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Administration management jobs in Elizabeth, New JerseyCreate job alerts

  • Customer Service & Office Assistant
    Customer Service & Office Assistant
    24 hours ago
    Full-time
    Newark

    Full job description Job Overview The Office Assistant / Customer Service Representative supports daily office and customer service operations within our rigid box manufacturing plant. This role is responsible for assisting with shipment processing, inventory data entry, and customer communication. The position will collaborate regularly with the Customer Service Manager to stay aligned on customer needs, shipment coordination, and operational updates while also supporting general administrative functions. Responsibilities Enter and maintain inventory data to generate accurate inventory reports Process and coordinate FedEx and UPS shipments, including preparing labels and tracking shipments Provide customer service by responding to emails and phone calls in a timely and professional manner Assist customers with order status, shipment tracking, and general inquiries Perform general administrative and clerical duties to support office operations Collaborate with the Customer Service Manager to ensure customer requests and operational needs are handled efficiently Experience Prior office experience, front desk operations, or administrative experience is preferred Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) Excellent organizational skills with the ability to multitask effectively Strong basic math skills and attention to detail Bilingual abilities are highly valued to serve diverse client needs Pay: $20.00 - $22.00 per hour Benefits: 401(k) Dental insurance Health insurance Vision insurance Work Location: In person

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  • Office Administrator
    Office Administrator
    11 days ago
    $18–$32 hourly
    Full-time
    Charleston, Staten Island

    Office Admin and Order Processor for Pro Audio and DJ Wholesaler Manufacturer (Staten Island NY) ProX Live Performance Gear manufactures and supplies major retailers with Audio Video products. Made up of a group of entertainment industry professionals with decades of product knowledge and experience. Established in 1984 in NY. ProX specialized in Production and DJ road cases and live performance gear accessories. We at ProX are a family and want to add the right person that is able to add value to our company. We aim to fulfill our customers orders in a timely and accurate fashion. If you feel you are a fit and able to fulfill the responsibilities below please submit your resume to us. Responsibilities • Perform domestic shipping and receiving functions., • Including but not limited to: preparing shipping documentation, printing out labels and verifying all necessary paperwork, • Must be highly accurate in data entry., • Must have ability to match customer orders to our software to prepare for shipping., • Must be familiar with booking and ship LTL freight Shipments via pallets or skid, • Must be familiar with FedEx ship manger, USPS and UPS shipping platforms, • Must follow up with any shipping damage claims, • Basic knowledge of Photography, Photoshop/Illustrator A+, • Being familiar with A/V Tech, DJ equipment, Production and Audio Engineering equipment is a plus., • Must be familiar with processing customer's Purchase orders for us to fulfill for them in a timely fashion. Qualified candidates will possess: • High School degree or equivalent, • Positive attitude, • Computer skills, Quickbooks, Microsoft Office Word, Excel required, • Strong organizational, record keeping and attention to detail skills, • Strong verbal, written and interpersonal skills for effective communication with all levels of management and staff, • Team player with the ability to work independently and take initiative when needed while also helping other team members when needed., • Ability to multi-task with attention to detail in a fast-paced work environment

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  • STEM Teacher / Center Manager
    STEM Teacher / Center Manager
    12 days ago
    $21.5–$29.85 hourly
    Part-time
    Edison

