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Executive Assistant / Office Manager \n $65,000–$70,000 per year \n \n The Role \n The Owner’s right hand — and the person who keeps the whole office running. \n As Executive Assistant / Office Manager, you’ll provide direct administrative support to the Owner and senior executives, while owning the day-to-day operations of the office. You’ll manage sensitive information with discretion, represent the Owner professionally with clients, vendors, and staff, and make sure nothing falls through the cracks — from the morning calendar to the last locked door. \n This is a role for someone who takes pride in being the person everyone relies on: organized, calm under pressure, and always one step ahead. \n What You’ll Do \n Executive Support \n\n • Manage the Owner’s calendar — scheduling appointments accurately, sending invites and Teams meetings, and providing a daily schedule with ample notice of every meeting.\n, • Meet with the Owner daily to review outstanding items, and notify the Owner when leaving the office.\n, • Coordinate travel and accommodations, and prepare related agendas.\n, • Coordinate Lunch & Learns and monitor the Owner’s required CEUs.\n, • Type meeting minutes and correspondence in standard company format, perform mail merges, and keep Outlook contacts current.\n\n Office Operations \n\n • Coordinate and monitor daily office operations, resolve problems in collaboration with the right contacts, and escalate resolutions to senior management.\n, • Work with management to resolve operational issues related to customer service, accounting procedures, and computer systems.\n, • Coordinate and oversee special projects as needed.\n, • Each morning, check in with every department and walk the office to confirm everything is working and no one needs anything; check all rooms daily and report issues to the proper vendor.\n, • Open/unlock and close/lock the office securely at the beginning and end of each business day.\n, • Maintain the current employee and department directory.\n\n Front Desk & First Impressions \n\n • Welcome visitors in person and by phone, answer questions, and direct callers to the right person — transferring to voicemail when unavailable, taking complete messages, and using the internal Teams system to its fullest.\n, • Maintain a safe, clean, professional reception area, and report any deficiencies or equipment malfunctions.\n, • Receive, sort, date-stamp, and distribute incoming mail; coordinate FedEx, UPS, and other express pick-ups and deliveries.\n, • Assist with photocopying, faxing, filing, and collating; keep all correspondence filed — including archived on the company network — in its proper location at all times.\n\n Equipment, Supplies & Systems \n\n • Ensure equipment runs properly: complete preventive maintenance, call for repairs, maintain equipment inventories, perform minor service duties, arrange routine maintenance, and evaluate new equipment and techniques.\n, • Operate standard office equipment, including the multi-line telephone system, fax, photocopier, postage meter, calculator, and computer/printer.\n, • Maintain supplies inventory — checking stock, anticipating needs, and, once approved, placing and expediting orders and verifying receipt.\n, • Maintain the telecommunications system, including correct time and current voicemail boxes.\n, • Troubleshoot computer problems with vendors, work with the IT company to ensure daily computer back-up is performed, and protect operations by keeping information and plans confidential.\n\n What You Bring \n\n • Excellent telephone, verbal, and written communication skills — with strong listening, diplomacy, and customer relations.\n, • Highly organized, with strong time management and multitasking skills.\n, • Professional, team-oriented, and customer-focused, handling pressure in a composed, professional manner.\n, • Strong Microsoft Office and computer literacy, including supply management and math aptitude.\n, • Prior experience in office management required.\n\n Education & Experience \n\n • High school diploma or equivalent.\n, • Prior experience in office management required.\n\n Hours & Work Environment \n\n • Arrive at the office before the 9:00 a.m. start time.\n, • Moderate noise level in a professional office environment.\n, • Regularly required to sit, stand, walk, use hands, and talk or hear; occasionally required to lift up to 25 pounds.\n, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.\n\n

Job DescriptionDescription: Why you’ll want to work at nimble! This is a great opportunity to join a well-established and market-leading brand serving a high-growth end market while gaining valuable experience working closely with Executive leadership. As an organization, we are in high-growth mode through acquisition with a laser focus on positive culture building! Who we are: nimble solutions is a leading provider of revenue cycle management solutions for ambulatory surgery centers (ASCs), surgical clinics, surgical hospitals, and anesthesia groups. Our tech-enabled solutions allow surgical organizations to streamline their revenue cycle processes, reduce administrative burden, and improve financial outcomes. Join more than 1,100 surgical organizations that trust nimble solutions and its advisors to bring deep insights and actionable intelligence to maximize their revenue cycle. We are currently seeking a Revenue Recovery Specialist with a great work ethic to manage and execute the daily billing activities of the department. Under the direction of the Billing Manager, this role will be instrumental in ensuring timely claim submission, following up with payers, and handling billing discrepancies. The ideal candidate will have exceptional communication and organizational skills along with a strong attention to detail. We are looking for candidates who have experience working in a medical environment with great customer service skills and motivation to learn. Job Summary: The Revenue Recovery Specialist is responsible for managing and executing the day-to-day billing activities to ensure accurate invoicing (patient invoicing) and follow up with clients and patients. This role works closely with internal departments and external stakeholders to resolve billing discrepancies, optimize revenue capture, and maintain compliance with relevant regulations and payer requirements. Key Responsibilities: • Post write-offs in the billing system as appropriate, • Collaborate with coding, collections, and accounts receivable teams to support seamless revenue cycle processes, • Respond to billing inquiries from clients, patients, or insurance companies in a timely and professional manner, • Assist in the implementation of new billing processes, systems, or software upgrades, • Submit invoices to patients, • Manage patient outstanding balances, • Generate and mail patient statements, • Set up patient payment plans, • Maintain accurate patient demographic and insurance informationRequirements: Education & Experience: • High school diploma or equivalent, • 2+ years of experience in medical or corporate billing, revenue cycle, or accounts receivable roles, • Familiarity with insurance billing guidelines, CPT/ICD-10 codes, and electronic health record (EHR)/practice management systems (e.g., Epic, Athena, Cerner) Skills & Competencies: • Strong analytical and problem-solving abilities, • Proficient in Microsoft Office Suite (Excel, Outlook, Word, • Excellent attention to detail and organizational skills, • Strong written and verbal communication, • Ability to multitask and work independently in a fast-paced environment, • Knowledge of HIPAA and regulatory billing requirements

