Administrative professional jobs in Smithtown, New York - Page 2Create job alerts

Job Description Join our dedicated healthcare team as a Medical Receptionist and become an essential part of our growing medical practice. We are committed to providing top-quality care to our patients, and we need an individual who is both friendly and organized to help us achieve that goal. As a Medical Receptionist, you will be the first point of contact for patients and visitors, ensuring a warm and welcoming experience while maintaining the efficiency of our office operations. Key Responsibilities: • Warmly greet and check-in patients and visitors upon their arrival, creating a positive first impression., • Offer assistance to patients, answering their inquiries and directing them as needed., • Distribute necessary forms and paperwork, meticulously reviewing them to ensure all required information is completed accurately., • Collect patient co-pays and provide financial assistance when necessary., • Handle incoming phone calls and respond to emails in a professional and timely manner., • Manage inventory of essential office supplies and coordinate reordering as needed to maintain smooth daily operations., • High school diploma or equivalent., • Completion of a certificate program in the medical field is preferred., • Familiarity with Electronic Medical Records (EMR) systems, particularly experience with ECW, is a plus., • 1+ years of experience working as an administrative assistant or in a relevant role., • Proficiency in medical terminology to effectively communicate and assist patients., • Excellent organizational and time management skills to handle multiple tasks efficiently., • Competitive compensation, • 2 weeks of vacation time, • 8 paid holidays

Job Description Job Title: Medical Receptionist – Float Location: Travel to other nearby office locations may be required. Pay Rate: $20-$24/hour (DOE) Schedule: Monday–Friday: 7:30 AM – 8:00 PM (variable shifts) and 2 Saturdays per month Position Summary We are seeking a professional Medical Receptionist to join our team! This role requires flexibility, excellent communication skills, and the ability to provide outstanding support in a fast-paced medical office environment. As a key member of our front desk team, you’ll be the first point of contact for patients, ensuring smooth check-in/check-out processes and supporting both patients and providers with professionalism and care. Responsibilities * Answer, screen, and route phone calls with professionalism. * Manage patient check-in/check-out using EMR systems. * Verify patient demographics, insurance, and required forms. * Collect and process payments as needed. * Schedule patient appointments and procedures, ensuring required documentation is completed. * Facilitate patient flow and communicate delays or updates to providers. * Obtain referrals, authorizations, and verify eligibility as required. * Maintain front desk supplies and assist office manager with inventory needs. * Uphold HIPAA and patient confidentiality at all times. Qualifications * High School Diploma or GED required. * Graduate of an accredited Medical Office Administration program OR at least 6 months of medical receptionist experience OR 1 year of clerical/administrative experience. • Professional phone etiquette and excellent communication skills., • ???????Must be flexible and able to float to various office locations as needed.Zing Recruiting, a leader in the staffing industry for the past 33 years, continues our vision of ‘linking’ communities through employment. Zing's dedication to the safety, health & well-being of our associates, clients and communities remains our #1 priority. Zing is proud to be an EEOE, M/F/D/V, and we are committed to diversity both in practice and spirit at all levels of the organization. #ZINGNJ #ZINGZIPCompany DescriptionZing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.Zing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.

Job Description W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image. Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment. Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another. We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers. SUMMARY The Corporate Legal Assistant provides essential administrative and legal support to the Chief Affairs Officer and Chief officers team needed. This role focuses on contract administration, document review, and recordkeeping, while also assisting with scheduling, communications, and general department support. The ideal candidate is detail-oriented, organized, and eager to build experience in corporate legal and contract processes. Key Responsibilities: Legal & Contract Support • Prepare and review contracts for accuracy, completeness, and compliance with company standards before routing for approval., • Provide proactive support, management and tracking of contractual documentation, action items and critical data., • Maintain a central repository of executed agreements and track contract terms, renewals, and expirations., • Assist with drafting, proofreading, and redlining legal documents and agreements., • Coordinate with internal departments to ensure timely execution of agreements., • Proactively identify and communicate potential non-compliance issues and other challenges that may impact the company adversely., • Support executives with administrative tasks of confidential nature requiring initiative and judgement necessary for the operation of the company., • Scheduling and coordinating meetings, appointments, and travel arrangements for executives., • Draft and prepare meeting agendas and accurately document board meeting minutes., • Assist with preparation of reports, presentations, and meeting materials., • Process expense reports for executives., • Associate’s or Bachelor’s degree preferred; Paralegal certificate a plus., • Experience with various contracts, legal documents, and corporate recordkeeping., • Strong attention to detail with excellent proofreading and organizational skills., • Exceptional use of independent judgement and creativity in resolving contract and process improvement issues., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong communication and interpersonal skills., • Ability to manage multiple tasks and deadlines in a fast-paced environment., • Excellent time management and problem-solving skills, • Professional demeanor and ability to handle sensitive information confidentially.

