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  • Executive & Operations Coordinator
    Executive & Operations Coordinator
    9 hours ago
    $1500–$2000 monthly
    Part-time
    Flatbush, Brooklyn

    Location: Remote (NYC-based preferred) Schedule: Part-time or Full-time | Morning or Afternoon/Evening Coverage Reports to: CEO / COO (Q1 ’26 transition) About This Role How Can I? (HCI) is a NYC-based creative agency partnering with schools to produce student-led media, campaigns, and real-world learning experiences. As we scale, we’re looking for creative leaders who can own projects, adapt quickly, and help shape the next phase of our growth. The Executive & Operations Coordinator plays an integral role in a growing creative agency, supporting the CEO and helping turn leadership priorities into action. Working within a small, fast-moving startup team, this role ensures proposals, work orders, and projects flow smoothly from intake through approval, execution, and payment. The coordinator manages task flow in Asana, translates meeting notes into clear next steps, and maintains visibility across active initiatives. This position is ideal for someone who takes pride in building systems from the ground up and thrives in an environment where ownership, anticipation, and adaptability are essential. This role ensures the CEO’s time, priorities, and decisions turn into action quickly and accurately. Responsibilities • Act as the primary point of contact for day-to-day executive requests, prioritizing tasks and organizing work so the CEO can stay focused on high-level strategy and partnerships., • Maintain and actively manage the CEO Daily Tasks Project in Asana, reviewing it daily to ensure deadlines, dependencies, and follow-ups are moving forward., • Prepare summaries of open items, approvals needed, and upcoming deadlines so the CEO has clear visibility without needing to dig through systems., • Support project workflows and timelines to ensure projects move from concept to execution without stalling and knowing when to pivot where necessary. Document Creation & Flow • Create, update, and manage proposals, work orders, and invoices using existing Google Doc templates and intake forms, ensuring all required information is accurate before internal review., • Route proposal drafts and work orders to the CEO and relevant sales reps for approval, incorporate feedback, and finalize documents in a timely manner., • Ensure all finalized proposals, work orders, and purchase orders are properly named, converted to PDF, shared with the correct stakeholders, and filed in the appropriate Google Drive folders. Project & Pipeline Management • Update and maintain project status in Asana to reflect real-time progress from proposal approval through delivery and payment., • Add new schools and projects into Asana from CRM or intake sheets, ensuring consistent naming, tagging, and ownership., • Monitor active projects to ensure handoffs between sales, operations, and creative teams are smooth and clearly documented. Executive Support & Follow-Through • Translate meeting notes from Otter and Zoom AI into clear, actionable tasks in the CEO Daily Tasks Project in Asana., • Send follow-up emails, confirmations, and internal updates on behalf of the CEO to keep momentum moving and expectations clear., • Ensure calendar invites include relevant notes, documents, and AI summaries so teams can reference decisions without needing separate follow-ups. Communication & Visibility • Post updates, announcements, and reminders across internal channels (email, WhatsApp, intranet) to keep the team aligned., • Proactively flag missing information, bottlenecks, or delays that could impact project delivery or payment timelines., • Maintain clean internal documentation so leadership always has visibility into what’s in motion. Who You Are • You are highly organized, detail-oriented, and able to manage multiple moving tasks without losing track of priorities., • You take ownership of your work and proactively identify what needs to happen next, rather than waiting for direction., • You are comfortable working in a fast-paced, startup environment where systems are evolving and flexibility is required., • You communicate clearly and professionally in writing and are confident sending follow-ups, updates, and reminders on behalf of leadership., • You are tech-savvy and comfortable working across tools like Google Workspace, Asana, Zoom, AI meeting notes, and shared documentation systems., • You are open to cross-training and motivated to understand how the full operation works from intake to execution to payment., • You can balance precision with efficiency, ensuring documents, projects, and systems are accurate while keeping work moving., • You are mission-aligned and excited to support creative, workforce-ready learning opportunities for students through real-world projects.

