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  • Supported Employment Counselor
    Supported Employment Counselor
    6 days ago
    Full-time
    Manhattan, New York

    Job Path supports autistic people and people with developmental disabilities as they make choices about their lives and play valued roles in their communities. Job Path encourages people to explore what they want out of life and to chart their own journeys. Whether it's finding a job, making a contribution in a volunteer role, establishing a home, or being part of the community, the goal is to assist the person to lead a full and active life. Job Path's Supported Employment program is integral in ensuring the long term success of people on the job. Job Path is seeking an energetic, responsible, and creative person to manage a caseload of people who are currently employed. The Employment Counselor is responsible for ensuring that the people they support are able to maintain and grow in their jobs and careers. Employment Counselors must be proactive, seeking out ways for a person to grow on the job and by identifying issues before they jeopardize a person's employment. Employment Counselors must be reliable and punctual; in order for the people we support to be successful in their jobs. Responsibilities include (but are not limited to) the following tasks: • Provide ongoing support to a caseload of ten to fifteen people in our employment program, • Developing strategies for participants to build on their work skills to be able to complete tasks as independently as possible, • Help people work through issues that may arise on the job by using creative problem solving, • Encourage participants to learn new skills to grow at their jobs, • Develop positive relationships with participants' coworkers, supervisors and managers, • Work with employers to guarantee their satisfaction with Job Path services, • Assist people to grow in their careers, which may include but is not limited to assistance with skill building, advocacy and job development, • Serve as an active team member by attending team meetings, trainings, contributing new ideas and maintaining ongoing communications with supervisor(s), • Ongoing communication with families, • Communication with network for support - including Care Managers and other people involved in the lives of people receiving services, • Be flexible and available to provide support to participants as needed. Occasionally, one may need to be available to provide support on weekends or outside of the standard work day, depending on the work schedule of the people we support. ., • Provide training and guidance to Direct Support Professionals who are supporting people on your caseload ++Documentation and Billing++ • Complete a daily hours chart to document all services provided, • Submit detailed case notes for all billable services on a daily basis into the electronic record keeping system, • Complete a monthly summary that details services provided and progress for each person on a caseload, • Attend and provide feedback at Life Plan meetings twice a year for each person we support, creating and submitting Staff Action Plan Location: This position requires two days of presence in Job Path's midtown Manhattan office and travel around the city to develop employment and support people on the job. Hybrid remote option is available on non-office/support days. Qualifications: BA degree preferred or a combination of high school diploma or equivalency and related experience. Experience supporting people with developmental disabilities a plus. • Excellent written and verbal communication skills, • Experience with administrative work and record keeping, • Demonstrated ability to communicate effectively, both externally and internally with team members, • Ability to actively listen and collaborate, • Computer literacy (Google Workspace, Spreadsheets, Web-based case notes), • Demonstrate competency in written, verbal and computational skills to document records in accordance with program and OPWDD mandates, • Excellent networking skills Salary: Annual salary of $43,600-$45,600 depending on education and experience, Eligible for overtime Benefits: • Health, Dental, and Vision insurance, • Short Term Disability, Long Term Disability, Life and AD&D Policy, • Work/Life Assistance Program (EAP), • Pre-tax commuter and medical plans, • 403b retirement plan with 5% employer match after two years of employment, • Generous vacation policy To Apply: Submit your resume and answers to the application questions via our jobs board. Or, send via fax to 212-921-5342 or mail to: Job Path Attn: Aimee Althoff 256 West 38th Street 2nd Floor New York, NY 10018 *Please note: Only applicants we feel meet requirements of the position will be contacted for an interview. No calls please. Job Path is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on races, color, creed, national origin, sex, age, disability, marital status, sexual orientation, employment, or citizenship status. Whistleblower policy: https://www.jobpathnyc.org/code-of-conduct/#whistleblower Department: Employment

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  • Project Manager
    Project Manager
    18 days ago
    Full-time
    Manhattan, New York

