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  • Cleaning Day Matron – Corporate Office (High-End Environment)
    Cleaning Day Matron – Corporate Office (High-End Environment)
    8 days ago
    $19–$21 hourly
    Full-time
    Manhattan, New York

    Position Summary: The Day Matron provides premium, white-glove cleaning and hospitality support within a high-end corporate office environment. This role is responsible for maintaining exceptional standards of cleanliness, presentation, and service across all common areas, executive spaces, kitchens, and restrooms. The ideal candidate is detail-oriented, proactive, and committed to delivering a first-class workplace experience. Work Schedule: • Maintain pristine condition of all office areas, including lobbies, conference rooms, pantries, and restrooms, • Wipe and sanitize countertops, desks, and high-touch surfaces throughout the day, • Sweep, vacuum, and mop floors with attention to detail and minimal disruption to employees, • Spot clean glass, cabinets, and interior surfaces to ensure a polished appearance, • Polish and steel-shine appliances, fixtures, and stainless steel surfaces to a streak-free finish, • Sanitize and detail-clean restroom fixtures, including toilets, urinals, sinks, and mirrors, • Maintain kitchens and pantries to a hospitality-level standard of cleanliness, • Brew and replenish coffee and beverages throughout the day, • Stock and organize kitchen areas, pantries, and vending machines, • Ensure all consumables are fully stocked, neatly arranged, and readily available, • Provide light hospitality support during meetings and events as needed, • The matron will assist with breakfast and lunch setups, including serving items such as mimosas, tea, and other refreshments., • Discreetly collect and remove trash, recycling, and compost throughout the day, • Monitor inventory levels of cleaning, pantry, and consumable supplies, • Deliver courteous, professional, and discreet service at all times, • Communicate effectively with clients, guests, and Safety Supervisors, • Adhere strictly to company safety policies and site-specific protocols, • Maintain a polished appearance and uphold high standards of conduct, • Previous experience in high-end corporate, hospitality, or luxury environments preferred, • Strong attention to detail with a commitment to excellence, • Ability to work independently and anticipate needs, • Professional demeanor with strong customer service skills, • Ability to multitask and adapt in a fast-paced environment

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  • Lobby Attendant
    Lobby Attendant
    18 days ago
    $20–$25 hourly
    Full-time
    Manhattan, New York

    Are you the kind of person who makes everyone feel at ease the moment they walk in or call? We’re looking for a Reception Specialist Associate — someone organized, professional, and people-focused who thrives in fast-paced, front-facing environments. This role is ideal for someone who enjoys connecting with people, keeping things running smoothly, and creating great first impressions every single day. What You’ll Do Welcome visitors, clients, and guests with a professional and friendly attitude Manage phone calls, messages, and scheduling with efficiency and clarity Handle basic administrative tasks — email coordination, data entry, and record keeping Assist management and staff with meeting coordination and front office operations Keep the reception and lobby area neat, organized, and inviting Provide information, direct inquiries, and represent the company with professionalism What We’re Looking For Excellent communication and interpersonal skills Professional appearance and positive attitude Organized, reliable, and detail-oriented Basic computer and office software skills (email, spreadsheets, etc.) Prior experience in reception, admin, or hospitality is helpful — not required Team player with a calm and confident approach What We Offer $20–$25 per hour depending on experience Weekly pay schedule Career growth and training opportunities Supportive team culture Flexible scheduling options Equal Opportunity Employer. We believe in professionalism, kindness, and teamwork. If you love helping people and keeping things organized, we’d love to meet you!

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  • Investor Relations Associate - Part-time
    Investor Relations Associate - Part-time
    22 days ago
    $22–$30 hourly
    Part-time
    Manhattan, New York

