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Administrative Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $95-110k all in Comp: $95-110k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks. A prestigious financial firm near Port Jefferson, Long Island is seeking an organized, detail-oriented Administrative Assistant to join its administrative team. This role plays a key part in keeping daily operations running smoothly, supporting multiple team members, and ensuring the office functions efficiently in a fast-paced environment. Primary Job Functions: • Provide day-to-day administrative support to various executives, including answering phones, directing inquiries, and serving as a point of contact for internal and external stakeholders., • Assist with scheduling and coordinating meetings, preparing materials, and handling logistics., • Support travel coordination by helping book domestic and occasional international arrangements, including flights and accommodations., • Scan, file, and maintain electronic and physical records to ensure accurate and organized documentation., • Review, process, and track invoices and expenses for timely payment and proper documentation., • Assist with preparing reports, presentations, spreadsheets, and correspondence., • Provide general office support and collaborate with team members on administrative projects as needed. Requirements: • Minimum of 3+ years of administrative assistant experience, • Bachelor’s degree required, • Proficiency in Microsoft Office Suite, • Strong organizational skills and a high level of attention to detail, • Excellent written and verbal communication skills, • Ability to prioritize tasks and manage shifting deadlines, • Team-oriented, supportive, and able to work effectively in a collaborative environment Com: $100-120k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks. The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm

Job Description FINANCE MANAGER FIPPOA and The Pines Foundation is looking for a new member of our team based out of Fire Island Pines.This is an outstanding opportunity for a candidate with an understanding of both non-profit accounting and afamiliarization with community organizations, strong technical skills and attention to detail. FIPPOA and The Pines Foundation FIPPOA, which is the Fire Island Property Owners Association Inc., and The Pines Foundation Inc. are 501(c)4 and 501(c)3 non-profit organizations looking after a variety of stewardship functions of the Fire Island Pines community. FIPPOA has a membership of over 500 homeowners and associate members and runs programs enhancing and advocating for the barrier island beach’s resiliency and beautification within the community. It runs the only harbor in Fire Island Pines for both recreational, commercial and public transport watercraft. FIPPOA manages aspects of the sole roadway within Fire Island Pines providing contractors with workspace enclosures, storage and parking while keeping the area beautiful. The local sub-post office of the USPS is also managed by the Organization. FIPPOA has a $1m annual budget and a $3m balance sheet with a strong endowment fund and reserves. The Pines Foundation runs many charitable activities and owns/manages a state-of-the art community center and theater. Programs include activities which support the defense of our seashore, mitigation for Lyme disease and pest vector control, mobility access for movement-challenged community members, arts programs, grantmaking honoring our trailblazers, and a signature annual fundraising event called the Pines Party. The charity has a $2.4m budget and a $12.6m balance sheet with a strong endowment fund. There are between 6 and 10 employees for the Organization which has a seasonal peak during the summer months. Locations include the community harbor and its surrounds, the Whyte Hall community center and the length of Fire Island Boulevard. A broad array of our activities is shown on our website here: Finance Team The financial operations are primarily run by the Finance Manager with augmented support (TBD seasonal or full-time) of a financial assistant. The work can be done off-site, remotely with support from (and to) the operations and harbor teams. The Finance Manager role reports to the President of the Organization and provides information and presentations to the Executive Committee, the Audit/Finance Committee and the full 16-member volunteer Board at their meetings. Who You Are You are a financial professional committed to work-product excellence with an energetic approach towards accomplishing tasks. You have proficiency in managing the financial affairs of small entities (preferably non-profits) and understand their financial reporting systems and the technical aspects of their data and financial workflows. This singular role masters traditional accounting functions that are the core of every successful organization. Your experience allows you to be a self-starter while continuing to maintain and build upon the clean and streamlined financial operations the Organization currently enjoys. You are willing to mentor and teach a financial associate who may be either a seasonal or a part-time employee who will support you in accomplishing your overall financial management tasks. Responsibilities The Finance Manager will work alongside the Community Manager and her operations and harbor teams and support the Directors and Officers of the Board in producing financial results and a work product which is audited annually by an external CPA firm. Specifically, you will be involved in the following tasks: General Accounting Functions+ Coordinate revenue and philanthropic donation transactions initiated by fundraising platforms or appeals, the Dockwa harbor management system, and internal invoicing using Intuit Quickbooks for billed revenue activities.+ Prepare and process biweekly ADP payroll disbursements, timecards, vacation tracking and accruals, and exported general ledger entries. Onboard/offboard employees as required.+ Import, sync and post bank transaction entries related to incoming ACH transfers, deposits, inter-bank account transfers, credit card merchant account receipts and credit card purchasing activity payments.+ Monitor, document and pay high-volume vendor activity for Sayville Ferry/Coastline Freight for multiple segregated accounts. Oversee annual property tax payments and multi-account water, electric and telecom utility bills.+ Prepare and post journal entries to account for interest income, dividend and realized/unrealized income in investment endowment and reserve accounts. Bank and monitor legacy limited partnership receipts.+ Maintain intercompany balances in the two distinct companies within the two Quickbooks general ledgers.+ Coordinate and assist in collecting receivables for operations and provide twice-monthly updates on outstanding collections to the Executive Committee.+ Review and record all program expenses in the general ledger and compare to the approved annual and quarterly budgets by their segregated Classes as is typical for non-profit fund accounting. Obtain and include digital/PDF receipts for all expenses or invoices and upload them into Quickbooks. Banking Activities + Set up and release bank remittances such as ACH transfers or third-party BillPay for payment of vendor activities.+ Check daily synced banking activity online for incoming transfers and contributions. Ensure the ledger stays in line with the NeonCRM database of charitable donations and membership renewals. Reporting Activities+ Lead the quarterly and annual closing of the accounts. Produce standardized reports.+ Perform bank reconciliations for bank, investment and credit card accounts which are highly automated via QuickBooks’s AI features. + Perform general ledger analysis on balance sheet accounts for security deposits, prepaid and accrued expenses and resolve outstanding balances on a quarterly basis.+ Setting and monitoring both annual operating and capital budgets which are approved by the Board and shared in summary with the community at large. Reconciliation, Analysis+ Monitor restricted funds, their balances and contributions/disbursements and share info with stakeholders.+ Evaluate revenues and charitable donations by Class or restriction type. Download donor advised fund portal information for gift breakdowns and crediting.+ Oversee a structured design and curate the finance document retention/storage on OneDrive and Sharepoint.+ Coordinate activity with external insurance brokers for a dozen property and casualty risk lines/policies as well as SUI, WC, PFL and DBL offerings. Pines Party+ This event represents over 60% of all the Foundation’s activities and peaks in July/August. Ticket sales and VIP funded features utilize technology-based workflows and systemization. High volume Stripe, Bill.com, Square, Squarespace and GalaBid SaaS software monitors and captures revenue. + Multi-level budgets and disbursement channels track spending and event costs. Reporting to event Executive Producers and the Board Vice President are key to managing this $1.7m annual event. Year End and Annual Audit+ Lead the annual audit by preparing supporting schedules for the CPA firm in time for the audit commencement.+ Gather data and prepare supporting schedules for the IRS Form 990 filing and NYS CHAR 500 report.+ Prepare year-end Form 1099NEC and 1099Misc from Quickbooks data. Oversee W2 info from ADP. Qualifications & Characteristics The ideal candidate will have excellent accounting and excel spreadsheet skills. Ideally would have a minimum of three years’ experience with an organization’s general ledger, financial reporting, payroll and bank reconciliation areas preferably in the non-profit sector. The individual should be able to work with minimum supervision, should be a problem solver and must be able to complete tasks on time. Aspiring candidates for the Finance Manager role should meet the following requirements:+ Preferably a four-year bachelor’s degree in accounting. Partial work towards or full CPA would be a plus.+ Introductory accounting experience with general ledger accounting including active participation in the external audit process.+ Good grasp of accounting theory and practice. Knowledge of the multi-user Intuit Quickbooks platform is a plus.+ Microsoft Excel spreadsheet skills.+ Should be able to complete tasks on time and work independently. + Commitment to accuracy, attention to detail and follow-through. Additional characteristics we’re looking for in all roles at FIPPOA and The Pines Foundation: + Commitment to, and enthusiasm for, the Organization’s community-based mission and business model.+ Solid operational skills including problem solving and project management skills, including ability to work and deliver projects independently, proactively and under pressure.+ Effectively collaborates with and across teams, seeks and provides constructive feedback.+ Exceptional relationship and interpersonal skills: courtesy, tact, patience and strong team orientation.+ Ability to thrive when there is ambiguity, remain cool-headed when there are curve balls, and withstand the tests of a rapidly changing environment with resilience and resolve.+ Curious – always questioning, always probing, and never blindly accepting. Compensation FIPPOA and The Pines Foundation offers a competitive compensation package commensurate with experience, currently there are no healthcare or retirement benefits included. Location This role will be based in Fire Island Pines and the majority of it can be performed remotely, especially in the November through March winter season when the community is quieter. Conversely June through August is very busy. Application RequirementsPlease submit a resume and cover letter via email.

