Buscar empleo: 1000+ ofertas de trabajo Jornada completa de Office & Admin en North Bergen, New Jersey (diciembre 2025)

Audiological Diagnostics, PC

Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy, • Requirements, • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus, • Schedule & Compensation, • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)

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Linebarger Goggan Blair & Sampson, LLP

Administrative Assistant

Handle incoming mail, packages and deliveries; Sort mail and deliver to appropriate staff to handle; scan in mail to correct account; process incoming payments; file documents; assist attorneys with other clerical responsibilities.

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Wilkinson International Procurement

Receptionist / Personal Assistant

hace 7 días

Jornada completa

Manhattan, New York

📌 Job Title: Entry-Level Receptionist / Secretary / Admin / Personal Assistant 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level staff for our new office location. This is a great opportunity for a motivated individual looking to grow with an excellent opportunity. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Some nights and weekends required due to nature of international business and/or travel Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level pay with plenty of room for growth Supportive environment with training and personal mentorship Opportunities for growth and advancement

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Alinea Medical Spa Acne Scar & Laser Skin Care NYC

JOB DESCRIPTION – Spanish-Speaking Receptionist Alinea Medical Spa – Acne Scar & Laser Skin Care NYC** Position: Bilingual Receptionist (Spanish/English) Company: Alinea Medical Spa – NYC Employment Type: Full-Time Job Summary: Alinea Medical Spa is seeking a bilingual (Spanish-speaking) Receptionist to be the first point of contact for clients. The ideal candidate is professional, articulate, and experienced in delivering high-quality front desk service. Key Responsibilities: Greet clients warmly and manage check-in/check-out procedures Answer phone calls and respond to inquiries in English and Spanish Schedule appointments and manage booking system Handle payments, invoices, and receipts Communicate pre-treatment information and policies Maintain lobby cleanliness and front desk organization Assist with administrative tasks and patient coordination Qualifications: Bilingual in Spanish and English (required) Prior experience in medical spa, clinic, or luxury service setting preferred Strong communication and customer service skills Proficiency in scheduling software and office tools Professional appearance and demeanor Ability to multitask in a fast-paced environment

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Nationwide Registry & Security

Administrative Assistant Bilingual - Chinese

hace 13 días

Jornada completa

Manhattan, New York

COLLECTION COMPANY IN MID-TOWN MANHATTAN We are seeking a detail-oriented Bilingual Administrative Assistant fluent in Chinese to join our team. Must speak English and Chinese (read/write) and be computer literate, as we manage collections in China, Taiwan, and all over the world. Full-time, four-day week. No Work on Friday. Monday to Thursday, 9:00 to 5:30 Duties • Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette., • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint),, • Proficient in people searches on major search & social media platforms (Google, FB, Instagram, WeChat)., • Provide comprehensive administrative support by handling data entry, filing, and maintaining accurate records using Microsoft Office Suite., • Support office management tasks, including supply ordering, maintaining cleanliness, and organizing office spaces to promote a productive work environment., • Work Location: In person

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Century 21 American Homes

Personal Assistant (Entry-Level or Experienced)

hace 14 días

Jornada completa

Southside, Brooklyn

Personal Assistant (Entry-Level or Experienced) We are looking for reliable individuals to support a private landlord with day-to-day tasks. Both experienced and non-experienced candidates are welcome to apply. Training will be provided for the right person. Responsibilities: Assist with administrative and organizational tasks Help with property-related duties as needed Coordinate communication and scheduling Support daily errands and general tasks Requirements: Strong attention to detail Good communication skills Willingness to learn Reliable and able to manage time well If you’re interested in working closely with a landlord and growing your skills, we’d love to hear from you.