    Part-Time • ~20 Hours/Week • [Location - In-person/ Remote] About the Role We are looking for an organized and reliable part-time Investor Relations Coordinator to support our investor community. This is a great fit for someone who enjoys relationship management, stays on top of details, and communicates with professionalism. Prior experience in a business, administrative, or communications role is welcome — no finance background required. Responsibilities • Maintain and update investor contacts and interaction history in Folk CRM, • Draft and send investor updates, follow-ups, and outreach communications, • Schedule investor meetings and prepare agendas and briefing materials, • Track follow-up actions from calls and ensure timely completion, • Organize and maintain the investor document folder (decks, reports, legal docs), • Distribute materials to investors as needed and keep the data room current, • Research prospective investors and track outreach pipeline activity What We're Looking For • Strong written communication skills and a professional, polished tone, • Highly organized with strong attention to detail, • Comfortable working independently and managing multiple priorities, • Discretion when handling confidential information, • Proficiency with common productivity tools (Google Workspace or Microsoft Office), • Experience with CRM tools (Folk or similar) is a plus, but we'll train the right person, • Current students in NYC area colleges are welcome to apply How to Apply Send your resume and a brief note about yourself. We'd love to hear about your background and why this role is a good fit.

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  • Front Desk Postion
    Front Desk Postion
    19 days ago
    $20–$25 hourly
    Full-time
    Manhattan, New York

    Are you the kind of person who makes everyone feel at ease the moment they walk in or call? We’re looking for a Reception Specialist Associate — someone organized, professional, and people-focused who thrives in fast-paced, front-facing environments. This role is ideal for someone who enjoys connecting with people, keeping things running smoothly, and creating great first impressions every single day. What You’ll Do Welcome visitors, clients, and guests with a professional and friendly attitude Manage phone calls, messages, and scheduling with efficiency and clarity Handle basic administrative tasks — email coordination, data entry, and record keeping Assist management and staff with meeting coordination and front office operations Keep the reception and lobby area neat, organized, and inviting Provide information, direct inquiries, and represent the company with professionalism What We’re Looking For Excellent communication and interpersonal skills Professional appearance and positive attitude Organized, reliable, and detail-oriented Basic computer and office software skills (email, spreadsheets, etc.) Prior experience in reception, admin, or hospitality is helpful — not required Team player with a calm and confident approach What We Offer $20–$25 per hour depending on experience Weekly pay schedule Career growth and training opportunities Supportive team culture Flexible scheduling options Equal Opportunity Employer. We believe in professionalism, kindness, and teamwork. If you love helping people and keeping things organized, we’d love to meet you!

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  • Office Manager
    Office Manager
    27 days ago
    $18–$22 hourly
    Full-time
    Manhattan, New York

    Job Title: Office Manager – Medical Billing & Insurance Verification Company: Carnegie Hill New York (CHNY) Location: New York, NY (Upper East Side) Job Type: Full-Time | In-Person | Monday–Friday 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: • OTP (Opioid Treatment Program) 📝 Job Responsibilities • Oversee front office and administrative operations for the clinic, • Manage patient check-in, intake coordination, scheduling, and patient flow, • Perform insurance eligibility verification using ePACES, Availity, and Medicare systems, • Support billing coordination and ensure accurate patient insurance records, • Maintain and update documentation within the electronic health record (EHR), • Ensure accuracy of EHR entries in accordance with CHNY policy, • Maintain office supply ordering and inventory control, • Serve as a liaison between administrative, clinical, and executive teams, • Ensure a calm, organized, and welcoming environment for patients and staff, • Attend required program education and training topics, • Demonstrate professionalism and support trauma-informed and harm reduction-based care principles ✅ Qualifications Required: • Experience with medical billing and insurance verification, • Working knowledge of ePACES, Availity, and Medicare eligibility systems, • Experience in administrative coordination or office management (healthcare setting strongly preferred), • Strong organizational, communication, and multitasking skills, • Bilingual (English/Spanish), • Associate’s or bachelor’s degree, • Familiarity with electronic medical records (EMR); Method One / Computalogic experience is a plus (training provided) ⏰ Schedule • Full-time, in-person role, • Monday–Friday, • 8:00 AM – 2:00 PM 📍 Location 116 East 92nd Street Manhattan, NY (Upper East Side) Conveniently accessible via the 4, 5, 6, and Q subway lines. 💲 Compensation • Competitive hourly wage (based on experience), • No health insurance or PTO benefits offered, • Training provided during onboarding, including Method One / Computalogic, • Supportive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications will be reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences who are passionate about supporting recovery and community health.