    Project Manager (Facade) Founded in 1987, RAND Engineering & Architecture, DPC is an employee-owned 115+ person Manhattan-based firm that designs, specifies, and administers restoration, upgrade, and adaptive re-use programs on behalf of owners, managers, and co-op and condo boards. We are currently seeking a [title] for our [Team] department. Candidate should be self-motivated, energetic, organized and a team player. Life at RAND As an employee-owned business, at RAND, we believe great work starts with great people—and we take care of ours. Our comprehensive benefits package is designed to support you both professionally and personally, including: • Medical, dental, and company-sponsored vision coverage, • 401(k) with company match to invest in your future, • Long-term disability and life insurance, • Transit and parking benefits for easy commuting, • On-site exercise room and wellness perks like yoga classes, • Ongoing professional development and career growth opportunities, • Employee referral incentives, • A RAND Certified Project Management Program, • A vibrant culture with team events, celebrations, and yes—great holiday parties And we’re not the only ones who think RAND is a great place to work— We’ve been named one of Crain’s New York Business Top 100 Places to Work in NYC 14 times (including 2025). Come see why. Responsibilities include but are not limited to:  Ability to successfully manage various project types including facade & roofing and FISP projects  Execute and/or assist on multiple projects in all project phases, including Investigation, Budget Estimating, Contract Document Preparation, Bidding, Analysis and Negotiation, Municipal Filing, Construction Administration, and Close-out within project budget  Manage projects of medium to large scale scope and work under direct supervision. Ability to follow directions and support standards of operations. Responsible for the coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects.  Coordinate Architects, Engineers and Designers to maintain quality of assigned project with strong problem solving and organizational skills.  Conduct design problem solving, documentation and field observations for small projects independently with input from senior team members. Prepare project documents, including but not limited to; meeting minutes, field reports, investigation reports, cost estimates, and project timelines.  Sustain positive client relationships. Attend meetings with clients, contractors, and consultants at regular intervals. Attend meetings with Engineers and consultants. Ensure project workplans are being adhered to. Proactively communicate any issues to Project Architect, Project Engineer, Sr. Project Manager and/or Team Leader  Anticipate and trouble-shoot project-specific problems and participate in developing and implementing solutions.  Keep current on building codes governing New York City. Awareness of historic building codes.  A Project Associate can expect to be “in field” between 25% - 75% of their time during any given week Requirements: . Bachelors or Masters in Architecture or Civil Engineering • 5+ years’ experience, • Must be able to manage individual workload, negotiate competing priorities, understand common construction, exhibit curiosity for existing building infrastructures, • New York experience is required., • Excellent written and verbal communication skills., • Demonstrate mastery in: estimating, scheduling, budgeting/cost control, construction observation, client relationship, interpersonal skills. -Proficient in Microsoft Office, and AutoCAD • Strong interpersonal communication, organization and leadership skills, as well as ability to train others and monitor their work for quality and completeness. The pay range for this role is: 80,000 - 95,000 USD per year (Office)

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  • Medical receptionist / Medical Assistant
    Medical receptionist / Medical Assistant
    21 days ago
    Full-time
    North Bergen

    Moukdad Medical Job Summary Moukdad Medical is looking for a dependable and motivated Medical Assistant / Medical Receptionist to join our small, patient-focused practice. This is a great opportunity for someone who enjoys working closely with a team in a friendly, supportive office environment. We are willing to train the right candidate who is eager to learn and grow. SPANISH SPEAKING REQUIRED Responsibilities Clinical Duties: Take and record vital signs Assist providers during patient exams and procedures Prepare exam rooms and maintain cleanliness and safety standards Update patient records in the EHR system Phlebotomy preferred Front Desk Duties: Greet and check in patients with a welcoming attitude Schedule appointments and manage daily workflow Answer phones and assist with patient questions Verify insurance and collect co-pays Maintain organized and accurate records Qualifications Requirement: Spanish speaking Prior medical office experience is a plus, but willing to train the right candidate Strong communication and interpersonal skills Ability to multitask and stay organized Team player with a positive attitude Comfortable working in a small office setting where flexibility is important What We Offer Competitive pay (based on experience) Supportive, close-knit team environment On-the-job training and growth opportunities Stable position in a well-established practice How to Apply Please submit your resume and contact information. We look forward to adding a dedicated team member to our office! Pay: $17.00 - $22.00 per hour Work Location: In person