Job Description Job Type: Full-time Dept.: Purchasing & Warehouse Classification: Non-Exempt EEO Code: Laborers & Helpers Supervisor’s Title: Purchasing Manager Hours: Monday- Friday, 7:30am to 4:30pm with a one-hour unpaid break for lunch. Additional overtime hours may be required as business necessitates particularly during the summer months. Date updated: September 2026 Job Summary: The Purchasing Assistant works under the supervision of the Purchasing Manager. This person’s primary functions are to pull and verify material such as parts, equipment, and other necessary components for service & construction jobs, and to maintain a clean and functional stock room while keeping appropriate inventory levels on parts and consumable items. The Purchasing Assistant also serves as a backup to other positions in the purchasing and warehouse department. Availability for scheduled on-call/off-hours work is a requirement of this position. Additional overtime hours may be necessary as business requires them, particularly during the summer months. Flexibility and reliability are a requirement for this position. Essential Job Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • Pull, stage, & verify material to ensure accuracy that all required is present and accounted for., • Note necessary tools, gas, and refrigerants on outgoing jobs for service., • Organize staged service jobs ensuring materials are properly aligned and tracked., • Maintain appropriate inventory levels on parts and consumable items in the stock room., • Reclaim, consolidate, pull, and schedule disposal of refrigerant in accordance with procedures., • Maintain accurate refrigerant inventory, usage, disposal, and compliance records., • Follow company policies and procedures for the purchases of goods., • Keep and maintain a clean, well-organized stockroom., • Will need to be on-call for after-hours back-up service., • Serve as a backup to purchasing agents and warehouse associates during absences., • Backup functions include but are not limited to:, • Receiving inbound mail & freight deliveries., • Loading & unloading Donnelly box trucks., • Running errands related to warehouse and fleet functions., • Issuing purchase orders for service & construction., • Will need to maintain an acceptable attendance record by not exceeding five (5) unapproved absences per year. Position Requirements/Experience/ Education: • 1-2 years’ experience in HVAC/Plumbing warehouse/supply a plus, but not mandatory., • A high level of organizational skill is a must., • Reliable transportation to and from work., • Valid Driver's License & clean DMV., • Able to pass Criminal/Drug screening., • The ability to operate a box truck and work van is preferred., • The ability to operate a forklift with proper certification is preferred., • OSHA 10/30 certification is preferred. Ability Requirements: • Parts and tools identification., • Excellent follow-up skills., • Ability to multi-task., • Solid decision-making skills within the scope of the position., • Ability to adapt to the day-to-day requirements of our Service Department., • Exceptional time management skills. Qualification Requirements: • Knowledge of materials surrounding HVAC., • Good written and verbal communication skills., • Good organizational skills are necessary. Functional Details: • Is this position closely, moderately, or minimally supervised? Moderately Supervised., • Does this position have supervisory responsibility (i.e., responsible for hiring, firing, performance appraisals, etc.)? Yes No X If yes, list the number and title for positions that directly or indirectly report to this position (i.e., three secretaries, four programmers, etc.):, • Does this position have access to confidential information? Yes No X_ If yes, please explain:, • Does this position have authorization to obligate company funds? Yes X No If yes, please explain: Consumables and parts inventory., • This position requires what level of understanding of the English language? Fluent X Basic None • Will this person be required to pass a criminal background check, drug screening, DMV search, and reference verification? Yes X No If yes, please explain: He/she will need to successfully pass all the above screening requirements. • What type of tools will this person need to do their job? Basic hand tools. Physical Requirements: Are there specific physical or environmental demands associated with this position? (Mark each activity with frequency level of either “C” constant; “F” frequent; “O” occasional; or “N” never.) Environmental/Equipment: C Around moving machinery. O Exposed to marked changes in temperature. F Exposed to dust, fumes, gases, etc. O Operates motorized equipment/tools. O Works in confined spaces. O Exposed to electrical wiring. F Works at levels at or above 6 feet. Physical: C Standing C Walking O Sitting F Bending F Squatting N Crawling O Kneeling F Climbing O Balancing C Pushing/Pulling F Handling Objects (manual dexterity) F Reaching above shoulder level. C Using fine finger movements. C Speaking C Hearing Carry/Lift Loads up to: Y -25 lbs. Y 25-50 lbs. Y over 50 lbs.

