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Our client, one of the world’s largest investment management firms, is seeking an experienced Senior Executive Assistant. The position is fully on site at their beautiful Midtown, Manhattan office. The firm offers excellent benefits and unique perks, including free breakfast and lunch! Who You Are • A skilled Executive Assistant with at least 15 years’ experience in supporting senior leaders in fast-paced, high-performance environments, • Experienced in managing complex calendars, travel logistics, and executive communications, • Exceptionally organized and detail-driven, with a natural ability to bring structure to complexity, • A proactive problem-solver who anticipates needs and takes initiative, • A trusted partner who exercises sound judgment, discretion, and professionalism, • Willing and able to work in-office five days per week and available for extended hours as needed What You’ll Do • Manage day-to-day operations and act as a strategic administrative partner, • Coordinate meetings across time zones and proactively resolving conflicts, • Manage global travel logistics, including flights, accommodations, and on-site arrangements, • Draft and manage communications, meeting notes, and presentation materials, • Act as a liaison between the executive and internal/external stakeholders, • Maintain confidentiality and professionalism in handling sensitive information and high-profile relationships, • Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks What Success Looks Like • The executive’s time is protected and optimized, with priorities clearly aligned, • Meetings, travel, and communications are executed flawlessly, even under tight timelines, • You consistently stay ahead of the curve, anticipating needs and solving problems before they arise, • You bring calm, clarity, and confidence to a fast-moving environment Salary Range: $170,000 – 180,000 annually, based on experience Location: New York, NY – On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Position Overview We are seeking a detail-oriented and dependable Payroll Assistant to join our team. This role will support the payroll processing function for both hourly and salaried employees, assist with wage garnishments, and ensure benefits deductions are processed accurately. The ideal candidate is proactive, organized, and capable of maintaining data accuracy in a fast-paced environment. Key Responsibilities • Process payroll for both hourly and salaried employees accurately and on time, • Enter and manage wage garnishments, • Review and process payroll transfer reports, • Verify and maintain accurate benefit deduction records, • Conduct regular audits to ensure payroll data integrity, • Support leadership with accounting-related tasks and special projects Qualifications • Minimum of 2 years of payroll experience, • High School Diploma or GED required; Bachelor’s Degree preferred, • Proficiency in Microsoft Office (especially Excel, Word, Outlook), • Experience with QuickBooks and payroll platforms (e.g., PayChoice or Payroll Associates) preferred, • Strong attention to detail and ability to handle confidential information Benefits Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. Equal Employment Opportunity Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

Job Description JOB-19404 Executive Sec. and Admin Assistant - 25640 Office of Aging and Long-Term Care – Home Care Administrative Assistant The New York State Department of Health, Office of Aging and Long-Term Care, Division of Home and Community Based Services Metropolitan Area Regional Office is seeking to fill one (1) administrative assistant position which supports the Home Care Program. Job Duties: • Must be able to provide high-level admin support by:, • Primary phone contact – respond to standard inquiries, triages and refers to respective units for response. Perform initial complaint intake from patient, caregivers, family and consumers, including entering essential information and allegations into ACTS., • Prepare outgoing correspondence utilizing program specific templates and software (ACO and ACTS) for surveillance, complaints, Home Health Aide Training Program and miscellaneous activities., • Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents for FOIL (Freedom of Information Law) requests, Inter and Intra-agency requests, internal needs and public distribution., • Maintain photocopy and printer machines through preventive and ongoing mail logs; troubleshoot office computer repairs as needed Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary. Minimum qualifications: • a high school diploma (or equivalent),, • two-year minimum experience working in a professional office setting,, • excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),, • the ability to enter data into, and extract data from, electronic databases,, • the ability to work independently and on a team with different personalities,, • the ability to handle multiple, shifting priorities,, • good organizational skills, including an ability to organize information into reports Preferred qualifications: • familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting, • familiarity and knowledge of the ASPEN System, ACTS and ACO systems, • familiarity responding to Freedom of Information Law requests prior experience working within the NYS Department of Health Division of Home and Community Based Services programCompany DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.

Veterinary Assistant Position Overview Do you consider yourself to be excellent at building rapport with others and delivering great service? Are you searching for a place that has a great team to work with daily? Awesome! We may have the perfect opportunity for you. Location Brilliant Veterinary Care is a brand new, full-service, small animal practice in the heart of Manhattan’s Upper West Side. Located only two blocks from Central Park, there is so much to see and do. From taking a stroll in Central Park, exploring cultural landmarks, or enjoying a meal at one of the local eclectic restaurants, you will want to make sure to have plenty of time to enjoy the magical journey the Upper West Side has to offer! Practice Overview We are a privately owned hospital with deep-rooted connections to our neighborhood. We strive to provide individualized, thoughtful care of the highest standard for our patients. Our state-of-the-art hospital includes 4 exam rooms, surgical and dental suites, digital radiology and ultrasound, cold laser therapy, and full in-house lab equipment. As a privately owned practice, we are allowed the freedom to customize care for the individual patient. Our staff works together as a team to create the best possible veterinary experience for both our patients and our clients. What You’ll Be Working On ● Oversee general patient care and safe-keeping (animal husbandry) ● Safe animal restraint or handling, especially in debilitated and elderly patients ● Perform basic care for patients that does not require a veterinarian or technician such as grooming and nail trims ● Assist the doctor or technician with patient treatments, procedures, x-rays, and activities ● Assist in maintaining hospital cleanliness, prepping exam rooms, and supply inventory management ● Be a positive, engaged team member who is willing and able to offer support to others Qualifications ● High School Diploma or equivalent required ● Minimum of 2-years of experience working in a veterinary clinic preferred ● Ability to be flexible with schedule which includes to work rotating weekend shifts ● Strong organization, time management, and attention to detail ● Highly motivated, with a demonstrated passion for excellence and continuous learning ● Demonstrated commitment to ethics and integrity ● Strong interpersonal, verbal and written communication skills ● Team player with the ability to work independently to meet deadlines, goals and objectives What’s In It For You ● Competitive wages ● 4-day work week ● Health insurance ● 401K ● Paid time off ● Growth opportunities Contact We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. *

Executive Assistant Location: New York, NY Overview A leading global investment advisory firm is seeking an experienced Executive Assistant to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior bankers and serve as a key partner in managing daily priorities, client interactions, and team coordination. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential. Key Responsibilities Executive Support • Manage complex calendars and scheduling for senior executives, including internal meetings, client calls, and travel logistics, • Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes, • Process expense reports and maintain accurate documentation in accordance with firm policies, • Serve as a point of contact between executives, internal teams, and external clients, • Coordinate meeting logistics, conference calls, and video meetings across multiple stakeholders, • Assist with CRM tracking and administrative systems used to manage client relationships and internal activity, • Support organization of client events, conferences, and team gatherings, • Maintain organized documentation and assist with reporting or administrative projects as needed, • Identify opportunities for process improvements to enhance team efficiency Qualifications • 5+ years of experience supporting senior executives in a professional services environment (investment banking, consulting, private equity, law, or similar), • Strong calendar management and travel coordination experience, • Excellent organizational skills and ability to prioritize competing demands, • Strong written and verbal communication skills, • High level of professionalism and discretion when handling confidential information, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and experience with CRM or expense platforms preferred What They're Looking For • A proactive, solutions-oriented mindset, • Ability to anticipate executive needs and manage shifting priorities, • Strong attention to detail and reliability in a fast-paced environment, • Someone who enjoys being a collaborative partner to senior leadership and the broader team The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

Rubenstein Public Relations has been delivering strategic communications for clients since 1987. We're a mid-size New York agency that works across multiple industries—technology, real estate, finance, luxury consumer products, entertainment, nonprofits, and more. Our focus is securing meaningful media coverage and building strong reputations for our clients through targeted campaigns, media relations, and crisis communications when needed. This role requires you to be in the office 5 days a week Must have extensive experience managing supervisors inbox Salary range from 75K to 90K commensurate on experience About the Role RPR is seeking an Administrative Assistant who will work directly with our President with day to day administrative and operational duties. The ideal candidate is highly organized, detail oriented, and have great communication skills. Must have experience with C Level partners. Responsibilities: • Manage and prioritize President's inbox, • Scheduling meetings, appointments, and events., • Screen calls, respond to emails, and manage correspondence., • Book flights, accommodations, and create itineraries., • Prepare agendas, presentations, and take notes, • Maintaining files, records, and databases., • Act as a point of contact between the CEO and internal/external stakeholders, including executive leaders, customers, and partners., • Draft, review, and refine correspondence, reports, presentations, and various documents. Qualifications: • Must have experience assisting C level Executives with correspondence and managing inbox, • 3 to 5 years of administrative experience supporting a senior level executive in a corporate office environment., • Proficient in Outlook., • Experience assisting C level Executives with correspondence and inbox., • Ability to work in a fast paced, often changing environment., • High level of attention to detail, with strong commitment to accuracy., • Excellent time management skills and the ability to multitask., • Strong written and verbal communication skills. Equal Opportunity Statement: At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need.

Legal Secretary / Assistant : Step Into a Senior-Level Role | New York This is not your typical assistant role! We are partnered with one of the world’s largest and most respected law firms to find a high-calibre Legal Secretary / Assistant ready to step up into a senior-level support position offering real responsibility, autonomy, and visibility from day one. If you’ve got around 2 years’ legal experience and are looking to accelerate your career in a fast-paced, global environment, this is a standout opportunity. This is an amazing opportunity to join a top-tier New York team where you’ll act as the right hand to high-performing attorneys, taking ownership of key workflows and playing a direct role in delivering exceptional client service. You’ll operate with real independence coordinating work, managing priorities, and acting as a central point of contact while building the foundation for long-term progression. Core duties: • Acting as a trusted point of contact for clients, delivering a polished and responsive service, • Managing complex, international calendars and coordinating meetings across time zones, • Screening and prioritising communications to streamline attorney workloads, • Supporting client onboarding (conflicts, engagement letters, systems), • Taking ownership of billing processes – proformas, budgets, and client liaison, • Coordinating travel, expenses, and vendor payments, • Preparing and formatting high-quality legal documents, • Supporting meetings, events, and video conferences, • Maintaining accurate client/matter records and supporting compliance processes, • Collaborating across teams and stepping in as a go-to support resource Experience: • Around 2 years’ experience in legal or professional services, • Strong organizational skills with the ability to work autonomously, • Confident communicator with a proactive, solutions-focused mindset, • Advanced Microsoft Office skills, • Exposure to billing / e-billing systems (highly desirable), • Bachelor’s degree preferred This is a genuine opportunity to step into a senior-level support position early in your career. You'll join a globally recognised firm known for excellence and innovation, work in a high-impact, client-facing role where your contribution is visible. Access to structured development and long-term progression and the chance to be part of a collaborative, inclusive, and high-performing culture! In line with wage transparency guidelines, the salary for this position is $90,000 – $105,000, depending on experience.

