Office & Admin jobs in Long Beach, California - Page 8Create job alerts

Job Description Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesJob SummaryWe are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities, • Answer phones, assist customers with questions, and direct calls, • Process incoming paperwork, make photocopies, and file paperwork, • Sort mail and distribute it to the appropriate places, • Maintain records, either physical or electronic, of business transactionsQualifications, • Great customer service skills, • Strong Communication Skills, • Strong organizational and time management skills, • Familiarity with computer programs, such as Microsoft Office and Adobe software

Job Description Front Desk Agent – Job DescriptionReporting Structure Reports to: Front Office Manager and General Manager Requirements * High school diploma or equivalent required. * Ability to speak and communicate fluently in English. * Ability to stand for extended periods of time behind the front desk and in front office areas. * Ability to lift and carry items weighing up to 50 pounds. * Comfortable handling various objects, hotel products, and computer equipment. * Must be flexible and willing to work weekends, holidays, and varying shifts as needed. General Responsibilities * Provide prompt, friendly, courteous, and professional guest service at all times. * Perform guest check-in and check-out procedures efficiently and professionally. * Serve as Manager on Duty (MOD) when scheduled. Specific Responsibilities * Register arriving guests, issue room keys, and provide information regarding hotel services, room locations, and local attractions. * Answer telephone calls in a prompt, courteous, and professional manner. * Promote and upsell room types and hotel services when possible to maximize hotel revenue. * Maintain proficiency in the Property Management System (PMS). * Complete all required brand training and maintain familiarity with brand standards and requirements through the Brand Portal. * Maintain a strong understanding of hotel operating procedures and policies. * Accurately process cash, credit card transactions, and other forms of payment according to established procedures. * Perform administrative tasks such as data entry, reporting, document scanning, and record maintenance. * Address guest complaints and requests professionally and take appropriate service recovery actions to ensure guest satisfaction. * Assist with additional duties as assigned, including: * Guest room tours * Special guest request * Lobby cleaning and organization * Preparing reports and documentation * Record and document all relevant events and incidents in the communication log. * Ensure the lobby and public areas, including the breakfast area, are clean, organized, and presentable. * Follow procedures that protect the safety, security, and privacy of guests and employees. * Operate all front desk equipment efficiently, including credit card machines, copiers, and fax machines. * Maintain complete knowledge of room types, rate plans, and hotel offerings. * Understand and follow the hotel’s franchise policies regarding guaranteed reservations and no-shows. * Process reservation modifications and cancellations accurately. * Promote a positive environment by being courteous, friendly, and helpful to guests, managers, and colleagues. * Encourage teamwork and quality service through clear communication and coordination with other departments. * Maintain schedule flexibility and be willing to work any assigned shift. Preferred Attributes * Strong communication and interpersonal skills * Friendly and approachable personality * Ability to work well as part of a team-oriented environment * Attentive and active listener * Professional appearance and grooming * Ability to give praise openly and provide feedback constructively