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  • Virtual Assistant
    Virtual Assistant
    1 month ago
    $27–$35 hourly
    Full-time
    New Brighton, Staten Island

    As a virtual assistant, you will be responsible for keeping the office organized, efficient, and running smoothly. Your work supports managers, employees, and sometimes our customers. Position Summary; You will provide administrative and clerical support virtually to ensure efficient daily operations. This role assists staff, manages office procedures, and contributes to a professional, organized, and productive work environment. The ideal candidate is expected to be detail-oriented, proactive, and skilled at multitasking. Key Responsibilities; Manage incoming calls, emails, and correspondence. Maintain calendars, schedule meetings, and coordinate appointments. Assist with travel arrangements and meeting logistics. Office Operations- Track and order supplies; coordinate with vendors as needed. Support onboarding of new employees with office setup. Data & Records Management Enter and update data in spreadsheets or office databases. Maintain accurate records, logs, and reports. Assist with compliance requirements by keeping documentation current. Customer & Staff Support Provide customer service and respond to inquiries. Support internal staff with administrative tasks and information. Track budgets, expenses, and department spending. Assist with basic bookkeeping tasks as directed. Qualifications High school diploma or equivalent required; associate degree preferred. 1–3 years of administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software. Strong organizational and time-management skills. Excellent verbal and written communication abilities. Ability to maintain confidentiality and handle sensitive information. Customer service–oriented with a friendly, professional demeanor. Salary & Benefits Salary ranges from $27- $35 Health Insurance Additional Bonuses

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  • Bookkeeper
    Bookkeeper
    1 month ago
    $32–$40 hourly
    Full-time
    Ridgefield

    Date posted: January 31, 2026 Pay: $32.00 - $40.00 per hour Job description: Office Manager / Bookkeeper Position Bergen County HVAC company is looking for a full time HVAC Office Manager and Bookkeeper who oversees daily administrative operations and financial records, combining scheduling, customer service, and accounting duties. This position would oversee different departments in the company and meet with the owner to go over reports and all numbers associated with projects and also with profitability of the company. Responsibilities: ● Scheduling & Dispatching: Coordinating field technicians, managing service calendars, and updating job tickets. ● Customer Service: Handling incoming client inquiries, scheduling service calls, and managing complaints. ● Have the ability to work with customers and employees. Relay accurate information to technicians, ensuring proficient, quality customer experiences ● Records Maintenance: Maintaining accurate service histories, client databases, and inventory tracking. ● Workflow Coordination: Overseeing daily office staff and improving administrative processes. ● Accounts Payable/Receivable: Processing vendor invoices, managing subcontractor payments, and invoicing customers for completed jobs. ● Accurately process financial transactions and pay invoices in a timely manner ● Managing weekly payroll with our software and maintaining employee records. ● Financial Reporting: Preparing financial statements, performing month-end close, and reconciling bank accounts. ● Reporting & Compliance: Assisting with tax preparation (sales tax, etc.) and maintaining compliance with insurance/licensing. Requirements & Qualifications: ● Software Proficiency: High-level expertise in QuickBooks and MS Office Suite (Excel). ● Experience: Proven experience in both office management and bookkeeping, ideally in a HVAC, Electrical or construction company field. Three years of prior bookkeeping experience ● Skills: Strong communication, organizational, and multitasking abilities. ● Education: Bachelor degree in business administration or accounting or finance is often preferred, but not always required. Compensation will be based on experience and knowledge Benefits: Paid time off Tuition reimbursement Work Location: In person

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  • Facilities Manager
    Facilities Manager
    1 month ago
    $70000–$80000 yearly
    Full-time
    Manhattan, New York

