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  • Office Manager
    Office Manager
    hace 4 días
    Jornada completa
    Whitestone, Queens

    Job Summary We are seeking a dynamic, patient-focused, and highly organized Office Manager to lead the daily operations of our chiropractic clinic and ensure an exceptional experience for every patient. This vital role is responsible for overseeing front-office and administrative functions, optimizing patient flow, supporting providers and staff, coordinating vendor and facility needs, and maintaining smooth clinic systems. This is a hybrid position, combining on-site clinic leadership with remote administrative responsibilities. The ideal candidate is proactive, detail-oriented, and confident in a fast-paced healthcare setting—someone who can balance hospitality with precision, communicate clearly with patients and team members, and uphold compliance standards. This position offers an exciting opportunity to shape clinic culture, drive operational excellence, and directly contribute to superior patient outcomes and practice growth. Responsibilities Oversee daily clinic operations on-site to ensure an efficient and welcoming environment, including front desk workflow, multi-line phone systems, patient check-in/check-out, and appointment scheduling. Manage remote administrative duties such as reporting, billing follow-up, staffing coordination, vendor communication, and system updates during scheduled hybrid/remote days. Manage patient scheduling and provider calendars, coordinating new patient intakes, follow-up care plans, re-exams, and therapy/rehab visits while helping maintain a full and well-balanced schedule. Supervise and support administrative and front-office staff, providing training in customer service, clinic procedures, EHR use, and role-specific performance goals. Maintain accurate patient records and clinic documentation in accordance with HIPAA and clinic policies, including intake forms, consent paperwork, care plan documents, and communication logs. Oversee billing and financial operations, including bookkeeping, budgeting, payroll processing, and financial recordkeeping using tools such as QuickBooks. Coordinate insurance and payment processes, including benefits verification, authorizations (when applicable), claim submission/management, patient balances, and clear financial communication with patients. Manage vendor relationships and clinic supplies, negotiating contracts, ordering equipment/office/clinical supplies, and ensuring cost-effective, uninterrupted service delivery. Support clinical flow and patient experience, troubleshooting scheduling conflicts, addressing patient questions or concerns professionally, and maintaining a calm, solution-oriented atmosphere. Organize clinic meetings, patient education events, trainings, and team initiatives that enhance engagement, retention, and clinic culture. Assist with HR functions, including onboarding new employees, maintaining employee records, coordinating trainings, and facilitating communication between providers, staff, and leadership. Monitor and improve office systems, tracking operational metrics (e.g., scheduling efficiency, collections, patient retention), and implementing process upgrades to support practice growth and patient satisfaction. Skills Proven experience in office management or healthcare/medical administrative roles, with strong organizational and multitasking capabilities. Ability to work effectively in a hybrid role, staying responsive, organized, and self-directed during remote administrative days while maintaining strong on-site leadership presence. Supervisory experience with the ability to lead, coach, and motivate a front-office team in a patient-facing setting. Proficiency in QuickBooks for bookkeeping, payroll, budgeting, and financial tracking. Excellent communication skills with warm, professional phone etiquette, strong customer service orientation, and confidence handling patient concerns. Familiarity with electronic health records (EHR/EMR), patient documentation systems, and maintaining accurate clinical files. Working knowledge of HIPAA compliance and healthcare privacy standards. Understanding of insurance verification, authorizations, billing, and claims workflows (chiropractic/rehab or medical billing experience strongly preferred). Strong event and schedule coordination skills for provider calendars, team meetings, trainings, and clinic events. Knowledge of vendor management practices and contract negotiations. Experience with clerical tasks such as filing, data entry, and recordkeeping in a regulated environment. Ability to remain calm, adaptable, and solutions-focused while supporting a busy clinic and high patient volume. Pay: $22.00 - $25.00 per hour Expected hours: 40.0 per week Shift availability: Day Shift (Preferred) Night Shift (Preferred) Ability to Commute: Whitestone, NY 11357 (Preferred) Work Location: Hybrid remote in Whitestone, NY 11357

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  • Architect
    Architect
    hace 8 días
    Jornada completa
    Richmond Hill, Queens

