1000+ Best Full-time Office & Admin Jobs in Newark, NJ (June 2025)

Investor Relations & Fundraising Manager

Build and manage investor pipeline (VCs, angels, family offices) Schedule and manage investor meetings and follow-ups Create and refine investor materials (decks, financial models, updates) Develop fundraising strategy (SAFE, equity, convertible note, etc.) Liaise with legal on term sheets and funding documents Maintain CRM of all investor interactions

Office Manager/Executive Assistant

Executive Assistant Responsibilities: - Manage the CEO’s emails and calendar; schedule meetings with clients and city agencies. - Screen, prioritize, and respond to communications from stakeholders including clients and team members. - Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups. - Attend meetings with the CEO, take detailed notes, draft meeting summaries for the CEO’s review, and ensure action items are tracked and completed. - Utilize experience with Department of Buildings and other city agencies’ processes to resolve inquiries and support CEO project coordination. - Maintain confidentiality of sensitive information and uphold a high level of professionalism. - Assign projects to project managers and route emails to the appropriate team members. - Research and coordinate webinars and networking events that the CEO should attend. - Conduct research and provide information to support project execution and informed decision-making. - Provide general administrative support to the CEO to ensure efficient time and task management. Office Management Responsibilities: - ** ** Answer office phone calls, take accurate messages, and route inquiries appropriately. - Maintain and update project information in the company’s CRM system (Bitrix24). - Oversee office supply inventory and coordinate maintenance of office equipment. - Prepare internal reports, correspondence, and documentation for the CEO and weekly team meetings. - Collect and log incoming mail daily. - Organize team celebrations and office events. - Assist in onboarding new employees, including workstation setup and preparation of orientation materials. ** Experience Requirements** - Minimum of 2 years of experience as an executive assistant or in an office management role. - Prior experience working with city agencies such as the Department of Buildings (DOB), with knowledge of relevant processes and filings. - Demonstrated ability to handle multiple priorities and operate effectively in a fast-paced environment. - Strong written and verbal communication skills, with experience interacting with senior-level stakeholders. - Proven ability to manage confidential information with discretion and professionalism. ** Education and Qualifications** - Bachelor’s degree in Business Administration, Management, or a related field (preferred). - Proficient in Microsoft 365 applications, including Outlook, Excel, and Teams. - Experience with project management tools and CRM software (Bitrix24 preferred). - Tech-savvy and a quick learner with the ability to adapt to new systems and tools. - Highly organized, detail-oriented, and solutions-driven, with a strong customer service mindset. Type of Work: Full-Time, In-Office Schedule: 9 AM to 5 PM, Monday to Friday

Easy apply

Success Academy Charter School - Rosedale Elementary

Operations Team Members, Education Consultants , and teachers in Brooklyn, Queens, Manhattan & Bronx - Great pay! – No Teaching Experience Needed! Are you a recent college graduate passionate about making a difference in education? My school is currently hiring for teaching and Business operations roles! We’re looking for dynamic, driven individuals with a bachelor’s degree in any field to join our team. No prior teaching experience or certification is required—we provide comprehensive training and support. Open Roles: • K–12 Teaching Positions – All majors welcome • School Operations Positions – Help our schools run smoothly and effectively Education Coordinators! Send me a private message if you’re interested.

No experience

Easy apply

Acute & Chronic Pain Management & Medicine

Medical Receptionist /Medical Assistant

25 days ago

Full-time

Staten Island, New York

As a Receptionist/Assistant you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with high quality and in a timely manner. Many opportunities to move up in the ladder in the company and assume managerial position with paid vacation time as bonus. Responsibilities • Organize and schedule appointments • Update and file medical records and insurance reports • Assist during medical examinations • Produce and distribute correspondence memos, letters, faxes and forms • Prepare and clean treatment rooms and medical instruments Skills • Spanish speaking is a must • Knowledge of medical office management systems and procedures • Excellent time management skills and ability to multi-task and priorities work • Social perceptiveness and service oriented • Strong organizational and planning skills • Proficiency in MS Office and patient management software Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: • 401(k) matching • Employee discount • Flexible schedule • Paid sick time • Paid time off • Paid training • Professional development assistance Medical Specialty: • Pain Medicine Schedule: • 10 hour shift • 8 hour shift Work Location: In person

No experience

Easy apply

The William team | Keller Williams Realty NJ/NY

Real Estate Executive Assistant

1 month ago

Full-time

Upper Montclair, Montclair

The William Team at Keller Williams Realty is looking for a talented Executive Assistant to join the team! Are you learning based, hard working, demonstrate a great "can-do" problem solving attitude and seeking the opportunity to grow personally and professionally? Let’s see if we are a good fit. Desired Qualifications: Proficient in English & Spanish Real Estate Transaction Coordinator experience. Ethical, systematic, organized, and a team player Clear and Graceful on the phone, Responsibilities include but not limited to: 1. Coordinate closings with title and other agents in the transaction 2. Fill in contract/offers/other real estate paperwork related to the transaction 3. Upload documents in a timely fashion and ensure all disclosures are completed signed and uploaded to the MLS 4. Monitor contract deadlines 5. Help buyers schedule inspections, walk-through, closings, and any other appointments as needed 6. Manage a check list of tasks to ensure that each transaction (Buyer or Seller) is moving along the buying process until closing. 7. Follow-up with Loan Officer and lenders to check status of the loan in process. 8. Install/ Remove For sale signs 9. Be present at home/City Hall/ Appraisals inspections 10.Pick up checks and documents from title companies, attorney office, City Halls

Easy apply

Union County Seating

Administrative Assistant

2 months ago

Full-time

Kenilworth

Job Title: Administrative Assistant 📌 Company: Union County Seating and Supply Inc. 📌 Employment Type: [Full-Time/Part-Time] LOCATION: Union, Essex, Middlesex Counties About Us: Union County Seating and Supply Inc. is a trusted name in providing quality seating solutions and supply products to a diverse range of clients. We pride ourselves on excellent customer service, reliable products, and a supportive workplace environment. We’re currently looking for a proactive and organized Administrative Assistant to join our growing team. Job Responsibilities: Provide general administrative and clerical support to management and staff Answer phone calls, respond to emails, and manage incoming correspondence Maintain and organize company files, records, and documentation Prepare invoices, purchase orders, and other business forms as needed Assist with scheduling appointments, meetings, and deliveries Help coordinate supply orders and inventory tracking Welcome and assist clients and visitors in a professional manner Perform data entry and basic reporting tasks Ensure the smooth day-to-day operation of the office Qualifications: High school diploma or equivalent; additional office management or administrative certification is a plus Quickbooks knowledge is a PLUS! Previous experience in an administrative or office assistant role preferred Strong organizational skills with the ability to multitask and prioritize work Excellent written and verbal communication skills Proficient in MS Office (Word, Excel, Outlook) and basic computer operations Professional, friendly, and dependable attitude Attention to detail and problem-solving skills Why Join Us? Competitive pay and benefits Supportive and collaborative work environment Opportunity to work with a reputable and growing company Room for professional growth and advancement

Easy apply

Office & Admin jobs in Newark, NJCreate job alertsFull-time

Popular jobs searches in Newark, NJ