    The Organization: New 42 catalyzes the power of performing arts to spark new perspectives, incubate new works, and create new opportunities for us all. Through the nonprofit’s signature projects — New Victory Theater (New York City’s premier theater for kids and families) and New 42 Studios (“Broadway’s secret laboratory”) — New 42 makes extraordinary performing arts a vital part of everyone’s life, from the earliest years onward. We believe representation matters both on the stage and behind the scenes, and seek employees who feel the same. We also know that creative people often come with non-traditional resumes and experience; if you believe you’d be a great fit here, please don’t count yourself out—we want to hear from you! Read more below on how to apply. The Position New 42 seeks a full-time Facilities Manager to oversee the cleaning, maintenance, and repair, and other janitorial services at the Studios Building and New Victory Theater. This role will involve hands-on management and strategic oversight of the facilities team to maintain a safe, clean, and functional work environment. The position will also manage budget tracking, including coding, PO processing, and quarter and year-end reconciliation—as well as all work agreements, building contracts, renewals, and insurance requirements. Manage building operations (HVAC, plumbing, electrical, elevators, and fire/life-safety systems). The Facilities Manager must be willing to work a flexible schedule, primarily evenings and weekends, and will be required to participate in on-call duties to respond to emergencies as the organization runs a 7-day operation. Primary Duties and Responsibilities • Develop and implement a cleaning and preventative maintenance plan for buildings to ensure buildings are well-maintained and operating effectively and efficiently in compliance with applicable building codes and governmental regulations, as well as organizational policies., • Manage a facilities team consisting of superintendents, handypersons, and cleaning staff who are members of the union, 32BJ., • Create and monitor weekly facilities staff schedules and assignments based on the buildings' operational needs., • Conduct routine building inspections to review staff performance and ensure building standards are met, as well as identify areas in need of repair, maintenance, or noncompliance., • Operate, monitor, and maintain building systems to ensure they operate correctly, optimally, and efficiently; such systems include, but are not limited to, HVAC, Building Management System (BMS), plumbing, electrical, elevator, and fire/life safety systems., • Respond to building and facility operation issues; diagnose problem(s) and effectively coordinate resolution of issues and coordinate timely repairs with in-house or contractors if necessary., • Oversee maintenance contracts, proposals, and service level agreements and associated work by contractors or vendors in conjunction with the Director of Facilities., • Utilize and manage the work order/facility management system and ensure orders are addressed in a timely manner., • Develop and manage facility-related budgets, including tracking and processing of invoices and weekly payroll., • Oversee facilities maintenance, supply purchasing, and ordering, • Lead facility (non-capital) projects, • Participate in identifying long-range maintenance programs, capital projects, and purchases as part of an annual budgeting process., • Maintain an EAP/FLSD Director license for the New 42nd Street Studios and perform relevant duties as required., • Additional duties as assigned. Essential Knowledge and Qualifications: • 5 years of supervisory responsibility in building operations/facility management (preferably in performing arts facilities), • Able to work evenings, weekends, and holidays, • Managerial/supervisory experience with union staff (preferred), • Solid understanding of building systems, including HVAC, electrical, plumbing, and life safety systems, • Knowledge of building regulations and codes, such as DOB, DEP, FDNY, and OSHA, • Experience with using facilities management and building management systems, • Advanced proficiency in MS Office or Google Suite (spreadsheet, scheduling, word-processing, database), • Hands-on experience in general repairs (carpentry, painting, etc.), • FDNY Certificates:, • F-59: Emergency Action Plan/Fire Safety Director, • S-12 Citywide Sprinkler Systems, • S-13 City-Wide Standpipe Systems, • P-98 Certificate of Fitness for City-Wide Fuel-Oil Piping and Storage System, • P-99 Certificate of Fitness Low-Pressure Oil Boiler Why Should I Apply? Be a part of this leading non-profit performing arts organization that is committed to empowering young people, artists, and educators through the performing arts. In addition to a competitive salary, New 42 offers a strong employee benefits package that includes comprehensive Health Insurance, Flexible Spending Account, 403 (b) Retirement Plan, Employee Pension, and Paid Time Off. Equal Opportunity Employer New 42 is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: New 42 is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, predisposition or carrier status, disability, age, military or veteran status, or any other status protected by applicable law. New 42 is committed to anti-oppressive practices across all departmental business processes; we aim to prioritize and advance as an anti-racist, anti-oppressive organization. Accessibility Needs Any applicants needing accessibility accommodations, please don't hesitate to let us know what you need. Notes from Human Resources Applicants must submit the following to be considered for the position: • Cover letter expressing specific interest in and qualification for the position, • Resume

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  • Warehouse Associate
    Warehouse Associate
    2 months ago
    $45000 yearly
    Full-time
    Bushwick, Brooklyn