    Code Wiz of Edison, NJ is seeking a STEM Teacher / Center Manager of Children’s Coding Center for After School Program Ability to commute to Edison, NJ each week Minimum of 5-7 years experience teaching & managing multiple centers About the Company Code Wiz is more than a children education center. It’s an outgrowth of our commitment to transforming the way children engage with technology. We run award-winning coding and robotics classes for children ages 7-17 to help them unlock their inner genius by learning to express their creativity through coding. We believe every child who comes through our doors can be successful given a supportive environment. We create customized, engaging opportunities for every child to learn coding skills, regardless of whether they love math! Job Summary Do you want to work for a company that is on a mission to impact and change kids' lives? Do you love working with kids and families? Enjoy forming partnerships in the community? Are you organized and great at multitasking? And are excited at the prospect of learning new things? Are you excited at the thought of overseeing multiple learning centers? Do you carry entrepreneurial spirit and growth mindset? This position offers you the chance to impact kids' lives in a fun and enriching way! Join a passionate, dedicated, creative, and collaborative team here at Code Wiz as we help kids unlock their inner Code Wizards! We offer engaging and exciting tech-based programs for kids and teens ages 7 - 17. We love helping them unleash their creativity as they create games, videos, build robots, 3D designs, and more and have a blast while learning valuable life skills. We offer after-school classes, vacation camps, birthday parties, competitions, and summer camps. The Center Manager is responsible for ensuring the smooth day-to-day operation, sales, and growth of our learning center. In this role, you will oversee staff and develop strong relationships with parents, kids, partners, and code wiz coaches. Experience in teaching technology courses including Java, Python, Robotics, Game Development and such to young students age 6 to 14 is preferred. Additionally, you would be responsible for community-based sales and marketing. Attending community events, forming partnerships with schools and other local businesses. Key Requirements: We are looking for a dynamic and organized Executive to provide high-level administrative support to our leadership team. The ideal candidate will be responsible for managing schedules, coordinating projects, and handling confidential information with professionalism. Run community-based sales and marketing initiatives Able to commute to 2 locations covering Staten Island & Edison Develop strong relationships with families enrolled in the programs. Manage communication with staff and families about program changes and closures. Warmly welcome visitors and families checking in/out of programs and assist with registrations, tours, and questions. Maintain an inviting, comfortable, and clean space. Build and Maintain children enrollment in target programs. Maintain a high quality of team performance and job satisfaction. Abide by documentation on processes and procedure. Manage equipment and resources. Available over the summer and school vacation days to oversee vacation camps. Other roles and tasks as needed in a dynamically changing environment. The right candidate will grow within the organization to eventually manage multiple locations, partnerships and collaborative ventures. Qualifications: Exceptional organizational and verbal/written communication skills demonstrated in prior work, preferably with sales experience. Detail-oriented and the ability to plan for multiple events, including sales activities and promotions. Ability to be present in the community and develop partnerships with local businesses to drive sales and brand awareness. Friendly, warm, upbeat, and understanding demeanor in person and on the phone Ability to handle multiple tasks and to meet deadlines in a timely fashion, including managing sales leads, follow-ups and closing deals. Ability to work independently and problem solve effectively with attention to detail and overcoming obstacles. Experience working in an educational or camp setting is a must. Positive & Growth Mindset with Entrepreneurial spirit for a startup company. Experience with video games coding, robotics or other computer languages is an added advantage. Job Type: Part- Time Schedule: Monday to Friday (Part Time) and Weekend availability! This position requires evening availability as well as, Saturday and the occasional Sunday work. Locations: 976 Inman Ave, Suite 1, Edison, NJ 08820 This position offers a competitive salary commensurate with experience. If you meet the qualifications above and are looking for an exciting opportunity to support senior leadership and a young company, we encourage you to apply. Job Types: Part-time Schedule: 3-4 hour shift After School Programs Mondays and Thursdays 4 to 7pm Saturdays 9:30 to 12 PM Summer Camps can be 9 to 4 PM based on demand and enrollment. Education: Bachelor's (Preferred) Work Location: In person

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  • Executive Assistant
    Executive Assistant
    1 month ago
    $30–$35 hourly
    Full-time
    Woodbridge, Woodbridge Township

