Document processing jobs in Medford, New YorkCreate job alerts

Job Description JOB Posting JOB TITLE: Marina Admin Manager DEPARTMENT: Administration REPORTS TO: General Manager POSITION PURPOSE: The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company’s accounting system. The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate, and thus is a consistent onsite presence at marina properties. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks. DUTIES AND RESPONSIBILITIES: • Provides timely and accurate assistant with processing and confirming all components of the monthly financial statement to ensure a timely month end close, • Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks), • Collaborate with the company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations, • Assist with the tracking, updating, and collection of all contracts, insurance, and registration as requestedEDUCATION AND EXPERIENCE:, • Associates’ Degree preferred, • Must have a minimum of five years’ experience proven in progressive office management and/or bookkeeping responsibilities, • Must be able to proficiently speak, read, write, and understand English fluently, • Must be available for 24-hour telephone contact for emergency response WORKING CONDITIONS/PHYSICAL REQUIREMENTS: • Must be able to independently lift, carry, push, and pull up to thirty (30) pounds, • Must be able to swim or be willing to wear a personal flotation device in instances of emergency, • Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally, • Must be able to work flexible hours based on the needs of the property to include weekends and holidays as needed. STATEMENT OF PURPOSE This document provides descriptive information about the above Suntex Marinas position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice. Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

Job Description Job Title: Office Manager Location: Bohemia, NY 1171 Pay: $60,000 - $70,000/year DOE Hours: 40/week, 7am-4pm Monday-Friday Type: Contract to Hire The Office Manager oversees the day-to-day administrative and financial operations of the company, ensuring efficiency, compliance, and coordination across all departments. This role supports both internal operations and external communications while maintaining alignment with organizational policies and strategic goals. Key Responsibilities Administration Management • Manage daily administrative functions including scheduling, logistics coordination, and document processing., • Ensure internal processes comply with organizational policies., • Oversee and manage the organizational budget using QuickBooks and other financial tools., • Monitor expenditures, forecast financial needs, and align spending with budgetary objectives., • Serve as liaison for financial reporting and audits., • Provide documentation for monthly budget reviews and annual audits., • Maintain accurate bookkeeping and enforce HR policies., • Oversee payroll documentation and ensure compliance with fiscal and HR regulations., • Monitor adherence to budget and mitigate financial risk. Internal Program Management • Administer internal programs including Learning Management Systems (LMS), in-person training schedules, social media management, and stakeholder communications., • Ability to pass a background check, • Authorization to work In the US without Sponsorship., • Strong organizational and communication skills., • Proficient in QuickBooks and general office management software., • Ability to coordinate with management, Board of Directors, consultants, and stakeholders., • Attention to detail, accountability, and proactive problem-solving. Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law. Company DescriptionLevel One Personnel combines state-of-the-art staffing expertise and technology with personalized service to our clients. Level One Personnel services range from traditional temporary placement to partnering with companies to help them plan their long-term contingent workforce needs. As a small agency, we are able to focus our attention on our client’s specific needs and provide the absolute best candidates and customer service available in the industry. Level One Personnel aggressively recruits, screens and tests applicants to ensure that only qualified candidates are provided to our clients. We pride ourselves on establishing on-going relationships with our candidates and our clients, allowing us to find the best fit for long-term career satisfaction. By matching the right person with the right job, Level One ensures a win-win situation for business clients and employees.Level One Personnel combines state-of-the-art staffing expertise and technology with personalized service to our clients. Level One Personnel services range from traditional temporary placement to partnering with companies to help them plan their long-term contingent workforce needs. As a small agency, we are able to focus our attention on our client’s specific needs and provide the absolute best candidates and customer service available in the industry.\r\n\r\nLevel One Personnel aggressively recruits, screens and tests applicants to ensure that only qualified candidates are provided to our clients. We pride ourselves on establishing on-going relationships with our candidates and our clients, allowing us to find the best fit for long-term career satisfaction. By matching the right person with the right job, Level One ensures a win-win situation for business clients and employees.