About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires discretion, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, ensuring smooth operations and effective coordination across teams. Key Responsibilities • Provide high-level administrative support to executives, including calendar management, travel arrangements, and expense reporting., • Draft, edit, and proofread correspondence, presentations, and reports., • Coordinate and schedule meetings, prepare agendas, and take accurate meeting minutes., • Manage confidential information with discretion and professionalism., • Assist in project management and follow-up on action items to ensure deadlines are met., • Facilitate communication between executives, staff, and external partners., • Support special initiatives, events, and organizational activities as needed., • Maintain organized filing systems, both physical and digital, for easy access to documents. Required Skills & Qualifications • Bachelor’s degree or equivalent combination of education and experience., • 3+ years of experience in an executive support or administrative role., • Excellent written and verbal communication skills., • Strong organizational, time management, and multitasking abilities., • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools., • Ability to exercise sound judgment and maintain confidentiality., • Professional demeanor with strong interpersonal skills. Preferred Qualifications • Experience supporting C-level executives., • Knowledge of healthcare or staffing industry operations., • Project coordination or event management experience. Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. Equal Employment Opportunity Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

Organization: AmLaw20 Firm Position: Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Location: Midtown, NY (Hybrid) Responsibilities • Calendar management, • Aid executive in preparing for meetings, • Responding to emails and document requests on behalf of executives, • Arranging internal events and managing travel, • Draft slides, meeting notes and documents for executives, • project managing workflow Qualifications • Bachelor's degree or equivalent experience, • Experience supporting attorneys and/or c-suite executives (Big law preferred), • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Job DescriptionWe are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings., • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics., • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English., • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness., • Maintain attorney calendars, track event registrations, and oversee time entries and firm records., • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution., • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs., • Provide informal translation services and ensure accurate communication in Mandarin and English., • Coordinate with other departments to execute assignments and support special projects., • Offer legal secretarial support and serve as backup for the secretary team when needed.• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting., • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills., • Bachelor's degree or higher in a related field., • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook., • Exceptional organizational skills with a keen attention to detail and accuracy., • Ability to manage multiple priorities and adapt to a fast-paced environment., • Strong client service orientation and the ability to build relationships with diverse stakeholders., • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities.

The District Attorney’s Office in Brooklyn, one of the largest prosecutors’ offices in the country, has openings for new and experienced attorneys seeking flexible work schedules and the opportunity to do truly meaningful work in a vitally important section of our Office. The Kings County District Attorney’s Office is seeking qualified candidates to serve as Assistant District Attorneys in the Early Case Assessment Bureau (ECAB) which is open every day, morning and night, as well as holidays. This is a highly flexible position, and qualified candidates will have the opportunity to work full-time and/or part-time schedules. ADAs in this position will work in a hybrid remote and in-person environment and will be able to work some nights, weekends, and holidays remotely. Processing the vast majority of the thousands of arrests made in Brooklyn each year, ECAB provides Assistants with a rare opportunity to work with cases of all kinds across all areas of criminal law at a critical stage of the proceedings. In a fast-paced environment that requires sound judgment and attention to detail while allowing for significant latitude and initiative, ECAB Assistants receive new arrests, interview police (and sometimes other) witnesses, and prepare a factual narrative summarizing the case. Assistants will then work collaboratively with supervisors as the Office’s charging decision is made, drafting the charging document (complaint) for cases that will proceed and declining to prosecute or diverting those that will not. Assistants are also responsible for preparing notices and case files necessary for arraignment. ECAB assistants will also have the opportunity to arraign misdemeanor and felony cases. Arraignments and their outcomes – particularly bail settings – draw significant scrutiny, and bail was one of the District Attorney Eric Gonzalez’s first key reform initiatives. Arraignment ADAs will have a unique trust and responsibility in the Office and will be required to make fair decisions everyday while making Brooklyn safer. Job Requirements: • Candidates must be admitted to the New York Bar OR have recently taken the February 2026 Bar Exam, • Candidates must be U.S. Citizens and have NY residency by the time of their hire Preferred Skills: • The ability to write in a direct and succinct manner and the ability to capture and relay important information effectively., • Exceptional organizational skills and the agility to juggle multiple tasks and cases at any given time., • Commitment to acquiring or strengthening a rich knowledge of New York statutes, including the Penal and Criminal Procedure Laws, and applying that knowledge in a variety of circumstances, • Excellent verbal communication skills and the capacity for patience, flexibility, and creativity in both obtaining and providing information to all kinds of criminal justice system participants, including police officers, court staff, victims, attorneys, and witnesses, including those who may not be receptive to the information conveyed, • Capacity for high-volume, fast-paced work while remaining calm and professional. Salary will be commensurate with experience.

A mission-driven legal initiative is seeking a Part-Time Paralegal to support its litigation and client intake efforts within a growing nonprofit focused on reproductive justice. This role blends traditional paralegal responsibilities with operational and administrative support, working closely with a small, high-impact legal team. Role: Part-Time Paralegal Location: Remote – Maplewood, NJ (must be within ~30 minutes for ocassional travel to Maplewood) Hours: Part-time (10–20 hours per week) Compensation: $25–30/hour (commensurate with experience) Key Responsibilities Litigation & Legal Support • Assist attorneys with case preparation, file organization, and record maintenance, • Prepare, format, and file legal documents in state and federal courts (electronic and physical), • Support discovery processes, including document collection, review, and organization, • Draft and track requests for medical records (including HIPAA releases and affidavits), • Conduct basic legal and factual research and review court filing requirements, • Prepare basic filings such as pro hac vice motions Document Management & Client Intake • Manage intake and organization of client records and materials, • Collect, scan, and upload physical documents into document management systems, • Handle sensitive legal materials, including pickup from local P.O. box, • Maintain accurate digital and physical filing systems with strict confidentiality Operations & Administrative Support • Track case deadlines, calendars, and court schedules, • Coordinate meetings, filings, and case-related logistics, • Support internal workflows across legal and program teams, • Assist with administrative tasks including travel coordination, expense tracking, and basic IT troubleshooting, • Maintain tracking systems for cases, clients, and documentation Ideal Background • 1–3 years of experience in a paralegal, legal assistant, or similar role, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities in a fast-paced environment, • Excellent written and verbal communication skills, • Proficiency in Google Workspace, Microsoft Office, and document management systems, • Experience handling confidential and sensitive information with discretion, • Must be located within ~30 minutes of Maplewood, NJ and able to support in-person document handling Preferred: • Experience in a law firm, litigation setting, or nonprofit legal organization, • Familiarity with court filing systems (state and/or federal), • Exposure to medical records, personal injury, or civil rights work, • Interest in reproductive justice or impact litigation

Legal/Administrative Assistant – Purrington Moody Weil LLP (), a corporate transactional law firm, is seeking a legal/administrative assistant for our New York office. Duties will include document preparation and management, research, word processing, billing, filing, phone answering, mail, errands, administrative/support responsibilities and general office management. Full time, 100% in-person position; hours are 8:15 AM to 5:15 PM with paid overtime. Target start date is May 18, 2026, with some flexibility. Requirements include college degree with outstanding academic performance, professional appearance, excellent communications skills, strong typing and Microsoft Office skills, positive attitude, attention to detail and ability to work well within a team. Applicants must be authorized to work for any employer in the U.S. without employer sponsorship. We are unable to sponsor or take over sponsorship of employment visas at this time. $58K plus bonus. Full benefits, including health insurance and 401(k). Please send cover letter, resume and academic transcript to Chrysia Edano via email at .

Job Overview We are seeking a dynamic and bilingual (Spanish-English) Legal Receptionist / Legal Assistant to join our team. This role offers an exciting opportunity to be the first point of contact for clients and visitors while providing essential administrative support across our practice areas. The ideal candidate will be energetic, highly organized, and possess a passion for delivering exceptional client service. Your proactive approach will help ensure smooth office operations, effective case management, and seamless communication within the firm. This position is perfect for someone eager to grow their legal administrative skills in a fast-paced environment committed to excellence. Duties • Greet clients, visitors, and callers in a professional, friendly manner in both Spanish and English, ensuring excellent phone etiquette and organizational skills., • Manage incoming calls, schedule appointments, and coordinate meetings efficiently., • Assist with legal case management by organizing documents and maintaining accurate filing systems., • Support attorneys with document review and drafting legal correspondence., • Utilize legal software such as Clio to ensure proper data entry and case documentation., • Perform administrative tasks such as data entry, filing, legal documents, and supporting within the firm., • Maintain confidentiality of sensitive information while providing executive administrative support to attorneys and staff. Qualifications • Bilingual fluency in Spanish and English is essential for effective communication with clients and team members., • Proven experience in a legal administrative or paralegal role within a law office environment., • Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting., • Familiarity with legal case management software and document management systems; ability to adapt quickly to new technology platforms., • Exceptional communication skills—both verbal and written—and professional phone etiquette., • Administrative experience, including clerical tasks such as filing, data entry, organizing, and supporting project workflows. Join us in making a difference by supporting our clients through dedicated service and meticulous legal assistance! Why Apply? This is an excellent opportunity to build your legal career within a respected firm that directly impacts the local community.

Real Estate Transactional Legal Assistant Our client, a full-service law firm in midtown NYC, is looking to hire a Real Estate Transactional Legal Assistant, who is looking to be part of a dynamic team. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned. The Legal Assistant will play a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring, and other support needs. The attorneys are looking for a contributor who wants to be an involved member of their team. Essential Functions: • Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments., • Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters., • Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics., • Create and maintain client and administrative files in accordance with firm procedures, including within the document management system., • Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods., • Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar., • Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered., • Perform initial conflict checks and open/close client matters and prepare engagement letters., • Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met., • Coordinate travel arrangements and track travel expenses for timely reimbursement. Qualifications: • High School Diploma, • Three years of litigation experience, preferably with MDL or class action litigation., • Must be able to handle multiple priorities at one time, work well with others, and have excellent communication skills., • Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), and PDF software. Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours. Salary Range: $90K to $115K.

The Brooklyn District Attorney’s Office is seeking an experienced attorney to serve as an Assistant District Attorney specializing in deed fraud investigations and prosecutions within the Office’s Investigations Division. This role is dedicated to combating sophisticated real estate fraud schemes that strip Brooklyn residents of their homes, destabilize families, and erode trust in entire communities. About the Work Deed fraud is among the most devastating financial crimes prosecuted by the Office. These schemes can cost families their most valuable asset—their home—often wiping out generations of stability and wealth in a single fraudulent transaction. Victims are frequently elderly residents, immigrants, and others targeted because of language barriers, isolation, or limited access to legal resources. Attorneys in this role investigate and prosecute complex deed theft schemes, forged transfers, fraudulent notarizations, and related financial crimes. The work is investigative, document-intensive, and highly impactful, requiring close collaboration with investigators, analysts, partner agencies, and community stakeholders. Responsibilities • Investigate and prosecute deed fraud and related real estate and financial crimes, • Analyze complex property records, financial documents, and transactional histories, • Work closely with investigators and partner agencies to build long-term investigations, • Litigate cases from investigation through indictment and disposition, • Engage with victims and communities affected by deed fraud with sensitivity and care Qualifications • Admission to the New York State Bar and eligibility to practice law in New York, • Minimum of three years of legal experience, with investigative, litigation, or complex civil or criminal matters strongly preferred, • Excellent writing, analytical, and organizational skills, • Ability to manage sensitive matters involving vulnerable victims, • Commitment to public service and protecting the integrity of Brooklyn’s communities Work Environment and Benefits This position is based in Brooklyn. Experienced attorneys are eligible for one remote workday per week, consistent with Office policy. The Office offers competitive salaries, comprehensive New York City employee benefits, and membership in the New York City Employees’ Retirement System (NYCERS). Our Mission and Impact The Brooklyn District Attorney’s Office is deeply committed to protecting residents from fraud and abuse and to ensuring that families can remain safely housed in their homes. This work is essential to lasting public safety. Under District Attorney Eric Gonzalez’s leadership, Brooklyn ended 2025 with the lowest levels of homicides and shootings on record, demonstrating that accountability, prevention, and community trust go hand in hand. The Brooklyn District Attorney’s Office is an Equal Opportunity Employer and is committed to building a diverse and inclusive workforce that reflects the borough we serve.