Job Description Options for Community Living, Inc. is committed to helping Long Island's most vulnerable families and individuals live healthier, more stable, and productive lives. In 1982, Options was established to respond to the need for housing in the community for people with serious mental illness. Today, Options serves over 2,000 adults and children annually and manages more than 160 residential properties across Long Island. Options for Community Living, Inc. is looking for a Temporary Housing Case Manager to join our team! An ideal candidate should meet the following requirements: • Associate's degree or certification as an R.N. or L.P.N. and 2 years of qualifying experience* OR Bachelor's degree in social work or related health or human services field and 1 year of qualifying experience*, • Experience with families preferred., • Bilingual required (English/Spanish speaking). Our Benefits include: • 403(b) retirement plan with an employer match, • Employee Assistance Program, • Wellness Initiatives, • Paid Training & On-the-Job Training, • Promotional Opportunities The above salary range represents Options for Community Living's good faith and reasonable estimate of potential compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a salary offer, several factors may be considered as applicable (e.g., years of relevant experience, education level, language skillset, credentials, professional licensure, budget, and internal equity). Schedule: Monday - Friday, 8:00 AM - 4:00 PM (35 hours/week) Location: In person; site visits in Nassau & Suffolk Counties Length of Assignment: July 2025 - ~December 2025 Pay Type: Non-exempt, Temporary Responsibilities: The temporary ATC Housing Case Manager assists the Housing Program Supervisor in the coordination and provision of support services to clients in Options' permanent housing program. The temporary Housing Case Manager is responsible for recruitment and assessment of eligible clients, oversight of the housing sites including safety checks and regular visits, rent payment, assisting in site maintenance, and case management services and/or coordination with external Care Coordinators or Case Managers, as appropriate. • Assist in the implementation, planning and coordination of program policies, procedures and operations., • Maintain contact with referral sources to identify program candidates., • Complete intakes and gather supporting documentation. Maintain and update status of waiting list clients., • Arrange for submission of DSS housing requests, inspection of sites and maintain relationship with appropriate DSS staff., • Coordinate admissions., • Complete needs assessments, reassessments and service plans as needed., • Participate in case conferences as needed., • Provide case management services, independent living skills training, referrals and linkages to community resources., • Meet with internal or external case management staff regularly to coordinate services., • Make regular visits to see housing sites to ensure health and safety of clients and access to services. Must travel to visit clients using own vehicle on a regular basis., • Assist in coordination of discharges when necessary, ensuring appropriate residential alternatives and services., • Provide mediation, counseling, behavioral intervention and crisis management services., • Other program or administrative activities as appropriate. Salary Range$22—$28 USD Incredible people doing meaningful work. People come to work at Options to help improve the overall quality of life for individuals within the community. Our welcoming workforce is dedicated to helping the most vulnerable Long Islanders reach their fullest potential.

Job Description Position Summary As a crucial member of our Operations team, the Command Center Operator is responsible for managing and maintaining scheduling coverage on a daily basis. This role requires a professional and resourceful individual who can effectively communicate with our valued employees, handle multiple projects simultaneously, and swiftly address open post availability. The ideal candidate will consistently provide exceptional customer service, skillfully addressing inquiries and resolving concerns, while fostering positive, lasting relationships with all Arrow Security team members. The Command Center Operator collaborates with the Operations and HR departments to ensure compliance with federal and state regulations while upholding the respect and integrity of Arrow's mission to provide an outstanding employee and client experience. Schedule: Wednesday- Sunday (Monday and Tuesday off) 3PM-11PM. WHY SHOULD YOU CONSIDER WORKING AT ARROW SECURITY? Wouldn't you like to be part of an organization that respects and values all of its people? Where each person can make a difference and be heard because every person's role in the organization is important? At Arrow Security, we challenge our people in a beneficial way to grow both personally and professionally. We strive to of+B10fer the best compensation, benefits, flexibility and unique perks possible while promoting a positive work-life balance. At Arrow, we understand how important this is to our people. And our people are important to us. Here is some of what we offer our valued administrative staff: • Comprehensive Health Benefits Packages, • Weekly Pay!, • Vacation and 401K Plan, • Employee Perks, Employee Referral and Bonus Promotions! Essential Job Responsibilities: • Conduct roll calls for all site, reporting the results to the on-duty tour commander, • Adhere to company protocols when addressing no-shows or no-call situations, • Must be adept at problem solving in a dynamic environment to ensure timely issue resolution, • Demonstrate the ability to multitask in a fast paced environment, • Respond quickly and effectively to situations escalating to supervision as needed, • Deliver exceptional customer service in high tempo work environment, • Ability to remain calm and collected under pressure and stress, • Strong Ability to work as an integral member of a tight knit team., • Other tasks as assigned. Knowledge/Skills/Abilities Required: • Minimum 1 year of dispatch experience, preferably in the Security industry, • Working knowledge of computer software/applicataions experience in Win Team a plus, • Administrative, call center and customer service experience, • Ability to work in high pressure situations with firm deadlines, • High School Diploma/GED, • Knowledge of Microsoft Office applications, • Knowledge of Win Teams is a plus Compensation Range: $23.00- $25.00 an hour. Founded in 1985, Arrow has perfected our approach to high quality security. As a true Super Regional guarding company, we are large enough to provide our Clients and Officers with the resources, technology, and supervision to deliver a superior security program while being nimble enough to react quickly and deliver an exceptional customer and employee experience. "We Care" about our Officers and make sure to take care of the people that take care of our Clients. Arrow Security is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. If you have a disability that requires an accommodation to complete the application process, please email Arrow Security Human Resources Department at . Please include your full name, contact information and details about your request in the email.

