Office & Admin jobs in Fullerton, California - Page 6Create job alerts

Job Description Do you have experience managing workflows while being detail oriented? Are you well-organized and have time management skills? Do you like interacting with customers? If so, we should talk. We are Power Plus! A multi-industry leader in providing power when you need it, where you need it through intelligent and efficient power solutions. We work with Fortune 500 companies across the country such as Amazon, Wal-Mart, Costco, and more. We’ve built a 35-year reputation for excellence through our commitment to developing our people, providing exceptional, relationship-based customer service, and giving back to the community. Our biggest differentiator is the quality of our people, and the working environment we create for them, which really has to be seen to be believed. Benefits: • Medical, • Dental, • Vision, • Training and mentoring, • 401(k) with matching, • Paid sick leave This position is responsible for supporting internal operations within the Designed Video Surveillance division. This role focuses on managing equipment workflows, coordinating internal processes, supporting field technicians, and ensuring operational consistency across projects. The ideal candidate is highly organized, solution-driven, and experienced in operational support within a technical or service-oriented environment. This position may require flexible working hours, and overtime may be necessary depending on operational needs. JOB RESPONSIBILITIES • Track DVS equipment inventory, coordinate material orders, and monitor trailer and camera allocations, • Support technicians by ensuring they have accurate job details, equipment, and necessary documentation, • Assist in creating and maintaining internal process documentation, pickup tickets, and PORs, • Communicate with other departments to ensure alignment on job priorities, installations, and follow-ups, • Troubleshoot and escalate issues with DVS equipment or camera systems in coordination with technical support, • Perform quality control checks to ensure installations and deployments meet standards, • Help maintain organized digital records of equipment deployments, customer site details, and job status, • Provide support to the DVS Manager in monitoring operational progress and identifying process improvements, • Assist with onboarding and training of new internal staff on DVS processes, • Manage and track employee KPIs to ensure performance standards are being met, • Detail-oriented and accountable, • Comfortable managing multiple tasks and priorities, • Collaborative, team-first mindset, • Process-driven with a focus on continuous improvement, • Strong organizational and multitasking abilities, • Familiarity with mobile surveillance units, security systems, or Camcet a plus, • Proficient in Microsoft Office Suite (Excel, Outlook) and comfortable learning internal tools/systems If you’ve always wanted to really make a difference, have your contributions mean something, and work for a place where loyalty, integrity, and hard work still means something, we want to hear from you! Powered by JazzHR lmp1VTQuFn