Job DescriptionExecutive Assistant LHH Recruitment Solutions is currently seeking an Executive Assistant with at least 3 years of experience working in a similar role. This is a Direct Hire opportunity within the Fabric and Textile industry, located in Manhattan, NY. Responsibilities: • Manage complex calendars, meeting logistics, and day to day scheduling needs, ensuring leaders stay ahead of commitments., • Handle email monitoring, drafting responses, preparing documents, and keeping communications organized and timely., • Coordinate travel arrangements, itineraries, reservations, and necessary prep work for both business and occasional personal errands or appointments., • Assist with basic personal support such as running small errands, managing gift orders, overseeing household vendor coordination, or helping with personal scheduling when needed., • Support small projects by tracking deadlines, gathering information, preparing summaries, and helping move tasks forward for the leadership team., • Prepare meeting materials, agendas, and follow up notes, and monitor action items to ensure nothing slips through the cracks., • Maintain organized filing systems - digital and physical - and keep information accessible and up to date., • Help coordinate team events, business dinners, and cross departmental meetings., • Process expenses and assist with light budget tracking or vendor paperwork., • Serve as a reliable point of contact for internal staff, external partners, and personal service providers.Experience:, • Minimum 3-4 years of Executive Assistant or Administrative experienceWork Site: Onsite Employment Type: Direct Hire Salary: $65,000-75,000/yr Benefits: o Medical, dental insurance o 401(k) plan with employer match o Paid holidays o Paid vacation Pay Details: $65,000.00 to $75,000.00 per year Search managed by: Patrick Garron Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

League Education & Treatment Center is Seeking an experienced Certified Occupational Therapy Assistant (COTA) to provide services to special needs children ages 2.9 - 5 in the Joan Fenichel Therapeutic Nursery. This is a full-time position (5 days/week). The COTA will work under the supervision of the Occupational Therapist. COTA will evaluate and provide therapy services to children with intellectual and developmental disabilities; keep up-to-date records, conduct assessments as needed and participate in team meetings and parent training. Responsibilities and Duties, included but not limited to: • Implement the therapeutic program prescribed by the occupational therapist., • Provide routine occupational therapy care to students., • Maintain proper documentation of evaluation, treatment sessions and progress of children., • Carries out observations and assists OT in administering formal evaluations., • Maintain communication with family members., • Provide comprehensive treatment to students under supervision of Occupational Therapist, • Collaborate with all disciplines to provide best patient-centered treatment and care., • Assist OT in determining extent to which goals and objectives are being met by collecting and maintaining data on individual student goals., • Assist OT in formulating new goals based on data analysis., • Constructs adaptive equipment, self-help devices as recommended by OT. Principal Qualifications: • Associate’s or Bachelor’s in Occupational Therapy from an accredited institution., • Experience with students with special needs preferred., • COTA License or Limited permit to work under a NYS Licensed Occupational Therapist., • New Graduates welcomed. Benefits: • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Life insurance, • Parental leave, • Professional development assistance, • Referral program, • Retirement plan, • Tuition reimbursement, • Vision insurance, • Accident Insurance, • Auto & Home Insurance, • Auto Savings Membership, • Critical Illness Insurance, • Hospital Indemnity Insurance, • Identity Theft Protection, • Legal Services, • Disability Insurance, • Generous vacation, paid holidays, and sick days, • Gym Membership Discount, • Gym Membership Reimbursement, • Pet Insurance, • Plum Benefits, • Pre-employment Services, • Verizon Wireless Discount, • Vision Care Reimbursement LETC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants for employment and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We believe that a diverse workforce strengthens our company and fosters innovation and growth. All qualified applicants will receive consideration for employment without regard to these or any other protected statuses.

Legal Secretary Renown Global Law firm has a great opportunity for someone with a very strong legal skills and experience to be a Legal Assistant/Legal Secretary. This position requires prior experience as a legal assistant within a large general practice law firm. Candidates whose experience is primarily in personal injury or immigration law will not be considered, as this background does not align with our client’s requirements. Responsibilities Include: • Draft, edit, and prepare correspondence, court documents, charts, spreadsheets, reports, expense reports and other documents; proofreading of legal documents, • Expert proficiency in creating Tables of Authorities (TOA) and Tables of Content (TOC), • Arrange, organize, and coordinate internal and external events, meetings, appointments, conferences, travel arrangements, and catering, • Maintain schedules and calendars, • Handle incoming mail and other materials, • Answer, transfer phone calls, take and communicate messages, • Maintain filing systems, • Assist in assembling binders for case teams, • Support assigned attorneys, paralegal staff, and at times all attorneys as needs arise, • Assist with maintaining general firm office supplies, including pantry supplies, • Assist with ECF filings in various courts including multiple districts and circuits Qualifications Include: Associate's Degree or higher required Minimum of 2 years of practical litigation support experience

Legal Assistant - Premier Investment Firm • Duration: 12 - 24 months, • Annualized compensation: up to $110k, • Location: New York, • On site: 5 days/week A top-tier global investment firm is seeking high-caliber Legal Assistant contractors to join its Legal & Compliance function. This is a high-profile, high-performance environment with an exceptionally high bar for entry, offering exposure to sophisticated legal operations and elite legal talent. The role is best suited to early-career, high-achieving individuals with strong academic backgrounds and a clear interest in pursuing a legal career. Key Responsibilities • Prepare agreements for execution; track, follow up, and process fully executed documents (electronic and hard copy)., • Maintain and monitor legal agreement and vendor contract databases., • Triage and respond to incoming requests from internal and external stakeholders., • Interpret and upload agreement provisions into internal systems with precision., • Generate reports and provide data from various legal databases., • Liaise with external service providers on execution workflows and system updates., • Organize and manage superseded or terminated agreements; coordinate with records management., • Support due diligence processes, including documentation for trading and bank account setup., • Complete audit-related work on a monthly, quarterly, and annual basis., • Assist with ad hoc legal, compliance, and operational projects., • Troubleshoot issues across internal systems and databases. Required Qualifications • Bachelor's degree required (top-tier academic background strongly preferred)., • 0-2 years' experience, including legal internships at Am Law 50 firms, elite law firms, or prestigious government offices., • Demonstrated academic excellence and a high-achievement mindset., • Exceptional attention to detail and ability to deliver accurate, high-quality work under pressure., • Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment., • High level of initiative, professionalism, and sound judgment., • Strong interpersonal skills with the confidence to engage with senior stakeholders.

Physician Affiliate Group of New York (PAGNY) is adding a Pathologists' Assistant to the group at NYC Health + Hospitals/Jacobi and North Central Bronx. Jacobi Medical Center is a 457-bed, Level I Trauma Center and North Central Bronx Hospital (NCB) has 213 licensed beds. To this day, Jacobi and NCB remain respected leaders in emergency medicine, trauma surgery, burn care, pediatrics, primary care, and women’s health. The hospital maintains a strong academic affiliation with Albert Einstein Medical College to maintain its high healthcare delivery standards. The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff. NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay. Opportunity Details: • Prepare gross tissue sections for pathology analysis, including cutting, staining, describing anatomical features, and processing surgical specimens for bio-banking, histologic analysis, or frozen section review, • Assist in human postmortem examinations, including tissue/fluid selection, dissection, and preparation of materials for diagnostic analysis while ensuring respectful and proper technique, • Accurately label, accession, and log specimens; maintain clinical records and ensure specimen tests are properly ordered, • Identify specimen types and anatomical structures for orientation, sampling, and margin assessment, • Support the training and orientation of residents and clinical students in gross examination and dissection techniques, • Photograph gross specimens, maintain digital files, and ensure high-quality imaging standards, • Ensure proper specimen fixation and identity confirmation through accurate accession records, • Help maintain a clean, organized lab environment and ensure equipment is in working order, • Monitor inventory and uphold laboratory quality control standards, • Conducts high-level qualitative and quantitative research related to anatomic and surgical pathology and other related area(s), • Support and conduct research activities in anatomic and surgical pathology, • Perform gross anatomic specimen procedures to support diagnostic data collection Qualifications • Certificate of completion of Pathology Assistant training in an accredited Pathology Assistant program, • Valid license and current registration to practice as a Pathology Assistant issued by NYSED Wages and Benefits include: • Annual Base Salary: $147,000* based on 40-hour work week., • 401(k) Company Contribution (subject to IRS Contribution limits):, • Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required., • After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required., • Generous Annual Paid Time Off (PTO): Vacation, Sick, and Holiday days., • Medical, Prescription, and Dental Coverage: Top-tier plans with employee contributions significantly below market rates., • Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 2x your salary (up to a maximum of $300,000) provided at no cost to you. Additional employee-paid Voluntary Life and AD&D coverage is available for you and your family., • Healthcare and Dependent Care Flexible Spending Accounts (FSAs)., • Pre-tax employee-paid contributions for commuting expenses. Physician Affiliate Group of New York, P.C. (PAGNY) mission is to provide accountable, responsive, quality care with the highest degree of sensitivity to the needs of the diverse population that lives in our New York community. PAGNY is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation, serving more than a million New Yorkers annually. Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City. Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity and affirmative action employer committed to diversity, inclusion, and equitable hiring practices. We are dedicated to fostering a respectful and supportive workplace where everyone is valued. All candidates are considered based on their individual qualifications, potential, and experience. To learn more about our culture and ongoing workplace practices, please visit our Workplace Culture | PAGNY page. *Salary Disclosure Information: The salary listed for this position complies with New York City's Salary Transparency Law for Job Advertisements. The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, or benefits. Actual total compensation may vary based on factors such as experience, skills, qualifications, historical performance, and other relevant criteria.