Job DescriptionAre you looking for an exciting career where opportunities for growth are unlimited and where you will be happy to show up for work each day? FYZICAL Therapy and Balance Centers wants someone with your enthusiasm and drive to fill our FYZICIAN Liaison position at our Lake Success, NY location! This FYZICIAN [Physician] Liaison role is focused on directly informing referring physicians and their office staffs about the PT services we render and how our team can help them provide high level care for their patients, while driving the growth of our own practice. This position places you in a front-row seat with a company known for taking innovative, non-traditional approaches to healthcare, as part of a high-energy champion team that knows how to achieve next-level results. You will have access to state-of-the-art technology and unparalleled continuing education, which will advance your skills, keeping your career on the leading edge. And, with a practice leader who is fully invested in your success and the freedom to innovate, you will know the satisfaction of making a lasting impact that echoes throughout the industry. This position will involve clinical care activities as well as active, off-site marketing efforts as described above, providing a well rounded work situation that will foster growth and development within our company, for those interested in a future in healthcare. Continuing education opportunities, along with our advanced technology and cutting-edge tools will ensure that you stay atop of the latest industry trends, leading to continued career growth. Here, you will enjoy the flow of a team meant to succeed together. If you are ready to take your career to the next level, apply for our FYZICIAN [Physician] Liaison job opening today!Responsibilities • Generate sales lead/prospective-customer lists, • Canvass customer orders within designated travel area, • Be available to assist customers by phone or in person, • Collaborate with company reps to ensure accounts and literature are current, • Keep all customer information up-to-date in an electronic database, • Create and preserve referring practice relationships, • Compile lists of prospective referring physicians for use as sales leads, • Develop and maintain relationships with referring practices, • Participate with direct mail program, assuring developed pieces are processed, • Prepare reports of business transactions Required Skills • High school diploma or equivalent [GED]; College degree a plus for advancement.., • Valid driver's license and reliable transportation, • Great communicator and multi-tasker, detail-oriented, • Positive attitude, good work ethic, integrity and empathetic toward people that are in pain, • Up-to-date Driver's License and a dependable vehicle, • Excellent at handling details, communicating and multitasking, • Great demeanor, strong integrity and compassion

Job DescriptionDescription: Why you’ll want to work at nimble! This is a great opportunity to join a well-established and market-leading brand serving a high-growth end market while gaining valuable experience working closely with Executive leadership. As an organization, we are in high-growth mode through acquisition with a laser focus on positive culture building! Who we are: nimble solutions is a leading provider of revenue cycle management solutions for ambulatory surgery centers (ASCs), surgical clinics, surgical hospitals, and anesthesia groups. Our tech-enabled solutions allow surgical organizations to streamline their revenue cycle processes, reduce administrative burden, and improve financial outcomes. Join more than 1,100 surgical organizations that trust nimble solutions and its advisors to bring deep insights and actionable intelligence to maximize their revenue cycle. We are currently seeking a Billing Operations Specialist with a great work ethic to manage and execute the daily billing activities of the department. Under the direction of the Billing Manager, this role will be instrumental in ensuring timely claim submission, following up with payers, and handling billing discrepancies. The ideal candidate will have exceptional communication and organizational skills along with a strong attention to detail. We are looking for candidates who have experience working in a medical environment with great customer service skills and motivation to learn. Job Summary: The Billing Operations Specialist is responsible for managing and executing the day-to-day billing activities to ensure accurate invoicing (patient invoicing) and follow up with clients and patients. This role works closely with internal departments and external stakeholders to resolve billing discrepancies, optimize revenue capture, and maintain compliance with relevant regulations and payer requirements. Key Responsibilities: • Post write-offs in the billing system as appropriate, • Collaborate with coding, collections, and accounts receivable teams to support seamless revenue cycle processes, • Respond to billing inquiries from clients, patients, or insurance companies in a timely and professional manner, • Assist in the implementation of new billing processes, systems, or software upgrades, • Submit invoices to patients, • Manage patient outstanding balances, • Generate and mail patient statements, • Set up patient payment plans, • Maintain accurate patient demographic and insurance informationRequirements: Education & Experience: • High school diploma or equivalent, • 2+ years of experience in medical or corporate billing, revenue cycle, or accounts receivable roles, • Familiarity with insurance billing guidelines, CPT/ICD-10 codes, and electronic health record (EHR)/practice management systems (e.g., Epic, Athena, Cerner) Skills & Competencies: • Strong analytical and problem-solving abilities, • Proficient in Microsoft Office Suite (Excel, Outlook, Word, • Excellent attention to detail and organizational skills, • Strong written and verbal communication, • Ability to multitask and work independently in a fast-paced environment, • Knowledge of HIPAA and regulatory billing requirements