Job DescriptionSalary: 24-26 Job Title:Administrative Secretary/Office Coordinator Reports to: Senior Operations Manager Job Overview: We are seeking a proactive, energetic, and organized Administrative Secretary to join our team and provide essential administrative support and physical tasks to ensure the smooth day-to-day operations of multiple office locations. This role also serves as an executive assistant to the CEO/COO and an event coordinator, playing a key role in supporting leadership and organizing internal and external events. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Duties/ Responsibilities: • Administrative Support:, • Perform general office duties, including answering phones, responding to emails, and managing correspondence, • Greet visitors and provide a welcoming atmosphere. Address inquiries and direct them to the appropriate team members, • Maintain accurate & organized filing systems (electronic and physical); ensure all documents are properly stored and easily accessible, • Input and update information in databases and spreadsheets with accuracy, • Assist with scheduling meetings, appointments, and events, • Maintain calendars for team members as needed, • Run errands as needed, including purchasing supplies and managing time-sensitive tasks., • Billing Management:, • Oversee financial statements, including tracking and organizing records for vendors' statements, and rental payments., • Manage and process bills, and ensuring timely payments, • Utilize a company-assigned credit card to handle payments and maintain accurate records of expenses., • Coordinate and monitor ordering processes to ensure necessary supplies and materials are procured efficiently., • Ensure all financial records and transactions are maintained in an organized and accessible manner., • Inventory Management:, • Track, stock, and manage office supplies, materials, and equipment. Conduct regular inventory checks and place orders as needed, • Receive, sort, and distribute deliveries; prepare outgoing shipments, ensuring proper packaging and documentation, • Move, lift, and organize office equipment, furniture, and supplies as needed. Set up workstations, meeting rooms, and storage areas., • Facility Maintenance Support:, • Assist in maintaining a clean and organized office environment, including light cleaning, organizing storage spaces, and reporting maintenance needs., • Work with maintenance or vendor teams to coordinate minor office repairs and upkeep., • Ensure the office complies with health and safety regulations, such as proper storage of heavy items and a clutter-free workspace., • Event Coordination:, • Assist in planning, organizing, and executing events such as staff trainings and office gatherings, • Coordinate logistics including venue setup, supplies, catering, and technology needs, • Track RSVPs, manage event communications, and ensure smooth event flow, • Support setup and breakdown for all events, including moving tables, chairs, and necessary equipment, • Maintain an inventory of event supplies and promotional materials, • Order food or coordinate meals for team meetings, trainings, office gatherings, and special events as needed, • Support Team Operations:, • Help set up and break down for office meetings, events, or training sessions, including moving tables, chairs, and other equipment., • Coordinate and confirm food deliveries or catering needs for internal events and team functions, • Assist with various projects, reports, and presentations as requested., • Perform additional administrative tasks to support the team, as needed., • Other duties as assigned by BEAM administration Required Skills/Abilities: • Strong attention to detail and accuracy., • Excellent organizational and time-management skills., • Ability to handle confidential information with discretion., • Proficiency in Microsoft Office and particularly Google Sheets., • Strong communication skills, both written and verbal., • Ability to work independently and as part of a team., • Problem-solving skills and ability to handle multiple tasks under tight deadlines., • Ability to lift and move items up to 25 lbs safely, • High school diploma or equivalent is required; 1-2 years of experience in an office support role, • A valid drivers license and reliable transportation for frequent errands and travel between offices., • Ability to work flexibly across three office locations as needed., • Willingness to perform physically demanding tasks on a regular basis. Working Environment: This position typically works in an office environment. Job Type: Full-time Salary: $25-26 Hour Benefits:Medical, Dental & Vision Insurance, Retirement Plan, Growth Opportunities, Company perks

Job DescriptionAt Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds. We are looking for an experienced Labor Compliance Administrator for our Brea office. This position is responsible for companywide certified payroll functions and other administrative support. Essential Functions • Prepare and submit weekly certified payroll reports for self performed work., • Review Subcontractors’ certified payroll reports for compliance including, but not limited to prevailing wages, craft classifications, and fringe benefits., • Submit labor compliance documents to owners/agencies as required by project specifications., • Communicate project specific labor compliance requirements to subcontractors/vendors., • Research and resolve agency/owner identified discrepancies including, but not limited to prevailing wages, missed time, missing reports, and trust fund payments., • Provide professional customer service to our subcontractors, vendors, agencies, and owners by answering all communications in a 24-48 hour period., • Identify, prepare, collect and timely submit various forms required for each agency and job., • Keep current with union Master Labor Agreement, rates, and California and Federal basic labor laws., • Effectively communicate with other departments including but not limited to project requirements, subcontractor/vendor payment holds and labor compliance discrepancies., • Approve subcontractors/vendors for payment by verifying they are compliant with the project they are being paid for., • Occasionally travel to job site for pre-construction meetings and project education., • Participate in rotation schedule as backup for receptionist desk., • Perform all other duties as assigned and/or requested., • Observe all safety rules and regulations., • Conversant with California prevailing wages, Federal Davis Bacon Act, and union fringe benefits., • Well-informed of basic California and Federal labor law., • Acquainted with forms DAS 140, DAS 142, certified payroll register, statement of compliance, fringe benefit statement, owner operator documents., • Familiar with LCP Tracker, OCPS, and DIR eCPR preferred., • Exhibit professional and effective verbal and written communication skills., • Proficient Excel, Word, Outlook and Ten Key by touch., • Ability to use critical thinking to resolve daily challenges and analyze data., • Accurately succeeds under pressure and prioritizes tasks to meet deadlines, • Builds and maintains positive working relationships. Thrives on teamwork., • Welcomes professional and personal development.Competencies, • Effective communication, • Team player, • Adaptability, • Critical thinking, • Time management/multitasking, • Detail oriented, • Stress management, • 1-2 years previous experience with labor unions and in construction industry preferred., • Previous payroll processing experience is helpful.Physical Requirements, • Most time spent in an indoor office environment, • Sitting at a desk for prolonged periods of time (8-hour shift), • Occasional lifting of files and boxes up to 20 lbs, • Pushing/pulling of file cabinets, • Extended visual use of a computer screen, • Frequent typing Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis. Visit us at: Griffith Company is an equal opportunity employer and an employee-owned company. Important Notice to Staffing Agencies/Recruiting Firms (please read completely) Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume. We will only accept resumes from staffing agencies/recruiting firms who meet the following criteria: 1. Have a valid fully-executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director). No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies., 2. Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes. In the cases of staffing agencies/recruiting firms that meet the above criteria: we will not consider a presentation of a candidate to us as accepted unless a member of our Human Resources team expresses in writing to your firm/agency an interest in engaging with a candidate that is being presented. The act of a firm/agency simply sharing a candidate resume or profile with a hiring manager or any other Griffith Company employee by email, text or any other communication method will not suffice as Griffith Company's acceptance of a candidate. Powered by JazzHR uVb0zl3iCh