The Opportunity in this position: • Continue to provide a high degree of work life balance., • Highly flexible with working hours!, • Work with One of the oldest organizations in the US!, • Easy to work with team, dedicated to the mission, encourage positive attitude across the organization!, • Learn from the best! Will have a good mentor to learn all aspects of the business from. Core Responsibilities: • Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners, • Type in data provided directly from customers, • Create spreadsheets with large numbers of figures without mistakes, • Verify data by comparing it to source documents, • Update existing data, • Retrieve data from the database or electronic files as requested What We Value/Qualifications • High School Diploma or equivalent., • Have worked with Pivot Tables in excel or willingness to learn., • Good and fast learning ability., • Have a go getter attitude and not afraid to make mistakes., • Have worked in an accounting setting or willingness to catch up. Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. Jobsandremote is dedicated to building a diverse, inclusive, and authentic workplace. if you’re excited about this role, but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

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GLOBAL FIRE SAFETY

OFFICE ASSISTANT SPANISH SPEAKING

hace 20 días

Jornada completa

Maspeth, Queens

About Global Fire Safety GLOBAL FIRE SAFETY provides professional fire protection services including inspections, equipment maintenance, safety compliance, and emergency preparedness. We are seeking a reliable and detail-oriented Bilingual Office Assistant to support daily office operations and communicate effectively with both English-speaking and Spanish-speaking clients and technicians. Job Responsibilities • Provide administrative and clerical support to the office team., • Answer and route phone calls; assist Spanish- and English-speaking clients with questions or service needs., • Translate documents, emails, and messages when needed., • Schedule service appointments, inspections, and technician dispatch., • Prepare and process invoices, quotes, work orders, and service documentation., • Maintain organized records, files, and digital databases., • Assist with tracking inventory of fire safety equipment and office supplies., • Coordinate with technicians and ensure accurate documentation after completed jobs., • Support preparation of compliance paperwork, reports, and customer follow-ups., • Handle incoming and outgoing mail, deliveries, and basic office tasks., • Perform other administrative duties as assigned by management. Qualifications • High School Diploma or equivalent (Associate’s degree is a plus)., • Bilingual Spanish & English (verbal and written) required., • Previous experience in office administration or customer service preferred., • Strong communication and translation skills., • Ability to stay organized, multitask, and work independently., • Proficiency with computers (MS Office, email, spreadsheets)., • Experience with scheduling software, CRM systems, or service management platforms is a plus., • Professional, dependable, and detail-oriented. Work Schedule • Monday to Friday (adjust as needed), • Occasional overtime based on workload Compensation & Benefits • Competitive hourly rate or salary (based on experience), • Possible benefits: health insurance, PTO, bonuses (customizable), • Training and advancement opportunities Why Join Global Fire Safety • Stable and growing company in the essential fire protection industry, • Supportive team culture and training provided, • Opportunities for professional growth, • Meaningful work that directly contributes to safety and compliance

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

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Alcon

Administrative Assistant

hace 27 días

$16.35–$22.36 por hora

Jornada completa

Manhattan, New York

We are looking for an experienced Administrative Assistant who will organize the daily administrative operations of the company. You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities are: • Supporting the human resources (HR) team by scheduling interviews and managing new hire paperwork, and assisting the sales department with reports and data entry., • Manage records ensuring accuracy and validity of information, • Work together with associates in order to optimize all office-related procedures, • Help with scheduling and planning of events, • Manage office supplies and handle shortages if needed, • Build trusting relationships with suppliers, customers and colleagues, • Perform receptionist duties when needed

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Titan Group USA

Administrative Assistant

hace 27 días

Jornada completa

Maspeth, Queens

Help Wanted: Administrative Assistant in Maspeth, Grand ave! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must Responsibilities: Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel We look forward to hearing from you!

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National Driving Force

Cold Calling and Phone Receptionist

At Driving Force, we’re more than just an organization—we’re a movement dedicated to empowering communities, creating opportunities, and transforming lives. Our office staff plays a vital role in ensuring the efficiency and success of our mission. Position Overview: We’re looking for dedicated, organized, and mission-driven individuals to join our office team. As part of the Driving Force family, you’ll be responsible for making cold calls, supporting daily operations, coordinating logistics, and ensuring a smooth workflow that helps drive our impact forward. Key Responsibilities: ✅ Administrative Support – Makin cold-calls, answering calls, schedule appointments, and troubleshoot customers problems over the phone. ✅ Customer & Partner Communication – Respond to inquiries via phone, email, and eventually at company charitable events. ✅ Data Entry & Record-Keeping – Maintain accurate records of daily pick-ups scheduled. ✅ Showing up on time, use your time productively, be an asset to company culture and show leadership. ✅ Team Collaboration – Work closely with staff, volunteers, and leadership to ensure smooth operations. What We’re Looking For: Outstanding Customer Service – We are in the business of serving and customer service is the top requirement. We have scripts and guidelines which you will be using to help you navigate conversations in different scenarios. Excellent Communication – Comfortable speaking with donors, volunteers, and staff. Strong Organizational Skills – Ability to handle multiple tasks efficiently. Problem-Solving Mindset – Able to take initiative and find solutions when challenges arise. Passion for Service – A strong desire to help others and contribute to our mission. Qualifications: Previous office or administrative experience preferred (but not required). Compensation & Growth Opportunities: $18 to start. Opportunity for leadership growth within Driving Force. Be part of a mission-driven team making real impact in NYC. Job Type: Full-time Benefits: 401(k) Health insurance Paid time off Work Location: In person