Job Description Job Information Job Title Operations Associate (Runner) Job Type Full-Time Salary $17.00–$19.00/hour, depending on experience Schedule Monday through Friday, 8:00 AM–4:00 PM Location Bellmore, NY Work Location On-site At Precision Medicine, we are revolutionizing healthcare by providing accessible, personalized, and efficient healthcare solutions. Join a team where your expertise matters, your ideas are valued, and your work supports safe, reliable patient care. Position Overview We are seeking an Operations Associate (Runner) to play a hands-on role in supporting daily operations within our compounding pharmacy. This position focuses primarily on distributing supplies and materials throughout the facility, supporting inventory organization, and ensuring departments have the resources needed to operate efficiently. You will work closely with compounding, fulfillment, and operations teams to keep materials moving accurately and efficiently while providing backup support for shipping and other operational tasks as needed. Key Responsibilities Distribute supplies and materials to appropriate departments and work areas throughout the facility. Deliver supplies such as syringes, packaging materials, paperwork, and mail to staff as needed. Support compounding and fulfillment teams by ensuring timely access to required materials. Maintain clean, organized, and safe supply areas, storage spaces, and workstations. Assist the Inventory Control Clerk with daily cycle count procedures. Act as a backup to maintain inventory operations during the Inventory Control Clerk's absence. Assist with organizing and stocking supplies to support daily operational needs. Assist with kitting and packaging preparation during slower periods as needed. Serve as a backup Shipping Associate when needed, assisting with picking, packing, labeling, and preparing orders for shipment. Collaborate with compounding, fulfillment, and operations teams to ensure efficient daily workflows. Follow all safety, handling, and compliance guidelines when managing supplies and supporting pharmacy operations. Qualifications High school diploma or equivalent. Previous inventory, warehouse, fulfillment, or general operations experience preferred. Ability to lift up to 30 lbs. and remain on your feet for extended periods. Strong organizational skills and attention to detail. Reliable, self-motivated, and able to work independently. Comfortable adapting to changing priorities in a fast-paced environment. Benefits 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Why Join Us As part of Precision Medicine, you'll help keep materials, inventory, and documentation moving accurately between teams so pharmacy operations remain efficient and organized. Learn more at: https://precisionmeds.com Equal Opportunity Statement Precision Medicine is an equal opportunity employer. We consider all qualified applicants for employment without regard to any characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified individuals with disabilities throughout the application and interview process and during employment. Please contact recruiting@mypcphealth.com to request an accommodation.

Job Description Paralegal - Insurance Defense/Personal Injury Scahill Law Group P.C. is a leading New York Litigation Law Firm dedicated to serving commercial insurers and self-insured corporations. For over 40 years we have focused solely on Civil and Insurance Defense Litigation for first-party and third-party lawsuits. Our practice groups include the defense of insurance, automobile, construction, labor law, and contract matters as well as the defense of claims filed under the Child Victims Act and the Victims of Gender-Motivated Violence Protection Law. Scahill Law Group is seeking experienced and motivated paralegals to join our team. Supporting our attorney's take organization, dedication among other traits to successfully handle all aspects of a matter. Essential Duties and Responsibilities: Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. · Provide efficient administrative support. · Assist attorneys in handling cases from inception to the resolution of the matter. · Draft pleadings, discovery demands and responses, motions, various correspondence to clients and adversaries, etc. · Assist in trial preparation and various discovery. · Mail, fax, E-File, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. · Assist attorneys in collecting information such as employment, medical, and other records. · Receive and place telephone calls. Requirements · 3 Plus years of experience as a Paralegal with working knowledge of insurance defense and/or Personal Injury Law . Customer service skills . Knowledge of Microsoft Office Suite . Strong Writing skills · Attention to detail, organized, time management . Ability to work in a fast paced, high volume firm Benefits • 401(k), • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • Referral program Schedule: • Monday to Friday, • Salary:, • $26 - $38 per hour – Commensurate on Experience

The United States Postal Service (USPS) is seeking Mail Carriers and City Carrier Assistants (CCA) to deliver mail and packages to residential and business customers on assigned routes. Employees must follow USPS delivery procedures, safety regulations, and federal mail handling guidelines. Carriers

Job DescriptionIf you have a passion for helping others and enjoy interacting with the general public, FYZICAL in Lake Success, the leading physical therapy company in the country, has a Customer Service Representative opening in Lake Success, NY that is a perfect fit for you! As the first and last person our amazing clients see when they enter and leave our cutting-edge facility, your role as Customer Service Representative is central to our daily operations. Here, you will join a champion team that works together to help grateful patients get back to the lives they love. We are committed to changing the PT industry by creating non-traditional, individualized treatment plans and want you along on that important journey. As part of the FYZICAL family, you can take advantage of advancement opportunities, state-of-the-art technology and grow your career under a practice leader who is fully invested in you. This excellent opportunity will not last long! Apply for FYZICAL's Customer Service Representative job opening today! We are an innovative physical therapy facility that bypasses traditional approaches to care. We work together, using the most modern technology and cutting-edge tools to provide our patients with the individualized care they need and deserve. As our Customer Service Representative, you will enjoy the easy flow of a supportive team that succeeds together. You also will have the chance to access our unparalleled continuing education opportunities, opening the door to further career growth. Start down your exciting career path today by applying for our Customer Service Representative job opening!Responsibilities • Handle patient scheduling, appointments, multi-phone line, • Gather new patient data; keep track of all patient referrals, • Disseminate information to patients; act as a go-between for patients and physicians, • Send and keep a log of all reports sent to doctors, • Collect all payments; insurance verification, • Collect/open mail; distribute mail to proper areas/people, • Send benefits paperwork to billing companies, • Handle all scheduling and ensuing communication, • Answer phones, act as a patient liaison, answer any questions from potential or current patients, • Schedule patients; coordinate evaluations, re-evaluations, appointment reminders and cancellations, • Collect new patient intake information; track all clinic referrals, • Fax reports to physicians; keep a log of incoming reports, • Verify Insurance and track insurance-covered visits; take co-payments, • Check mail; keep track of Explanation of Benefits sent from mail and fax to billing company, • Communicate with the office manager and clinicians about scheduling/patient arrivalRequired Skills, • High school diploma or equivalent [GED]; College degree a plus for advancement.., • Valid driver's license and reliable transportation, • Great communicator and multi-tasker, detail-oriented, • Positive attitude, good work ethic, integrity and empathetic toward people that are in pain, • Up-to-date Driver's License and a dependable vehicle, • Excellent at handling details, communicating and multitasking, • Great demeanor, strong integrity and compassion