    The role We're looking for a Warehouse Associate to join us full-time at our Brooklyn HQ. This is an evening shift, Monday through Friday, 3pm–9pm. We're a small team and there's the opportunity to get involved in many different aspects of the business, from manufacturing to order fulfillment. You'll be working out of our sunny, spacious office in Bushwick. We keep things fun and casual, and it's a much better vibe than a typical warehouse environment (we promise). What you'll do • Assist with light manufacturing tasks, including pouring candles, • Pick, pack, and fulfill customer orders, • Manage and organize inventory and supplies, • Help maintain a clean and efficient workspace What we're looking for • Able to lift 50 lbs and comfortable climbing a ladder, • Willingness to learn how to use a pallet jack and other light warehouse equipment, • Reliable and able to commit to a consistent evening schedule (3pm–9pm, Mon–Fri), • Based in or near Brooklyn No special training or prior warehouse experience is needed – just a good attitude and openness to learning. Compensation $45,000 per year salary, plus the opportunity for a bonus based on production output. All of our team members received bonuses last year. About Element Brooklyn Element Brooklyn is a sustainable luxury home goods brand that makes refillable home and body care products. We're on a mission to prove that sustainability can be beautiful, luxurious, and actually affordable. Our refill-first model has kept over 250,000 bottles out of landfills, and we're just getting started.

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  • Development Manager
    Development Manager
    2 months ago
    $65000–$75000 yearly
    Full-time
    Manhattan, New York

    Development Manager New York, NY Description About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. About Position: To meet the ambitious mission and programmatic objectives of Encore Community Services’ growth and strategic plan, the Development Department drives and stewards the organization’s relationships with its funders. This team works to secure foundation grants, corporate sponsorships, and individual giving to support Encore’s robust programs and service. The Development Manager will be responsible for effectively managing the Development Department’s database and operations. Duties will include all data management (gift entry, acknowledgments coding systems, analysis, reporting, staff training), direct mail (writing, producing print and email campaigns according to a yearly calendar), and development systems support (overseeing mailings, prospect research, event support, special projects). Benefits: This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. Requirements Data Administration · Develop and oversee all data entry/donation processing, create coding systems for consistent donor tracking, create donor portfolios for relevant staff, build out our metrics systems that measure performance; · Create dashboards tracking development performance, budget versus actuals, and other representations of donor activities and outcomes; · Create consistency and efficiency in the development department’s data collection, maintenance, and reporting; · Prepare and mail thank you/acknowledgment letters to donors; · Create and maintain reports that help drive the department’s decision-making; lead in creating a department driven by data; · Assist in budget planning with donor reports and data analysis. Direct mail · Create annual mail/email plan and revenue budget each fiscal year; · Write, produce, and mail written solicitations for small gifts, donor cultivation pieces, holiday appeals, Giving Tuesday, etc.; · Plan and execute complimentary email strategies in tandem with written appeals, mailings, and other digital initiatives; · Oversee Mailchimp data syncing, email design, and maintenance to successfully communicate and fundraise with a variety of communities; Development Operations · Assist with planning and executing special events and projects (mailings, revenue reports, donor tracking, maintaining RSVP lists, run event check-in, budget recap of revenue for events); · Liaise with Finance to ensure systematic recording & reconciliation, and develop a clear understanding of how development can best work with Finance to ensure accurate reporting; · Develop a training program to ensure the development team is utilizing our data systems to their fullest capabilities; · Ensure development has systems in place to be more efficient; letterhead, envelopes, and other supplies are available; · Assist with donor prospecting for team members; · Assemble media kits for meetings with stakeholders and donors; · Assist with updating the website; · Volunteer engagement, orientation, and support when needed; Qualifications and Skills · Associate’s or Bachelor’s level (degree-holding/currently enrolled or equivalent in experience); · Proficient in Microsoft Office (Word, Excel, Publisher, PowerPoint) and Adobe; · Strongly Preferred - proficient with DonorPerfect or other donor/customer database management software or a quick learner; · Experience with prospecting software such as Donor Search or Wealth Engine; · Excellent writing, communication, organizational, and time-management skills; · Detail-oriented; · Interest in working in the nonprofit sector or aging services a plus; · Must be a team player, be flexible, and take initiative; · Be willing to work on-site at Development Office located in midtown Manhattan (Ninth and 49th), three or four times a week. Strongly Preferred Qualifications · Experience in DonorPerfect · Writing (grant, appeals, newsletters, press releases) · 1-2 years of work experience in a fundraising environment

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