$3027.3–$3675.6 mensual

Jornada completa

Manhattan, New York

Join our Human Resources team where you will play a crucial role in managing personnel functions and supporting our staff. Your responsibilities will include facilitating onboarding processes and maintaining employee records. Additionally, you will assist in developing HR policies and procedures to ensure compliance and promote a positive workplace culture. Ideal candidates should possess excellent communication skills, strong attention to detail, and the ability to handle sensitive information with discretion. We offer both full-time and part-time positions. Full-time roles may require relocation, while part-time roles are available in NYC. You have to join the Army for this position.

Overview Please do not inquire about this position with the business directly, all applicants must inquire through JobToday first! We are seeking a Front Desk Receptionist in a popular hair supply company in New York, NY, to join our team. The ideal candidate should have excellent organizational skills, be proficient in computer applications, and provide exceptional customer service. The candidate will possess a passion for the beauty industry, particularly hair products and hair care, and will provide outstanding customer service both in person and over the phone. Duties Managing social media pages (Instagram/TikTok Answering phones and responding to client inquiries with a friendly and professional demeanor. Assisting clients with questions about our products and services. Schedule appointments and manage the office calendar Managing the packing and shipping of products both domestically and internationally. Creating and managing shipping labels accurately. Maintaining a clean and organized front desk area. File documents and organize records efficiently Qualifications High School Diploma/GED preferred Proficiency in general computer literacy Experience working in the beauty/hair industry is a plus Strong communication skills and ability to operate phone systems effectively Exceptional customer service skills with a friendly demeanor Strong organizational abilities to manage multiple tasks efficiently Bilingual is required (English/Spanish) Join our team as a Front Desk Assistant to contribute to our welcoming environment and provide top-notch service to our clients. If you are passionate about the beauty industry and meet the qualifications listed above, we would love to hear from you! Job Type: Full-time Experience: Customer service: 2 years (Required) Ability to Commute: Work Location: In person

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Pentagon 2000 Software Inc

Answer calls Do collections Basic book keeping Data entry Office manageent

Job Description: Office Assistant Company: Somes Uniform Location: [Insert Location] Employment Type: Full-Time / Part-Time Overview Somes Uniform is seeking a reliable and organized Office Assistant to support daily administrative operations. The ideal candidate is detail-oriented, proactive, and able to work in a fast-paced environment while maintaining excellent customer service. Key Responsibilities • Answer and direct phone calls; take accurate messages., • Greet walk-in customers and assist with basic inquiries., • Maintain and update company files, records, and databases., • Prepare documents, reports, and correspondence as needed., • Handle email communications and schedule appointments., • Assist in order processing, invoicing, and basic inventory coordination., • Perform data entry with accuracy and efficiency., • Coordinate with other departments for smooth office workflow., • Manage office supplies and ensure the workspace is organized., • Perform other administrative tasks assigned by management. Qualifications • High school diploma or equivalent; Associate’s degree preferred., • Previous office or administrative experience is a plus., • Strong communication and interpersonal skills., • Proficient in MS Office (Word, Excel, Outlook) and basic computer applications., • Excellent time management, attention to detail, and organizational skills., • Ability to multitask and prioritize workload., • Customer service oriented and professional attitude. Schedule & Compensation • Schedule: [Insert working hours], • Compensation: [Insert salary range or “Based on experience”], • Benefits: [Optional – Insert if applicable]

