Administrative Coordinator
23 days ago
Bohemia
Job Description Medical Management Group of New York, Inc. (MMG) has been a trusted provider of medical defense services to New York State’s carriers and employers since 1987. As a women-owned business, we are committed to empowering our clients with definitive, accurate, and cost-effective Independent Medical Evaluations (IMEs). Our IMEs are overseen by attorneys who specialize in insurance defense, giving our process a unique medical-legal foundation. With a staff proficient in the regulations that govern IMEs, we assist in defending claims across a wide range of cases including workers’ compensation, general liability, first and third-party auto, long and short-term disability, and life and health claims. MMG supports all medical specialties, providing comprehensive and compliant service to our clients. Position Overview We are currently seeking a detail-oriented and reliable Administrative Coordinator to support our daily office operations. The ideal candidate is organized, professional, and able to multitask effectively in a medical-legal environment. Key Responsibilities • Filing and document organization, • Answering and directing incoming calls, • Making confirmation calls to claimants and/or attorneys, • Mailing, faxing, and uploading medical records for scheduled appointments, • Mailing completed reports to relevant parties, • Scanning files and ensuring proper digital documentation, • Scheduling depositions, trials, and physician appointments, • Data entry and database maintenance, • Conducting follow-up calls regarding physician appointment attendance (Show/No-Show), • Reviewing and organizing medical records for case preparation, • Various projects as needed Required Qualifications • 1–2 years of administrative experience, preferably in a medical office or similar healthcare environment, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills, • Ability to handle sensitive information with discretion This is a hybrid position. Medical Management Group of New York is located in Bohemia, NY (Long Island).