Human Resources Coordinator
2 days ago
Bakersfield
Job Description Hours Per Week: 40 Job Type: Full-time, Non-Exempt Summary/Objectives of Position The Human Resources Coordinator (HRC) supports the Human Resources Department by providing administrative, coordination, and operational support to ensure the effective delivery of HR programs and services. Working under the direction of the CEO and in collaboration with HR Generalists and the HR Partner (SinglePoint Outsourcing), the HRC assists with the coordination of recruitment activities, onboarding processes, trainings, and internal communications. The HRC plays a key role in supporting employee relations initiatives, maintaining accurate HR records, and ensuring consistent implementation of HR policies and procedures. This position helps promote a positive, organized work environment by supporting day-to-day HR operations and strategic initiatives as directed. Essential Duties, Functions & Responsibilities • Provide administrative and operational support to the Human Resources Department under the direction of the HR Generalists and CEO., • Support the recruitment process by coordinating interview schedules, printing out interview tools and resumes, communicating with candidates, and printing new hire documentation., • Assist with onboarding and new hire orientation by preparing materials, scheduling sessions, and ensuring completion of required documentation., • Maintain organized, accurate, and compliant employee records, including personnel, medical, and training files, in accordance with record retention requirements., • Assist with training platform Relias., • Monitor and respond to the HR email inbox by answering routine inquiries, routing requests to appropriate HR staff, and ensuring timely, professional communication., • Assist with benefits enrollment processes by distributing information, collecting forms, and updating records under HR Generalist guidance., • Track and document completion of required trainings and continuing education, including safety, anti-harassment, licensure, and certification requirements., • Assist with employee mediation efforts by coordinating meetings, preparing documentation, taking notes as appropriate., • Provide administrative support during mediation sessions under the direction of the HR Generalist or CEO. Refer complex or sensitive employee relations matters to the HR Generalist for resolution., • Assist with performance review cycles by tracking deadlines, collecting documentation, and maintaining review records., • Assist with processing employee status changes and separations by preparing documentation and coordinating exit procedures as directed., • Respond to routine employee questions by providing factual information and referring complex employee relations matters to the HR Generalist., • Support HR policy implementation by maintaining current documents, distributing updates, and assisting with acknowledgments., • Assist with administration of employee leaves, including FMLA, ADA, and other health-related accommodations by collecting documentation, tracking timelines, and maintaining records., • Maintain employee health and medical records in compliance with HIPAA and workplace health regulations., • Support collaboration with SinglePoint Outsourcing by assisting with data collection, tracking, and reporting., • Assist with employee recognition programs and engagement activities as directed., • Coordinate internal meetings, trainings, and community engagement activities, including scheduling, logistics, and materials preparation., • Attend meetings as assigned to provide administrative support and documentation., • Perform clerical and administrative duties, including document preparation, scanning, mailing, and ordering office supplies in accordance with approved procedures., • Support the administration of employee engagement and inclusion surveys by distributing materials and compiling results., • Participate in training, professional development, and community events to support continuous learning and departmental effectiveness. Education: • High School diploma/GED is required., • Minimum of 2 years Human Resources experience required., • Valid CA driver’s license is required., • Can easily establish and maintain effective working relationships among staff., • Demonstrates proficiency in communication and writing skills., • Language Skills: Ability to read, analyze, and interpret general and professional documents., • Ability to foster teamwork; train and direct the work of team members and colleagues., • Familiar with electronic healthcare records systems. At BAIHP, we value our employees and strive to provide comprehensive benefits to support their well-being, financial security, and work-life balance. Here's what we offer: • 401(k) matching, • Dental, Health, & Vision insurance, • Health savings account, • Life insurance, • Paid time off (Vacation, Sick, Vacation Reward) Bakersfield American Indian Health Project (BAIHP) complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans under the Indian Preference Act (Title 25, US Code, Sections 472 and 473). Subject to, but not in derivation of the Act, we are an equal opportunity employer.