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Orean Properties

Front Desk Agent/Corporate Security

We are seeking a professional and courteous Front Desk Agent to join our team at a high-profile corporate building. This role is ideal for someone who thrives in a polished, business-oriented environment and enjoys providing exceptional guest services to professionals like investment bankers, attorneys, and financial advisors. Key Responsibilities: • Welcome and assist visitors as they enter the building, ensuring a friendly and professional demeanor at all times., • Check IDs and manage access passes to maintain building security and access control., • Answer incoming calls and direct them appropriately., • Perform light data entry tasks and maintain visitor logs as needed., • Serve as the first point of contact for any guest inquiries or assistance., • Coordinate with building management for any emergency response or security-related concerns. Qualifications: • Previous experience in a front desk, concierge, or security role is preferred., • Strong communication skills and a customer service mindset., • Ability to handle multiple tasks efficiently in a fast-paced corporate setting., • Familiarity with basic office software and data entry. Compensation and Benefits: • Pay rate of $22 to $27 per hour, depending on experience and credentials., • Eligibility for benefits after a 90-day probation period, including health insurance, dental plan, paid vacation, and sick days., • Participation in a 401(k) savings plan. We are an equal opportunity employer and welcome candidates from all backgrounds to apply.

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United Food Processing Inc

We are looking for a reliable and organized individual to manage daily office operations within our warehouse. The ideal candidate will be responsible for keeping track of inventory, monitoring product expiration dates, and handling all purchasing related to products and warehouse supplies.

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Mount Pleasant/Lower Broadway, Newark

We’re looking for a Secretary with at least one year of experience to assist with daily administrative tasks. The ideal candidate is organized, reliable, and detail-oriented. Requirements: Minimum 1 year of experience in a similar role Good communication and organizational skills Basic computer knowledge (email, scheduling, document handling) Job Type: Full-time

Job Title: Dispatch Assistant – Gotham Seafood Location: [Insert City, NY] Employment Type: Full-Time About Gotham Seafood: Gotham Seafood is a leading supplier of premium-quality seafood products, proudly serving restaurants, hotels, and markets across the region. We value freshness, reliability, and teamwork in ensuring our customers receive the best service every day. Position Summary: We are seeking a Dispatch Assistant to support our logistics and delivery operations. The Dispatch Assistant will help coordinate daily delivery routes, assist drivers with schedules and paperwork, and ensure timely and accurate order dispatching. This role requires strong organization, communication, and multitasking skills. Key Responsibilities: • Assist the Dispatch Supervisor in coordinating daily delivery routes and schedules., • Prepare and organize delivery documents, invoices, and route sheets., • Communicate with drivers to confirm delivery times, changes, or issues., • Track delivery progress and provide updates to the operations team., • Help ensure all orders are correctly packed, labeled, and ready for dispatch., • Maintain accurate dispatch and delivery records., • Support warehouse staff with loading and unloading when needed., • Communicate effectively with customers regarding delivery status when required. Qualifications: • Previous experience in logistics, dispatching, or warehouse operations preferred., • Strong organizational and time management skills., • Excellent communication and problem-solving abilities., • Proficient in basic computer skills (Microsoft Excel, Word, or dispatch software)., • Ability to multitask in a fast-paced environment., • Must be reliable, punctual, and a team player. Compensation & Benefits: • Competitive hourly rate or salary (based on experience), • Overtime opportunities, • Health benefits (if applicable), • Paid time off, • Opportunity for advancement within the company

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CitiStaffing

Senior Executive Assistant

hace 2 meses

$120000–$150000 anual

Jornada completa

Manhattan, New York

The Senior Executive Assistant provides high-level administrative support to executives, ensuring efficient operation of the office and seamless coordination of executive activities. This role involves handling confidential information, managing complex calendars, preparing reports, coordinating meetings, and serving as a key liaison between executives and internal/external stakeholders. Key Responsibilities: Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and correspondence. Manage and prioritize multiple tasks and projects with strong attention to detail and deadlines. Prepare, review, and edit reports, presentations, and communications for accuracy and professionalism. Schedule and coordinate meetings, conferences, and events, including logistics and materials preparation. Maintain discretion and confidentiality when handling sensitive company and personnel information. Act as a liaison between executives, staff, clients, and external partners to ensure smooth communication. Track and manage executive expenses, reimbursements, and budgets. Conduct research, compile data, and create documents or presentations as requested. Support special projects and initiatives as assigned by executive leadership. Anticipate the needs of the executive and proactively manage priorities to maximize efficiency.

