Administration management jobs in New Brunswick, New Jersey - Page 4Create job alerts

Job Description Van Cleef Engineering Associates, LLC (Van Cleef) is a dynamic, multi‐disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying. Van Cleef is proud to have been recognized in PA and NJ as a “Best Place to Work” for 2024 - another great reason to choose to work with Van Cleef! We are currently seeking an Assistant Project Coordinator/Administrative Assistant to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position can be either full time or part time, but both schedules will require working in the office 5 days per week. Responsibilities include, but are not limited to: • Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies, • Perform online and in-person research for the engineering and survey departments (e.g., property information, deeds, and maps), • Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries, • Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents, • Support proposal development and finalization for new and ongoing projects, • Coordinate and maintain client project files, databases, and electronic/physical filing systems, • Upload and organize documents for shared drives and agency submissions, • Reproduce plans and reports, including copying, binding, and preparing for submission, • Prepare and maintain new client system files and database records, • Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files, • Adhere to company document management procedures and assist in internal document retention and archival projects, • Schedule appointments, maintain calendars, answer phones, greet visitors and assist with general office administration as needed, • Prepare packages for mailing and deliver to mail drop-off locations as needed, • High school diploma required; Associate or Bachelor's degree preferred., • Minimum of 3+ years of administrative support experience, preferably in a professional engineering or construction consulting firm., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro)., • Strong organizational and time management skills, with high attention to detail., • Excellent written and verbal communication skills, with a professional and customer service-oriented demeanor., • Ability to work independently and collaboratively in a fast-paced environment., • Familiarity with engineering terminology or industry experience is highly desirable. We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Young Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work life balance to guide our decisions and empower employees. • Medical/Rx Insurance, • Dental Insurance, • Vision Insurance, • Traditional and Roth 401(k) retirement savings plan with company match, • Paid holidays, vacation and sick days, • Company-paid Life insurance, • Company-paid Long-Term Disability insurance, • Voluntary Long-Term Care insurance, • Tuition reimbursement program (postgraduate), • Professional Licensing reimbursement, • Gym membership reimbursement Hourly Salary Range: $23 - $28 commensurate with experience. Additional Information Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status. This position is not eligible for H1-B or any other visa sponsorship. We thank all applicants; however, only shortlisted candidates will be contacted.

Job DescriptionDescriptionThe Billing and Finance Analyst is responsible for monitoring and ensuring that fulfillment billing and related functional processes are performing in accordance with our Accounting Policies. Our Billing Analyst will contribute to Nutrifresh’s success by being an integral member of our tight-knit Finance team. While the role will have a focus on accounts receivable and data analysis, full-cycle accounting will also be involved. This position will have the opportunity to work closely with our customers and members across the organization. Key Responsibilities • Manages daily/weekly warehouse operations and fulfillment billing responsibilities and makes effective decisions independently to ensure all orders and activity are billed timely and accurately, • Oversees the fulfillment billing audit process and works with customers and operations to resolve billing issues, • Prepares and presents analytical weekly/monthly reporting to leadership to review operational activity, • Serve as centralized point of contact with other departments related to billing issues, including new customers, new software, new procedures or processes, • Accurate and timely responses to requests from internal customers including accounting, sales, customer success, and senior management, • Work closely with account management team to ensure accuracy and resolve customer billing issues, • Analyzes daily fulfillment activity and provides operations & finance reconciliations and recommendations to leadership, • Performs system & process audits to ensure that all invoicing procedures are being performed and transmitted accurately, • Supports the Sales function with ad hoc pricing analysis on new and prospective business, • Analyze and validate billing, operational, & customer data for completeness and accuracy, • Participate in improving internal controls, policies, procedures, and process documentation, • Manage all historical Billing data in company systems, • Create and upload data into the accounting system, • Special projects and duties as assigned Skills, Knowledge and Expertise • Bachelor’s degree preferred or equivalent experience, • 1-3 years of experience in Accounting or a Financial Operations role preferred, • Exposure to QuickBooks, Google Suite, Alteryx and Tableau preferred, • Proficiency in Microsoft Excel and ability to adapt to new software environments, • You are a problem-solver, always looking for better ways to get things done, • Excellent communication skills, both written and verbal, • You’re not afraid of ownership and accountability, • Strong problem solving, documentation, research, and data analysis skills, • Desire to learn, grow, and take on increasing responsibility, • You think in terms of automation and how processes can be streamlined, • You are always open to learning, collaborating, and helping where needed, • Requires a bachelor’s degree with preferable concentration in Business Administration, Accounting, or Information Systems, and/or 3 plus years of experience in a relatable field, • eCommerce & logistics experience preferable

Job DescriptionLocation: Middlesex, NJ 08846Date Posted: 08/29/2025Category: Center BasedEducation: Bachelors Degree Title: Operations Manage Location: Middlesex, NJ Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as an Operations Manager. The Center Operations Manager position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. Summary: The Operations Manager will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Manager will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company. Benefits & Advantages: Medical, Dental, and Vision Insurance through United Healthcare. Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays. Long-Term Disability and Life Insurance. 401k with a 6% match and a two-year vesting schedule. Weekly Pay each Thursday. Job Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned. The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations. Display a high standard of ethical conduct and respect confidentiality principles. Exhibit honesty and integrity. Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner. Education: " Bachelor's Degree or equivalent work experience. " Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred. Experience: " 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation. " Experience building and retaining customers. " 5 to 7 years experience managing and developing staff preferred. " Prior Practice Managers and Retail Managers are encouraged to apply. Skills & Abilities: Strong rapport-building skills and ability to manage staff. Sense of urgency. Ability to work independently towards assigned goals. Excellent time management and organization skills. Ability to manage multiple tasks, prioritize tasks, and meet deadlines. Attention to detail. The ability to administer processes across the center consistently. Superb communication skills. Ability to listen and communicate well with management, staff, and families/clients. Professional appearance and presentation required. Computer Skills: Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill. Proficiency in using email and Outlook. Ability to keep accurate records, work in the database, use Excel, and track processes accurately. Working Conditions: Exposure to constant or intermittent sounds is sufficient to cause distraction. Considerable stress may occur at times due to the pressure of meeting service requirements. Hours of work: 7:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked. May vary depending on current recruitment projects. See offer letter for assigned hours. May be changed at any time based on changing company needs. Performing these duties on a full-time basis is an essential function of this position. Must have the ability to read and respond to emails and accept calls outside of work hours. Kaleidoscope Family Solutions ABA and its affiliates do not discriminate and are Equal Opportunity Employers. Title: Operations ManagerClass: Operations ManagerType: TEMPORARYRef. No.: 1295613-11BC: #KFS210 Company: Kaleidoscope Family Solutions ABA, IncContract Contact: HQ CareersOffice Email: Phone: 877-ABA-0399Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010 About Us: Responding to this post or registering on the KFSABA.org website is for information transfer only and is not an application, employment offer or commitment. When and if opportunities are presented, you may accept or decline such opportunities at your sole discretion. Further steps are required to complete your registration with the Kaleidoscope Family Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your interest in our agency and look forward to meeting with you.