Job Description Experience Fulfillment at Heartstrings Pet Hospice! Join Our Team as an In-Home Veterinarian in Greater Suffolk County Area of NY. Are you looking for a refreshing change from in-clinic practice? Do you want to reconnect with pet families and provide the compassionate care you've always envisioned, with generous appointment times and minimal administrative duties? If you consider yourself a compassionate and empathetic individual, we would love to have you join us! At Heartstrings Pet Hospice, our mission is to support pets and their families during one of life's most challenging moments by helping pets pass peacefully in the comfort of their own home. Established and owned by veterinarians, we understand that pets are beloved family members. We prioritize building deep and meaningful connections with pet families, colleagues, and the community. Join our team and become part of a nurturing and supportive environment where you can thrive both professionally and personally. Discover a Unique and Rewarding Career as a Veterinarian • Make a greater impact with an average of 3-4 appointments per day, • Receive gratitude and appreciation in every appointment, • Embrace the freedom of a mobile practice without being tied to a clinic, • Benefit from comprehensive training and ongoing mentorship, • Achieve an actual work-life balance, • Enjoy schedule flexibility, with 2-5 day-per-week work options, with most appointments occurring between 9 am and 5 pm, • Participate in Team Building and Retreat Activities Requirements Veterinarian Core Responsibilities • Provide in-home euthanasia and hospice care for geriatric and terminally ill pets, • Guide families in making end-of-life decisions for their pets, • Build relationships with local veterinary clinics, serving as an extension of their excellent care Qualifications • Doctor of Veterinary Medicine (DVM/VMD/BVMS), • 1+ year(s) experience as a practicing veterinarian, • Possess a valid driver's license, • Able to lift up to 50 lbs. unassisted and up to 100 lbs. assisted, • Capable of walking, kneeling, bending, crouching, crawling, stooping, standing, and reaching consistently during the workday, • Comfortable with prolonged periods of driving Mileage Reimbursement Quarterly Productivity Bonuses Retirement Plan (Traditional 401k with up to 3% match and Roth 401k) Life Insurance (Basic, Voluntary, and AD&D) Paid Time Off/Bereavement Leave/Paid Parental Leave Professional Training and Development Pet Insurance

Job DescriptionCompany Description Worldwide TechServices is a global leader in delivering technology services and solutions to the world’s most demanding clients. Headquartered in Billerica, MA; we provide infrastructure services and professional services to the world’s leading technology providers, outsourcers, large and small businesses and consumers. Job Description The Dynamic PC Support is a position that performs tasks related to the repair of a variety of client products. Performs basic and moderately complex troubleshooting activities for desktops and laptops. May support Desk Side applications and infrastructure. Interacts directly with clients to address technical issues and respond to them timely and accurately. Responsibilities • Provide customer support for designated equipment, • Answer client questions in a professional manner, • Accept and deliver all service calls assigned within the established service level agreement for each client, • Meet established customer service satisfaction criteria as outlined in established guidelines and policies, • Complete all administrative tasks associated with each call as documented in established policies and guidelines, • Complete real-time reporting of all calls as documented in established policies and guidelines, • Follow various established policies, guidelines, and documents relating to the successful delivery of service for each client, • Ensure control of assets and inventory through prompt turnaround of parts and equipment as required by client service agreements, • Report all activity in an accurate and timely manner, • Understand all Safety policies and guidelines and work within the guidelines of policies daily, • Additional requirements may exist if offer of employment is extended, • Other duties may be assigned to meet business needs Qualifications Education and Experience: • Typically requires technical school certification or equivalent and 0-2 years of relevant experience, • Previous customer service experience is a plus Certifications and/or Qualifications: • Maintain all required OEM Certifications as directed by Management, • Knowledge of relevant software and hardware, • Valid Driver’s License and reliable transportation with valid registration and adequate insurance Skills: • Ability to communicate regarding technical issues with clients, • Ability to drive to client locations, • Ability to drive long distances, and occasional overnight assignments within other geographies, • Ability to lift and or move various computer equipment up to 50 lbs, • Must own a basic repair tool kit Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionPosition Description: Job descriptionOffice Operations Administrative Assistant Summary: Food Distributor is looking for an experienced, professional with 2+ years of proven experience in an administrative role. The ideal candidate will have knowledge with reporting & analysis, strong Microsoft Excel skills, and a light accounting background. The individual in this role will be responsible for assisting the Office Operations manager with all ad hoc projects, weekly excel reporting on sales & credits, entering customer pricing, processing new customer applications, as well as providing assistance where needed to the Customer Service/Sales Support Department. The role requires the qualified candidate to possess a polished and professional demeanor, independent working skills and team-oriented adaptability, along with a strong focus on attention to detail. Shift: Monday to Friday 8:30 am to 5:00 pm Responsibilities/Job Duties: • Provide administrative assistance to the Office Operations Manager, • Report weekly on customer sales and credits issued, • Calculate monthly sales spiff incentives and independent contractor commissions, • Process all new customer applications and ensure data is accurate and complete, • Assist Customer Service/Sales Support Department with customer & sales team requests i.e. price lists, sales reports, order forms, entering orders, etc., • Strong Microsoft Excel skills with knowledge of various formulas, including VLOOKUP, • Good telecommunication skills, i.e. polished and professional demeanor, excellent active listening skills., • Strong attention to detail Additional Information: Strong MS Excel Required! None -