Job Description Performs a broad range of secretarial and administrative duties to support the Base Hospital function. Provides administrative support to the Base Hospital Coordinator required by the paramedic base hospital designation criteria defined by the Orange County Emergency Medical Services Agency (EMSA). Acts as a liaison in Base Hospital Coordinator’s absence for fire departments, paramedics, MICN’s, receiving centers and other departments within the hospital. Requirements: • Sufficient previous secretarial experience, basic filing skills, computer skills, Microsoft/Excel., • Current CPR., • Medical terminology. Benefits: • Medical, dental and vision coverage is provided for all full time and part time employees*, • Medical is 100% employer paid including dependents*, • Basic Life and AD&D, • 401k plan with company match, • Generous PTO plan*, • Pet Insurance Discount Program*, • Employee Discount Program* *per diem staff ineligible

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.

Job Description Travertine is a lifestyle brand of natural/organic products. We are a preferred choice of men and women for cruelty-free body care essentials. We make perfume in-house and hold perfumery classes. We are based in Orange County, CA. We are a small and dynamic team looking to add a new team member. We have an opening for an Office Assistant. You like cologne/perfume/aromatherapy and personal care products.You are curious to know how a business operates. You are a problem solver with and business entrepreneurial mindset. You are organized. You will help keep things running so that we can produce the best products and service for our customers. One day you may be planning a last minute event to host executive clients, assisting a customer in the showroom, working with influencers, shipping orders or cleaning. Writing skills are very important. Attention to detail is even more important. This is entry level. $17-19 per hour. Duties and responsibilities: • Providing excellent service to customers, • Monitor inventory of products, packaging and office supplies using Excel, • Pick, pack, and ship online retail orders, • Pack and ship wholesale orders, • Ability to lift up to 50 lbs., • Regularly clean, organize, and maintain office and warehouse, • Assist with perfumery projects, • Create marketing materials and company literature, • Send product pitches to relevant media outlets, influencers, and blogs, • Contribute ideas to social media and digital marketing campaigns, • Perform entry-level data entry and web tasks, • Product research and materials sourcing, • EXCELLENT writing skills, • Accurately pack and ship orders, • Excellent organizational skills, • Proficient in Microsoft Office, • Ability to work independently, • General interest in social media marketing (Instagram) sWZCZhBCdv