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ACA Acupuncture & Wellness - Bayside

Front Desk Receptionist - Mandarin/Chinese Speaking

hace 2 meses

Jornada completa

Manhattan, New York

Company: ACA Acupuncture & Wellness Location: 613 W 169th Street, New York, NY, 10032 Summary: We are the largest acupuncture franchise in NY. We are currently seeking a personable, highly organized, and professional Front Desk Receptionist to serve as the first point of contact for our patients. In this key role, you will be instrumental in delivering a positive and welcoming experience to all who engage with our organization. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills. Initial training will take place at 613 W 169th Street, New York, NY 10032. Following the training period, the position will be based at our new location near Union Square. Responsibilities: • Greet and welcome visitors, providing a positive first impression., • Answer and direct phone calls, taking messages as needed., • Manage the front desk area, keeping it clean and organized., • Schedule appointments and manage calendars., • Handle incoming and outgoing mail and packages., • Provide general administrative support to staff., • Assist with basic data entry and record keeping., • Handle inquiries and resolve issues effectively., • Must speak Chinese and English, bilingual, • Strong communication skills to effectively interact with clients and team members, • Proficient in computer skills and office management, • Experience with multi-line phone systems and customer service, • Familiarity with Microsoft Office and Google Workspace, • Excellent organizational and time management abilities, • Clerical experience, including data entry and filing, • Bilingual candidates are encouraged to apply

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Philip Abate Esq.

Receptionist / Secretary

Seeking an entry level receptionist/secretary for a not fast paced law office. English and Spanish is a must as most of the work involves translating and interpreting. Must know how to use a computer. On the job training and flexible hours are available.

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Pointe Plaza Hotel

Front Desk Agent Hotel

hace 2 meses

$19–$25 por hora

Jornada completa

Williamsburg, Brooklyn

Check in and check out guests Take and enter phone reservations Attend to guests needs and requests Coordinate with housekeeping maintenance and management Please indicate if you have any prior Hotel Experience **Please only apply if you are willing to have a quick chat to schedule an interview. ASAP.

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Fisher Associates

Data Entry Specialist

Established Real Estate mgmt company seeks organized individual capable of entering payables, Tenant charges and receivables. FULL TIME. 9:30-5:30 in person. Mid-Town West. Benefits, Holidays, Profit sharing. Casual dress. Relaxed. Begin: $62,000 + profit sharing+bonus

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Carnegie Hill New York (CHI New York)

Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.

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A Whole New World Academy of Hoboken

At A Whole New World Academy of Hoboken, we are dedicated to providing a nurturing and inspiring environment where children can thrive socially, emotionally, and academically. Our team is passionate about early childhood education, and we are seeking an organized, dependable, and proactive Office Manager to support the daily operations of our center. Position Summary: The Office Manager is a key member of our administrative team, responsible for ensuring the smooth and efficient day-to-day operations of the school’s front office. This role requires strong organizational skills, attention to detail, and a warm, professional demeanor to interact with families, staff, and vendors. The ideal candidate will be comfortable in a fast-paced environment and have experience in early childhood or educational settings. Key Responsibilities: Serve as the first point of contact for families, staff, and visitors—answering phones, emails, and inquiries in a courteous and professional manner Manage student records, attendance, enrollment documents, and staff files, ensuring accuracy and compliance with state regulations Coordinate school communications including newsletters, reminders, emergency alerts, and parent notifications Support daily operations including staff scheduling, classroom coverage coordination, and supply ordering Assist with billing, tuition collection, and liaising with the school’s accounting/payroll personnel Maintain organized filing systems (paper and digital) for licensing, HR, and parent communications Ensure school compliance with local and state childcare licensing regulations and assist with inspections/audits Manage calendars and appointments for school leadership and help coordinate events, tours, and meetings Provide general administrative support to the Director and other school leadership Uphold the school’s mission, values, and policies in all communications and interactions Qualifications: Minimum 2–3 years of office administration or office management experience; experience in a childcare or educational setting preferred High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Education, or related field preferred Strong computer proficiency (Microsoft Office, Google Workspace, email platforms, student management systems) Excellent written and verbal communication skills Detail-oriented with strong organizational and multitasking abilities Warm, friendly, and professional demeanor Ability to maintain confidentiality and handle sensitive information appropriately Knowledge of New Jersey childcare licensing requirements (preferred but not required)

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Juliette Foods llc