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  • Direct Support Professional
    Direct Support Professional
    1 month ago
    $18–$19.5 hourly
    Full-time
    Hackensack River Waterfront, Jersey City

    Hudson Milestones is searching for reliable and dedicated Direct Support Professionals (DSP). The Direct Support Professional role is a Non-Exempt position requiring ability in implementing training programs and maintaining a safe environment for adults with intellectual /developmental disabilities (I/DD) for the purpose of increasing the extent to which they are independent, integrated members of the community. All tasks must be implemented in a humane and competent manner. The Direct Support Professional role is not specific to one location, building, classroom, day habilitation or group home. The Agency reserves the right to change the employee’s work location at it’s discretion. Benefits: We offer a comprehensive benefits package for *full-time employees* that may include: • Health, dental, and vision insurance, • 401(k) with company match after one year of employment, • Paid time off (vacation, sick days, & personal time), • Family Medical Leave Other Compensation (if applicable): • Bonuses and/ or incentives at the discretion of the Agency. Job Description: The Direct Support Professional role is a Non-Exempt position requiring ability in implementing training programs and maintaining a safe environment for adults with intellectual /developmental disabilities (I/DD) for the purpose of increasing the extent to which they are independent, integrated members of the community. All tasks must be implemented in a humane and competent manner. The Direct Support Professional role is not specific to one location, building, classroom, day habilitation or group home. The Agency reserves the right to change the employee’s work location at it’s discretion. Responsibilities: • Responsible for reading, knowing and complying with all appropriate governing documents to include contracts, agency policies and procedures, State or Federal standards, specific program operations manuals and circulars both internal and external., • Ensures compliance with the agency’s Operations and Personnel Manuals and the Division of Developmental Disabilities Standards Manual., • Completes and submits in a competent, and timely manner all reports, forms, and documentation as required by the agency and Division of Developmental Disabilities., • Understands basic developmental disabilities and learning styles, using motivation techniques to help clients improve in areas with behavioral or medical challenges., • Must complete all CDS trainings and refreshers as directed., • Attend staff meetings, all other relevant meetings and training as directed., • Assist clients with goal outcomes established on the Individual Service Plan (ISP)., • Responsible for reading the ISP and working within the documented expectation for client development., • Provides a consistent means of relaying accurate and complete information to direct supervisors., • Implement behavior management strategies to promote positive behaviors and reduce challenging behaviors according to plans that are in place., • Provides training and supervision to clients in all aspects of community experience living., • Serves as a positive role model for clients and other staff., • Provides safe transportation in agency vehicles for clients as necessary., • Maintains confidentiality and professionalism when communicating with family members or group home staff, Support Coordinators and any outside agency personnel., • Maintains active, positive engagement with clients at all times., • Always ensures the safety and well-being of clients., • Provide direct care and support to individuals with disabilities or special needs., • Proactively accompany and support clients during medical appointments, ensuring relevant information is provided to the healthcare professional. Clearly and accurately communicate details from the appointment to the Residential Coordinator, Medical Compliance Officer, and/or designee., • Follow and demonstrate understanding of medication policy and procedures in the monitoring and administration of the client’s medications. Completes Medication Error Report when needed., • Ensures home, grounds, yard and van are maintained in clean, safe, and sanitary condition., • Ensures meals are prepared and planned based on clients’ individual diet, client input, and the planned menu for the month., • Ensures that the Recreation Calendar is carried out as per client input and as per the planned calendar completed each month., • Responsible for competing all required documentation to include but not limited to, daily logs, communication logs, and behavior reports., • Ensures line of sight for the individual(s) being supported is maintained and completes reports accordingly., • Responsible for adequately and completely cleaning the home during any shift worked., • Ensures that a client’s dignity is not compromised in any way., • Responsible for reporting all emergencies or unusual incidents to direct supervisor., • Cooperates with the licensee and Department staff in any inspection, inquiry or investigation. Qualifications: • Valid New Jersey Driver’s License, • High School Diploma or Equivalency, • Minimum 21 years of age Skills: • Experience with developmentally/intellectually disabled individuals, • American Red Cross CPR & First Aid Trained a plus Application Instructions: To apply, please submit your resume along with fully completing all fields of our job application form via www.hudsonmilestones.org Be sure to complete all sections of the application. Applications will be reviewed on a rolling basis until the position is filled. Note: • We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status, or uniformed servicemember status., • The salary range and benefits listed above follow New Jersey’s Pay Transparency Act. Actual compensation may vary based on experience, education, and qualifications.