USPS is actively accepting applications for Mail Handler Assistants nationwide. You will join a dynamic team, perform mail handling and distribution tasks, customer support, and clerical work to ensure smooth operations across the network.

Job Description The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in eight states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The position involves working with physical and digital incoming mail, including legal documents and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects. The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrated strong organization and computer skills are required. This employee will intake, scan and review high-volumes of incoming mail. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment Responsibilities • Answer phone calls and take detailed messages and distribute to the appropriate party., • Assist with voicemail and distribute incoming faxes., • Provide kitchen support in making coffee and restocking food and drinks., • Monitor inventory and restock office and kitchen supplies; place orders as needed., • Accept all incoming packages and mail; physically scan and sort high-volume incoming mail, • Assist with digital mail sorting and electronic distribution of documents., • Provide support for all miscellaneous requests with a 'can do' attitude Required Skills & Qualifications: • Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus., • Strong verbal and written communication skills, • Ability to multi-task; Detail oriented with strong organizational skills, • Ability to exercise sound judgment and present a calm demeanor, • Ability to work independently, in team setting and get along well with others, • Maintain professional composure in any given situation Compensation/Benefits $18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations. Location Garden City office Job Posted by ApplicantPro

You will join a dynamic team, perform mail handling and distribution tasks, customer support, and clerical work to ensure smooth operations across the network. USPS is actively accepting applications for Mail Handler Assistants nationwide.

Job DescriptionAdministrative Assistant Patriot Growth Insurance Services | Uniondale, NY or Riverhead, NY | In-Office | Full-Time Why This Role Matters As an Administrative Assistant supporting Patriot Long Island, you'll help keep daily agency operations organized, responsive, and running smoothly. From routing communications and maintaining carrier documents to coordinating office supplies and supporting accounting processes, your work will help teams stay focused on serving clients. You'll work closely with Receptionists, Account Managers, Assistants, Agency Leadership, and Department Management to support administrative needs across the agency. Your attention to detail and follow-through will help ensure information reaches the right people, records remain accurate, and colleagues have the resources they need. How You'll Make an Impact • Support Receptionists by assisting with incoming calls, emails, faxes, text messages, and mail, routing communications promptly and accurately., • Assign daily carrier downloads and partner with Account Managers and Assistants to resolve issues involving policies, claims, and electronic documents., • Retrieve, attach, and distribute carrier documents to ensure timely delivery and accurate records., • Coordinate office supplies, postage machine and printer updates, and new user setups for office systems and equipment., • Manage relationships with office service and supply vendors, including water, cleaning, and shredding providers., • Scan documents, assist with agency license renewals, and support administrative, operational, and compliance needs., • Assist with scanning and submitting carrier commission statements and checks for deposit, preparing deposit reports, and providing complete documentation to the Accounting Team., • Participate in departmental and agency meetings, providing relevant administrative updates and supporting communication across teams., • Support Agency Leadership and Department Management with additional administrative responsibilities and special projects., • Maintain confidentiality and handle sensitive employee and client information in accordance with company standards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Who You Are • Organized and dependable, with a practical approach to managing daily tasks and changing priorities., • A clear communicator who keeps colleagues informed and routes information thoughtfully., • Detail-oriented and thorough when entering data, reviewing documents, and maintaining records., • Resourceful and persistent in resolving problems and following tasks through to completion., • Collaborative and willing to support colleagues across departments., • Discreet and trustworthy when handling confidential information., • Interested in learning agency processes and staying current on relevant industry practices.What You Bring Day One:, • Prior experience in an administrative support function., • High school diploma or GED., • Strong written and verbal communication skills., • Strong organizational skills with the ability to prioritize tasks and manage daily responsibilities effectively., • Problem-solving skills and the ability to follow through on issues until they are resolved., • High attention to detail when entering data and reviewing documents., • Ability to collaborate effectively and contribute to a team environment., • Proficiency with Agency Management Systems, Microsoft Office Suite, and other tools used for client management and communication., • Commitment to maintaining confidentiality and following ethical standards when handling sensitive information., • Commitment to staying current on relevant industry trends, regulations, and best practices., • Availability to work in-office in Uniondale, NY or Riverhead, NY.Valuable Additions:, • Experience working at a Property and Casualty insurance agency., • Associate degree in Business Administration or a related field., • Bilingual in English and Spanish a plus.Real Benefits for Real Life At Patriot, great benefits mean more than coverage; they mean being there through every stage of life: your health, your family, your financial future, or simply time to recharge. Whether you're working or not, life doesn't stop. Neither should your benefits. Highlights Include: • Multiple medical plan options, with preventive care covered at 100%, • Free virtual medical and mental healthcare for employees and their families, plus a dedicated healthcare concierge to help you navigate benefits, compare prescription costs, and make more confident, personalized care decisions, • Employer-paid short-term and long-term disability coverage, • Paid parental leave, • Personalized PTO that lets you take time away when you need it, without traditional accruals, plus separate sick leave, • Competitive 401(k) company match to help you build your financial future, • Comprehensive dental and vision coverage, • Employee Assistance Program with confidential mental health, legal, financial, and work-life supportAbout Patriot Growth Insurance Services At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do. Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them. Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com. Pay Range: Posted below* *Any job offer is based upon a salary analysis to comply with applicable state pay transparency laws, considering relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis. Roles may also be eligible for a supplemental compensation, such as performance-based bonus, commission, or equity. Specific eligibility will be discussed with Talent Acquisition team. Patriot Growth Insurance Services offers a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; personalized time off and company paid holidays. Pay Range $20—$22 USD

