Manufacturing Accounts Payable Specialist
19 days ago
Beaumont
Job Description Job Title: Accounts Payable Specialist Minimum 5 years of Accounts Payable experience in a manufacturing environment required. Company: Metalforms Location: Beaumont, TX Company Overview: Metalforms is committed to matching the needs of our customers with products and services which provide value and can help them conserve resources, improve environmental quality to increase production, reduce and avoid down time, and assist in the development of new products. This will be accomplished through design, fabrication, testing and maintenance of heat exchangers and related process equipment. At Metalforms, we provide our customers with a variety of services that have helped us to become one of the leading providers of heat transfer solutions along the Gulf Coast Region. Metalforms was recently acquired by the TransTech Group, a leading provider of custom-engineered and fabricated solutions for liquids and gas processing, storage, transfer, and utilization across a broad range of industries including energy, petrochemical, specialty chemical, renewables, biofuels, and a variety of industrial process industries. Job Summary: The Accounts Payable Specialist is responsible for providing support to the accounts payable department. This role involves processing invoices, ensuring accurate and timely payments, reconciling accounts, and maintaining records. The ideal candidate will have strong attention to detail, excellent organizational skills, and a process improvement mindset. Essential Duties and Responsibilities: • Invoice Processing, • Review, code, and enter invoices into the accounting system., • Ensure accuracy of invoice data and appropriate approvals., • Vendor Management, • Maintain and update vendor records., • Communicate with vendors regarding payment status, discrepancies, or issues., • Resolve vendor inquiries and disputes professionally and promptly., • Payment Processing, • Verify invoices for accuracy and proper authorization., • Prepare and process payments (check runs, ACH, wire transfers)., • Monitor payment schedules to ensure timely payment and avoid late fees., • Account Reconciliation, • Reconcile AP ledger accounts to the general ledger., • Match invoices to purchase orders and receiving documents., • Expense Reports, • Review and process employee expense reports., • Ensure expenses are properly documented and compliant with company policy., • Monthly reconciliation of credit card transactions., • Month-End Closing, • Assist with month-end close by preparing journal entries related to payables., • Accrue expenses as needed and ensure accurate financial reporting., • Audit Support, • Prepare documentation and reports for internal and external audits., • Ensure compliance with company policies and procedures., • Process Improvement, • Identify and suggest improvements to AP processes., • Help implement automation tools or new accounting software features., • Reporting, • Generate AP aging reports and other ad-hoc financial reports., • Track outstanding payables, credits, and prepayments., • High school diploma or equivalent is required (Associate’s or Bachelor's degree is a plus), • Five or more years Accounts Payable experience in a manufacturing company is required., • Experience with ERP systems is desirable, Infor Visual experience a plus., • Possess the highest level of integrity and ethics., • Must be dependable and trustworthy., • Continuous improvement orientation / process improvement mindset., • Willing to embrace change and able to implement change., • Attention to detail and high degree of accuracy., • Must possess a sense of urgency, a strong work ethic and results orientation., • Ability to interact with all levels of vendor and plant associates and work in a team-oriented environment with a customer service mindset., • Ability to work independently with minimal supervision., • Be able to meet deadlines and be able to prioritize self and Team to meet the Company’s expected delivery times., • Free HSA health plan or traditional PPO, • 401(k) with generous company match (Safe Harbor), • Dental, vision, and optional coverage like accident & critical illness insurance, • HSA and FSA accounts to save on healthcare costs, • Company-paid Life, Long Term Disability, and AD&D insurance, • Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program, • Discounts on gyms, shopping & entertainment, • Paid Time Off, • Paid Holidays #MetalForms