    $50K/yr We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth. Duties • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace@, • Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail, • Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone, • Organize and maintain filing systems-both digital and physical-to ensure quick retrieval of documents, • Assist with event planning for company meetings, conferences, and special events, including venue booking and logistics coordination, • Support bookkeeping tasks such as data entry, invoicing via QuickBooks, and basic office management duties, • Facilitate project coordination by tracking deadlines, preparing agendas, and following up on action items, • Provide personal assistant support as needed, including managing personal appointments or errands for executives Skills • Proven experience in executive administrative support or as a personal assistant with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent typing speed combined with meticulous proofreading and transcription abilities, • Strong office management skills including filing, data entry, and clerical experience, • Knowledge of QuickBooks for bookkeeping tasks and basic financial record keeping, • Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools, • Effective customer service skills paired with professional phone etiquette on multi-line phone systems, • Ability to handle sensitive information discreetly while demonstrating high levels of professionalism, • Familiarity with office equipment such as fax machines, scanners, and front desk operations Join us to be part of a vibrant team that values initiative, precision, and proactive support. Your expertise will help drive organizational success while providing essential assistance to our leadership team. We are dedicated to fostering a positive work environment where your skills are recognized and your contributions truly matter. Company Description New Jersey-based mortgage and real estate finance company specializing in flexible home loans and investment property financing. We offer a wide range of products including first-time homebuyer loans, refinancing, hard money, and fix & flip loans, designed to help clients build wealth through real estate, even with less-than-perfect credit. We focuses on fast approvals, personalized service, and tuming rent into ownership.

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  • Office Manager
    Office Manager
    1 month ago
    $25–$35 hourly
    Full-time
    Woodbridge, Woodbridge Township

    Job description: Office Manager / Controller Location: In-Office Employment Type: Full-Time Company Overview We are a family-owned company specializing in General Contracting, Property Management, and Real Estate Development. Our organization operates across multiple active projects and properties, requiring strong financial oversight, disciplined office operations, and clear communication. We are seeking a highly organized, trustworthy, and detail-oriented professional to serve as our Office Manager / Controller, playing a key role in day-to-day operations and financial management. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping a business running smoothly and accurately. What We Offer A stable, long-term position with a growing company Engaging and varied responsibilities across construction, real estate, and property management A professional but supportive, family-oriented work environment Direct interaction with ownership and leadership Opportunities for increased responsibility and growth as the company expands Key Responsibilities Office Management & Administration Answer and direct phone calls professionally and courteously Serve as a primary point of contact for tenants, vendors, subcontractors, and clients Manage daily office operations including filing, scanning, mail handling, and record organization Perform general administrative tasks such as data entry, document preparation, and correspondence Assist with scheduling, calendar coordination, and property-related appointments Support vacant property viewings and administrative follow-up as needed Accounting & Financial Management Manage day-to-day bookkeeping using QuickBooks (required) Process invoices, payables, receivables, and vendor payments Track job costs, budgets, and expenses across construction and property management activities Maintain accurate financial records and organized supporting documentation Assist ownership with financial reporting, reconciliations, and cash flow tracking Coordinate with external accountants, payroll services, and tax professionals as needed Construction & Property Management Support Utilize construction and property management software to track projects, work orders, and financial data Assist with processing work orders, vendor coordination, and follow-up Maintain organized records for properties, leases, contracts, and projects Support compliance, insurance, and documentation requirements Qualifications & Experience Prior experience in real estate, construction, or property management strongly preferred QuickBooks experience is required Experience with construction management software such as Procore, Buildertrend, or similar platforms Strong organizational skills with high attention to detail and accuracy Excellent verbal and written communication skills with professional phone etiquette Proficiency in Microsoft, Apple, and Google products (email, spreadsheets, scheduling tools) Ability to multitask, prioritize, and manage deadlines independently High level of discretion, reliability, and professionalism Compensation & Schedule Job Type: Full-Time (In-Person) Pay Rate: Starting at $35.00 per hour, based on experience Expected Hours: 35–40 hours per week Schedule: Monday–Friday, 7–9 hour shifts Long-term, in-office position with potential for growth and increased responsibility Additional Information This job description outlines the general nature and scope of the position. Responsibilities may evolve as the company grows and operational needs change Job Type: Full-time Application Question(s): What is your experience with Quickbooks? Experience: QuickBooks: 3 years (Required) ProCore: 3 years (Required) General Contracting : 5 years (Required) License/Certification: Quickbooks Professional Certificate (Required) Work Location: In person

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  • Residential Coordinator
    Residential Coordinator
    2 months ago
    $52500–$58000 yearly
    Full-time
    Hackensack River Waterfront, Jersey City