Job Description Options for Community Living, Inc. is committed to helping Long Island's most vulnerable families and individuals live healthier, more stable, and productive lives. In 1982, Options was established to respond to the need for housing in the community for people with serious mental illness. Today, Options serves over 2,000 adults and children annually and manages more than 160 residential properties across Long Island. Options for Community Living, Inc. is looking for an Administrative Assistant to join our Facilities team! An ideal candidate should meet the following requirements: • Must be a high school graduate or the equivalent., • Generous PTO: Wellness, Vacation, Sick Time, • 403(b) retirement plan with an employer match, • Employee Assistance Program, • Tuition Assistance, • Wellness Initiatives, • Paid Training & On-the-Job Training, • Promotional Opportunities The above salary range represents Options for Community Living's good faith and reasonable estimate of potential compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a salary offer, several factors may be considered as applicable (e.g., years of relevant experience, education level, language skillset, credentials, professional licensure, budget, and internal equity). Schedule Options: 21 hours/week • Monday/Wednesday/Friday: 8:00 AM - 4:00 PM Pay Type: Non-exempt Responsibilities: The Facilities Assistant assists the Facilities Manager and Facilities Coordinator with the following: • Data Entry – Input all completion dates for annual maintenance of agency contracts into Microsoft Access database, such as air conditioner maintenance, furnace cleaning maintenance, irrigation maintenance, gutter cleaning maintenance., • Process purchases/receipts for maintenance-related items for mechanics every two weeks when Mechanics are at the main office. Make copies of receipts/purchases., • Order office supplies through Amazon when needed for Facilities office staff and mechanics., • Maintain the vendor binders with hard copy records of all license and insurance information and the removal and addition of new vendors., • Maintain key inventory in the key cabinet for the ATC and MH department for all sites, including updating the key sheet for each box., • Run pending reports for mechanics every two weeks prior to their visits to highlight any outstanding items for Facilities Manager., • File all work orders for the MH and ATC departments., • Maintain supply cabinet inventory and spreadsheet for facilities supplies for mechanics and staff., • Additional administrative duties as assigned.Salary Range$22—$24 USD Incredible people doing meaningful work. People come to work at Options to help improve the overall quality of life for individuals within the community. Our welcoming workforce is dedicated to helping the most vulnerable Long Islanders reach their fullest potential.

Job Description About the Role: The Lead Medical Receptionist plays a pivotal role in ensuring the smooth and efficient operation of the medical office's front desk and patient intake processes. This position is responsible for overseeing daily administrative tasks, managing patient appointments, and serving as the primary point of contact for patients and healthcare providers. The Lead Medical Receptionist coordinates communication between medical staff and patients, ensuring that all inquiries and concerns are addressed promptly and professionally. Additionally, this role involves supervising and mentoring junior reception staff to maintain high standards of customer service and operational efficiency. Ultimately, the Lead Medical Receptionist contributes significantly to creating a welcoming and organized environment that supports quality patient care and office productivity. Minimum Qualifications: • High school diploma or equivalent required; associate degree or higher in healthcare administration or related field preferred., • Minimum of 3 years experience in a medical receptionist or administrative role within a healthcare setting., • Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office Suite)., • Strong knowledge of medical terminology, insurance procedures, and patient confidentiality regulations (HIPAA)., • Experience in a supervisory or lead role within a medical office environment., • Additional training in customer service or office management., • Manage and coordinate patient scheduling, including appointment bookings, cancellations, and rescheduling to optimize clinic workflow., • Greet and assist patients upon arrival, verifying personal and insurance information accurately and efficiently., • Serve as the primary liaison between patients, medical staff, and external healthcare providers to facilitate clear and timely communication., • Supervise, train, and support junior receptionists and administrative staff to ensure consistent adherence to office policies and procedures., • Maintain and update patient records and databases in compliance with privacy regulations and organizational standards., • Handle incoming calls, emails, and other correspondence, providing accurate information and directing inquiries appropriately., • Assist with billing processes, including collecting co-pays and managing insurance documentation as needed. The Lead Medical Receptionist utilizes strong organizational skills daily to manage complex scheduling and patient flow, ensuring minimal wait times and efficient use of resources. Effective communication skills are essential for interacting with patients, healthcare providers, and team members, facilitating clear and compassionate exchanges. Proficiency with EHR systems and office software enables accurate data entry, record keeping, and information retrieval, which are critical for maintaining compliance and supporting clinical operations. Leadership and mentoring skills are applied to guide junior staff, fostering a collaborative and professional work environment. Problem-solving abilities help the Lead Medical Receptionist address unexpected challenges, optimize front desk procedures, and enhance overall patient satisfaction.