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  • Data Entry Assistant
    Data Entry Assistant
    1 month ago
    $18–$27 hourly
    Full-time
    Manhattan, New York

    Global Health Care, Inc., a leading hospital in New York, is seeking a diligent and detail-oriented Data Entry Assistant to join our administrative team. In this role, you will play a crucial part in maintaining the accuracy and integrity of our patient records and operational data, supporting the efficient functioning of our healthcare services. Key Responsibilities: • Accurately input and update patient information, medical records, and other critical data into our electronic systems., • Verify data for errors, inconsistencies, and incompleteness, ensuring high standards of data quality., • Maintain strict confidentiality and adhere to all data privacy regulations, including HIPAA., • Assist with the organization, scanning, and archiving of physical and digital documents., • Generate routine reports and support data retrieval requests from various departments., • Collaborate with healthcare professionals and administrative staff to clarify information and resolve data discrepancies., • Perform regular data backups and ensure the security of all stored information. Qualifications: • Proven experience in data entry or a similar administrative role, preferably within a healthcare environment., • High level of accuracy and attention to detail., • Proficient in using data entry software and Microsoft Office Suite (Excel, Word)., • Excellent organizational and time management skills., • Strong communication and interpersonal abilities., • Ability to handle sensitive information with the utmost discretion and confidentiality., • High school diploma or equivalent; further education or certification in a related field is a plus.

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  • Dental Assistant
    Dental Assistant
    2 months ago
    $17–$23 hourly
    Full-time
    Bayridge, Brooklyn

    We are seeking a dedicated Dental Assistant to join our modern dental practice. We are looking for an applicant who is interested in a long term commitment. Our office is committed to providing exceptional dental care while creating an outstanding patient experience. Our goal is simple - we strive to make our office a place where we would want to be treated. We are looking for a highly motivated, hardworking, clean, organized, and team-oriented individual to join our dynamic team. Responsibilities: • Chair side assisting, 4-handed dentistry, • Cleaning and setting up rooms, • Taking radiographs and CT scans. Basic understanding of x-rays, • Patient intake – medical history, pain history, medical scribing, • Sterilization of instruments, • Restocking, • Basic housekeeping - mopping, removing trash, dusting, etc. Experience is highly preferred. Second language preferred. Weekends (some) are a must. We offer a supportive and rewarding work environment, where coming to work feels enjoyable. Our modern dental practice is constantly evolving, and we encourage our team members to grow and learn. Competitive compensation and opportunities for professional development are provided. To apply, please submit your resume, along with a cover letter highlighting your relevant experience and why you are interested in joining our team. Only candidates who meet the qualifications will be contacted for an interview. We look forward to hearing from passionate individuals seeking a long-term commitment to our practice. Job Type: Full-time and Part-time available Pay: $17.00 - $23.00 per hour Benefits: • 401(k) matching, • Paid time off Ability to commute/relocate: Brooklyn, NY 11209: Reliably commute or planning to relocate before starting work (Required) Application Question(s): • What salary range are you looking for?, • Why might you be a good fit for this position? Applicants who take the time to respond to this question will be prioritized., • Please list any other languages that you speak besides English Education: High school or equivalent (Required) Experience: Dental assisting: 1 year (Preferred) Work Location: In person