Job Description:\n\nTitle: Client Coordinator Department: Day Services Reports: Director of Day Habilitation Location: Day Services, NY FLSA Classification: Non-Exempt POSITION SUMMARY: The Client Coordinator is responsible for ensuring the overall operations and services are being delivered according to state and federal regulations, agency policy and procedure and according to the agency’s mission. The Client Coordinator serves to provide leadership, direction, and training in order to supervise the overall development of a specific program. Client Coordinator also supervises the habilitation of persons with developmental disabilities. Utilizing the Interdisciplinary Team approach, develop implementation strategies which outline services and supports for individuals so they may work towards the outcomes detailed in their Personal Plan. The Client Coordinator oversees the treatment process, ensuring implementation of team recommendations by all members of the Interdisciplinary Team. The Client Coordinator is responsible for ensuring service provision by all disciplines represented on the treatment team. The Client Coordinator meets routinely with other Team Clinicians for coordination and integration of services. The Client Coordinator coordinates with the Program Coordinator(s) and staff and the provision of individual and day program services as well as the maintenance of a therapeutic milieu which is conductive to participants’ health and well-being. The Client Coordinator coordinates and oversees the development and implementation of each Life Plan in accordance with regulations. For new individuals, the Client Coordinator works with the Intake Department and completion of a required documentation for compliant intake procedures. The Client Coordinator ensures timely completion and submission of required IDT documentation to the Day Program Director or designee and the team. The Client Coordinator accepts primary responsibility for development of program goals and methodologies and for supporting the DSPs to correctly implement and document such activities. The Client Coordinator is primarily responsible for ensuring the goals and activities are developmentally appropriate and are in response to identified prioritized needs, and to relay relevant information to the team. . The Client Coordinator ensures provision of integrated services to individuals by fostering within each Team an awareness of the need for service integration, coordinating service delivery and planning activities with day program services, monitoring service provision by agency clinical staff, consultants and community based vendors, and ensuring services are in accordance with IDT treatment recommendations. The Client Coordinator ensures provision of a therapeutic environment through regular staff and individual observations, initiating corrective actions when necessary to ensure provision of coverage levels consistent with the treatment needs of the individuals and regular monitoring of the day program setting to ensure maintenance of an atmosphere conducive to individuals' development and well-being, where the rights of each individual are upheld and respected. The Client Coordinator regularly records progress of individuals and documents all changes in Plans of Care / ISPs according to procedures established by the agency. The Client Coordinator reports regularly to the Supervisor on issues of program compliance, noncompliance, and remedial actions taken to correct deficiencies. The Client Coordinator identifies needs and requests supports, assistance or direction to meet service needs and ensure program compliance. The Client Coordinator participates in clinical reviews, incident review and human rights committee meetings and other meetings as directed by Supervisor. As schedule allows, the Client Coordinator is the primary chair on behalf of the agency in the Life Plan Meetings. The Client Coordinator reviews documentation and provides technical assistance or direction to program management and staff. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Employee must possess the ability to interact with individual and staff professionally and ethically, understand and implement service plans, and to complete all required documentation clearly, legibly in a timely manner. Previous experience working with individuals with IDD/Mental Illness is required and proven experience managing teams. Competency in Microsoft applications including Word. Previous experience in a Day Support Program for individuals with an IDD or Special Education teaching/learning environment is preferred. Previous experience in the care, training, habilitation and development of individuals with an IDD or IDD/mental illness. Employee must possess the ability to interact with individual and staff professionally and ethically, understand and implement service plans, and to complete all required documentation clearly, legibly in a timely manner. Must have a passion for and desire to work with people with intellectual disabilities and other physical or mental disabilities. Knowledge of basic human physical and psychological needs. Knowledge of simple health and safety precautions. Knowledge of simple nursing care, first-aid, behavior management, personal and environmental hygiene. Ability to write progress and behavior reports using a professional, objective style and voice. Ability to use computers and other electronic equipment. Ability to interact with individuals, community members and other treatment team members. Ability to read and comprehend technical training manuals. Ability to follow written and oral instructions course of action. Ability to learn basic operation and maintenance of adaptive equipment. Ability to be supportive and patient. Ability to be a team player. Ability to observe, record and report participant’s behavior, attitude, and physical condition. Ability to prioritize conflicting deadlines. Ability to observe, record, and report participant’s behavior, attitude, and physical conditions. Ability to obtain First Aid/CPR certification and Medication Administration Training. ESSENTIAL RESPONSIBILITIES:Maintain all individual Day plans and update each plan as needed.Attend all Individualized Service Plan meetings, and applicable reviews.Develop goals for the individual, ensure individual’s progress, review such progress daily, and trend individual progress data on a monthly basis, documenting all outcomes and make appropriate recommendations.Responsible to assist in the individual and his or her advocate in obtaining all services outlined in the Day Habilitation Plan.Responsible to complete monthly progress notes for all participating individuals.Maintain all individual Habilitation plans and update each plan as needed.Identify needed trainings for Direct Support Professionals to ensure adequate services.Responsible for handling all issues with the parents of the individuals assigned.Ensure that issues with parents, family, advocates or residential staff are communicated with management.Conduct frequent and routine program observations to observe goal implementation and individuals’ response to services.Conduct compliance reviews of the program to ensure state and agency record and program compliance and monitors and reviews all general events and incidents and develops systems to ensure the health and safety of individuals. Identifying risks and developing corrective plan to avoid potential incidents. Review all records and documentation prepared by the Client Coordinators on a regular basis to ensure compliance.Maintaining program records and ensuring compliance ongoing, which include but not limited to Life Plans, Staff Actions, IPOP, Assessments, Level of Care and DDP2. In addition to ensuring these plans and records are consistent with other clinical service plans, such as PONS and BSP.Evaluation of individual's strengths needs and develop Habilitation Plans, designed to develop personal and life skills.Participate in the development of Life Plan in relations to the day program services.Develop and supervise the implementation of the Staff Action Plan (SAP)/Day program Habilitation Plan (DHP) goals and the Individualized Protective Oversight Plan (IPOP)Monitor the progress of individuals and write the monthly progress notes.Review all Interdisciplinary Team summaries/ reports and recommendations to ensure implementation and follow up.Ensure timely completion of Client Coordinator summaries for monthly, semi-annual and annual reviews. Submit semi-annual and annual reviews to Care Managers for inclusion in the Life Plan.Attend Life Plan (Individualized Service Plan) meetings (Annual review and 6-month review), monthly staff meetings, and Interdisciplinary Team (IDT) meetingsMaintains effective communication and adequate follow up with individuals’ teams, staff and family for quality continuity of care and qualified servicesComplete addendum/changes to Day program Habilitation Plans as per team agreement.Maintain contact with the individual's family, Care Manager, Behavior Intervention Specialists, Nurses, Residence, treatment centers, and other agency programs to ensure continuity of servicesReview and update annually and as needed, the IPOP, Assessment and other plans according to the individual's needs, strengths and necessary supports. Ensure timely completion of all annual evaluations/ assessments by various professionals.Participate in the internal audit process. Review deficiencies with IDT and follow-up with appropriate parties.Ensure that all Life Plans, Staff Actions, Monthly Notes, Daily Service Documentation data is complying according to OPWDD and OMIG requirements.Responsible to review the weekly billing, approve and submit service documentation for billing processes.Notify team members, parents, guardians, relatives and day programs of all team meetings, reviews and apprise them of all habilitation changes affecting individuals.Provide training to staff on Day program Habilitation Plans to ensure the appropriate implementation of plansAlong with the Program Coordinator, assist with leading team meetings.Along with the Program Coordinator, assist with admissions and discharge procedures; such as team meetings, evaluation, program documentation, etc.Coordinates and ensures the overall development, periodic evaluation, and review of each individual's individual plan of care and supervises the delivery of training and rehabilitative services relative to this plan of care.Coordinates monthly and/or semi-annual progress of each individual relative to the established program goals and objectives, and will document all progress, lack of progress or regression in measurable terms.Will remain familiar with assigned individual's programming plans and protocols, current status, and family or agency interaction as it pertains to each individual.Maintain a uniform record keeping system that ensures consistency, confidentiality, and company standards.Responsible for the enforcement of Company Policies and ProceduresSupport the mission and vision of the organization.Performs other related duties as requested by supervisor. QUALIFICATIONS: Required:Associates Degree in the Human Service-related field (or equivalent credits), with four to six years’ work experience in the OPWDD and serving the intellectually developmentally disabled population ,or;High School Diploma/GED with seven to ten years’ work experience in the OPWDD and serving the intellectually developmentally disabled population, and;Must be experienced in handling confidential information in the strictest manner, can multi-task and analyze problems and determine corrective measures. Self-starter, takes initiative and goal-oriented professional with the ability to work independently in an organized manner and be an effective part of a team, in a fast-paced environment with the ability to effectively collaborate with others. Evidence of ability to prioritize, manage and complete task and projects with tight deadlines and;Successful completion of delegated and assigned trainings determined by agency and supervisor which may include SCIP, AMAP, and CPR/First Aid certifications and familiarity with OPWDD regulations. Obtain a valid, unrestricted NYS Driver’s License in accordance with Agency Standards. Preferred:Obtain previous noted requirements and;Bachelor’s Degree in the Human Service-related field, with three to five years’ work experience in the OPWDD and serving the intellectually developmentally disabled population, and; AMERICANS WITH DISABILITIES SPECIFICATIONS Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, perform repetitive physical and mental activities, have face-to-face and telephone contact with individuals or teams, have telephone conversations, write letters and memos, use electronic mail, meet strict deadlines, work with others in a group or team, and work with external customers or the public. Job tasks are performed in close physical proximity to other people. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \n\nCompany Description:\n\nEIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.EIHAB Human Services is a multilingual, multicultural nonprofit organization dedicated to serving adults with developmental disabilities and behavioral health challenges. We believe every human being deserves the chance to succeed. Through high quality, compassionate care, we aim to help physically, and mentally challenged individuals lead fulfilling, productive lives.