Job Description Operations Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence. Position Overview: We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong project management skills, excellent communication, and the ability to act as a central liaison between leadership, staff, and external vendors. The ideal candidate will thrive in a fast-paced environment while helping to execute initiatives that improve workflows, manage vendors, track finances, and support the long-term success of the practice. Key Responsibilities: * Provide direct support to the Operations Manager, including calendar management, scheduling, and coordination of meetings * Assist with practice operations oversight, ensuring smooth workflows across departments * Act as the primary vendor and contractor liaison, managing contracts, renewals, service agreements, and issue resolution * Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes * Manage supplies and inventory, including ordering, tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries * Assist with financial tracking support, including monitoring vendor invoices, reconciling supply orders with budgets, and flagging discrepancies for review * Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality * Ensure timely follow-up and completion of tasks and initiatives assigned across teams * Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives Qualifications: * Previous experience in an operations support, administrative, or project coordination role required (healthcare operations experience preferred) * Strong organizational, multitasking, and problem-solving skills with a focus on follow-through * Excellent written and verbal communication skills with the ability to coordinate across internal teams and external vendors * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools (Asana, Trello, Monday.com, etc.) preferred * Experience with vendor management, contract tracking, procurement, inventory oversight, or financial support strongly preferred * Ability to adapt to shifting priorities and manage multiple projects simultaneously * Professional discretion and ability to manage confidential information Job Details: * Hours: Full-time position, exact schedule may vary (30–39 hours/week) * Remote Work: Not available * Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: * Detail-Oriented: We emphasize accuracy and precision in practice operations * Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement * People-Centered: We build strong partnerships with staff, patients, and vendors * Team-Oriented: We collaborate to achieve the best outcomes for the practice and community Powered by JazzHR cmuwUz2kj8

Job Description Prism Specialties Art (formerly known as "Art Recovery Technologies (“ART”)) handles mitigation and restoration services for various types of art works due to fire, water, mold, vandalism and other such damage for residential and commercial properties. We are part of a national franchise group (Prism Specialties) who also provide electronic restoration services (aka “ERS”), textiles ("TEX") and document restoration services (aka document freeze drying or “DFD”). While our territory is Long Island, Brooklyn & Queens (“ART of NYC & Long Island”), we can procure work in areas that are not designated territories by another ART franchise owner (i.e., Bronx). As an Operations Associate, you must have a calm focus, be very detail-oriented, adapt to changing business demands, take initiative and have the ability to multitask in sometimes challenging and busy circumstances. We are looking for someone who is mature, confident and flexible with a positive attitude and strong work ethic. This position requires an individual who works quickly and goes beyond the call of duty. Primary responsibilities include: · Pickups - Remove, protect and transport artwork from insured’s home/business to our facility. · Perform inventory duties of incoming and outgoing artwork – includes photo inventory, administrative tracking, tagging, art handling, etc. · Adhere to standard operating procedure and department operating procedures. · Keep work area organized and free of clutter and debris. · Initiate, recommend or provide solutions. · Assist Facilities Director with warehouse and vehicle management as instructed. · Deliver artwork to insured home/business. · On occasion, may be asked to do the following due to urgent business needs – o Clean art items to pre-loss condition (e.g., light cleaning tasks as instructed such as photos, decorative art, etc.). o Performs packaging tasks and the related activities. o Perform other related duties and responsibilities as assigned or required. Requirements include: · High school Diploma or GED required · Must be able to work in a fast-paced environment while having strong attention to detail · Excellent Customer Service skills - Providing "high touch" service to our clients. · Exhibit a professional, neat and clean appearance that represents the ART brand. · Understand that entry into damaged properties such as a burnt buildings and homes will be routine to the job. · Ability to lift 50 pounds as part of artwork pick-up and delivery activity. · Ability to drive a van (will train), along with a clean driving record. · Key skills for success include the ability to multi-task and prioritize, attention to detail and accuracy as well as the ability to work efficiently and effectively in a team environment. · Occasional circumstances may require overtime, including nights and weekends. · Good communication and organizational skills are required to excel in this position. This includes verbal and/or written responses/acknowledgement and the ability to ask questions when duties are not clear. · Successfully complete a pre-employment drug screen and criminal background check. Additional responsibilities of an ART Operations Associate consist of the following: · Report to work as scheduled. · Cooperate with supervisors and perform assigned duties. · Cooperate with Art Restoration personnel and perform assigned duties. · Inspect own work and ensure that it is complete, thorough and meets ART quality standards as well as meets or exceeds customer expectations. Work will then proceed to the quality control phase. · Report all injuries immediately. Injured workers requiring more than first aid treatment must immediately be seen by a physician/clinic specified by ART. · Attend and participate in all staff meetings as requested. · Abide by all rules, regulations and policies contained in the Employee Handbook, Safety Manual and Employment Agreement. This includes active participation in identifying, reporting and correcting situations affecting safety, quality and customer satisfaction. · Use and maintain all provided materials, supplies and equipment in accordance with manufacturer’s recommended procedures. · Document all job activity using the established systems, processes and procedures. · Keep all job/customer files neat, organized and secure and its contents confidential. Available shifts and compensation: We have available shifts all days of the week. Compensation is $15.00 - $18.00/hour. About ART of NYC & Long Island: Our team of experts provides quality and cost-effective “hands-on” service with appropriate turnaround times that claims professionals, contractors, collectors and homeowners require.We are familiar with the insurance industry and understand the need for urgency that is needed for every claim. We provide photographic inventory usually same day or next day, with full estimates within 1-3 business days. Learn more about us at . By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description About Us: At The Smilist, we aim to provide high quality dental care in a warm, welcoming, and professional environment. Our team is dedicated to making lives better one smile at a time. We are currently seeking a reliable, friendly, and motivated Dental Treatment Coordinator to join our growing practice and contribute to our mission of excellent dental care. Key Responsibilities: • Creating personalized treatment plans tailored to each patient’s dental needs, • Answering the office phone and distributing calls or messages accordingly, • Checking-in patients - verifying insurance and confirming patient information, • Collecting payments, • Communicating patient’s arrival promptly, • Managing administrative records, • Proven experience in dental or medical administration - prior treatment planning experience a plus, • Prior Dentrix experience preferred, but not required, • Strong communication and interpersonal skills, • Ability to work well in a team and handle multiple tasks efficiently, • Competitive compensation, • Benefits package - health, dental, vision insurance, and more!, • Opportunity for professional growth and continuing education, • Schedule: Full Time - Monday through Friday!, • Salary Range: $20.00-$25.00/hour Powered by JazzHR PQkmlLqIrq