A distinguished, multi-state law firm headquartered in New York City is seeking a sharp, experienced Legal Executive Assistant to join its top-ranked transportation regulatory and administrative law practice. This role is a temp-to-hire opportunity supporting senior leadership and legal professionals who operate at the intersection of law, policy, infrastructure, and international transit. This position will play a critical role in managing complex executive schedules, coordinating legal operations, and handling robust domestic and international travel arrangements—often on short notice. The ideal candidate will have public sector legal experience, especially in New York State government, and a strong understanding of local, state, and administrative structures and civics. Key Responsibilities: • Manage high-volume scheduling and calendar coordination for senior attorneys., • Plan and execute complex travel logistics, including international travel, multi-leg itineraries, visas, and compliance with government protocols., • Draft, proof, and prepare correspondence, reports, and legal documents., • Serve as the primary liaison for interdepartmental coordination and external stakeholders., • Maintain organized legal files and databases, both electronically and in hard copy., • Assist with project tracking and the preparation of presentations, memos, and internal communications., • Provide reliable backup administrative support to multiple attorneys as needed., • Coordinate logistics for meetings, hearings, and public agency interactions., • Support executive needs with discretion, confidentiality, and strategic judgment., • Be available for work outside traditional business hours, including evenings and weekends, as required. Required Qualifications: • Bachelor’s Degree preferred., • Minimum 3 years of experience as an executive assistant in a legal or public sector environment., • Demonstrated familiarity with New York State and municipal government structures, agencies, and administrative procedures., • Proven ability to coordinate international and high-level domestic travel., • Advanced proficiency in Microsoft Office (especially Outlook, Excel, and PowerPoint)., • Exceptional time management, organizational, and multi-tasking skills., • Clear and professional written and verbal communication. Highly Desirable: • Legal administrative experience in a public agency, court system, or state/local office., • Paralegal training or legal assistant certification., • Experience interacting with government counsel, regulatory bodies, or transportation authorities., • Flexibility for significant overtime, including nights and weekends. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Description We are a Law Firm that supports families whose children have special needs and are seeking an appropriate education. Our team is passionate about the work we do and seeking a team member who cares. We are looking for an Executive Assistant who has a meticulous attention to detail, combined with the ability to understand issues at hand and work diligently to resolve them in order to support the Firm’s Owner. This role also requires skills to deliver our clients and potential clients the ultimate client service experience and to handle critical attorney support tasks. Doing this job well requires the right combination of empathy, strong written and verbal communication skills, attention to detail, and technical skills. You will play an integral role in creating memorable client experiences and helping the Owner of the Firm grow the business. APPLICATIONS THAT DO NOT COMPLETE SCREENING QUESTIONS OR ATTACH A RESUME WILL NOT BE SEEN OR RECEIVE A RESPONSE. This important position involves critical administrative duties in support of the Firm’s Owner. The Firm is growing quickly, and the Owner needs front-line support to “keep the trains running on time.” The basic duties of the position are: · Scheduling and ensuring Owner’s calendar is up-to-date and organized · Approach tasks with a sense of urgency and strategic thinking to determine next steps · Understanding the important role of being delegated to and being able to delegate to others to complete meaningful, time-sensitive work · Assist in set up of marketing and team events · Backup the Client Services Specialist with intake and client onboarding as needed · Maintain referral database and send information to referral sources as directed · Support the legal team and reception service by helping to direct client calls when clients are unsure who they need to speak to · Communicate to building support about space concerns, conference room needs · Set up for new hires · Pulling reports and data entry as needed · Mail support, preparing cards for clients This is a full-time role, the right candidate will work the Firm's regular office hours due to needs of the role. The role is hybrid, but the ability to in office as needed is critical, usually this will be at least 2x a week but on occasion additional days may be needed (for example, preparing for interns or if the office moves). Please note: · Customer service and administrative experience in an office is required. Legal experience is a plus · You will be working on many tasks and cases concurrently, over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline · You must be comfortable with a computer and common office applications (Microsoft Suite, Outlook email & calendar, cloud storage, etc.). Experience with legal case management software is a plus · You must have excellent spelling and grammar · You must possess strong communication skills · A penchant for accuracy and attention to detail are required to avoid mistakes that can cost our clients (and us) dearly · You MUST be a positive person. If your middle name is “Drama,” you will not be successful here · You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9:00 a.m. Benefits: · Competitive pay and benefits · Retirement plan (401k) · Health benefits · Generous paid time off Company DescriptionLaw Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.Law Offices of Adam Dayan, PLLC, located in New York City, is dedicated to protecting the rights of children with special needs. We represent parents in pursuing appropriate education programs and services under the Individuals with Disabilities Education Act. Our growing law firm is looking for an experienced inside Sales Specialist who can make a lasting impression on prospective clients.

Real estate is the world’s largest asset class, yet the legal processes and tools behind it remain slow, manual, and underinvested. Lawyers still review dense documents line by line and piece together information across silos — all while clients demand faster, more transparent due diligence. That’s where this company comes in. They’ve built an AI assistant designed exclusively for commercial real estate law. Developed alongside former practicing real estate lawyers, the platform accelerates complex due diligence by up to 70% while delivering legal-grade precision. The company recently raised a $60m Series B to accelerate UK/US expansion. The platform is trusted by leading Am Law firms to remove the busywork so legal teams can focus on applying sharp legal judgment, delivering standout client service, and getting deals over the line faster. Joining the team means becoming part of a company that is reimagining how real estate transactions get done — moving quickly, working collaboratively, and giving people ownership to make a real impact from day one. Role Overview As a Legal Solutions Architect, you will partner with leading Am Law 200 firms and in-house legal teams to unlock the value of real-estate-specific AI in their practices. In this client-facing role on the go-to-market team, you will serve as a trusted advisor to partners and innovation leaders — guiding successful pilots, coaching legal teams through change, and driving long-term adoption of the platform. You will collaborate closely with Sales, Customer Success, Marketing, and Product to deliver strategic insights, enable customers, and provide thought leadership across the customer lifecycle. This role is ideal for a US-qualified attorney who is passionate about how legal technology can transform the practice of real estate law and who thrives in dynamic, evolving environments. What You’ll Do • Partner closely with Account Executives to drive the legal “win” during the sales process by aligning the platform’s solutions to real-world legal workflows., • Engage with attorneys at law firms, title agencies, and real estate companies to uncover pain points and identify high-impact AI use cases., • Facilitate tailored product demonstrations, discovery sessions, and pilot programs aligned to specific legal teams and practice groups., • Coach attorneys and legal staff through workflow change, adapting your approach to different roles, seniority levels, and firm cultures., • Build consultative, trust-based relationships with key legal stakeholders using your real estate subject-matter expertise., • Translate customer feedback into actionable insights for Product, Sales, and Marketing — acting as the legal “Voice of the Customer.”, • Contribute to go-to-market efforts by developing practice-area-specific content that resonates with lawyers., • Collaborate with engineers and data scientists to provide feedback on product performance., • Conduct market research and competitor analysis to inform positioning and sales strategy., • Reinforce market presence through thought leadership, CLEs, publications, and industry events. You Should Apply If • You are a US-qualified attorney (JD + active or eligible bar) with 4–8+ years of experience in commercial real estate law., • You have deep experience in acquisitions, dispositions, due diligence, land use, construction, and/or real estate finance., • You understand legal workflows end-to-end, from paralegals to partners., • You enjoy being client-facing and advising senior stakeholders., • You’re passionate about the impact legal technology can have on real estate practice., • You’re highly computer-literate and curious about LLMs, model behavior, and responsible AI adoption., • You thrive in fast-moving, collaborative startup environments., • You can represent a high-growth legal technology company credibly to sophisticated audiences. Nice to Have • Experience with legal software or LegalTech tools., • Experience running deals and briefing partners or senior stakeholders., • Strong facilitation skills for workshops, CLE delivery, and discovery sessions., • Experience working alongside sales or revenue teams. Benefits • Competitive base salary + commission ($140,000–$190,000 base range, with OTE of $175,000–$237,500), • 401(k) match and equity options, • 20 days paid holiday + additional personal days, • Professional equipment and personal development budget, • Commuter benefits, • Inclusive team culture with company off-sites and social events Security is a shared responsibility. Team members are expected to follow security policies, complete awareness training, and handle sensitive data in line with ISO 27001 standards. The company is committed to building a diverse and inclusive team and welcomes applicants from backgrounds traditionally underrepresented in tech. Compensation is determined based on job-related knowledge, skills, experience, and business needs.

POSITION SUMMARY: Tier 1 Supervisory Security Officers shall be responsible for performing functions of a Tier 1 Security Officer and performing security shift supervision at Client properties. Tier 1 Supervisory Security Officers shall wear an appropriate seasonal uniform, perform the following tasks, and have the following qualifications: PAY TRANSPARENCY/COMPENSATION: $48.37 RESPONSIBILITIES: • Report directly to their Contract Manager and/or Assistant Contract Managers, • Assume responsibility for the completion of assigned tasks, • Direct Security Officers in the accomplishment of assigned tasks, • Provide scheduling, training, and counseling for Security Officers, • Carry out all other supervisory duties as required or directed by their Contract Manager and/or Assistant Contract Managers, • Serve as a close, first-line supervisor, monitoring and directing Security Officers and other SECURITY COMPANY personnel as necessary, • Act as Client’s liaison with civil authorities responding to crimes, fires, hazardous material spills, etc., • Respond to Client personnel in a timely, effective and professional manner, • In case of after-hours emergency situations, respond to the scene and take initial command, control and communication support role until higher authority and/or emergency responders arrive, with the authority necessary to handle emergency events, • Perform administrative tasks including timekeeping, scheduling, and report tracking, • Set the example for Security Officers in the areas of appearance, work habits, skill and attitude, • Ensure Security Officers follow all work rules, maintain and display good discipline, and present a professional appearance by conducting random, unannounced personnel and post inspections, • Provide on the job training for Security Officers, • Perform other related duties as assigned, • Oversee, supervise and provide security services during special events, including, without limitation, conducting access control and event guest check-in; enforcing all rules and protocols established by the events security SOPs and security escalation protocols, including engaging and removing anyone who is causing an adverse disruption to an event or refusing to depart the event after being requested to depart, interdicting anyone attempting to cause harm to any of the event guests, and reporting and investigating any security anomalies observed by security officers; collaborating with event organizers and venue staff; and performing regular patrols of the event premises to deter unauthorized access and ensure a safe environment., • Must have (A) a minimum of 4 years in a combat Military Occupational Specialty (MOS), U.S. Military Special Operations Unit, or U.S. Law Enforcement Special Operations Unit, OR (B) a minimum of 6 years as a sworn law enforcement officer/agent who is legally authorized to carry a firearm and legally empowered to perform arrests and who has satisfied all applicable legal and training requirements for armed law enforcement officers in the jurisdiction in which they were employed, • Must possess a minimum of a High School diploma or equivalent from a U.S. Accredited School. Foreign education must be evaluated to meet U.S. education requirements., • Be a U.S. Citizen with a social security card and a valid driver's license, • MUST possess a valid New York Armed Guard License and a Pistol permit with no restrictions and be authorized for employment within the state of New York. Retired Police Officers who possess an HR 218 are not required to have an Armed Guard License or Pistol Permit., • Must meet all medical and physical standards and satisfactorily complete background checks, psychological and drug screening, • Be able to wear protective body armor as part of the duty uniform, • Current CPR/AED/1st Aid Certification, • Write and speak clearly and effectively in English, • Successfully complete all training and certification requirements, • Maintain all applicable weapons qualifications, • Regular, in-person attendance required, • May be required to lift and carry awkward items weighing up to 50 lbs. Requires intermittent running, continuous and prolonged standing, walking, sitting, squatting, stretching and bending without the aid of any walking assistance device., • Must be physically capable of riding a bicycle and/or operating a motor vehicle throughout the course of a workday., • May be subject to outdoor conditions including extreme temperatures and weather.

