Payroll Manager
2 days ago
Brooklyn
Lead a high-impact payroll function supporting a nationwide workforce across 35+ states while helping preserve some of America's most iconic landmarks. This is an opportunity for a seasoned Payroll Manager who brings expertise in multi-state compliance, union payroll, certified payroll reporting, and team leadership, and wants real ownership in a stable, employee-owned organization. Title: Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager Payroll Manager Salary: $110,000 – $130,000 + Bonus + Comprehensive Benefits • Join a 100% employee-owned company and participate in the organization's long-term success through an ESOP., • Take ownership of a complex payroll function supporting 200-400 employees across 35+ states and multiple union jurisdictions., • Play a key leadership role partnering with Human Resources, Finance, and executive leadership on compliance, audits, reporting, and process improvements., • Gain exposure to challenging payroll environments involving prevailing wage requirements, certified payroll reporting, public works projects, and collective bargaining agreements., • Lead and develop a Payroll Associate while helping elevate payroll operations and controls., • Influence system improvements, reporting capabilities, and payroll process optimization initiatives., • Enjoy a hybrid work schedule with meaningful visibility and autonomy., • Receive a comprehensive benefits package including medical, dental, vision, 401(k) match, life insurance, disability coverage, PTO, and paid holidays., • Support projects that preserve historic architecture and cultural landmarks throughout the United States., • Manage end-to-end payroll processing for union and non-union employees across multiple states., • Ensure compliance with federal, state, and local payroll regulations, tax requirements, wage and hour laws, and multi-state payroll requirements., • Administer payroll requirements tied to collective bargaining agreements, including union wages, fringes, deductions, remittances, and reporting., • Oversee certified payroll reporting and prevailing wage compliance for public works and government-funded projects, ensuring contractors and subcontractors meet required wage and benefit obligations., • Lead payroll audits, payroll reconciliations, union wage audits, census reporting, and compliance reviews., • Partner with Finance on account reconciliations, reporting, audits, and payroll-related controls., • Serve as the internal payroll systems resource, assisting with payroll software administration, troubleshooting, reporting, maintenance, and process enhancements., • Supervise, mentor, and review the work of a Payroll Associate while ensuring accuracy, accountability, and strong service levels., • Independently manage recurring weekly, monthly, quarterly, and annual payroll obligations, deadlines, and compliance requirements. Qualifications:, • 7-10 years of progressive payroll experience, including at least 3 years of payroll leadership or people management experience., • Strong experience with ADP and/or other enterprise payroll platforms, including system administration, reporting, configuration, troubleshooting, and payroll maintenance., • Proven experience managing multi-state payroll operations, preferably supporting employees across numerous jurisdictions., • Hands-on experience with union payroll, collective bargaining agreements, certified payroll reporting, and prevailing wage compliance., • Strong understanding of U.S. payroll regulations, including FLSA, multi-state taxation, paid leave programs, wage and hour compliance, and changing state payroll requirements., • Intermediate-to-advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP functions, data analysis, reconciliations, and reporting., • Demonstrated experience identifying discrepancies, conducting payroll audits, analyzing large datasets, and ensuring payroll accuracy., • Proven ability to work independently, prioritize competing deadlines, and proactively manage payroll operations with minimal supervision., • Bachelor's degree preferred. #INSEP2026 #LI-KR1