Job DescriptionDescription: The Front Desk Coordinator serves as the first point of contact for students, faculty, staff, and visitors . This role involves managing front desk operations, including greeting and assisting visitors, answering inquiries, directing calls, and providing administrative support to the school’s departments. The Front Desk Coordinator ensures that the school operates smoothly and efficiently, offering excellent customer service and maintaining a welcoming and professional atmosphere. Requirements: Key Responsibilities: • Front Desk Operations:, • Greet and assist students, visitors, faculty, and staff as they arrive at the school, providing a welcoming and helpful environment., • Answer and direct phone calls, emails, and in-person inquiries regarding programs, registration, scheduling, and other school services., • Maintain knowledge of the school’s vocational programs, course offerings, and staff contacts to efficiently answer questions and direct individuals to the appropriate resources., • Administrative Support:, • Provide general administrative assistance, including copying, filing, data entry, and managing office supplies., • Assist students with administrative tasks such as scheduling appointments, filling out forms, and providing guidance on school processes., • Support school staff with document preparation, event coordination, and managing office calendars., • Student and Visitor Assistance:, • Offer guidance to current and prospective students on school policies, procedures, and services, including admissions, registration, and class schedules., • Assist visitors, ensuring they are directed to the appropriate department or staff member for meetings, tours, or other needs., • Ensure the front desk is always professionally kept and that inquiries are handled promptly and accurately., • Appointment Scheduling:, • Coordinate and manage appointment schedules for students with school departments, such as admissions and career services., • Schedule meetings between students and academic advisors, instructors, or program directors as needed., • Ensure accurate and timely communication of appointment times and changes to all parties., • Records and Information Management:, • Maintain accurate and organized records of inquiries, appointment schedules, and general office communications., • Assist in updating student information and maintaining confidentiality of student records in compliance school policies., • Track and distribute incoming mail, packages, and correspondence for staff and faculty., • Event Coordination Support:, • Assist in organizing and coordinating school events such as open houses, orientation sessions, job fairs, and graduation ceremonies., • Manage event registrations, help with setup, and ensure smooth execution of activities., • Provide support to staff during events by managing sign-in sheets, distributing materials, and assisting with guest inquiries., • Communication & Customer Service:, • Communicate important information to students and staff, including schedule changes, upcoming events, and school announcements., • Resolve or escalate student and visitor concerns or complaints in a professional and courteous manner., • Uphold a high standard of customer service, ensuring that the front desk is efficient, helpful, and always attentive to the needs of students and visitors., • Document promptly an accurately in SIS, • Safety & Facility Oversight:, • Monitor the front area for cleanliness, safety, and professionalism, ensuring that the reception space is well-maintained., • Coordinate with security or maintenance staff when necessary to address facility issues or emergencies., • High school diploma or equivalent required; associate’s degree or additional training in office management or customer service preferred., • Minimum of 1-2 years of experience in a receptionist, administrative, or front desk role, preferably in a health care or academic setting., • Excellent communication and interpersonal skills with a strong focus on customer service., • Proficiency in Google Suite (Word, Excel, Outlook) and familiarity with scheduling software., • Strong organizational skills and attention to detail, with the ability to multitask and manage time effectively., • Strong communication and problem-solving abilities, • Professionalism and excellent customer service orientation, • Multitasking and time management in a fast-paced environment, • Organizational and data entry accuracy

