ll Do • Daily, weekly, monthly, and quarterly calendar maintenance, management, and communication to create strategic, well thought out business schedule for the ELT — coordinating calendars, activities, and guiding most efficient and effective use of time., • Schedule and meeting set up for internal teams, clients, and events as requested., • Setup of conference calls and videoconference events., • Document preparation and distribution., • Handle all travel arrangements including itineraries, accommodations, and transportation., • Manage and track phone calls and correspondence to and from executives., • Maintain Microsoft Outlook contacts., • Complete, submit, and track expense reports; reconcile credit card charges as necessary., • Conduct research and obtain requested information for the executives from the staff and external parties., • Keep organized files and archives online and offline., • Word document production and PowerPoint presentation support, including document/presentation preparation and meeting coordination, as well as new business pitch support., • May serve as point of contact for specific clients, including coordination of calls and tasks., • Work closely with the Talent Acquisition Team, including scheduling candidate interviews., • Cooperatively work with administrative team to ensure seamless and efficient administrative and operational support across the company., • Handle some personal travel arrangements including itineraries, accommodations, and transportation., • Schedule and manage personal appointments and miscellaneous errands as needed., • Support front office reception as needed., • Other duties as assigned. This Position Is a Perfect Fit For You If • Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you., • You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving., • You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data., • You are highly organized self-starter, able to work independently and under tight deadlines. What You Should Have • Must have executive administrative experience supporting top level executives., • Professional presence and appearance., • Resourceful and intuitive problem solver with proactive solutions and strategies., • Recognise and appropriately handle highly sensitive and confidential materials., • Perform with a sense of urgency and with a client service orientation., • Understand and support the goals, strategies, vision, and culture of Real Chemistry., • Use good judgment in setting priorities for independent work and in scheduling and supporting the executives., • Work effectively with the administrative team, regarding communications, troubleshooting, support, and backup., • Meticulous attention to detail, flawless organization and multi-tasking, producing high quality work., • Excellent writing and editing skills; articulate oral communication skills, in person and on the phone, • Strong work ethic and sound judgment; calm, pleasant demeanour, even under pressure, and an eagerness to learn., • Highly proficient with Microsoft Word, Excel, PowerPoint, and Outlook, and internet research. Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here. We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: . Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people. Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know. • Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community. Read more here.
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