Job Description Bookkeeper & Personal Assistant (Part-Time with Full-Time Potential) The Heart of Our Operations Rose Express Inc. is a fast-growing wholesale floral company servicing over 350 stores. We are looking for a sharp, organized, and proactive individual to keep our office running smoothly and support our leadership team. If you are a QuickBooks expert who enjoys the variety of assisting with daily business operations, this is the perfect role for you. The Schedule • Hours: 3–4 days per week (to start)., • Work-Life Balance: No weekends! Monday through Friday schedule. Financial Management (Bookkeeping): • Full-Cycle Bookkeeping: Manage Accounts Receivable (AR) and Accounts Payable (AP) exclusively within QuickBooks., • Reconciliation: Perform weekly bank and credit card reconciliations to ensure 100% accuracy., • Reporting: Generate weekly and monthly profit/loss statements and cash flow reports., • Payroll: Process payroll and maintain accurate employee tax records., • Act as a "gatekeeper" and primary point of contact for office inquiries., • Manage the owner’s calendar, scheduling meetings and floral delivery logistics., • Organize and maintain digital and physical filing systems., • QuickBooks Proficiency (Required): Must have a deep understanding of QuickBooks (Desktop or Online) and feel confident managing company books independently., • Experience: Proven track record in bookkeeping, accounting, or office management., • Tech-Savvy: Strong command of Microsoft Excel (pivot tables/formulas) and Google Workspace., • Confidentiality: High level of integrity is required for handling sensitive financial data., • Organization: A "master of details" who can manage 350+ accounts without breaking a sweat.Company DescriptionRose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.Rose Express Inc., was established in 1994. Our mission is to deliver florist-quality flowers to everyday retail with the same care, passion, and integrity that’s been passed down through generations of growers. We are committed to providing unmatched freshness, exceptional service, and lasting relationships—because we believe every bloom tells a story, and every customer deserves the best.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. You can do this part-time or full-time. This position is perfect f

Peregrine Senior Living - 1 Emma Lane - Responsibilities: Work closely with Maintenance Director to help evaluate and find solutions to routine maintenance needs; Care for the routine maintenance needs of the Community and its residents as if they were your own home and family; Assist Maintenance Di

As a Hot Topic Part-Time Assistant Manager Level 1, you'll be a huge part of our success by supporting the store leadership team in providing the best customer experience, ensuring that fellow fans can get their hands on the merch they love. Hot Topic Part-Time Assistant Manager Level 1. Let your

We have an exciting opportunity to join our team as a Physician Assistant - Emergency Department - Part Time - NSG-Emergency Department-APP - Full-Time -. Legibly documents in patient chart, departmental forms, and any other Hospital forms all pertinent patient information following departmental and

Collaboratively communicate with retail leadership and HQ partners on trends & customer feedback. You'll merchandise the store in a compelling way, leveraging planograms as a guide, while launching all promos on time. Every Frodo needs a Fellowship! In partnership with your Store Manager, you'll dev

We understand how stressful this situation can be, which is why we are equipped to help you deal with insurance companies, property management, and the many other parties interested or involved with the damage. Because clients are going through an extremely difficult and emotionally taxing time, we

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. Location pay for UUP, CSEA & PEF full-time positions ($4000). At Stony Brook Medicine, our Nursing Assistants are valuable members of our team, whoprovide empathi

