Office Administrator
26 days ago
Long Beach
Job Description About Marron Lawyers Marron Lawyers is an established boutique business litigation firm with 13 attorneys and approximately 20 employees. Founded in 1995, we represent sophisticated clients including companies with $5M-$200M in revenue, major transportation industry players, and one of Southern California's major shipping ports. Our Managing Partner, Paul Marron, is a Southern California Super Lawyer with an AV rating, and our firm has a 30-year track record of stability and growth. The Opportunity We're seeking an experienced Office Administrator to oversee the day-to-day operations of our successful law firm. This is a full-time, on-site position ideal for a legal office administrator who wants to play a central role in maintaining and enhancing a well-run, professional practice. Why Join Us • Stability and support: Benefit from the knowledge of our semi-retired former administrator (who handles major assignments like bank reconciliations and invoicing) and two office staff/clerks who support administrative functions, • Meaningful impact: In a 20-person firm, your contributions directly affect the firm's success, • Professional environment: Work with capable, motivated attorneys and support staff in a collegial setting, • Growth opportunity: Room to expand your role and take on increasing responsibility Daily Operations: • Day-to-day management of 13-attorney, 20-employee office, • Maintain professionally run and well-organized office environment, • Coordinate with building management and vendors, • Manage employee benefits programs, • Coordinate compensation administration, • Oversee employee relations and HR matters, • Work with semi-retired manager on client invoicing and financial matters, • Manage insurance programs (professional liability, general liability, etc.), • Coordinate with outside accountants and consultants, • Manage technology infrastructure and software subscriptions, • Coordinate with outside IT consultants, • Update and maintain administrative and legal software/data management programs, • Support firm marketing initiatives, • Manage landlord relations and office leasing matters, • Assist with client relations as needed, • 3-10 years of experience in legal office administration (candidates with more experience will also be considered), • Experience managing law firm operations, including:, • Employee benefits and HR administration, • Legal software and case management systems, • Law firm billing and financial processes, • Technology coordination and vendor management, • Strong organizational and project management skills, • Ability to work independently while collaborating with attorneys and staff, • Professional demeanor and excellent judgment, • Experience with marketing and business development support is a plus, • Supportive structure: Historical manager available for guidance and major projects, plus two office staff to assist with administrative tasks, • Comprehensive benefits: Health, Dental, Vision insurance, • 401(k) with employer match (after one year), • Paid Time Off, Paid Sick Leave, and Paid Holidays, • Annual performance reviews with potential raises, • Professional growth: Opportunity to shape your role and grow with an established firm, • Collegial environment: Work with a stable, long-tenured team (many employees 15-20 years) This position is ideal for: • An experienced administrator seeking a stable, boutique firm environment where you can have direct impact, • A mid-level administrator looking to take on broader responsibilities in a supportive setting Conveniently located near the 405/Lakewood Blvd. exit in Long Beach, with easy access from Los Angeles and Orange Counties. To Apply Please submit your resume and cover letter (including salary expectations) to [contact email]. In your cover letter, please describe your legal office administration experience and what attracts you to this opportunity at Marron Lawyers. Company DescriptionMarron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.Marron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.