Receptionist/Secretary
hace 3 días
New York
Job Description JOB-19188 Receptionist/Secretary-2025-39 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a. Proof of eligibility to work in NYS. b. Three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. 2. Job Description and Required Services: Duties include, but are not limited to, the following: • Provides administrative support to the Deputy Superintendent; including coordinating day-to-day operations., • Performs a variety of substantive professional, technical, and administrative duties under the supervision and guidance of professional staff;, • Maintains the Deputy Superintendent’s calendar, schedules meetings and conference calls, arrange travel and reservations, and prepares handouts, presentations and background materials;, • Assists in scheduling of covered entity examinations, ensuring proper coordination and documentation., • Coordinate with business units on issuance of examination correspondence and procurement of examination reports to support ongoing examinations., • Responds to incoming phone calls, emails and correspondence or refers to appropriate staff, gathers and provides any background information for inquiries, and brings critical issues to the attention of the Deputy Superintendent as necessary;, • Maintains mail logs, scans and distributes mail as requested by staff;, • Track supervisory memoranda and reports and maintains logs of examination reports and findings;, • Utilizes the use of the Supervisory systems including but not limited to, Examination & Assessment System, and Linx databases; Microsoft Excel; Word, and the business unit (Cybersecurity) portal;, • Maintains records of files to be archived or needed for archival retrieval;, • Assists the Deputy Superintendent with ad hoc projects creating summary documents and data utilizing desktop automation such as excel and PowerPoint;, • Coordinates tracking business unit staffing priorities and vacancy postings and canvassing activities. Notes: *Telecommuting may be allowed at the discretion of the hiring manager *The Department does not provide parking, but the office is accessible by mass transit. Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.