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  • Aesthetic Nurse Injector
    Aesthetic Nurse Injector
    2 months ago
    $70 hourly
    Full-time
    Manhattan, New York

    Infinity Injection Studio is an aesthetics and wellness practice based in New York City, offering a luxurious and professional environment. Our team specializes in services such as CO2 laser resurfacing, Botox, dermal fillers, Sculptra, PRP for skin and hair restoration, and customized IV drips. Every treatment is physician-guided, prioritizing safety and delivering subtle, natural-looking results. At Infinity Injection Studio, we aim to help clients feel refreshed, confident, and restored from the inside out. Role Description The Aesthetic Nurse Injector will be responsible for providing expert injectable treatments, including Botox and dermal fillers, as well as PRP therapy, IV therapy, and other advanced aesthetic procedures. Responsibilities include assessing clients' needs, creating customized treatment plans, administering treatments in line with company protocols, and maintaining detailed patient records. The role also requires ensuring outstanding client experiences through professionalism and a patient-focused approach. This is a full-time, on-site position located in New York, NY. Qualifications • Proficiency in administering injectables, including Botox, dermal fillers, IV drips and PRP treatments, • Strong clinical skills in patient assessment, treatment planning, and post-procedure care, • Commitment to providing exceptional patient care and delivering natural-looking results, • Current and valid Registered Nurse (RN), Nurse Practitioner (NP), or Physician Assistant (PA) license in the state of New York, • Attention to detail, precision, and safety consciousness, • Exceptional interpersonal and communication skills for building client relationships, • 2 years of previous experience in medical aesthetics, dermatology, or a related field

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  • Lead Head Pre-K Teacher Full Time
    Lead Head Pre-K Teacher Full Time
    2 months ago
    $32000–$35000 yearly
    Part-time
    Manhattan, New York

    Pay: $32,000.00 - $35,000.00 per year Job description: The William Woodward Jr. Nursery School seeks a Part Time Preschool Lead Teacher for the 2026-2027 school year with a September 2026 start date: Monday - Friday, 8:30 am-12:30 pm The PreK classroom at Woodward is comprised of children between the ages of 3.9-5.0 who are preparing for entrance into Kindergarten the following fall. The School's mission is to provide a solid foundation for a lifetime love of learning by creating a collaborative learning community. We embrace and celebrate the strengths of all learners while supporting their growth, self-confidence, and independence. We strive to create and maintain a safe, supportive, and nurturing environment for all children, families, and staff. As a Lead PreK Teacher, you will have the opportunity to guide our oldest children and their families through their final year at Woodward. The Lead Teacher is responsible for the following: • Creating and implementing a rich and developmentally appropriate curriculum that will prepare our learners for Kindergarten and beyond., • Creating a positive and safe learning environment that fosters social/emotional growth and development., • Completing ongoing school reports when requested by the families and ongoing schools., • Collaboration with all other teaching staff, SEITs, and other outside service professionals and willingness to contribute to a small community of teachers and staff by assisting in some administrative duties and daily check-in meetings with other head teachers., • Strong communication skills, both written and verbal, including sending a weekly email to classroom parents with lesson plans as well as a monthly newsletter to the school community and some virtual slide presentations., • Able to create successful partnerships with parents to meet the needs of the children., • Warm and nurturing demeanor and a genuine respect and appreciation for small children., • Comfortable and experienced in caring for children turning 4-5 years old, including supporting separation and addressing other developmental needs with patience and empathy., • Conducting twice yearly parent-teacher conferences as well as maintaining regular communication with parents both in person (when possible) and via email., • Completing school reports twice a year., • Must possess the ability and willingness to differentiate instruction whenever needed., • Must possess the ability to use and maintain good classroom management., • Professional dedication and dependability., • Willingness to participate in Open House Events, Curriculum Night, Back to School activities, and staff meetings when necessary in addition to contracted work hours., • Knowledge of Reggio Emilia practice and Handwriting without Tears is a plus. The ideal candidate will possess the following or be willing to complete all of the following on or before 08/1/26: • Master's degree in Early Childhood Education or working toward one., • NYS Certification in Early Childhood Education, • A minimum of five years of experience, preferably as a Lead Teacher, • DOH Background Check, including Fingerprinting. A-Series, and SCR, • Completed DOH Medical, • CPR & First Aid Certified, • All DOH Mandated Training Courses Job Type: Full-time Salary: $32,000.00 - $35,000.00 per year Schedule: • 4 hour shift, • Monday to Friday, • 8:30 am - 12:30 pm Ability to commute/relocate: • New York, NY 10021: Reliably commute or planning to relocate before starting work (Required) Education: • Master's (Required) Experience: • Teaching: 5 years License/Certification: • Teaching Certification (Required) Work Location: In person Benefits: • Employee discount, • Paid time off Work Location: In person

