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Office associate jobs in Valley Stream, New YorkCreate job alerts

  • Front Desk Receptionist
    Front Desk Receptionist
    9 days ago
    $18–$20 hourly
    Part-time
    Kew Gardens, Queens

    We are seeking a dynamic and friendly Front Desk Associate to be the welcoming face of our organization. MUST SPEAK SPANISH!! This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and professional environment. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and precision. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a fast-paced setting. Responsibilities • Greet visitors, clients, and staff warmly, creating a positive first impression for everyone entering the office., • Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining excellent phone etiquette., • Handle incoming correspondence, emails, and inquiries promptly, providing accurate information or routing as needed., • Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy and confidentiality., • Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software., • Assist with clerical duties including photocopying, faxing, mailing, and managing office supplies inventory., • Provide customer support by addressing questions or concerns with professionalism and courtesy in person or over the phone., • Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to complete daily tasks efficiently., • Coordinate with team members on administrative projects while demonstrating strong organizational skills and time management. Experience • Prior office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus., • Demonstrated proficiency with computer skills including typing speed and accuracy; familiarity with Microsoft Office and Google Workspace required., • Experience handling multi-line phone systems and practicing excellent phone etiquette is highly desirable., • Bilingual abilities are a valuable asset for communicating effectively with diverse clients and team members., • Knowledge of office management procedures such as filing systems, data entry, proofreading, and calendar management enhances your effectiveness in this role., • Previous experience in customer service or clerical roles helps foster strong interpersonal skills necessary for success here., • Familiarity with medical or dental receptionist duties is beneficial but not required; willingness to learn is essential. Join us as a Front Desk Associate to be the friendly face that keeps our office running smoothly! Bring your organizational talents, positive attitude, and eagerness to support our team’s success — your energy makes all the difference!

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  • Paralegal
    Paralegal
    25 days ago
    Full-time
    Fresh Meadows, Queens

    Personal Injury Paralegal 📍 Location: Queens, NY 🏛️ Employment Type: Full-time | In-office 💼 Experience Level: Mid-level (5+ years preferred) About Our Firm We are a respected and fast-paced personal injury law firm based in Queens, New York, representing clients in motor vehicle accidents, premises liability, construction accidents, and general negligence matters. Our team is committed to providing personalized, results-driven legal representation with integrity, professionalism, and compassion. Position Overview We are seeking an experienced Personal Injury Paralegal to support our attorneys in managing a high-volume caseload. The ideal candidate will be organized, detail-oriented, and able to work independently while maintaining excellent client communication and file management. Key Responsibilities • Manage personal injury cases from intake through settlement or trial preparation., • Conduct client intakes and maintain regular communication to provide updates and gather documentation., • Draft and file pleadings, discovery demands, bills of particulars, and motions., • Request, review, and summarize medical records and police reports., • Schedule depositions, IMEs (Independent Medical Examinations), and court appearances., • Prepare settlement packages and assist with negotiations and disbursements., • Maintain accurate case files and monitor critical deadlines., • Assist attorneys in trial preparation as needed. Qualifications • 3+ years of experience as a personal injury paralegal (plaintiff’s side preferred)., • Strong understanding of New York State court procedures and NYSCEF e-filing., • Proficiency in Microsoft Office and case management software (e.g., SmartAdvocate, Needles, or TrialWorks)., • Excellent written, verbal, and organizational skills., • Ability to multitask and prioritize in a fast-paced environment., • Bachelor’s degree or Paralegal certificate preferred., • Bilingual in English and Spanish — strongly preferred. Compensation & Benefits • Competitive salary (commensurate with experience), • Opportunities for professional development and career growth, • Supportive, team-oriented work environment

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