Job Description At Suffolk Credit Union, we empower our members and strengthen our community by promoting financial wellness, transparency, and respect. Join us to enjoy comprehensive benefits, including health plans, 401(k) matching, and support for work-life balance, generous paid time off with 11 paid holidays including your birthday off, along with employee engagement activities and opportunities for community involvement. Role Overview: The Data Engineer designs, builds, and maintains scalable data pipelines, ensuring efficient data integration, transformation, and reliability across data infrastructure at Suffolk Credit Union. The Data Engineer has a strong background in data orchestration and management, with specific expertise in Airflow, Python, Windows batch scripting, Snowflake, SQL Server, and Power BI visualization. This role requires excellent communication skills and strong project management capabilities to effectively collaborate with cross-functional teams and drive data projects to successful completion. Key Responsibilities: • Design, implement, and maintain reliable and scalable data pipelines using Airflow., • Optimize data storage and processing in Snowflake and SQL Server for performance and cost efficiency., • Integrate data from multiple sources (APIs, SFTP, databases, cloud) through automated orchestration in Airflow., • Develop and enhance data solutions using Python and Windows batch scripting., • Write, tune, and maintain SQL queries, views, and stored procedures for efficient data transformations., • Monitor, troubleshoot, and resolve data pipeline performance and quality issues., • Build Power BI dashboards and reports to visualize insights and support business decisions., • Partner with stakeholders to gather data requirements and translate them into technical solutions., • Maintain data integrity, quality, and security across all platforms and workflows., • Lead and manage data initiatives, ensuring alignment with business goals and timely delivery., • Provide clear communication and regular updates to teams and stakeholders. Qualified candidates will have an associates degree or post-secondary or technical education required; bachelor's degree in Computer Science, Information Technology, or Mathematics preferred. Three (3) to five (5) years of data warehousing, database design, and programming experience (Python preferred) required. • Experienced Data Engineer skilled in Snowflake, SQL Server, Python, Airflow, and Windows batch scripting., • Proficient in SQL and ETL/ELT frameworks, with expertise in designing, building, and maintaining data pipelines., • Strong background in data modeling, database design, and performance optimization for scalability., • Hands-on experience with data integration and delivery across APIs, SFTP, and cloud storage platforms., • Proven ability to monitor, troubleshoot, and optimize pipelines to ensure reliability and data quality., • Demonstrated leadership in technical projects, automation, and workflow optimization. Suffolk Credit Union provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws. Compensation for employees is generally offered within the range of the minimum to midpoint of the posted salary scale, based on qualifications, internal pay equity, and the budget for the position. This compensation range adheres to state-specific regulations. The determination of your actual pay rate may take into consideration factors such as your skills, years of experience, and other pertinent qualifications. Job Posted by ApplicantPro

Job Description Vacuum Instruments Corporation is one of the world’s largest companies devoted solely to the research, design, manufacture, distribution, and service of leak detectors, gas handling equipment, and complete leak detection solutions. VIC is the only company in North America to offer both organically manufactured instruments and custom systems for tracer gas and air leak tests as well as gas management. VIC’s staff of engineers, system design personnel and applications specialists constitute the most experienced body of leak detection experts in the world. Vacuum Instruments Corporation (VIC) offers an unparalleled breadth of application knowledge and gas handling experience along with the fastest, simplest, and most robust leak detectors in the industry. Billions of products have been tested with VIC complete turnkey leak detection solutions, portable vacuum-type helium sniffers, general purpose helium leak detectors, as well as mass flow and pressure decay systems. We are seeking a Service Repair Trainee, who is able to be trained on how to offer a customized, service assessment approach for made to unit and systems for service, preventative maintenance, re-calibration, for the customers we serve. The Entry-Level Service Repair Trainee will perform various activities, in support of the standard leak detection systems, leak detectors and gas processing equipment that VIC designs and manufactures. We are seeking a self-starter, to begin as a trainee committed to delivering a high level of customer satisfaction, maximizes customer retention, and increases profitability, potentially growing into a full-time Service Technician (Engineer) role. The candidate will be based in our Corporate Office in Ronkonkoma, NY. Mandatory Must Haves: • 2-3 Years of solid prior Mechanical experience, • Electrical experience helpful, but not required, we are willing to provide training, • Willingness to eventually develop with the company and potentially be promoted into a more advanced role, which would then involve traveling, • Clean background check and Motor Vehicle Report, • Must reside on Long Island, • Maintain your own transportation Provide Entry-Level Service Repair Support in the following areas: • Provide service and customer support., • Support installations, repairs, maintenance, and test tasks., • Diagnose technical problems and determine proper solutions., • Perform preventative maintenance and repairs., • Produce timely and detailed service reports., • Document processes., • Follow all company procedures and protocols., • Communicate with technical team regarding open issues., • Comprehend customer requirements and make appropriate recommendations/briefings., • Build positive relationships with customers. Job Type: Trainee Job Type: Full-time Experience Required: • Leak Testing : 2 years (Required) Ability to Commute: • Ronkonkoma, NY 11779 (Required)