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  • Doggie Daycare Attendant
    Doggie Daycare Attendant
    2 months ago
    Full-time
    West Side, Newark

    Do you Love dogs? Do you enjoy watching or sitting with pets? We are a grooming salon & pet care facility and we would love someone who is comfortable and has a soft spot for dogs. Join our vibrant pet care team as a Doggie Daycare Attendant, where your enthusiasm and love for animals will shine! In this energetic role, you will be responsible for ensuring a safe, fun, and engaging environment for dogs of all sizes and temperaments. Your day-to-day activities will involve supervising playtime, assisting with pet care routines, providing exceptional customer service to pet owners, cleaning the salon, washing & drying the pups, and assisting our staff with computer and content needs. This paid position offers a rewarding opportunity to make a positive impact on pets’ lives while developing valuable skills in animal handling and care. Duties Perform professional grooming services including bathing, drying, and nail clipping tailored to each dog’s breed and individual needs Handle dogs safely and confidently using animal restraint techniques to ensure comfort and security during grooming procedures Assess each pet’s coat condition, skin health, and overall well-being, alerting management staff if necessary Maintain a clean and organized grooming area, ensuring all tools and equipment are sanitized and ready for use Provide excellent customer service by communicating with pet owners about grooming needs and aftercare instructions Assist with pet handling during drop-off and pick-up, ensuring a calm environment for all animals Support pet care routines such as feeding or administering medication if required Ensure camp grounds are clean, safe, and free from any debris Engage dogs, take photos, videos, and applicable content to post on our social media sites and send to paw-rents Qualifications Proven experience in pet grooming, dog handling, or animal care roles such as veterinary technician or assistant is highly preferred Knowledge of dog training techniques and animal restraint methods to ensure safe grooming sessions Familiarity with veterinary procedures related to animal health, skin conditions, or pet sitting is a plus Ability to lift heavy objects (heavy lifting) such as large dogs or equipment safely and effectively Strong communication skills with a friendly approach to customer service and pet owner interactions Experience working with animals in kennel environments or similar settings is advantageous Passion for animal handling, pet care, and delivering exceptional customer experiences Embark on a fulfilling career where your dedication to animal well-being makes a difference! We’re committed to supporting your growth in pet grooming while fostering a lively, positive work environment. Pay: From $15.92 per hour Work Location: In person

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  • Human Resources Generalist
    Human Resources Generalist
    2 months ago
    $85000–$95000 yearly
    Full-time
    Manhattan, New York