    If you are looking for a rewarding opportunity to work in the non-profit area Hudson Milestones could be a wonderful organization for you to join! The Residential Coordinator (Group Home Manager) or RC, position requires experience in planning and implementing programs for adults with intellectual/developmental disabilities. It involves quality assurance, training of staff, preparation of programmatic and financial data reports, and personnel related responsibilities. The RC is responsible for ensuring a smooth operation and remaining compliant with agency and state regulations. We are looking for a strong candidate to lead a Hudson County based Group Home. Responsibilities/Requirements include but are not limited to: Responsible for reading, knowing and complying with all appropriate governing documents in the administration of their programs be it contracts, agency policies and procedures, State or Federal standards, specific program operations manuals and circulars both internal and external, and the like. Ensures compliance with the agency’s Operations and Personnel Manuals and the Division of Developmental Disabilities Standards Manual. Completes and/or reviews and submits all logs, records, forms, schedules, and reports as required by the agency and the Division of Developmental Disabilities. Maintains all program files according to agency and Division of Developmental Disabilities specifications. Attends meetings and training as directed by the Director of Residential Services. Ensures nutritional and dietary needs of the clients are met. Ensures maintenance of dietary and nutritional information on clients. Ensures all Individual Habilitation Plans and supporting documentation are implemented and consistent with agency and State philosophy and requirements and monitors same. Supervises maintenance of home and property, assuring safe, clean, and orderly environment. Ensures proper program coverage by staff at all times, consistent with client needs and program budget. Coordinates client health care including scheduling and reporting appointments and treatment. Provides transportation to medical appointments when necessary. Supervises medication dispersion and documentation. Report all unusual incident reports and internal reports Facilitates family and guardian contacts. Directs staff and volunteers in program, providing guidance, role modeling and instruction as needed. Ensures full and comprehensive training and orientation of new staff and substitutes. Completes staff evaluations and new hire probationary logs. Maintains professional demeanor in all interactions with clients, supervisors, staff, families, neighbors, professionals and others involved in the program. Maintains, documents, and disperses household funds including petty cash, grocery, client funds, recreation, salary and clothing disbursement. Coordinates daily activity and recreation schedules ensuring follow through and completion. Ensures client development in: A. Self Help Skills B. Community Living C. Social Skills D. Activities of Daily Living Ensures implementation and monitoring of Individual Habilitation Plans, Behavior Support Plans and other training plans required. Participate and ensures accuracy of payroll reporting. Provides transportation for residents as necessary. During off hours, serves as the “On Call” in case of an emergency in order to provide coverage or as directed by the Director of Residential Services. Implements department wide programming as requested by the Director of Residential. Monitors program budget to ensure appropriate expenditures. Coordinates, attends and/or schedules all required meetings relevant to the operation of the residential program as directed by the Director of Residential Services and/or Chief Executive Officer. Provides a consistent means of relaying information from the Administration to staff and vice versa as needed. Works flexible hours as necessary for the benefit of the program. Respects the confidential nature of all information regarding clients and families. Ensures that a client’s dignity is not compromised in any way. Ensures that a safe and healthy environment is maintained for all clients at all times. Cooperates with the Licensee and any Department staff in any inspection or investigation. Performs all other duties as assigned by the Director of Residential Services and/or the Chief Executive Officer or his/her designee. All staff are strongly encouraged to participate in any/all fundraising activities to any extent possible. Each RC is required to work 1 evening, 1 Weekend Day, and 1 overnight per month for staff supervision. Candidates must possess a valid NJ driver's license (or transfer), be 21 and older, pass physical & substance screening, fingerprinting and complete online state mandated training prior to Orientation. EOE V/W/D Position Requirements: Bachelor’s Degree in Special Education, Psychology or related field, or Equivalent Valid New Jersey driver’s license (Probationary/Provisional not accepted) Strong written and oral communication skills. Twenty-one years of age or older. Supervisory skills a must. A minimum of three (3) years experience working with people with intellectual/developmental disabilities including individual habilitation plan development, program monitoring and behavioral plan development experience One (1) year experience in a residential program as a Group Home Manager Two (2) years additional experience in a residential program in a supervisory role. EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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