    We are seeking a skilled drafter to join our dynamic team. The ideal candidate will be responsible for creating detailed drawings and plans for various construction and renovation projects. This role requires proficiency in drafting software and a solid understanding of construction processes. The Drafter will collaborate closely with architects, engineers, and project managers to ensure that all designs meet client specifications and industry standards. Duties Develop accurate and detailed drawings using AutoCAD, Revit, and other CAD software. Collaborate with architects and engineers to create design concepts and translate them into technical drawings. Utilize Bluebeam for document management and project scheduling. Assist in construction estimating by providing necessary drawings and specifications. Engage in project management tasks to ensure timely completion of drafts. Participate in business development efforts by preparing presentations and proposals. Negotiate contracts with clients and vendors as needed. Use tools like NavisWorks for project visualization and coordination. Apply knowledge of interior design principles to enhance project aesthetics. Conduct renovations while adhering to budget constraints and timelines. Employ Grasshopper 3D, Rhinoceros 3D, SketchUp, and other modeling tools for advanced design solutions. Maintain organized records of all drafts, revisions, and project documentation. Qualifications Proficiency in drafting software including AutoCAD, Revit, ArchiCAD, SketchUp, Grasshopper 3D, Rhinoceros 3D, and Adobe Creative Suite. Strong understanding of construction management principles and practices. Experience with project scheduling, budgeting, negotiation, and contracts is preferred. Knowledge of construction estimating techniques is a plus. Excellent communication skills with the ability to work collaboratively in a team environment. Strong attention to detail with the ability to manage multiple projects simultaneously. Familiarity with interior design concepts is an advantage. Join us as we bring innovative designs to life through your expertise in drafting!

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  • Sales Associate
    Sales Associate
    hace 19 días
    $80000–$110000 anual
    Jornada completa
    Jamaica, Queens

    🚗 Main Responsibilities of a Salesperson in a Dealership 1. Customer Engagement • Greeting customers when they arrive., • Understanding customer needs, preferences, and budget., • Asking qualifying questions (usage, features wanted, financing plans, etc.). 2. Vehicle Presentation • Showing vehicles on the lot or in the showroom., • Explaining features, trims, technologies, warranties, and options., • Conducting product demonstrations (e.g., infotainment, safety features). 3. Test Drives • Arranging and supervising test drives., • Explaining how the car performs and answering questions. 4. Sales Process & Negotiation • Presenting pricing, discounts, and promotions., • Negotiating terms within dealership guidelines., • Offering trade-in evaluations (or coordinating with the appraiser). 5. Financing & Documentation Coordination • Helping customers explore financing or leasing options., • Working with F&I (Finance & Insurance) managers to complete credit applications., • Preparing or reviewing paperwork for purchase or lease agreements. 6. Follow-Up • Contacting leads through phone, email, or CRM., • Following up with customers after visits or test drives., • Maintaining relationships with past customers for future sales. 7. Product Knowledge • Staying updated on all vehicle models, features, specs, and competitor offerings., • Knowing dealership promotions, manufacturer incentives, and financing programs. 8. Lot & Showroom Management • Ensuring vehicles are clean, organized, and presentable., • Making sure the showroom is professional and welcoming. 9. Performance & Goal Tracking • Meeting monthly sales targets., • Updating CRM (lead management system)., • Participating in training and team meetings. 🧩 Optional Additional Duties (Depending on

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  • Barista
    Barista
    hace 25 días
    $17 por hora
    Jornada parcial
    Kew Gardens, Queens

    Job Overview Join our vibrant French bakery team as a Barista and become the heart of our customer experience! In this energetic role, you'll craft delicious coffee beverages, serve food with enthusiasm, and create a welcoming environment for every guest. Your passion for coffee, pastry and exceptional customer service will help us build lasting relationships and ensure each visitor leaves with a smile. This paid position offers an exciting opportunity to develop your skills in a dynamic friendly, motivated team. Responsibilities • Prepare and serve a variety of coffee drinks, teas and specialty beverages., • Serve different kinds of pastries and sandwich., • Operate POS systems for order processing, payments, and cash handling., • Maintain cleanliness and food safety standards in all areas of the café, adhering to food handling regulations., • Provide outstanding customer service by greeting guests warmly, taking accurate orders, and addressing inquiries promptly., • Manage time effectively during busy periods to ensure quick service without sacrificing quality., • Assist with inventory management by restocking supplies and monitoring product freshness., • Support team members in maintaining a clean, organized workspace that promotes safety and efficiency., • Previous barista experience or background in coffee service is highly preferred., • Strong customer service skills with a positive attitude and excellent communication abilities., • Familiarity with POS systems is a plus., • Knowledge of food safety practices and proper food handling procedures., • Ability to multitask effectively in a fast-paced environment while maintaining attention to detail., • Basic math skills for cash handling, cashiering, and retail math calculations., • Demonstrated time management skills to prioritize tasks during busy hours., • Experience in food preparation or food service roles within cafés or the food industry is advantageous., • Join us to be part of an energetic team dedicated to delivering memorable French experience.