Job Description Fulton Commons Care Center Nursing Home is hiring an experienced part-time Receptionist for 4:00PM to 9:00PM Monday - Friday. Pay Range: $18.00 - $20.00 per hour Position Overview: We are currently seeking a Receptionist to welcome visitors, residents, and family members with a friendly and helpful attitude. The Receptionist provides information about the facility’s services, visiting hours, and relevant policies. Receptionist Responsibilities Include: Greeting and Assisting Visitors: Welcoming visitors, residents, and family members with a friendly and helpful attitude. Providing information about the nursing home’s services, visiting hours, and relevant policies. Answering Phones and Managing Inquiries: Handling incoming phone calls, taking messages, and directing calls to the appropriate staff members or departments. Addressing inquiries about the facility, resident status, and general information. Check-in and Check-out Procedures: Managing the sign-in and sign-out process for visitors, ensuring they follow the established protocols. Mail and Package Handling: Receiving, sorting, and distributing incoming mail and packages. Arranging outgoing mail and packages for pickup or delivery. Emergency Response: Being prepared to handle emergency situations, such as contacting emergency services or notifying appropriate staff in case of an emergency or security concern. Coordinating with Staff and Residents: Communicating with nursing home staff, including nurses, caregivers, and administrators, to ensure effective coordination of activities and information. Maintaining Reception Area: Keeping the reception area clean, organized, and presentable. Ensuring that reading materials and other amenities for visitors are readily available. Crisis Management: Being prepared to handle difficult or upset visitors in a professional and empathetic manner. Adherence to Policies and Regulations: Ensuring compliance with nursing home policies, safety guidelines, and relevant regulations. Training and Orientation: Assisting new employees or volunteers with orientation to the nursing home and explaining receptionist procedures and protocols. Receptionist's Skills & Qualifications: Experience with hospitality, seniors, health care and service delivery preferred. Customer Service/Hospitality background preferred. Strong communication skills required. Ability to work well with others in a fast-paced dynamic environment. What you can expect from us: Professional Growth & Stability Weekly Pay Innovative Training Programs & much more! Smooth application process! Online Applications available for your convenience! Submit your application for this Receptionist position today and your personal recruiter will reach out to you. Follow Us: See what we’ve been up to on Instagram: www.instagram.com/TheGrandHealthcare