Job Description Position Summary: The Homeowner Satisfaction (Customer Service) & Construction Administrative Assistant at The Olson Company must be a flexible problem solver who can provide support to the Senior Vice President of Homeowner Satisfaction and the Vice President of Construction. This position will coordinate all aspects of the Homeowner Satisfaction process and provide assistance to the Construction and Operations departments. Essential Job Functions (Homeowner Satisfaction): • Manage the homeowner information system (Buildtopia), • Process and address all incoming Homeowner Service Requests in an expeditious manner, • Answer homeowner phone calls and/or emails as needed, • Answer company mainline phone calls and/or emails as needed, • Process and send new homebuyer data to Eliant Survey Systems on a monthly basis, • Follow up with utility companies to confirm homeowner transfers as needed, • Maintain all homeowner files, keeping them organized at all times and always up-to-date, • Process all Field Directive Order’s in JD Edwards for the Homeowner Satisfaction Team, • Utilize DocuSign program as needed for the Homeowner Satisfaction Team, • Act as a liaison to the Homeowner Satisfaction Team and all other departments, • Attend, support and participate in Community Team and Homeowner Appreciation events as needed, • Acquire and distribute necessary day-to-day supplies for the Homeowner Satisfaction Team as needed Essential Job Functions (Construction & Operations): • Provide memos, letters, training documentation, flyers, meeting minutes and agendas, • Issue DocuSign and Contracts or Change Orders, • Assist in the facilitation of Departmental meetings and field personnel training sessions, • Assist in the coordination of field trailer installations which include, relocations and removals, • Manage, reconcile and prepare expense reports, • Interface with other departments which include, Accounting, Human Resources, Sales Processing, Legal, Information Systems, Purchasing, and Office Services, • Order DOL postings, • Create job site MPN Workers’ Compensation information & distribute for posting., • Coordinate coding and payments of all OP Invoices via Docusign, • Coordinate delivery and removal of dumpsters as needed on projects, • Coordinate for, and track temp labor on all projects, • Coordination with CM’s for inventory management of Indirect Material rentals, including fencing, toilets, steel plates, etc., • Process all Construction Team Home Depot expenses on a monthly basis, • Manage schedules and reports through Buildtopia, • All other duties as deemed necessary for this position Job Requirements: Education: • High School Diploma or equivalent, • One + years applicable Residential Building industry experience as administrative support staff preferred, Skills: • Strong organizational skills with the ability to work under varying degrees of direct and indirect supervision, • Excellent interpersonal skills and the ability to communicate effectively with various levels of Management, • Proficient in time management skills and be able to handle multiple tasks concurrently., • Must be computer fluent and be able to manipulate the following Computer software:, • Microsoft Windows Suite and Outlook required, advanced Excel preferred., • JD Edwards and/or Buildtopia experience preferred. Typical Physical Demands: • While performing the duties of this job, the employee is regularly required to sit, use hands to manipulate equipment, and to talk and hear, • The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch, • The employee must occasionally lift and/or move office supplies weighing up to 25 pounds, • Finger dexterity is required to operate a computer keyboard, telephone and calculator, • Maintain a professional appearance, • Must have transportation to all Olson Homes' communities and the Seal Beach office location., • If transportation is your own automobile, you must have a valid state approved driver's license and proof of automobile insurance. Typical Mental Demands: • Must be able to deal with stressful situations including but not limited to:, • Deadlines and Work Load, • Homeowner Satisfaction, • Must be able to communicate, orally and in written form, desired objectives to:, • Supervisors, • Homeowner Satisfaction Representatives, • Construction Managers, • Trade Partners, • Maintain a professional and positive attitude working conditions, • The noise level in the work environment is usually moderate to high

Job DescriptionBenefits: • Hiring bonus, • Bonus based on performance, • Competitive salary, • Flexible schedule, • Opportunity for advancement, • Paid time off ROLE DESCRIPTION: Jose Olguin - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems., • Bilingual Spanish preferred.

Job Description Why Join Lung and Allergy Health Associates (LAHA)? At Lung and Allergy Health Associates (LAHA), you’ll be part of a vibrant, forward-thinking organization committed to making a meaningful impact. We foster a collaborative environment where innovative ideas are embraced, and every team member plays a crucial role in our mission. As part of our top-ranked pediatric pulmonary division, you’ll work with a diverse patient population, engage in cutting-edge research using our in-house lab and artificial intelligence, and contribute to shaping the future of pediatric pulmonology. Join a team renowned for excellence and innovation, dedicated to advancing patient care and training the next generation of leaders in the field. Your contributions will support transformative goals that make a real difference. Position Summary The Lung & Allergy Health Associate plays a key role in supporting specialty pulmonary and allergy diagnostic services while helping ensure smooth day-to-day clinic operations. This position is designed to provide hands-on clinical support during patient visits, assist with advanced diagnostic testing, and offer operational coverage during periods of increased patient volume, staff absences, or workflow demands. In addition to clinical responsibilities, the Lung & Allergy Health Associate provides limited administrative and front-office support as needed to maintain continuity of care, patient access, and clinic flow. This role works closely with providers, medical assistants, and administrative staff to support high-quality patient experiences while contributing to a scalable staffing model as LAHA continues to grow. This is a dynamic, patient-facing role ideal for an experienced clinical professional who is adaptable, detail-oriented, and comfortable balancing clinical tasks with operational support in a specialty healthcare setting. Key Responsibilities • Support pulmonary and allergy diagnostic services, including assisting with respiratory and allergy testing., • Prepare patients for pulmonary and allergy/immunology visits and explain testing procedures., • Accurately document clinical information, test results, and patient encounters in the EMR., • Route completed authorizations and related documentation to the appropriate departments., • Provide backup support for charting and appointment scheduling during front office absences, lunch coverage, or high-volume periods., • Serve as the primary role responsible for initiating, tracking, and coordinating prior authorizations for patient medications, procedures, and diagnostic services, in collaboration with providers and clinic leadership., • Communicate with insurance carriers, pharmacies, and internal teams to support timely authorization outcomes, • Close patient encounters and route claims or documentation to the appropriate department., • Sort incoming faxes and direct them to medical records, prior authorization, or clinical workflows as appropriate, • Support inventory management, including ordering medical supplies and tracking routine compliance checks., • Assist with patient rooming, equipment setup, and clinic flow as needed., • Participate in data collection for reporting, marketing support, or operational needs during periods of low patient volume once primary duties are completed., • Coordinate with clinicians and clinic staff to support efficient specialty clinic operations., • Make sure testing equipment is clean, working properly, and ready for patients., • Play a key role in helping the clinic grow by improving patient access and experience, • Perform other duties as assigned, consistent with the scope of the role and clinic needs. Qualifications • Experience in a clinical setting required; pulmonary, allergy, or respiratory care experience strongly preferred, • Familiarity with pulmonary function testing (PFTs), FeNO, or respiratory diagnostics highly desirable, • Comfort working with medical equipment, technology, and EMR systems, • Strong attention to detail and ability to follow clinical protocols, • Excellent patient communication and customer-service skills, • Ability to work efficiently in a fast-paced specialty clinic environment Direct reports: Not applicable Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is required to walk between multiple office locations that include the use of stairs (elevator is only available in some instances). This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Employee Benefits We offer a comprehensive benefits package, including competitive salary, 401(k) with employer match, medical, dental, and vision insurance, generous paid time off, company-paid holidays, and sponsored employee events. We are also committed to your professional development with individualized training and career growth opportunities.