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  • Tax Accountant/personal assistant
    Tax Accountant/personal assistant
    hace 26 días
    $17–$22 por hora
    Jornada completa
    Corona, Queens

    About Us We are a fast-growing tax firm specializing in delivering premium, precision-driven tax services to high-value and high-net-worth clients across the U.S. Our team blends expertise, technology, and personalized service to ensure every client receives top-tier financial guidance and exceptional accuracy. We are expanding and looking for confident, detail-oriented Tax Professionals who thrive in a fast-paced environment and take pride in delivering high-level work. Position Overview As a Tax Professional, you will be responsible for preparing, reviewing, and filing complex tax returns while providing expert-level guidance to clients. This role requires professionalism, discretion, and the ability to communicate tax concepts clearly to clients who expect excellence. This position is remote-friendly, with a hybrid option for team members who prefer or require local office access. Key Responsibilities - Prepare and review individual, business, and specialty tax returns with precision and efficiency - Analyze financial records to ensure compliance with federal, state, and local tax regulations - Communicate directly with high-value clients in a professional, confidential manner - Research and resolve complex tax issues - Provide proactive tax planning strategies tailored to client goals - Maintain accurate, organized documentation within company systems - Collaborate with team members to improve processes and client service - Stay updated on evolving tax laws and industry standards Qualifications Required: - 2+ years of professional tax preparation experience (1040, 1120, 1065, etc.) - Strong knowledge of IRS regulations and multi-state tax rules - Excellent communication skills and client-facing professionalism - Ability to manage multiple clients and deadlines - High attention to detail and strong analytical skills - Experience with tax preparation software (e.g., Drake, Lacerte, ProSeries, UltraTax) Preferred: - EA (Enrolled Agent) or CPA license - Experience working with high-net-worth individuals - Familiarity with tax planning for business owners, investors, and entrepreneurs - Experience in a remote or hybrid work environment What We Offer - Competitive pay based on experience - Performance-based bonuses - Flexible remote or hybrid schedule - Opportunities for growth and advancement - Supportive team with strong leadership - Training and professional development - Confidentiality and stability working with long-term, high-quality clients Who We Want Professionals who are: - Confident and capable of handling high-value accounts - Self-motivated with strong time management skills - Trustworthy, ethical, and client-focused - Calm under pressure and committed to accuracy - Ready to grow with a company that values expertise How to Apply Please submit your resume, certifications (if applicable), and a brief statement summarizing your experience with tax preparation and high-value clients.

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  • Construction Admin
    Construction Admin
    hace 2 meses
    $30–$40 por hora
    Jornada completa
    Westbury

    Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

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  • Sales Associate
    Sales Associate
    hace 2 meses
    $15–$21 por hora
    Jornada completa
    East New York, Brooklyn

    We are seeking a full-time Counter Sales Associate for our Brooklyn location. Qualified candidates will have plumbing knowledge, and/or experience as a plumber. This position uses their product knowledge on plumbing and heating products to ensure that customers (both contractors and homeowners) have everything they need for the job. This is a fast-paced role where you will discuss customer needs, take orders, and retrieve parts for customers. We are seeking a dedicated individual who is passionate about working as a team to provide excellent customer service. Responsibilities & Duties: Promptly and professionally process counter orders by: Providing product knowledge and technical advice on the appropriate application of products and solutions Writing orders then prepare order for customer by picking and shipping product Collect payment by either charging the customer’s account or directing customer to cashier Coordinating product delivery if requested by customer Troubleshoot issues and communicate discrepancies to inventory control Courteously handle customer returns Provide charge account setup documentation to customers Maintain currency on product and technical knowledge as well as current construction trends Additional duties as assigned by Supervisor Education, Skills, Training, & Experience Requirements: High School diploma or equivalent Product knowledge Customer service skills You are a team player; willing to go above and beyond to help fellow employees. You believe that people (both customers and employees) are the foundation of our business. The way we treat people is integral to our success.

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