Job Description We are seeking a polished, highly organized, and tech-savvy Receptionist / Executive Assistant to be the first point of contact in our busy law office while supporting the firm owners with day-to-day professional and personal responsibilities. This is an in-office role and not a role for someone who waits for instructions. We want someone who keeps the front desk running smoothly, thinks ahead, anticipates needs, and solves problems before they reach the executive. What We Offer $55,000 annual salary 18 days PTO plus firm-observed holidays Full-time, in-office position Direct exposure to the firm owner and day-to-day operations of a growing practice The right person naturally asks: "What needs to happen next?" "What could become a problem?" "Can I take care of this before I'm asked?" If you're someone who creates a great first impression, naturally thinks ahead, takes ownership, and uses technology to get things done faster and better, we'd like to hear from you. Compensation: $55,000 Responsibilities: Front Desk Greet clients, visitors, and vendors professionally and warmly Answer and route phone calls, take accurate messages, and follow up Manage the reception area and keep the office organized and presentable Handle incoming and outgoing mail, deliveries, and couriers Schedule client appointments and manage conference room bookings Maintain office supplies and coordinate with building management and vendors Executive Support Manage the executive's calendar, meetings, appointments, travel, and reminders Handle both business and personal tasks Track deadlines, commitments, and follow-ups Coordinate with employees, clients, vendors, and other contacts Research and solve problems independently Organize information, documents, and workflows Create systems to make recurring tasks more efficient Use AI and technology to automate and improve workflows Take ownership of tasks from start to finish Qualifications: Who We're Looking For Professional, friendly presence with excellent phone and in-person communication skills Extremely proactive and able to anticipate what needs to happen next Strong problem solver who brings solutions, not just problems Tech and AI savvy, comfortable with automation, Microsoft 365, and new technology Highly organized and detail-oriented Able to juggle the front desk and executive priorities without dropping either Comfortable handling confidential personal, client, and business matters with discretion Reliable, punctual, and able to work on-site full-time in Valley Stream Prior receptionist, administrative, or executive assistant experience preferred; law office experience a plus About Company Magendzo Law is a New York-based personal injury law firm. Our top priority is giving clients the highest quality of legal representation. Our team treats each case individually with a comprehensive approach to reach a successful outcome. We strive to get clients the compensation they deserve while making the legal process as easy and smooth as possible.

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