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  • Immigration Attorney - Per Diem
    Immigration Attorney - Per Diem
    27 days ago
    Part-time
    Manhattan, New York

    We are a small immigration paralegal company with a significant case load seeking an IMMIGRATION ATTORNEY, (not a Paralegal) to join our legal team to provide direct representation to our clients. Must be bi-lingual in Spanish-English. Must have experience in representing clients in immigration court and be able to independently handle immigration matters from intake through resolution. Must possess excellent organizational, time-management and communication skills. As we are small and agile, we need flexibility and a strong desire to be part of the team. This is a great opportunity for you to set your own hours, decide what cases you want to take and join us on our journey to expand and grow the business. Duties: -Family Based Immigration including Family Petitions, Fiancé Petitions, Adjustment of Status (AOS) matters, waiver practice, etc. -Attend immigration court hearings, USCIS interviews, and bond hearings. -Managing family-based immigration cases. Adjustment of status, K-1 visas, waivers, I-130s, petitions for immediate relatives -Prepare and file applications, petitions, motions, and briefs before USCIS, EOIR, and the Board of Immigration Appeals (BIA). -Stay current on immigration laws, regulations, and policy changes -Collaboration - as we are small and agile, we need flexibility and a desire to be part of the team -Represent clients in removal defense proceedings, asylum hearings, adjustment of status, naturalization, waivers, and other immigration matters.

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  • CAREGIVER with LICENSE
    CAREGIVER with LICENSE
    2 months ago
    Full-time
    Long Island City, Queens

    Urgently Hiring! It’s more than just a job! We are looking for YOU to make a difference in someones life! Come join us! We are a Great Place to Work at! Our goal at Senior Helpers of Central Queens is to help seniors age with dignity. Senior Helpers of Central Queens culture is based on strong core values, recognition of achievements and respect. The Caregiver is responsible for providing professional care giving services to our clients and to help clients maintain their independence while assisting them with the activities of daily living and household and family support services. Pay $23.00 Per Hour ESSENTIAL DUTIES & RESPONSIBILITIES include but are not limited to: Reasonable accommodations may be made for individuals with medical limitations or disabilities to perform the Essential Responsibilities. * Assist with personal care activities including: • Baths (sponge, tub, shower and bed bath), • Oral hygiene, • Basic skin care and foot care, • Grooming of hair (shampoo and combing), shaving, and ordinary care of nails, • Toileting, • Catheter and Colostomy care (Empty Only), • Transferring (bed to chair, wheelchair and shower, etc.), • Dressing and undressing, • Change diaper/brief, • Ambulation, • Medication assistance/reminder, • Assist with home exercise plan, • Assist with household tasks necessary to the client’s health care needs, including:, • Planning and preparing nutritious meals, • Assisting in feeding client, as appropriate, • Light housekeeping of client’s environment, including linens and making bed, • Laundering client’s clothing and bedding, • Assisting clients with shopping, • Use equipment and supplies safely., • Engage with client in conversation, hobbies, activities, board games and other types of proper activities for the client., • Monitor, observe, and encourage range of motion exercises and other procedures as instructed by any professional staff., • Maintain a written log with receipts of all client money used to purchase goods or materials for the client’s care., • Report any changes in client’s condition to the Supervisor., • Document care provided consistent with agency requirements., • A demonstrated ability to effectively interact with colleagues, clients and supervisors., • Ability to exercise good judgment and self-control., • Good comprehension and communication skills, with the ability to listen to and understand information and ideas presented through verbal and written communication., • Must demonstrate enthusiasm, trustworthiness, personal integrity and honesty., • Ability to treat clients with dignity and respect., • Ability to communicate with clients and to remain calm under stress., • Demonstrated ability to operate safely in the workplace., • Ability to work autonomously and understand when a superior needs to be involved in decision making., • Good decision-making skills, with the ability to analyze information, evaluate results, and implement the best solution to solve problems or challenges., • High school diploma or educational equivalent., • Must have at least one year of experience working in home health care., • Must meet NY state requirements for Caregiving services., • Must have safe and reliable transportation to go to and from the client’s location and/or facilities and have a vehicle available during assignments in order to assist clients with shopping needs if required., • Must be available to work various shifts, including nights, weekends, and holidays., • Must be current /not expired HHA Certified., • Must have an active driver's license, • Able to lift, move, and assist clients. If you feel you cannot safely lift the client, please notify the office immediately., • Ability to safely assist client in and out of a vehicle and safely lift a wheelchair or walker weighing up to 50lbs into and out of a vehicle., • Able to communicate with others to accurately exchange information., • Able to operate office equipment such as a computer, phone, etc., • Ability to work in a constant state of alertness and safe manner., • Able to perform tasks such as lifting, light housekeeping, walking and driving.

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