Job Description Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team player, quick-thinker, and ready to be a part of an organization that supports your growth? WHAT WE'RE ABOUT We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction. Requirements: • You care. Receptionist Perks: • Generous Bonuses, • Growth Opportunities - DOUBLE your salary, • Health Benefits POSITION SUMMARY The receptionist serves as the initial point of contact for everyone entering the facility. Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility. DUTIES AND RESPONSIBILITIES • Demonstrates commitment to company's mission, values and standards of ethical behavior, • Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results., • Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times, • May perform one or more of the following duties and responsibilities:, • Ensures outgoing mail is ready for pick up at designated times, • Sorts, distributes, and routes incoming mail to appropriate residents, departments, and/or personnel, • Distributes paychecks, • Prepares correspondence, reports, statements, minutes of meetings, agendas, etc, • Maintains files and other records, • Prepares and sends statements, letters and/or other correspondence to residents, family members, etc., • Arranges for meetings, conferences, etc., • Makes business trip arrangements as requested, • Performs unscheduled administrative tasks as directed, • Maintains correct and complete inventory of office supplies., • Receive checks, prepare deposit and take deposit to bank. KNOWLEDGE, SKILLS, ABILITIES & QUALIFICATIONS • Previous customer service experience preferred, • High school diploma or equivalent required, • May require proficiency in office applications including multi-line switchboard, copier and mailing equipment, 10 key calculator as well as Federal Express and UPS BENEFITS • Medical insurance with Rx benefits, • Dental insurance, • Vision care, • Paid vacation

Job Description Receptionist-Fantastic Opportunity Take your dental career to the next level at West Coast Dental! We are seeking a friendly and motivated individual to join our team! If you have an outgoing personality, excellent communication skills, and a passion for connecting with people, we would love to meet you. This is a full-time position working in our corporate office in Los Angeles. * Competitive pay * Competitive benefits package * Set schedule-no weekends. * Advancement opportunity * On the job training What we are looking for in a receptionist: * Friendly and welcoming attitude * Ability to interact with people at all levels of the organization including the executive leadership team is required. * Ability to work independently and as part of a team. * Professional appearance * Diligent and detail oriented * Eager to learn. * Strong PC skills including MS Office (Word, Excel, Outlook) and general internet use. * Punctual and reliable individual with great attendance record * Flexible in fast-paced environment * Independent; excellent with time management What your responsibilities will be: * Check emails and voicemails- Respond in a timely manner. * Greet and log visitors. * Communicate with other departments for support. * Participate in various projects and/or meetings, and complete other tasks as assigned by management. * Answer phone calls and transfer them to the correct department/person. * Pick up mail and sort by department. * Order supplies every two weeks and or as needed for the office. Who we are: For more than 30 years, West Coast Dental Services has served Southern California with the finest dental and orthodontic care in the state. With 41+ offices (and counting!) we deliver the highest standard of care using the latest technologies with a team of talented general dentists, specialists and orthodontists. At West Coast Dental, our employees are at the center of our success. We are committed to delivering an excellent employee experience with opportunities for professional growth for our team members. What we offer you: * Paid Time Off * Sick Pay * Holiday Pay * Medical coverage * Supplemental vision coverage * Comprehensive dental benefit for employees and dependents. * Voluntary supplemental insurance for life, disability, critical illness, and accident * 401k plan participation