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 8 years recent litigation secretary experience (including electronic filing). Essential Functions • Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve., • Provide support for four+ attorneys in employment law matters and backup support as needed., • Interact with internal departments, outside agencies, vendors and clients., • Draft/revise/proofread correspondence, pleadings, documents and other documents as directed., • Handle a wide variety of complex and confidential time-sensitive material., • Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys., • Maintain calendars, CLE, reports and time records., • Book and organize travel arrangements as needed; assist with expense reimbursement., • Various office and client filing., • Other office administrative functions as needed. Qualifications/Skills Required • At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus., • Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies., • Must have a solid understanding of technical legal terminology as well as experience with electronic court filings., • Experienced with trial preparation and briefs., • Strong verbal and written communication skills, as well as excellent proofreading skills., • Ability to timely respond to deadlines, balance workload and take initiative., • Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus., • Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level., • Punctual with excellent attendance. Educational Requirements • High School diploma or equivalent required., • 4-year college degree preferred. For New York State, the expected hourly range for this position is between $40.00 and $45.00. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Litigation Legal Assistant with a down to earth, reputable boutique law firm. Seeking a sharp Litigation Legal Assistant for a well-established law firm with great tenured employees. If you want to join a firm where you are happy to be at EVERY day and are a valued employee then please reach out to me. Seeking a top notch Legal Assistant with 3+ years’ litigation experience. Will look at any defense side litigation practice area experience. Great opportunity to get your foot in the door to a different litigation practice area! Job Requirements • Provide administrative support to Partners and Associates, • Preparing shell documents (pleadings, discovery, motions, correspondence), • MUST have E Filing experience, • Experience assisting with time entry/billing, • Drafting Experience, • Trial preparation from an administrative/document standpoint, • Proofreading, formatting and finalizing all outgoing documents, • Preparing document production, • Preparing exhibits for depositions and trials, • Preparing notebooks of documents for attorney use, sometimes in collaboration with a paralegal, • Run conflicts checks for new client matters, • Draft, review, proofread and send cover letters along with monthly client invoices, • Maintain electronic files for client matters, • Assist with travel arrangements upon request including car, hotel and airfare reservations, • Oversee arrangements for in-house and external depositions, • Set up conference calls and arrange meetings, • Time Entry for attorneys, • Calendar deadlines, • Prepare and process expense reports Requirements • At least 3 years of litigation experience in a law firm setting, • State and Federal E-filing experience

They NYC office of a global law firm is looking to hire an Executive Assistant to provide dedicated, high-level administrative and operational support to the Chief Marketing Officer (CMO) and the Business Development team. This newly created role serves as an administrative partner to the CMO, and is responsible for handling a broad range of responsibilities – from operational and administrative tasks to project coordination and ad hoc problem solving. The role requires someone who is proactive, resourceful, demonstrates exceptional judgment, discretion, accuracy, and the ability to anticipate needs in a fast-paced, white glove service, high-volume environment. Responsibilities • Manage the operational and administrative needs of the office of the CMO and support internal processes and projects that ensure smooth day-to-day operations within the team;, • Provide thoughtful administrative and logistical support that allows the CMO to focus on strategic priorities;, • Manage the CMO’s complex calendar, scheduling meetings across internal leadership, partners and external stakeholders;, • Prepare, review, and process detailed expense reports, including management and reconciliation of the CMO’s firm credit card;, • Coordinate travel arrangements, itineraries and logistics;, • Draft, format, proofread, and finalize documents, presentations, and correspondence in a timely manner;, • Track deadlines and proactively follow up on deliverables;, • Handle confidential and highly sensitive information with integrity and sound judgment;, • Anticipate the needs of the CMO and proactively address challenges before they arise;, • Assist with the coordination and execution of special projects led by the CMO which can often involve other stakeholders in the firm;, • Assist with a range of miscellaneous tasks and requests, which may include coordinating errands and addressing time sensitive needs;, • Provide administrative, logistical and organizational support to others including the Marketing/Business Development leadership team as needed;, • Assume additional responsibilities and time-sensitive assignments as business needs evolve;, • Support special projects as assigned. Qualifications: • Bachelor’s degree strongly preferred., • 4+ years of experience supporting senior executives, preferably at the C-suite level, ideally in a very fast paced, high volume professional services environment., • Experience maintaining complex calendars including orchestrating all on-site/hybrid meetings and coordinating with all relevant stakeholders., • Solid working knowledge of Microsoft Office (i.e., Word, Excel, Power Point) and Adobe Professional., • Demonstrated experience managing high-volume and detailed expense processing., • Operates with the highest level of confidentiality, discretion and integrity, particularly when handling sensitive firm, client and partner information., • Exceptional written and verbal communication skills., • Strong organizational and time management skills with strong attention to detail., • Demonstrated proficiency in managing multiple priorities in an environment that may not always be structured., • Maintains a white-glove level of professionalism and responsiveness in all interactions., • Demonstrates strong judgment, initiative, resourcefulness and independence in prioritizing work and managing competing demands., • Proactive, energetic and hardworking team player., • Available when needed outside of regular business hours to support time-sensitive business matters.

Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant to join the team on a temporary basis. The position is based on site in downtown Manhattan. Job Details • Provide general administrative assistance to multiple executives, • Manage calendars and meeting schedules in Outlook, • Prepare and submit expense reports in Concur, • Manage complex travel itineraries and maintain travel documents, • Create and edit PowerPoints, incorporating graphs, images, and charts, • Maintain detailed Excel reports and Word documents, • Pay Rate Range: $45-50 per hour, based on experience, • Time Commitment: Approximately 4-6 months Skills and Qualifications • Bachelor’s degree required, • 7+ years’ Executive Assistant experience, with preferred background in finance, real estate, or other professional services, • Highly proficient in MS Word, Excel, PowerPoint, and Outlook calendar management, • Experience with expense management software, such as Concur, • Team player with excellent verbal and written communication skills, • Great eye for detail and sharp proofreader, • Proven ability to maintain confidentiality and utilize sound judgement Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job DescriptionOur NYC based client is seeking an Administrative Assistant. They are in-office 5 days per week. Benefits are outstanding and a competitive salary is being offered... Here's what you'll do: • Provide front-desk and general administrative support, • Answer phones, make outbound calls, and manage correspondence, • Schedule appointments, maintain calendars, and manage contact lists, • Draft, edit, and distribute emails, letters, memos, and reports, • Maintain electronic and physical filing systems, • Handle basic bookkeeping and account management, • Process health insurance matters for executive leadership, • Coordinate business and personal travel arrangements, • Submit and reconcile expense reports, • Liaise with executives and administrative staff, • Report to the Senior Assistant supporting the CEOQualifications, • Strong written and verbal communication skills, • Excellent time management, organizational, and multitasking abilities, • High attention to detail and discretion with confidential information, • Proficiency with Microsoft Office and standard office tools, • Conversational Spanish requiredPay Details: $90,000.00 to $100,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law. A little about us... Role: Business Support/ Sr. Executives Location: Jersey City, NJ Job Description: Performs diverse, advanced, and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs, including PPT, Excel, Word. The Analytical skills, Great communication skills, MS Power point, Excel, Word, Teams. Ability to track status and deliverables. Assist in Managing schedules, various timelines (project, deliverable, events etc). Someone with prior experience as an Executive Administrative Assistant. LTIMindtree is an equal opportunity employer that is committed to diversity in the workplace. Our employment decisions are made without regard to race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), gender identity or expression, national origin, ancestry, age, family-care status, veteran status, marital status, civil union status, domestic partnership status, military service, handicap or disability or history of handicap or disability, genetic information, atypical hereditary cellular or blood trait, union affiliation, affectional or sexual orientation or preference, or any other characteristic protected by applicable federal, state, or local law, except where such considerations are bona fide occupational qualifications permitted by law.

Flicker Garelick & Associates (FGA) is a prestigious defense law firm located in New York City. Since 1985, FGA has proudly served as counsel to the most prominent U.S. and overseas-based corporations in the defense contracting, insurance, and maritime industries. We are committed to delivering the highest quality legal services while fostering a collaborative, supportive, and professional work environment. Position Overview FGA seeks as proactive and detail-oriented Legal Assistant to support attorneys and litigation paralegals in a fast-paced practice. This role is best suited for a candidate who takes pride in being a dependable, long-term administrative professional—someone who values consistency, ownership of responsibilities, and contributing to a high-performing legal team. The Legal Assistant plays a key role in maintaining organized case files, ensuring filings and service are completed accurately, managing schedules and deadlines, and supporting day-to-day operations so matters move efficiently. Professionalism, discretion, responsiveness, and strong follow-through are essential. Key Responsibilities • Provide day-to-day administrative and clerical support to attorneys and paralegals, • Format, proofread, and finalize correspondence, pleadings, and other legal documents for filing and service, • Manage and organize physical and electronic case files within the Firm’s document management system, • Coordinate and schedule depositions, hearings, medical evaluations, meetings, and conference calls, • Prepare, scan, label, and file incoming and outgoing mail and maintain accurate filing logs, • Coordinate the filing and service of documents and assist with related administrative requirements, • Maintain attorney calendars, deadlines, and reminders in Outlook as requested, • Communicate professionally with clients, experts, opposing counsel, and administrative agencies as directed, • Provide general office support, including printing, copying, scanning, and answering phones, • Perform other administrative duties as assigned Qualifications • Associate’s degree required; Bachelor’s degree preferred. Equivalent relevant experience may be considered in lieu of a degree., • 3+ years in a law firm and/or professional assistant role (e.g., administrative assistant, executive assistant, practice assistant), • Strong written and verbal communication skills, • Highly organized with excellent attention to detail and time management, • Proficient in Microsoft Office Suite (especially Outlook, Word, and Excel), • Ability to work independently and collaboratively in a fast-paced environment The salary for this position is $60,000 - $75,000 per year. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and an employee benefits package, successful candidates are eligible to receive a discretionary annual bonus and salary increase. FGA is an equal opportunity employer and welcomes applications from all qualified candidates, regardless of background. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.

Pay: $60,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting, • Competitive pay for an early-career legal admin, with long-term upside for high performers Location: New York City (Midtown Manhattan). This is a 5 days in office role. Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • Jump in as a true right-hand support partner to attorneys and leadership as needs arise Qualifications • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems Why You Will Love Working Here • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not “just admin,” you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong), • Smart, collaborative environment with attorneys and staff who value reliability and initiative JPC-673 Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Position: Legal Assistant Law Firm: Top 20 Ranked Globally Size: 4,000 Employees Location: New York, NY (Midtown) Onsite Schedule: Hybrid Target Salary: $90,000 - $120,000 with OT and Bonus as additional compensation Job Description: As a Legal Assistant, your duties will include but not be limited to: • Prepare and revise, format, and finalize a wide variety of legal documents, • Assist attorneys with new client applications, conflict checks, and audit letters, • Accurately enter attorney time into the timekeeping system to meet weekly deadlines, • Work closely with Accounting Department staff to prepare client billings and receivables, • Proficiency with making and managing travel arrangements with the assistance of travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like), • Assist Shareholders in preparing for all internal/external meetings, • Establish and maintain paper and electronic client and administrative files per current Firm policies., • Prepare and submit expense reports, • Manage attorney calendars and schedule client meetings Skills & Competencies: • Knowledge of e-filings and Federal Court procedures, • Associate's degree preferred, • Minimum of two (2) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred, • Experience with managing monthly client billings preferred