Job DescriptionDescription: JOB SUMMARY: The Production Administrative Assistant provides support for the Food Services and Sales Department. Schedule: Mon - Fri 5:00am - 1:30pm Pay Rate: $20.00/hr - $21.00/hr ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Responsible for printing and ensuring that customer satisfaction surveys are distributed to Home Delivered Meals clients. Compiles and publishes survey results. 2. Accountable for distributing, collecting and reporting findings for all Congregate Site surveys., 3. Distributes temperature sheets to Congregate Sites and Drivers. Maintains files for temperature sheets., 4. Responsible for formatting, publishing and distributing menus, nutrition education, in service training materials and annual nutrition education survey to Congregate and Commercial sites. 5. Ensures menus for Home Delivered Meals are sent to tray line for distribution., 6. Types reports, business correspondence, statistical and financial data. Maintains office correspondence., 7. Coordinates and distributes nutrition education packets, in-service classes for Site Managers and Registered Dietitian., 8. Provides support to Sr. Director, Food Operations and Sales with invoicing., 9. Inputs menu items into Computrition. Inputs data required to maintain accurate accountability of food items in Computrition. 10. Prepares billing for Commercial programs., 11. Schedules in-service for kitchen staff and drivers., 12. Gathers data and generates reports., 13. Performs other duties and/or office support relevant to the successful operation of the Food Services and Sales department. 14. Must adhere to Food Manufacturing Good Manufacturing Practices (GMPs), 15. Other duties and special projects as assigned. Requirements: EDUCATION, EXPERIENCE AND QUALIFICATIONS: • High School Diploma and 5+ years administrative support/customer service experience.- Advanced Microsoft Office Suite skills a must.- Proficient in the use of Compnutrition.- Ability to work independently and well organized. PHYSICAL JOB REQUIREMENTS: • Frequently remains in a stationary position and occasionally traverses locations., • Constantly operates equipment, computers, or tools., • Constantly extends body, arms or hands as needed to perform essential duties and responsibilities., • Frequently goes in/out of freezers/refrigerators as needed to complete essential duties and responsibilities., • Occasionally positions self as needed to complete essential duties and responsibilities., • Constantly speaks, communicates, interprets or exchanges information accurately., • Constantly perceives objects over moderate or long distances, with or without accommodation., • Occasionally distinguishes differences or similarities in intensity or quality of flavors and odors., • Occasionally moves, transports, and positions objects weighing up to 50 pounds. Any Questions, feel free to contact us FSO Skilled Personnel (562)416-7615

Job DescriptionDescription: American Equipment Holdings, is one of the leading overhead crane solutions providers in the United States. Over the years, our ability to grow and set ourselves apart from the competition is the result of a tried and true philosophy – take care of our customers and take care of our people. We also believe that our people matter, which is why we are committed to providing our team members with competitive wages, attractive benefit offerings, and abundant training offerings. As one of the fastest growing companies in our industry, new opportunities are regularly available that enable our team members to develop, grow, and pursue their career passions. The Service Administrator/Coordinator is responsible for managing office communications and facilitating key tasks and procedures. Responsibilities: • Interacts with customers via telephone, email., • Fields customer questions and complaints; when the issue is beyond the representative’s knowledge, escalates to the assigned specialist or other appropriate staff., • Ensures that appropriate actions are taken to resolve customers’ problems and concerns., • Maintains customer accounts and records of customer interactions with details of inquiries, complaints, or comments., • Provides support and guidance to service personnel who perform on-site routine services including maintenance, OSHA inspections, and repair., • Ensures field services are effective and customers’ requirements are met., • Familiar with standard concepts, practices, and procedures within a field service environment., • Coordination of schedule with customers and staff, preparation of service orders and maintenance checklists, review of technicians’ hours and timecards, and preparation of quotes for inspections and repairs, ordering of related parts., • Communicate availability of materials (or delays of materials) with customers., • Arrange rental equipment when necessary. Required Skills/Abilities • Proficient with technology including all Microsoft programs, • Detail-oriented and organized, • Ability to work calmly in a fast-paced environment, • Positive Attitude, • Strong, professional written and verbal communication skills, • Excellent organizational and time management skills, • Great customer service and interpersonal skills, • Friendly, service-oriented personality, • Keen attention to detail, • Problem-solving and basic troubleshooting skills, • Proficiency with common word processing and spreadsheet software Education/Experience: • High School Diploma or GED, • Ability to work at a desk for prolonged periods of time, • Ability to lift up to 15 lbs Position Type and Expected Hours of Work This is a full-time, in-office position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m. American Equipment Holdings represents the industry’s leading manufacturers such as Detroit Hoist, Columbus McKinnon, ACCO, R&M, Demag, Gorbel, Spanco, IMS, Harrington, Conductix, Magnetek & PE, among others and customers rely on its design, engineering, fabrication and installation capabilities to meet their unique application needs. American Equipment Holdings serves local, regional and national customers across a variety of end markets, including light & heavy industrial, automotive, mining, public utilities, military, aerospace & defense and energy, among others. For more information, visit . Proof of right to lawfully work in the United States required. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Requirements:

Job Description About Us: VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at . PAY RATE: $20.70 - $21.79 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public. DUTIES AND RESPONSIBILITIES General office duties • Filing and assisting other office staff when required., • Prepares client and worker folders, record files, and general filing of records and documents., • Coordinates staff training and administrative events., • Participate and assist in organizational functions and events., • Database entry as directed. Answers telephone, e-mails, and replies to questions accordingly. • Maintains informational and/or operational documents., • General filing, • Prepare client and worker folders, • Restock supplies, • Receptionist for office, • Assists with service hour billing, • Coordinates staff training and administrative events REQUIREMENTS: • Knowledge of nutrition practices and allergy restrictions/food substitutions., • Knowledge of CA driving laws., • Promotes nutrition curriculum, activities, and initiatives., • Bilingual English and Spanish (written and verbal). This employer participates in E-Verify and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Job Description Provides clerical support to a specific patient care unit, while maintaining standards of customer service. Coordinates and maintains PAR levels for all supplies. QUALIFICATIONS: • Current BLSC certification, • Previous telemetry experience, • Previous EKG class BENEFITS: • Medical, dental and vision coverage is provided for all full time and part time employees*, • Medical is 100% employer paid including dependents*, • Employee Assistance Program, • Basic Life and AD&D, • 401k plan with company match, • Generous PTO plan*, • Pet Insurance Discount Program*

Job DescriptionPosition SummaryThe Administrative Operations & Reporting Specialist provides compliance, reporting, and financial operations support to ensure firm-wide accountability. This individual maintains data integrity across our CRM, project management, and time & billing systems, produces employee, owner, and firm-level performance reporting, and ensures timely execution of compliance and monitoring tasks. Success in this role depends on precision, consistency, and proactive issue-spotting. They will work closely with leadership, finance, and operations teams to keep the firm's administrative rhythm disciplined and transparent.Core ResponsibilitiesCompliance & Monitoring • Execute daily compliance filings and quality control reviews across project systems., • Audit open tasks, CRM entries, and time entries to flag risks and issues., • Monitor adherence to firm-wide operational standards and escalate exceptions.Reporting & Analytics, • Produce and update employee/department/firm performance schedules, charge hour reports, and partner performance summaries., • Maintain recurring reporting schedules (weekly, monthly, quarterly)., • Provide on-demand reporting support to leadership for special initiatives.CRM & Data Quality, • Perform daily CRM updates (new leads, stale lead cleanup, opportunity tracking)., • Distribute department- and partner-level CRM reports., • Ensure consistency and accuracy of data across platforms.Project Management Office (PMO) / Special Project Support, • Prepare project charters, work schedules and status updates., • Track open items and prepare meeting agendasPartner Group and Operational Support, • Prepare partner meeting reports, weekly client marketing newsletters, and recurring admin deliverables., • Support onboarding checklists, HR coordination, and special projects as assigned., • Assist in documenting and updating Standard Operating Procedures (SOPs).Success Traits, • Compliance Mindset: Consistently enforces task and reporting discipline., • Operational Discipline: Thrives in high-volume, recurring workflows with precision., • Analytical Attention: Spots inconsistencies in reports, billing, or CRM data., • Cross-Functional Service: Supports partners, finance, marketing, and HR without friction., • Proactive Accountability: Flags risks, delays, or missing data before they escalate.Technical & Experience Requirements, • AI Tools: Fluency in leveraging appropriate AI tools to enhance efficiency, reporting, and data management within daily workflows., • AExcel & Reporting: Strong command of pivot tables, formulas, conditional formatting, and data validation., • CRM / PM Tools: Proficiency in Salesforce, Microsoft Dynamics, or equivalent CRM systems., • Professional Services Context: Experience in compliance-heavy, project-based environments., • Education/Experience: 2–4 years in administrative, compliance, or financial operations support.Preferred Attributes, • Experience in professional services, legal, or financial advisory environments., • Strong interpersonal skills and the ability to work independently with minimal supervision., • Ability to manage multiple tasks efficiently under deadlines, communicate issues timely, and work in a dynamic environment. Fc4I0xLYYC