Job Description Role Overview: The Long Beach Headquarters of our award-winning, multi-brand design firm is searching for a Office Experience Receptionist to be a champion for guest hospitality at the firm. This is a highly visible role which demands outgoing and unique people skills, high level interpersonal communication, as well as, an ability to gain a depth of knowledge about our business. This is an exciting opportunity to make a meaningful contribution to the customer and employee experience for our partner design firms: RDC, Studio One Eleven, DyeLot, and PDO. The goal of the Office Experience Receptionist role is to be responsible for various administrative duties with a focus on the front desk, while serving as an enthusiastic company ambassador who will take pride in greeting guests with top-level service. In addition, this role is responsible for enhancing the office experience by assisting with community partnerships, coordinating events in our space, and employee engagement. As mentioned, the position requires an outgoing personality, initiative, and a customer service attitude as well as the curiosity to learn about the firm’s business and the ability to anticipate the needs of the organization, including programs and procedures relevant to the activities of the Principals, Directors, and other staff. Responsibilities: • Greet all visitors with top level service (including offering them beverages, showing them to the restroom, discussing appropriate details of the organization and other requests as needed) and direct them to the appropriate person, • Answer all incoming calls through reception and take appropriate action to ensure they are communicated properly, accurately, and in a timely manner, • Maintain front of office and ensure it’s clean and organized to present a professional image, • Act as an approachable point of contact for all employees and guests on all matters of assistance and direct them to the appropriate party, • Maintain company phone list and keep it updated as appropriate, • Maintain company office supplies, field requests, and place orders as needed, • Assign parking cards to new hires and maintaining parking validations, • Process mail and packages (Incoming/outgoing and distribution) and maintain mail room, • Support other departmental administrative assistants, as needed., • Type, proof, and distribute transmittals, memos, and other correspondence, as needed., • Establish and maintain electronic and paper files, • Assist in the coordination and act as the point of contact before and during community events as needed, • Set up and break down meetings with clients, • Make meeting arrangements, via Zoom and Microsoft Teams and maintain company calendar, • Order lunch for meetings and set up lunch in the designated conference room, • This role will be responsible for learning about the firms’ projects and business in order to speak intelligently and accurately to our guests, • The Office Experience Receptionist will be trained to give office tours, • Community partnerships and building employee services should be a focus of this role (i.e., setting up a booth with a local business, partnering with nonprofits and community focused organizations to create events, car wash and dry-cleaning services, etc.), • Maintain Staff Directory, • Maintain Wellness Programs, • Check with the Senior Manager, Community Experience to see if this event is appropriate for the office and who should be informed and invited, • Work with Senior Manager, Community Experience to ensure event request forms are completed and distributed appropriately, • Schedule space and add to the event calendar and inform those involved from our firm of any conflicts, • Work with office resources (IT, Marketing, Facilities) to arrange the room, AV, communication about the event, cleaning and other, • Ensure all events are placed on the calendar to be communicated to the office as private/public and invite employees when appropriate Qualifications: • Experience in a busy customer service environment and the ability to handle multiple tasks efficiently., • Exceptional customer service experience and skills, • Excellent communication and collaboration skills, both verbal and written, • Self-starter who takes pride and initiative in servicing employees and clients, • Friendly, outgoing attitude., • Highly motivated and well organized, • Structured management of work, responsibilities, and reporting, • Strong computer skills: Windows, Microsoft applications., • Commitment, and an interest in self-development to improve the role, • Demonstrate written and verbal English communication skills., • Aptitude for building productive business relationships, • Must be flexible and able to adjust to meet the changing needs of guests, staff and event schedules., • Must be able to work late when needed, • Bachelor’s degree a plus Equal Opportunity Employer

