Maintenance Supervisor [Roving]
3 months ago
New York
Job Description PRIMARY FUNCTION/PURPOSE: The Roving Maintenance Supervisor (RMS) will supervise, assign, and dispatch the maintenance team to make technical and mechanical repairs throughout the Children’s Rescue Fund portfolio, as per work orders. This individual is responsible for ensuring our properties meet CRF’s standards for safety, appearance, and functionality, while ensuring the maintenance of a clean and healthy environment for clients, staff, and volunteers. Overseeing the operation, the RMS will assess and monitor projects for materials needed and establish timelines for completion, maintain supplies in the central warehouse, and record usage and purchases of materials/tools. The RMS will supervise the Maintenance Team in general carpentry, plumbing, electrical, wall board repairs, plastering, painting, cement repairs, cabinets/countertop repairs and replacement, door/door lock repairs, wood, ceramic and vinyl floor repairs, cove and wall base installation, window/glass repairs, flashing of roofs as needed, assigned preventative maintenance duties, and any maintenance tasks not requiring a licensed contractor/vendor. PRIMARY RESPONSIBILITIES: • Provides day-to-day supervision of the staff working on the Maintenance Team, • Participate in training and staff-development activities to acquire and maintain the interpersonal and operational skills necessary for successful job performance, • Respond to emergencies on overnight and weekends when necessary, • Monitors time and attendance, approves requests for time off and completes payroll timesheets, • Plans, organizes, and assigns projects to the maintenance team throughout CRF’s portfolio, • Monitors and inspects work to ensure it has been done thoroughly and meets industry standards, • Ensure maintenance team has the necessary materials and tools to complete assigned projects, • Ensures the team exercises safety practices, • Tracks facility projects using work orders, and develops reports for submission to AVP, • In collaboration with site DBO’s or Facility Managers, the Roving Maintenance Supervisor will conduct facility inspections to assess mechanical systems, utility, and water usage; they will also identify safety and risk management concerns related-to the physical needs of the properties; reports and recommends facility projects based on inspection outcome to AVP of Facilities, • In collaboration with the AVP of Facilities and DBO’s, coordinates and monitors facility repairs assigned to vendors, • Diagnose the source or cause of defect or problem, making repairs in accordance with established policies, procedures, safety standards, as well as code requirements, • Supports the facilities in completing major unit repairs, • Develop and follow-up on punch lists, • Follow procedures for procuring materials, supplies, equipment, and tools, • Maintain inventory at adequate levels for the Maintenance Team, • Assist with cost-cutting expense control, utilizing the Maintenance Team for portfolio repairs, • Report excess expenditures and make cost-saving recommendations, • Provides hands-on skills training to direct reports; ensures they attend CRF training as well as routine safety training, • Report accidents and incidents in a timely manner, • Complete reports, documentation, and paperwork in a timely and accurate manner, • Foster a positive and collaborative relationship with program staff, • Encourage and maintain a teamwork culture within the Maintenance team, • Perform seasonal duties, such as AC installation and filter changing, flushing boilers and radiators, • Assemble and move furniture and appliances, make electrical and plumbing connections of appliances, • Ensure proper tagging and inspections are posted on building systems, • Provide documentation for critical files as needed, • Ensure Maintenance Team maintains professionalism through their interaction and communication with staff and clients, • Mold remediation, • Repair damaged electrical wiring when a shortage or severed wire occurs, • Repair broken or leaking plumbing fixtures, • Perform routine structural maintenance repairing windows, doors, walls, and floors, • Oil machinery gears and bearings as needed, • Change machinery belts as needed, • Inspect landscaping and report issues to the DBO, • Inspect roof for debris, leaks, deficiencies, and clogged drains, • While working at a location, identify deficiencies and bring them to the DBO’s attention, • Replace light bulbs, exit and emergency signs, and stained ceiling tiles as needed, • Inspect vacant spaces and report issues to the DBO, • Ensure that when not in use, seasonal equipment is stored properly, • Perform any other maintenance and repair duties, and special projects assigned by the DBO, including serving on-call for emergency situations that may arise Secondary Responsibilities: • Inspect work performed by vendors and contractors to verify the work, materials, and services meet the quality standards and scope of CRF, • In collaboration with AVP, request quotes as needed, • Assist locations in preparing for government and Callahan inspections, • Accommodate programs with filing completion of CAP with work orders, images and documentation as requested by DHS, OTDA, DOB, HPD, FDNY, HPD and other government authorities, • Snow removal and assist cleaning staff as needed, • Provide performance evaluations and make HR referrals as needed MINIMUM QUALIFICATIONS: • High School diploma or equivalent required, • Five (5) years or more in building and property maintenance experience, • At least four (4) years of experience providing custodial services, in a supervisory capacity, in a business or social service environment, of three or more workers, • Familiarity with equipment and processes associated with custodial work, • Knowledgeable and skilled in the use of hand and power tools, • Able to handle pressure and deadlines when resolving problems, • Effective written and verbal communication skills, • Must have a valid and unexpired NY State Driver’s License, • Must be detail oriented, highly organized, and able to work independently and/or as part of a team to complete complex projects in a fast-paced environment, • Must be adept and comfortable with crisis management, with the ability to think and act calmly in emergency situations, • Proficient in identifying operational problems and formulating/implementing realistic solutions, • Excellent interpersonal skills to foster cooperative working relationships with senior leaders, management, employees within other departments, as well as direct reports, • Demonstrate ability to exercise critical thinking, analytical, and problem-solving skills, as well as general resourcefulness, • Must have strong initiative and the ability to work well under pressure, • Excellent project-management and time-management skills, and the ability to prioritize tasks, • Exercise a high level of integrity and ethics while being dependable and adaptable with ever-changing priorities, • Possess adequate knowledge of plumbing, electrical, carpentry and heating and air conditioning units, • Proficient in MS Office, Outlook, Excel, PowerPoint, and Adobe OTHER REQUIREMENTS (including Physical Demands): • Travel required, • May be required to work long hours and a varied schedule, • Able to move and lift up to 50 pounds, climb stairs, work on ladders, work with arms raised over head, stand/walk for long periods of time, climb stairs, bend at waist and knees to lift boxes, appliances and furniture, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status. #IND1
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