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced legal assistant to join our Newark office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive, • Unpretentious, Approachable, Respectful, Team Oriented, • Accountable, Takes Ownership, Corrects Mistakes, • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Duties and Responsibilities: • Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting., • Prepares and collect conflict of interest checks, open new files and maintain client files., • Maintains attorneys’ calendars with dates of importance., • Familiar with State and Federal court filings, including submission of electronic filings., • Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision., • Ability to maintain a high level of confidentiality. Qualifications • Positive attitude and ability to effectively communicate with attorneys, staff, and clients., • Civil Litigation experience, preferred., • Experience with federal and state filings., • 2+ years litigation secretarial experience., • Knowledge of iManage and Outlook is a plus., • Must successfully pass a background and drug screen. What we offer you • Competitive compensation, • Comprehensive benefits package, including medical, dental, and vision, • HSA and FSA plans available for employees and dependents, • Work-life balance, • Generous PTO policy, • 401K plan including a 3% Employer Safe Harbor contribution, • 1.5% Profit Sharing contribution, • Firm paid life insurance and long-term disability, • Employee Assistance Program, • Year-end bonuses and referral fee programs, • Regular firmwide socials and events EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Job Description Summary/Objective We are seeking an experienced Executive Assistant to support senior leadership in a fast-paced, executive driven environment. This role sits at the intersection of executive and legal support and requires an individual who brings maturity, confidence, sound judgment, and discretion to their work. The successful candidate is a seasoned, proactive self-starter with prior legal or law firm experience, exceptional organizational instincts, and the ability to remain calm and effective in a high expectation, dynamic setting. The candidate is comfortable working closely with executives, managing competing priorities, and communicating professionally with a wide range of sophisticated stakeholders, including attorneys, financial professionals, C-suite leaders, and high net worth individuals. The candidate is able to think ahead, anticipate needs, and handle sensitive and confidential information with the highest level of professionalism. This role is best suited for someone who thrives in an in-person, executive centric environment and values the day to day rhythm of senior leadership. Job Duties Executive & Legal Support • Serve as the primary administrative support for the Chairman and CCO, managing complex priorities, communications and confidential matters with discretion and sound judgement., • Support legal and compliance initiatives, including document preparation, proofreading, version control, and the coordination of approvals., • Prepare, review, and edit correspondence, agreements, presentations, and executive materials with a high degree of accuracy and professionalism., • Manage dynamic, frequently changing calendars with competing priorities and minimal notice., • Coordinate complex domestic and international travel, including detailed itineraries and real-time adjustments., • Provide administrative and operational support to legal and compliance functions, including engagement letters, proposals, invoices, expense reports, and timekeeping., • Support compliance initiatives by assisting with documentation, tracking approvals, and maintaining audit‑ready records., • Coordinate preparation for compliance reviews and external legal or regulatory engagements., • Maintain organized electronic and physical filing systems for legal, executive and compliance records in accordance with company policies and regulatory requirements., • Assist with records retention and information governance, including adherence to retention schedules, legal holds, and approved document destruction practices., • Anticipate executive needs and proactively address issues before they escalate., • Collaborate closely with other executive assistants, legal staff, and operations teams., • Provide backup support to senior administrative colleagues, as needed. Competencies • Professionalism & integrity, • Proactive problem solving, communication & collaboration, • Highly detail-oriented, • Resourceful with the ability to think outside of the box, • Technically proficient, • Advanced Communication (Written & Verbal), • Ethical Preferred Education and Experience • Bachelor's degree and/or five (5)+ years of providing executive administrative level support., • Strong technology aptitude, with the ability to quickly learn and effectively use new tools and systems; ability to assess and resolve technical difficulties in a high pressure environment., • Advanced proficiency with Microsoft 365 and related productivity tools (e.g., Outlook, Teams, SharePoint, OneDrive, PowerPoint, Excel) to support executives and legal/compliance workflows., • Prior experience in a law firm, legal department, or compliance-driven organization, a plus., • Exceptional written communication, editing, and document management skills., • Demonstrated ability to manage confidential information with discretion and integrity., • Experience working in a very fast-paced environment with multiple competing priorities., • Strong judgment and foresight in anticipating executive needs. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. May occasionally require working additional hours or working outside regular business hours due to either last-minute schedule changes and/or urgent and important matters. Physical Requirements While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as l printers and copiers. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Salary Range The base annual salary range offered for this position is based on numerous factors, including job-related skills and knowledge, experience, specific location, relevant education and/or training. In addition to the annual salary, we offer a full benefits package. Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.

Patent Specialist for Top Law Firm Located in Newark New Jersey. Flexible work schedule. Hybrid 2-3 days in office Must have min or 2 years of Patent Experience/US/Foreign Patent. • Prepare, revise, and finalize a wide range of intellectual property (IP) documents, including U.S. and foreign patent and trademark prosecution filings., • Perform electronic filing (e-filing) with the USPTO and other domestic and international patent and trademark offices, ensuring compliance with applicable rules and deadlines., • Draft, edit, and proofread legal correspondence, filings, and supporting documents to ensure accuracy, consistency, and adherence to firm standards., • Maintain and manage attorney dockets, accurately calendaring deadlines and proactively monitoring upcoming filing and response dates., • Respond to incoming telephone calls, route calls to appropriate staff, and take detailed and accurate messages as needed., • Process client billing, including proofing billing sheets, reviewing and editing invoices, and coordinating with attorneys and accounting staff to ensure accuracy., • Coordinate and arrange attorney travel, including reservations and itineraries; prepare and submit expense reports in compliance with firm policies., • Provide backup support and assistance to other Patent Assistants within the practice group as needed., • Photocopy, scan, collate, and assemble documents for client mailings, court filings, and internal use. Training and Experience • Comprehensive knowledge of U.S. and foreign patent and trademark prosecution procedures., • Strong experience preparing IP-related documents and performing USPTO e-filings., • Advanced proofreading and editing skills, with close attention to detail., • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Ability to multitask effectively in a fast-paced, deadline-driven legal environment., • Strong organizational skills with the ability to manage competing priorities., • Excellent oral and written communication skills and a professional demeanor., • Demonstrated ability to work independently

Senior Policy Advisor for Health State of New York – Executive Chamber Salary Range $115,000-$130,000 Location: Albany, NY or New York, NY The Senior Policy Advisor will report to the Deputy Secretary for Health and partner closely with the Assistant Secretaries for Health to oversee the Governor’s Health agenda, including all components of operations and policy management within the Health portfolio. Additionally, the Senior Policy Advisor will work with senior leadership and staff members within the Executive Chamber as well as the Department of Health (DOH), Office of the Medicaid Inspector General (OMIG), and State Office for the Aging (SOFA) in service of setting and implementing the Governor’s Health agenda. Job Description: • Partners with the Deputy Secretary and Assistant Secretaries to conduct oversight of State agencies within the designated program area (Health). Serves as a cornerstone of the Health portfolio, partnering with the agency, Division of Budget, Executive Chamber Counsel, and other members of the Health portfolio to help set and implement the Governor’s Health agenda., • Policy making: Owns discrete policy areas agreed upon in collaboration with the Deputy Secretary and Assistant Secretaries for Health, including:, • Identifying areas of greatest need/opportunity through research and analysis (literature reviews, stakeholder interviews, review of current legislation, etc.), • Developing specific proposals to address areas of need (e.g., reviewing best practices from other States, partnering with experts within State agencies) for consideration during annual State of the State and budget-making processes, • Ensuring policy initiatives proposed by State agencies and other Executive Chamber teams remain coordinated and consistent with overall Health agenda, • Developing perspective and advising Governor on whether to sign/veto legislative bills passed during annual legislative session, • Implementation and agency oversight: Partners closely with relevant State agencies to ensure effective implementation of Governor’s agenda, including:, • Monitoring agency progress in implementing key priorities, including intervening as necessary to ensure adequate direction, resources, and support to achieve objectives, • Leading implementation for select priority initiatives, • Managing certain aspects of day-to-day agency oversight (e.g., reviewing and approving budget requests, reports for external release), • Ensuring Deputy Secretary and other Executive Chamber leadership are kept abreast of agency operations, • Providing input, as needed, on day-to-day agency operations (e.g., review of agency-proposed regulations), • Communications and stakeholder management: Takes steps to gather input on and build support for Governor’s agenda, including:, • Meeting with key advocates and stakeholders within and outside of NYS to gather input on and build support for agenda, • Partnering with agency and Executive Chamber communications teams to provide input on overall communications strategy, including press, events, etc., • In support of the above activities, is expected to have exemplary skills and demonstrated experience in the following:, • Conducting policy research (including literature reviews, expert and stakeholder interviews, data analysis) and generating innovative and effective recommendations, • Preparing clear and concise briefing materials, and providing verbal briefings, • Effectively managing projects, including meeting facilitation, project tracking, stakeholder management, proactive risk identification, • Working effectively as part of a team, including giving and receiving professional development feedback and supporting discussion of and implementation of effective team norms and culture Potential Areas of Focus: • The Senior Policy Advisor will partner with the Assistant Secretaries for Health to support day-to-day management of a subcomponent of the Health portfolio. The Senior Policy Advisor will be assigned discrete policy areas and operational topics to oversee, and is expected to serve as the ‘first line of defense’ responsible for these areas. The Senior Policy Advisor will be expected to partner closely with the Assistant Secretaries for Health in these areas, working to keep the Deputy Secretary apprised of day-to-day activities and providing the Deputy Secretary with recommendations on all critical decisions needed A Bachelor's degree and at least 5 years of full-time, professional experience with a focus on public administration, public policy, health policy, or related topics. A Master’s degree in a related field or Juris Doctor may substitute for one year of this experience. A strong interest and knowledge of health policy is highly desirable. Preferred Skills: • Track record of strong analytical, organizational, and project management skills, • Excellent written, verbal communication, research, and interpersonal skills, • Ability to manage complexity, arrive at the appropriate solutions and insights and synthesize key findings in a rapid fashion, • Commitment to public service and health policy, • Broad experience in housing policy development and operations, • Proficiency in Microsoft Word, PowerPoint, and Excel NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to consider reasonable and religious accommodations during the hiring process. Please send your request to .

A midtown-based global law firm is seeking an Administrative Assistant to support a team. The ideal candidate will have at least 3 years of administrative experience and strong attention to detail. Pay: $30-35/hr Hours: 9:30-5:30 On-site four days/week 3 month contract with possible extension Responsibilities: • Provide administrative support to the team., • Assist with expense reporting, tracking attendance, and managing training session completions., • Coordinate events, including welcoming guests, managing sign-in sheets, and ensuring smooth operations., • Draft communications and correspondence to support team initiatives effectively., • Collaborate with team members to ensure administrative tasks are completed accurately and timely., • Utilize organizational skills to maintain efficiency in daily operations and team support., • Provide general administrative support, including scheduling and document management., • Ensure adherence to organizational policies and procedures in all administrative tasks. Requirements • Bachelor of Arts (BA) degree or equivalent educational background required., • Minimum of three years of administrative experience preferred., • Proficiency in managing expense reports and tracking training attendance., • Strong organizational skills and attention to detail for event coordination., • Effective communication skills for drafting and distributing correspondence., • Experience supporting team operations in a professional setting., • Capability to adapt to a dynamic work environment and manage multiple tasks.