    Since 2020, dWELL has been an affirming recovery housing program on a mission to support young adults in their transition to independence through residences and a community-based approach that supports growth and healing. We provide a personalized, foundational, skills-based model that helps young adults pursue their individual life goals. We are looking for a passionate, detail-oriented, and innovative HR Generalist to join our New York City team and contribute to our goal of making a difference. We are seeking a hands-on, detail driven HR Generalist who will provide daily support to the dWELL Recovery Program Director and assist with all aspects of HR. The role will support all human resources activities including recruiting, performance management, employee termination tasks, employee engagement, and the year-end processes, and all other HR duties as assigned. What You Will Do: • Partner with staff and leadership to build an inclusive, supportive, and high-engagement workplace culture., • Manage the full employee lifecycle by leading recruiting, onboarding, and offboarding processes with a focus on candidate and employee experience., • Ensure HR operations run seamlessly by maintaining compliance, handling sensitive employee matters with discretion, and safeguarding all HR data., • Serve as the first point of contact for employee questions related to policies, benefits, time off, and HR processes., • Support performance management, progressive discipline, and year-end review processes, ensuring documentation and communication are clear and consistent., • Maintain accurate and up-to-date employee records, personnel files, and HRIS data., • Assist with benefits administration and leaves of absence, ensuring employees are supported through every stage., • Collaborate with the HR Director on employee relations, conflict resolution, and investigations as needed., • Contribute to HR initiatives and projects that strengthen systems, improve processes, and enhance organizational effectiveness. What You Need to Qualify: • 5 or more years of related HR experience preferred., • Recruiting experience is required., • Ability to build and develop relationships and collaborate effectively., • Business acumen and proficient Human Resources knowledge., • Strong communication skills (verbal and written) and interpersonal skills (approachable and engaging)., • Exceptional intuition, sensitivity, listening and problem-solving skills., • Strong organizational and time management skills. Work effectively with limited supervision., • Detail-oriented, • Knowledge of HRIS systems and ADP is preferred, • SHRM certification preferred, • Ability to be on-site in NYC location 5 days per week Physical Requirements: • Ability to lift 20–40 lbs occasionally, • Ability to stand, walk, or respond quickly during emergencies, • Ability to walk multiple levels of stairs multiple times daily, • Must be able to complete facility rounds and inspections What We Offer: • Full benefits including comprehensive medical, dental, vision and a 401K with up to 3% company match, fully vested after 3 years, • Flexible PTO - for a team that’s rested, recharged and feeling their best, • Hands-on, creative, team-based work environment in the heart of New York City, • We are family-owned and operated, offering a close-knit culture that emphasizes teamwork, trust, and a personal connection with every member of our team, • 12 weeks Paid Parental Leave following a full year of service - providing support and flexibility during life’s most important moments Compensation: $85,000-$95,000 (commensurate on experience)

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  • Project Administrator
    Project Administrator
    2 months ago
    $75000–$85000 yearly
    Full-time
    Long Island City, Queens

    NO RECRUITERS This is a full-time, on-site role located in Queens County, NY, for a Project Administrative Assistant. The role involves providing administrative support to project managers and team members, managing schedules, maintaining records, and ensuring efficient communication. Responsibilities include handling phone inquiries, maintaining project files, assisting in organizing meetings, and managing clerical tasks to ensure the smooth operation of the office and project processes Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring a professional and welcoming environment Oversee schedule management for staff calendars, appointments, meetings, and events to optimize productivity. Strong knowledge of construction accounting cost-codes. Coordinate vendor management activities such as procurement, vendor compliance, cost coding vendor invoicing, and maintaining supplier relationships Handle bookkeeping tasks using Jonas Premier, Procore, tracking expenses, processing invoices, and reconciling multiple bank and credit card accounts. Assist with payroll processing by collecting timesheets and ensuring accurate data entry for employee compensation, knowledge of DFR's, reviewing timecards for accuracy using Connecteam Time Tracking management platform Organize filing systems—both digital and paper—to ensure easy access to documents and records related to medical office management or general administrative needs Requirements Stable work history and experience in project administration roles with strong clerical skills, preferably in a construction Hands-on experience with bookkeeping software such as Jonas Premier or comparable platforms Demonstrated ability to work independently and strong experience with construction teams Excellent communication skills—professional phone etiquette and clear interpersonal interactions are essential Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Familiarity with vendor management practices and budgeting principles Your expertise will empower our team to excel while ensuring our office runs seamlessly every day. Background and references checks needed. Pay: $75,000 - $85,000 per year Depending on Experience and Education Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

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