Nursing Assistant I/II CTICR Part Time Evenings. At Stony Brook Medicine, our Nursing Assistants are valuable members of our team, who provide empathic care to our patients, their families and visitors, with the highest degree of integrity and respect. Duties of a Nursing Assistant may include the f

Retail Assistant Manager - Part-Time. While this posting for a Retail Assistant Manager - Part-Time at our Store 2194-Clifton Park Center-maurices-Clifton Park, NY 12065 remains open year-round, actual hiring needs may vary. As a sales lead, the assistant manager interacts with customers on a regula

Part Time Days- 20 hours per week. If you're passionate about caring for others and want to be part of a dedicated, caring team, we'd love to meet you!. The Resident Assistant, or RA, is a caregiver providing assistance to residents under the supervision of the LPN and/or RN.

The Clinical Specialist/Optometric Assistant is primarily responsible for helping ensure a great patient experience by preparing the patient for onsite and/or remote examination, completing pre-exam diagnostic tests, and explaining each step of the process. The Clinical Specialist acts as a liaison

Pay Class: Part Time Pay Rate: $18 to $27 per hour. The Clinical Specialist acts as a liaison between our patients and Optometrists and participates in the initial steps of a patient journey. While performing the duties of this job, the associate is required to sit, stand, use hands and fingers to h

We have an exciting opportunity to join our team as a Medical Assistant - Infusion Department- Part-Time - Day Shift - Infusion Department - - Day shift. In this role, the successful candidate Under the direction of the Program Director of the Hyperbaric Medicine Department, the Medical Assistant se

Part Time Certified Occupational Therapy Assistant(COTA)- Hudson:. Part Time POSITION **Increased rates when medical benefits are waived. Step Up Rehab is offering a Part Time COTA role with a flexible schedule at our Hudson facility.

Summary: Dime Community Bank is currently hiring for a Part-Time Project Assistant in the Audit Department. The Part-Time Project Assistant - Audit will be responsible for assisting the Audit Manager in the planning, execution, and reporting of audit projects. Part-Time Project Assistant - Audit.

Pay Class: Part Time Pay Rate: $18 to $27 per hour Completing patient registration, gathering and submitting pertinent patient information including Medical History and Ocular Health data into EMR. Activity Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Stand x Walk x Sit x Use ha

Part Time Nights - 32 hours per week. Participate in team meetings and communicate/collaborate with coworkers and supervisors. As a Resident Assistant at Hawthorne Ridge, you'll play a vital role in enhancing the lives of our residents.

Participate in our Vision coverage and associate discounts on our products. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients’ needs, and to work in a fun, inclusive environment as part of a coll

At Stony Brook Medicine, our Medical Assistants perform clinical, laboratory, and clerical support activities in our Hospital. Medical Assistants must share pertinent information regarding patient care with physicians and nursing personnel. Current certification for Medical Assistant.

Comfort participating in remote, part-time studies. If the idea of getting paid to voice your opinions, test products, and contribute to market innovation appeals to you - and you're looking for flexible, work at home part-time opportunities — this is your chance!. We're currently looking for indi

We have an exciting opportunity to join our team as a Physician Assistant or Nurse Practitioner - ICU - Part Nights - Medical Office Administration - Part. Legibly documents in patient chart, departmental forms, and any other Hospital forms all pertinent patient information following departmental an

We have an exciting opportunity to join our team as a Physician Assistant - Emergency Department - Part Time - NSG-Emergency Department-APP - Full-Time -. Legibly documents in patient chart, departmental forms, and any other Hospital forms all pertinent patient information following departmental and

We have an exciting opportunity to join our team as a Physician Assistant - Emergency Department - Part Time - NSG-Emergency Department-APP - Full-Time -. Legibly documents in patient chart, departmental forms, and any other Hospital forms all pertinent patient information following departmental and

Part time position available - Saturday's are a must - other days are flexible. We understand how stressful this situation can be, which is why we are equipped to help you deal with insurance companies, property management, and the many other parties interested or involved with the damage. Because c

We have an exciting opportunity to join our team as a Physician Assistant or Nurse Practitioner - ICU - Part Nights - Medical Office Administration - Part. Legibly documents in patient chart, departmental forms, and any other Hospital forms all pertinent patient information following departmental an