Job DescriptionDescription: About Us: Lab Crafters is the premier manufacturer of laboratory furniture systems, casework, seating, fume hoods, and custom solutions for the life sciences, biotechnology, and higher education. Our mission is to create state-of-the-art laboratory environments by providing innovative products and solutions tailored to support emerging and changing scientific processes and technology. Job Title: Project Manager (Lab Casework / Furniture, Architectural Millwork) Department: Project Management Operations Reports To: CET Design Manager Position Summary: The Project Manager acts as the liaison between the Company and its Customers. They are responsible for the overall delivery and success of their assigned projects by proactively and successfully managing, planning, and coordinating activities within specified cost and time demands. The Project Manager needs to manage multiple projects and activities simultaneously and must be organized and utilize effective time management strategies. The Project Manager will need excellent written and verbal communication skills as they interact with executives, contractors, architects, engineers, customer end-users and tradesmen. (Laboratory Casework, Furniture, Architectural Millwork) Minimum Background, Experience, and Requirements: 4-year bachelor's degree in Construction Management, Engineering, Architecture, Business Management, or similar field of study. 3+ years of experience in project/account management roles in construction/architectural manufacturing company, dealership, or installation company Proficient in MS Office software suite Must be able to read, understand and interpret construction documents, including specifications, architectural and MEP drawings. Understand the basics of mechanical, electrical, and plumbing assemblies. Advanced knowledge of these topics is a plus Strong organizational skills Knowledge of VISUAL ERP, AutoCAD and Builder-trend software is a plus Reliable, good work ethic, and high integrity. Salary Range: $75K-$110k annually. The pay range for this position is approximate. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities. Work Location: Remote Requirements: Tasks / Responsibilities: Review projects with Architectural Drafting/Engineering, Layout, Purchasing, and Sales to understand and meet all the customer expectations. Take ownership of the project at notice of award and author all correspondence throughout the project life. Work with the manufacturing production team to develop the production schedule, financial billing plan and set project priorities. Oversee the Architectural Drafting/Engineering translation of the project requirements, as they may be determined through the contractual plans and specifications as well as the internal estimates and sales commitments. Communicate the project fulfillment progress to customers on a regular basis, including attending job site meetings. Create detailed project completion schedules including submittals, procurement, production, delivery, and installation. Oversee the document control process for RFI’s, submittal drawings and product data (prepared by the assistant project manager). Optimize cost effectiveness of project deliveries and installation. Manage all aspects of change orders (coordinate the processing and execution), from schedule impact analysis to maximizing revenue for each opportunity that may present itself. Review existing project financials to reconcile all charges to ensure proper reporting of cost by project. Ensure the processing of final payment is complete and accurate by working with Finance. Troubleshoot problems in the field with installation trades. Oversee the project close-out and completion of project punch list. Maintain customer satisfaction and company profitability. EEO STATEMENT: Lab Crafters, Inc. is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, national origin, age, disability, genetics, or other characteristic protected by law. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time REMOTE Benefits: 401(k) + matching Dental insurance Health insurance Life insurance Paid time off Vision insurance