Company Overview Torres & Zheng at Law, P.C. is a boutique securities and business law firm dedicated to serving the legal needs of businesses, individuals, and employers, with a niche in serving public companies. We are entrepreneurs. Our firm was founded by entrepreneurs and built to serve entrepreneurs. Our vision is to build a platform for entrepreneurial professionals to create the type of future they envision—to build the type of career they desire, disrupt the traditional law firm structure, and reinvent the client experience through client-centered service. We believe in empowering our team to find their Ikigai—a Japanese concept that encourages people to do what they love and what they are good at. Core Values Our core values can be remembered through the acronym “SCREAM”: • Service – We prioritize client needs above all else, • Client-Centric – Everything we do is designed around the client experience, • Relationships – We treat colleagues like family and build meaningful connections, • Empowerment – We encourage autonomy, ownership, and critical thinking, • Accountability – We hold ourselves to the highest professional standards, • Mastery – We are committed to continuous improvement and growth Our mission is to build a world-class boutique law firm that empowers visionaries, drives economic growth, and creates meaningful impact. About the Role We are seeking a highly motivated, detail-oriented Executive Assistant to the Managing Partner who will serve as a true right hand in both professional and personal capacities. This is a hands-on role where your primary responsibility is to support the Managing Partner throughout the day and ensure everything stays organized, on track, and operating at a high level. This may include everything from managing schedules and priorities to handling day-to-day tasks that make operations run smoothly. You will be expected to anticipate needs, stay one step ahead, and execute quickly. No task is too big or too small—whether it’s coordinating meetings, following up on tasks, or handling simple requests like grabbing coffee or running an errand. This role also requires a high level of flexibility and commitment. The schedule will largely align with the Managing Partner’s schedule, which may include early mornings, late evenings, and occasional weekend availability. When the Managing Partner is working, you are expected to be responsive and available to support. This is an opportunity for someone who thrives in a fast-paced environment, enjoys being highly involved, and wants to work closely alongside a founder and operator on a daily basis. Responsibilities Responsibilities include, but are not limited to: • Serve as the primary support to the Managing Partner, ensuring all daily priorities, tasks, and commitments are organized and executed, • Manage and maintain schedules, including meetings, calls, deadlines, and reminders, • Keep the Managing Partner on track throughout the day by proactively following up on tasks and priorities, • Anticipate needs and stay one step ahead to ensure nothing falls through the cracks, • Handle day-to-day administrative and personal tasks, including errands, coordination, and ad hoc requests, • Coordinate meetings, prepare materials, and ensure all logistics are handled in advance, • Communicate with internal team members to relay instructions and follow up on deliverables, • Monitor ongoing tasks and projects, ensuring timely completion and accountability across team members, • Assist with email management, drafting responses, and organizing communications as needed, • Maintain organization of documents, files, and important information, • Support basic operational tasks to help ensure the firm runs smoothly on a daily basis, • Attend meetings, take notes, and track action items when needed, • Handle sensitive and confidential information with discretion, • Take initiative in identifying inefficiencies and helping improve day-to-day workflows Qualifications • Fluent in both English and Mandarin Chinese (spoken and written) – REQUIRED, • Highly organized, detail-oriented, and able to multitask in a fast-paced environment, • Strong sense of urgency and ability to follow through on tasks, • Proactive mindset with the ability to anticipate needs and take initiative, • Excellent communication skills (written and verbal), • Ability to handle sensitive and confidential information with discretion, • Prior experience as an executive assistant, personal assistant, or similar role preferred, • Comfortable handling both professional and personal tasks, • Proficiency in Microsoft Office (Word, Excel, Outlook) required, • Experience with tools such as Clio or project management systems is a plus Application Question(s) • Why are you interested in this role?, • This role requires flexibility and availability outside standard hours. Are you comfortable with that?, • If selected to move forward, are you willing to complete a written skills assessment (which may take several hours) to evaluate your proficiency in Microsoft Office and overall attention to detail?, • Will you now or in the future require visa sponsorship to work in the United States? Language • Chinese (Required), • English (Required) Ability to Commute • New York, NY 10001 (Required)

Belkin · Burden · Goldman, LLP, is a trusted NYC real estate law firm with a leading reputation in the industry. Our team has a proven track record of success in navigating complex legal matters, and we are dedicated to delivering unparalleled advocacy and counseling to our clients. We are currently seeking a Legal Practice Innovation Specialist to support the Firm’s practice innovation, knowledge management, and legal technology initiatives. This role is designed for a legally trained professional pursuing a non‑traditional legal career path at the intersection of law, technology, and process improvement. This is not a traditional paralegal or legal assistant role, nor is it a practicing attorney position. Rather, it is a professional‑level role focused on improving how attorneys work through thoughtful application of AI, legal technology, and workflow design. The Role The Legal Practice Innovation Specialist will work closely with partners, Firm leadership, attorneys, IT, and operations to help modernize legal service delivery across the Firm. The role offers hands‑on exposure to AI tools, workflow development, and firmwide innovation strategy within a market‑leading real estate law practice. This is an entry‑to‑mid‑level position (1–3 years of experience) with meaningful responsibility, visibility, and growth potential. ESSENTIAL DUTIES AND RESPONSIBILITIES • Support firmwide practice innovation initiatives by analyzing and streamlining recurring legal workflows, • Develop, organize, and maintain templates, model documents, playbooks, AI agents, and prompt libraries used across practice groups, • Document legal workflows and best practices to promote consistency, efficiency, and knowledge sharing, • Research and evaluate emerging legal technology and AI tools, and assess their application within the Firm, • Support AI pilots and technology initiatives, including testing, internal documentation, and attorney feedback, • Assist with legal technology vendor evaluations, demonstrations, and implementation planning, • Prepare training materials, demonstrations, and reference guides to support attorney adoption of new tools, • Track innovation initiatives and assist with measuring adoption and impact, • Maintain organized repositories of innovation‑related documentation and resources, • Bachelor’s degree required; advanced legal education or equivalent professional legal experience strongly preferred, • 1–3 years of experience in a law firm, legal operations, legal technology, knowledge management, or professional services environment, • Prior legal experience required; real estate exposure is a plus, • Familiarity with AI tools, automation, or legal technology (generative AI, prompt engineering, workflow tools); certifications are a plus, • Ability to translate legal concepts into practical workflows, templates, and technology‑enabled tools, • Strong analytical, organizational, and problem‑solving skills, • Excellent written and verbal communication skills, with the ability to explain technology to attorneys and legal professionals, • Highly organized, proactive, and capable of managing multiple projects in a fast‑paced environment, • Proficiency with Microsoft Office and related productivity tools, • Intellectual curiosity and a strong interest in the future of legal practice Why Join BBG? This is an exceptional opportunity to join a market‑leading real estate law firm that is thoughtfully investing in innovation, AI, and the future of legal practice. This role is ideal for a legally trained professional looking to build a career at the intersection of law, technology, and innovation, with meaningful responsibility and visibility across the Firm. Compensation & Benefits • Hybrid work schedule (remote Fridays, subject to business needs), • Summer Fridays, • Generous PTO, • Medical insurance with Firm participation, plus dental and vision options, • Pre‑tax commuter benefits, • 401(k) plan with Firm match, • Collaborative, collegial work environment Benefits are subject to change based on Firm needs. Compensation will be dependent on several factors including but not limited to years of experience involving these roles and responsibilities, portable book of business, years of experience within the industry, education, etc. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are an Equal Opportunity Employer.

A prestigious law firm in NYC is seeking a self-motivated and experienced Executive Assistant to join their firm. Will be providing administrative support to three high-level executives, ensuring smooth operations and efficient time management. This role is onsite in the office 5 days/week. Onsite Monday - Friday Salary range: 120k - 150k base Hours: 9am - 6pm Responsibilities: • Manage executive calendars, including scheduling and confirming meetings and conference calls., • Coordinate travel arrangements and handle changes to travel plans., • Prepare and send mail, packages, and other documents efficiently., • Establish and maintain organized files and records for easy accessibility., • Prepare correspondence, memoranda, legal documents, and reports adhering to firm standards., • Assist with client intake processes and maintain accurate records and data trackers., • Provide administrative support for firm meetings, including agendas and reminders., • Ensure accurate time entry and assist with billing statements., • Demonstrate initiative in resolving obstacles and improving administrative processes. Requirements: • Bachelor’s degree preferred., • 7+ years of Executive Assistant experience in a law firm is required., • Advanced proficiency in MS Office Suite, document management systems, and time-billing software., • Exceptional organizational skills and ability to manage multiple tasks under tight deadlines., • Strong communication skills with attention to detail and accuracy., • Ability to maintain confidentiality and exercise good judgment in sensitive matters., • Flexibility to adapt to changing priorities and responsibilities.

Work Authorization Requirement • Candidates must be authorized to work in the United States without sponsorship, • No work sponsorship will be provided, • Please do not apply if you require visa sponsorship now or in the future We are seeking a highly organized, proactive Legal Assistant to support a fast-paced attorney managing a private practice and multiple co-counsel engagements across firms. This is a high-impact role for someone who can seamlessly blend legal support, operations, and executive assistance. This is not a traditional paralegal role — we are looking for someone who can anticipate needs, manage workflows, and keep everything moving efficiently. Location: Remote / New York, NY preferred Compensation: Flat salary (based on experience) Type: Full-time Key Responsibilities • Prepare and organize legal packages for attorney review, • Draft professional emails and correspondence, • Assist with document review, formatting, and filing preparation, • Track deadlines across multiple matters and firms, • Manage calendar across multiple commitments and time zones, • Send reminders and ensure timely follow-ups, • Coordinate meetings, calls, and scheduling logistics, • Maintain task lists and ensure execution of priorities, • Act as a central point of coordination across multiple workstreams, • Keep files, communications, and priorities structured and accessible, • Anticipate bottlenecks and proactively solve themIdeal Candidate, • Highly organized and detail-oriented, • Strong written communication skills (clear, concise, professional), • Comfortable working independently with minimal oversight, • Able to manage multiple priorities in a fast-paced environment, • Prior experience in legal, consulting, or executive support roles preferred, • Law degree or paralegal certification is a strong plus, but not required, • Strong judgment and discretion

Jefferies Wealth Management Cross Border Manager Administrative Assistant: Role Overview Jefferies Wealth Management is seeking a highly organized, proactive, and bilingual Administrative Assistant to support the Cross-Border Manager. This role is central to the operational success of a fast-paced international team, requiring a unique blend of executive support, project coordination, and cultural diplomacy. The ideal candidate will act as a "force multiplier" for the Executive, managing complex global logistics and acting as a professional liaison for internal and external stakeholders across the Americas. Primary Areas of Responsibility: Executive & Business Management • Calendar & Correspondence: Proactively manage a complex, shifting calendar; prioritize meeting requests and screen high volumes of emails to ensure the Executive focuses on top-tier priorities., • Global Logistics: Coordinate intricate domestic and international travel itineraries, including visa processing, multi-time zone logistics, and timely expense reporting., • Communication Liaison: Provide professional phone coverage and serve as the primary point of contact for global teams, advisors, and ultra-high-net-worth clients., • Confidentiality: Handle sensitive financial data and personnel information with absolute discretion and professional integrity. Project Coordination & Operations • Strategic Tracking: Assist with the execution of strategic projects, tracking deadlines, and ensuring milestones are met across the team., • Onboarding Support: Facilitate the onboarding process for new teams, ensuring a seamless integration into the Jefferies ecosystem., • Reporting: Prepare daily, weekly, and monthly business reports for the Executive, ensuring data accuracy and professional presentation., • Cross-Functional Collaboration: Partner effectively with Supervision, Compliance, Legal, and Wealth Management specialists to streamline business workflows. Success Measures: • Operational Excellence: Achievement of a "zero-friction" environment for the Executive regarding travel, scheduling, and documentation., • Stakeholder Synergy: Successful establishment of rapport with global teams and internal departments (Legal/Compliance) within the first 90 days., • Proactive Problem Solving: Ability to anticipate needs and resolve logistical or administrative hurdles before they escalate. Minimum Requirements: • Experience: 2-5+ years of executive support experience, specifically within the Financial Services industry (Wealth Management, Private Banking, or Investment Banking preferred)., • Education: Bachelor’s degree from an accredited institution., • Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and a high level of comfort learning CRM and account management systems., • Interpersonal Range: Exceptional communication skills with the ability to interface with diverse global teams and senior leadership. Preferred Qualifications • Language: Full professional fluency in Spanish (written and verbal) is heavily desired., • Portuguese Fluency: Highly desirable to support the broader Latin American market., • Industry Credentials: Relevant industry certifications or familiarity with FINRA regulatory environments., • Agility: Proven ability to thrive in a high-pressure, "always-on" global business environment Location and hours: • Hourly with overtime available, • NYC (preferred) or Miami, FL, • T-Th in office (work from home equipment supplied), • Start time to be discussed with Manager -- can be 7:00 to 8:30 with corresponding end time of 4:00-5:30. Primary Location: New York, NY. Full time Salary Expectations: $95,000-$110,000 About Us Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments. At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law. The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

Summary The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently. Job Duties The following are essential job duties and responsibilities of the Legal Administrative Assistant.This list is not exhaustive, and other duties may be assigned as necessary. • Provides word processing and document production services. Utilize office services support as appropriate., • Drafts correspondence, having knowledge of common documents for applicable departments.For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders., • Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact., • Prepares documents for mailing with special attention given to completeness of enclosures, etc., • Files court documents electronically., • Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion., • Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary., • Ability to extract appropriate billing information as requested., • Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files., • Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements., • Processes reimbursement requests., • Dockets case/matter deadlines. Keeps attorneys apprised of deadlines., • Tracks attorneys’ CLEs., • Provides back‑up assistance to other administrative assistants and staff members as required. Experience: 3-5 years of administrative experience in a law firm or legal services industry. Knowledge/Skills and Abilities: • Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority., • Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc., • Excellent knowledge of grammar, spelling and punctuation., • Legal writing skills, knowledge of legal terminology., • Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc., • Strong oral and written communication skills., • Strong customer service orientation. Essential Physical Demands • Ability to sit for extended period of time and use a keyboard and other office machinery. The target base pay range for this role in New York is $60,000-$75,000 and is dependent on experience and other relevant factors, including geography.