Job Description RiseWell Community Services is seeking a Full Time Case Management Administrator To join the Suffolk County, Department of Health, Division of Mental Hygiene, ADULT SPOA Unit REPORTS TO: Kristen Crispino, LCSW, Director of Adult Services Suffolk County Division of Mental Hygiene HOURS: Monday-Friday, 9am to 5pm QUALIFICATIONS: Bachelor’s degree, or related experience required JOB FUNCTION: The position in the Adult SPOA is an administrative position with a clinical component. As a team member of the SPOA unit you would be processing applications for adults with mental illness seeking an array of services, including but not limited to: Assisted Outpatient Treatment, Case management and ACT services, SPA Mental Health Housing, and/or Crisis Respite housing. This requires thorough review of the application and supporting documentation; investigation of documents; case presentations; general knowledge regarding Health Homes and resources in the mental health system; general knowledge of mental health housing in Suffolk County; ensuring court-ordered Mental Health Services are in place and that the person under an AOT order is compliant with those services. In addition to linking individuals to needed services, you will also have a caseload of individuals under an active AOT court mandate, which you will be responsible for receiving, documenting and following up on weekly updates from current providers, as well as requesting and following up on additional documentation as required. This is a very intensive program, where the work can, at times, take on an emergent need. You will need to be organized and able to complete tasks timely and efficiently. It is necessary that you possess good communication and negations skills, and feel comfortable interfacing with agency directors, psychiatrists, hospital social workers, police, and at times attorneys and criminal justice workers. You are working as part of a team that monitors hundreds of patients and is responsible to connect people to services timely. The ability to function as part of a team is essential. If you are passionate about making a difference in the lives of others and want to be part of a dedicated team at RiseWell Community Services, we invite you to apply today. BENEFITS INCLUDE: • Comprehensive Medical/Dental/Vision, • Retirement 401K Savings Plan with Employer Match, • Generous Paid Time Off for Full-time and Eligible Part-Time Employees, • 13 paid Holidays for Full-time and Eligible Part-Time Employees, • Long and Short Term Disability, • Life Insurance, • Employee Assistance Program, • CALM App Subscription, • Flexible Work Schedules, • Career Growth & Promotional Opportunities, • Comprehensive Paid Training, • Supplemental Accident, Illness, and Hospitalization Insurance, • Supplemental Pet Insurance, • Encouragement for Educational Professional Advancement, • Employee Perks & Discounts on Broadway shows, theme parks, and other attractions ABOUT US: Founded in 1972, RiseWell Community Services (RiseWell) is an innovative, multi-service, community-based social wellness agency. We are a major provider of health and wellness services, senior and children’s care, addiction recovery services, as well as affordable housing and support. RiseWell continues to serve thousands of community members across Suffolk, Nassau, Queens, Brooklyn, Bronx, and Manhattan. RiseWell has developed innovative, successful programs that are designed to meet the needs of vulnerable populations, such as individuals in recovery, those living with chronic medical conditions, adult home residents, the homeless, low-income seniors, and at-risk children For more information about RiseWell Community Services, please visit our website

Job Description About Us: At Agility Billing Services, we are dedicated to providing exceptional care and service in the orthopedic/pain management field. We are looking for a skilled and motivated Medical Billing Specialist to join our team. The ideal candidate will have significant experience with medical billing and a deep understanding of various insurance types and companies. Position Overview: We are seeking a Medical Billing & Accounts Receivable Specialist to join our team and support billing and collections for a busy surgical practice. The ideal candidate will have experience in medical claims follow-up, with a strong understanding of commercial insurance plans. Prior experience in out-of-network billing, orthopedic, spine, or pain management services is highly preferred. Candidates with solid billing skills and a willingness to learn out-of-network workflows are encouraged to apply. Key Responsibilities: • Submit and follow up on medical claims to commercial payers, focusing on specialty and surgical services., • Track outstanding accounts, follow up on unpaid or underpaid claims, and resolve any issues to ensure timely reimbursement., • Review and appeal claim denials and discrepancies in payment, using payer communication tools and documentation., • Maintain up-to-date knowledge of payer policies, billing regulations, and coding guidelines., • Collaborate with clinical and administrative staff to ensure accurate documentation and billing practices., • Keep thorough and organized records of claims activity, account status, and insurance correspondence.Qualifications:, • Experience in billing for orthopedic, spine, or pain management services is preferred but not required., • Familiarity with out-of-network billing processes and understanding of the IDR process and appeals is a plus., • Working knowledge of Workers' Compensation, No-Fault, and commercial insurance plans., • Proficient in ICD-10, CPT, and modifier use., • Strong problem-solving and organizational skills., • Excellent communication skills, especially when working with insurance reps and internal teams., • Self-motivated with the ability to work independently and meet deadlines.Education and Experience:, • High school diploma or equivalent required., • Associate’s Degree in Health Information Technology or a related field preferred., • Certificate in medical billing or coding is a plus.Benefits:, • Competitive compensation with consideration for experience, skills, and growth potential, • Opportunities for professional development and advancement in a specialty billing role. zVKp6CdPSR