Job DescriptionTitle: Billing Specialist (SAP) Location: Rancho Dominguez, CA Hire Type: Contract – 6 Months Pay: $22–$25/hour Schedule: Monday–Friday, 7:30 AM – 3:30 PM (overtime as needed)Benefits: Medical, Dental, Vision, PTO, and Holiday Pay The Billing Specialist is responsible for accurately entering, reviewing, and processing customer invoices and purchase orders within SAP. This role supports billing and procurement operations by ensuring financial data aligns with contractual terms, internal controls, and company policies. The ideal candidate is detail-oriented, process-driven, and experienced working within an ERP environment—particularly SAP. Key Responsibilities • Enter and process customer invoices and purchase orders in SAP with a high level of accuracy, • Review purchase orders against contractual agreements to ensure proper billing and compliance, • Research and resolve discrepancies related to invoices, pricing, or purchase orders, • Maintain accurate billing records, documentation, and audit trails within SAP and internal systems, • Generate, update, and manage billing-related reports and data using Microsoft Office tools, • Collaborate with internal teams including finance, procurement, and operations to support billing workflows, • Assist with procurement and order processing activities as needed, • Ensure compliance with company policies, financial controls, and data protection requirements, • Support month-end or periodic billing activities as assigned, • Perform other billing- or finance-related duties as neededQualifications, • High School Diploma or GED required, • 2–4 years of experience in billing, invoicing, or purchase order processing, • Hands-on ERP experience required; SAP experience strongly preferred, • Strong attention to detail and accuracy when working with financial data, • Solid organizational and time management skills, • Clear and professional written and verbal communication skills, • Ability to work independently while following established procedures and controlsQualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or protected

The ideal candidate will have hands-on experience managing cardiovascular PACS and related imaging applications, along with strong knowledge of DICOM standards and clinical workflow integration.A local candidate is preferred due to the initial on-site requirement during the first six months.Manage,

Humphreys & Partners Architects.Western Region (CA, AZ, NV, CO) job sites.This role is ideal for a detail-oriented professional who thrives in the field, excels at coordinating with owners and contractors, and ensures construction aligns with contract documents and design intent.Based in Irvine,

This role is ideal for someone who thrives on organization, cross‑functional collaboration, and supporting revenue growth across.Support the end‑to‑end sales lifecycle, including.RFP/RFQ coordination, pipeline tracking, and order fulfillment.Partner closely with sales, engineering, finance, an

The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics. See addendum for Administrator. Additionally, if the nursing requirements listed below are not met

CoWorx Staffing Services is seeking a Dealer Support Administrator to join our team in the Cypress, CA area! This role plays an important part in supporting dealer operations by resolving inquiries, maintaining accurate dealer records, and ensuring smooth processing of dealer related activities. The

Schedule: Monday–Friday, 8:00AM–4:30PM.We are hiring an Office Assistant on behalf of our client.Scheduling patients for Physical Therapy and Occupational Therapy.Collect copays and prepare cash, check, and credit card transactions for delivery to Cashier in accordance with hospital policies and

Systems/Network Administrator for HUSTLER Casino and Lucky Lady Casino.

Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing and vetting high level career seeking candidates in the industry and match them with our partners c

The Affordable Housing Compliance Administrator is part of the Housing Operations team and is responsible for supporting compliance monitoring, regulatory adherence, and audit readiness across HomeRise’s housing portfolio. The Compliance Administrator plays a critical role in ensuring HomeRise rem

Accounts Payable Administrator. We're looking for a detail-oriented Accounts Payable Administrator to manage vendor invoices, ensure timely and accurate payments, and support smooth financial operations.

MICROSOFT DYNAMICS AX ADMINISTRATOR. Microsoft Dynamics AX Administrator to manage, maintain, and optimize our Microsoft Dynamics AX.

Japanese Bilingual Corporate Administrator. The Japanese Bilingual Corporate Administrator supports office administration for approximately 50 employees as a member of the Corporate Administration team.

We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant/Executive Administrator to provide high-level support to our executive leadership team while contributing to key operational initiatives. Proven experience as an Executive Assistant, Senior Executive Assi

We are looking for an experienced and ambitious Catering Sales Administrator ready to grow with our company at our Headquarters. As a Catering Sales Administrator, you will provide essential administrative & organizational support to our Sales Department by coordinating the catering & event logistic

CoWorx Staffing Services is seeking a Dealer Support Administrator to join our team in the Cypress, CA area! This role plays an important part in supporting dealer operations by resolving inquiries, maintaining accurate dealer records, and ensuring smooth processing of dealer related activities. The

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE.We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners curre

We're looking for a detail-oriented Accounts Payable Administrator to manage vendor invoices, ensure timely and accurate payments, and support smooth financial operations.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE.We partner with National & International prime contractors to provide them with qualified talent they can trust.We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners curre