Bilingual Legal Receptionist / Assistant Salary: $45,000 – $50,000 per year Location: Bronx, NY (On-site) Job Overview We are seeking a dynamic and bilingual (Spanish-English) Legal Receptionist / Legal Assistant to join our team. This role offers an exciting opportunity to be the first point of contact for clients and visitors while providing essential administrative support across our practice areas. The ideal candidate will be energetic, highly organized, and possess a passion for delivering exceptional client service. Your proactive approach will help ensure smooth office operations, effective case management, and seamless communication within the firm. This position is perfect for someone eager to grow their legal administrative skills in a fast-paced environment committed to excellence. Duties • Greet clients, visitors, and callers in a professional, friendly manner in both Spanish and English, ensuring excellent phone etiquette and organizational skills., • Manage incoming calls, schedule appointments, and coordinate meetings efficiently., • Assist with legal case management by organizing documents and maintaining accurate filing systems., • Support attorneys with document review and drafting legal correspondence., • Utilize legal software such as Clio to ensure proper data entry and case documentation., • Perform administrative tasks such as data entry, filing, legal documents, and supporting within the firm., • Maintain confidentiality of sensitive information while providing executive administrative support to attorneys and staff. Qualifications • Bilingual fluency in Spanish and English is essential for effective communication with clients and team members., • Proven experience in a legal administrative or paralegal role within a law office environment., • Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting., • Familiarity with legal case management software and document management systems; ability to adapt quickly to new technology platforms., • Exceptional communication skills—both verbal and written—and professional phone etiquette., • Administrative experience, including clerical tasks such as filing, data entry, organizing, and supporting project workflows. Join us in making a difference by supporting our clients through dedicated service and meticulous legal assistance! Why Apply? This is an excellent opportunity to build your legal career within a respected firm that directly impacts the local community.

OVERVIEW: Our client, one of the largest Energy companies in the US providing a wide range of Energy-related products and services to its customers, seeks an accomplished Legal Assistant. ** TITLE: Legal Assistant ** LOCATION: Onsite Role at 4 Irving Place, New York, NY 10003 ** DURATION: 6 months with possibility of extension *** WORK SCHEDULE: Monday–Friday, Hours: 8:00 AM – 4:00 PM EST Pay Rate: $30.00/hour JOB SUMMARY: The Legal Assistant provides administrative and operational support to the Law Department, including document preparation, file management, litigation support, and coordination of meetings and legal filings. This role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced legal environment. JOB DESCRIPTION: • Prepare and handle confidential and sensitive legal documents, ensuring strict confidentiality., • Create, maintain, and organize files, including scanning and managing documents in electronic databases and imaging systems., • Organize and prepare documentation for litigation, regulatory matters, and discovery requests., • Validate and ensure accuracy of documents processed through scanning systems., • Analyze and route incoming legal documents according to established protocols., • Perform and validate data entry for motions, court appearances, and legal records., • Assist with scheduling meetings using Outlook, Microsoft Teams, and internal scheduling systems., • Coordinate in-person and hybrid meetings, including guest management and conference room setup., • Perform electronic filing of pleadings in Supreme Court and other legal forums., • Interact with internal teams, clients, and external stakeholders professionally., • Conduct occasional legal or administrative research., • Provide additional legal and administrative support as assigned by senior management. JOB REQUIREMENTS: • Education: Bachelor’s degree in legal or Paralegal Studies with 2+ years of experience, OR Associate’s Degree in Legal or Paralegal Studies with 4+ years of experience, OR High School Diploma/GED with 6+ years of relevant experience., • Minimum 2+ years of experience as a Legal Assistant or Legal Secretary., • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)., • Ability to create charts, graphs, spreadsheets, and presentations., • Strong organizational, analytical, and multitasking skills., • Excellent written and verbal communication skills., • Ability to maintain confidentiality and handle sensitive information., • Strong time management and ability to meet deadlines., • Ability to work independently and collaboratively in a team environment., • Strong interpersonal and follow-up skills., • Ability to adapt to changing priorities and workload demands., • Preferred: Prior experience as a Legal Assistant or Legal Secretary in a corporate or law firm setting. Recruiter Contact Info Gurjant Singh Phone: 925-297-5994 Email: I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with a service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants with criminal histories are considered in a manner that is consistent with local, state and federal laws.

SSI (U.S.) Inc. d/b/a Spencer Stuart Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. Location: New York Full/Part Time: Full time Req ID: R4696 Spencer Stuart is seeking to recruit an Associate for the Financial Services Practice. This Associate will have the opportunity to help solve Chief Executive Officer and other C-level functional executive searches, with a focus in Global Banking & Markets (GBM). With exposure to a broad set of clients and leadership challenges, this Associate will help to identify and develop diverse candidate slates as an essential member of the search team. The Associate role combines project management, research, assessment, sourcing, validation, and relationship-building skills to deliver extraordinary service and value to Spencer Stuart clients. Successful candidates for the Associate position will have strong project management ability, writing skills, results orientation, rigorous attention to details, intellectual curiosity and ideally, an understanding of the financial services sector. The Associate will enjoy the challenge of working internally with a variety of Consultants and externally with diverse, senior-level executives and board members. Associates will be expected to acquire deep and insightful candidate pool knowledge over time. The Associate will ideally be based in New York City. There is an expectation of being in the office a minimum of two days a week. In the early stages, it will be beneficial for the individual to spend more time in the office to build relationships, engage with colleagues and participate in the local office community. KEY RELATIONSHIPS Reports to: Financial Services Practice Leader Consultants (on an assignment basis) Other key Associate Practice Leader Relationships: Market Leader Analysts, Associates, Senior Associates, and Consultants EEA's Human Resources Business Partner (HRBP) KEY RESPONSIBILITIES • Contribute actively to the start-up phase of each search by participating in client kick-off meetings with the Consultant and assisting in the development of the position specification, search strategy and target list of companies., • Gather relevant information regarding the appropriate industries and target companies. Identify potential prospects and sources and represent the client effectively in the marketplace, discussing the opportunity with relevant executives., • Validate potential candidates through reference and source calls., • Partner with the Consultant to develop and present a slate of qualified candidates to each client. Anticipate what needs to drive the search to closure and be prepared to supply additional information, such as related industry/segment trends, market findings, reaction to the opportunity, compensation data, etc., gained during the course of a search., • Contribute to the preparation of position specifications, candidate presentations and reference reports adhering to the Firm's assessment methodology., • Communicate effectively with the Consultant and Executive Assistant, and remain fully abreast of search developments, in order to communicate accurately and credibly regarding the assignment., • Prepare organized information for the client progress reports/meetings by teaming with the Consultant and the Executive Assistant. Provide an informed perspective on prospects/candidates and how they match against the key selection criteria., • Be aware of activities and management changes in the relevant industry's sector; keep team members apprised of relevant developments in the marketplace., • Add to the firm's candidate pool expertise by continually identifying and introducing new talent to the firm. Ensure that up to date assignment, company and candidate information during the course of an assignment is always available for colleagues, by leveraging technology and information from the firm's state-of-the-art, proprietary database., • Contribute to responses to inquiries for new business, as well as business development initiatives., • Be willing and proactive about contributing to local, practice or firm-wide initiatives. Coordinate and share practice related information with colleagues for potentially broader distribution. IDEAL EXPERIENCE • 3+ years of progressive business experience in executive search, recruiting, talent acquisition, strategy consulting, or a relevant professional services environment, with significant time spent in client service, • Advancement of skills and knowledge evidenced through promotion or tenure, • Superior project management skills demonstrated through experience working in a high-performance environment where multiple projects and competing demands are the norm, • Excellent communication skills shown through clear, structured and concise written and verbal presentation, • Undergraduate degree required; postgraduate degree a plus CRITICAL LEADERSHIP CAPABILITIES Project Management Plans, manages and drives own efforts to identify and develop a slate of quality candidates as measured by consultant, client and candidate feedback. The successful Associate will do this while handling multiple projects with competing deadlines, working with individuals who have differing styles, and managing challenging expectations: • Takes an end-to-end view of each project and the required resources; works at pace and with attention to detail while managing competing deadlines and priorities; has a sense of urgency., • Understands the search process (from internal kick-off to referencing); asks questions to understand; and is proactive., • Works on multiple projects; meets deadlines and is resilient under pressure; delivers on commitments on time or notifies as early as possible if deadlines will slip., • Demonstrates enthusiasm, tenacity and intellectual curiosity; action-oriented; deals with problems immediately. Develops qualified and interested candidates for portfolio of searches. A successful Associate will develop excellence in search strategy to build strong contact management lists: • Observes and asks questions to fully understand the issue; synthesizes information from a variety of internal/external sources, despite possibly having ambiguous or incomplete information., • Gathers relevant data from a variety of sources, including views gathered through Third Party Sourcing (TPS), to help determine broad capabilities, gaps, qualifications/fit; articulates reasons for fit to spec in a succinct manner., • Determines priority of which potential candidates to approach. Communicates effectively both in writing and verbally; has "gravitas" (executive presence) and is able to build relationships. Able to hook candidates and convince consultants to meet them, building a strong internal brand: • Interacts with a range of internal and external stakeholders and candidates with differing styles and egos, understanding and appreciating what is important to each., • Becomes a credible and authentic professional by observing colleagues and emulating role models. Obtains and incorporates knowledge to enhance client work in a meaningful way. Knows how to get information, effectively uses the available firm resources, developing and sharing candidate pool knowledge: • Identifies executive movements in the market and updates Quest (ideally in real time) and colleagues; asks questions and shows interest in networking., • Has a genuine interest in/curiosity about people and businesses; and has an understanding of businesses and their interrelationships. Develops self and others; seeks and provides feedback, modifies own performance or behavior based on feedback. A successful Associate is constantly growing, learning and enhancing his/her skills and capabilities: • Seeks and is open to feedback from colleagues, placing value on self development efforts; seeks opportunities for growth., • Is self-aware and open to changing one's own behavior. Champions the Firm's values, culture and Code of Conduct; engages, participates and collaborates with others. A successful Associate, who people like working with and who may over time also have a leadership role: • Accepts others' opinions and encourages teamwork., • Brings cultural awareness and sensitivity to each interaction with colleagues., • Participates actively and contributes to internal activities; engages with office and practice., • Represents Spencer Stuart well by speaking positively about the Firm and aligning behavior to Firm values., • Conducts themselves in a way that is consistent with the Firm's values. The base compensation range for this position is $100,000-130,000 per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: • Retirement savings plan with discretionary profit sharing contribution and employer match;, • PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;, • Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;, • Life Insurance, and short-term and long-term disability insurance;, • Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Please see job description PI283479746 Job distributed by ___.