Job Description Marketing Assistant Charles Ross & Son Company, a leader in industrial mixing and blending equipment, is seeking a Marketing Administrator to join our team. This role will support our marketing and communications efforts across print, digital, and social media channels. Responsibilities: • Monitor print publications to ensure correct ad placements., • Track invoices, billing, and insertion orders for advertising., • Research and draft press releases, case studies, and marketing content., • Create and schedule posts for social media platforms., • Assist with layout and design projects (Photoshop skills are a plus; training available)., • Proficiency with Microsoft Excel (required)., • Strong organizational skills and attention to detail., • Excellent written communication skills., • Ability to multitask and meet deadlines., • Photoshop or other design software experience (preferred but not required; training provided)., • Be part of a collaborative, employee-owned company with a long history of innovation., • Gain hands-on experience across multiple areas of marketing., • Opportunities for growth and professional development.

Job Description Summary: The Billing Specialist generates and submits invoices in accordance with client requirements, compiling all required backup documentation, billing out timely to meet required deadlines. Responsibilities: * Review and prepare invoices in accordance with the clients’ specific requirements, ensuring accuracy and completeness of billing data. * Monitor and assist the collection manager on outstanding invoices to ensure timely payment from clients. * Respond to client inquiries regarding billing and payment. * Resolve billing issues, such as discrepancies or disputes, by communicating with clients and other stakeholders. * Maintain accurate and complete billing records and reports. * Assist with other customer account functions as needed (e.g., warranty, etc.). * Collaborate with other departments and field technicians to ensure accurate and timely reporting and analysis. * Provide excellent customer service to clients and other stakeholders. * Answers and transfers phone calls, screening when necessary. * Coordinates calendars and schedules meetings, and appointments for managers or supervisors. * Assists with training/onboarding for new hires. Qualifications: * Prior billing or trade work experience in pump and tank and/or field services. * Experience with BuildOps, Sage 300, and Service Management or other similar software. * Excellent verbal and written communication skills. * Excellent interpersonal and customer service skills. * Proficient in Microsoft Office Suite or related software. * Excellent organizational skills and attention to detail. * Ability to work independently. Benefits: * Medical, Dental, and Vision Insurance are offered. * Accrued paid time off. * 401k. * Paid Holidays. * Paid Training and professional development assistance. Experience: * Three to five years of experience in an administrative role. Equal Opportunity Employer: We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Job DescriptionDescription: Job Summary: The Campus Director is responsible for the overall management, growth, and operational success of the campus. This role involves overseeing academic programs, student enrollment, staff performance, and campus operations to ensure a high-quality educational experience for all students. The Campus Director drives strategic initiatives to increase student success, enhance campus resources, and foster partnerships with the local community and industry leaders. The role requires a strong leader who can balance educational standards with efficient campus management. Key Responsibilities: Campus Leadership & Management: • Oversee daily campus operations, ensuring the smooth and efficient functioning of all departments, including academics, admissions, student services, and career placement., • Set and uphold standards for campus programs and services in alignment with institutional goals, accreditation requirements, and regulatory guidelines., • Work with program directors and faculty to ensure that all programs meet industry standards and provide students with relevant, high-quality education., • Evaluate program outcomes, including student retention, graduation rates, and employment placement, and implement strategies for continuous improvement., • Oversee student enrollment processes, including admissions strategies and onboarding, to maintain campus enrollment goals., • Collaborate with the admissions team to develop outreach and recruitment efforts that attract a diverse student body aligned with the campus mission., • Build and maintain relationships with local businesses, community organizations, and industry partners to create opportunities for internships, job placements, and program development., • Represent the campus at community events, industry meetings, and networking events to promote the school’s programs and expand community involvement., • Hire, train, and supervise campus staff, including faculty, administrative staff, and student support personnel, to ensure high performance and a positive campus culture., • Conduct regular performance evaluations, provide ongoing coaching, and encourage professional development for all staff members., • Develop and manage the campus budget, ensuring responsible use of resources to meet operational needs and strategic goals., • Oversee the maintenance of campus facilities and ensure that all classrooms, labs, and equipment are up-to-date and properly maintained., • Identify funding opportunities, including grants or partnerships, to support campus growth and program enhancements. Requirements: Qualifications: • Bachelor’s degree in Education, Business Administration, or a related field (Master’s degree preferred)., • Minimum of 5 years of experience in educational administration or campus management, preferably in a vocational or career training setting., • Strong understanding of vocational education standards, accreditation, and regulatory requirements., • Excellent organizational, problem-solving, and decision-making skills., • Strong interpersonal and communication skills, with the ability to engage effectively with students, staff, and community partners., • Ability to handle multiple priorities, work under pressure, and maintain a student-centered approach., • Proficiency in using technology and data to drive campus operations and improvements.