Purchasing specialist jobs in Hoboken, New Jersey - Page 2Create job alerts

Job Description The Facility and Administration Coordinator oversees day-to-day administrative operations with a primary focus on regulatory compliance, licensing, permits, corporate documentation, and controlled administrative procurement required for the company to operate legally and efficiently. Working collaboratively with the Security, Safety, and Loss Prevention Specialist, the Administration Coordinator will ensure that facilities are safe, functional, compliant, and aligned with organizational standards. • Licenses, Permits & Regulatory Compliance, • Manage all business licenses, permits, registrations, and operational authorizations required for the company to operate., • Maintain a centralized compliance calendar to track renewal deadlines, filing requirements, and regulatory obligations., • Ensure timely submissions, renewals, and updates across applicable local, state, and federal jurisdictions., • Coordinate regulatory correspondence and work to resolve licensing or permitting issues in collaboration with internal stakeholders and external agencies., • Administration of Fines & New York City Parking Tickets, • Administer and track New York City parking tickets, fines, and violations issued to company vehicles or related to company operations., • Maintain accurate and complete records of violations, including dates, locations, vehicle information, violation codes, and payment or appeal status. Page Break • Coordinate the timely payment, dispute, or appeal of fines in accordance with company policy and regulatory deadlines., • Liaise with internal departments, drivers, operations teams, and external agencies to obtain supporting documentation as needed., • Monitor patterns or recurring violations and prepare summary reports for leadership review to support corrective action and risk mitigation., • Maintain all fine- and violation-related documentation in accordance with record retention and audit requirements., • Coordinate with Finance to ensure proper allocation, reconciliation, and documentation of payments related to fines and violations., • Vendor Compliance & Administrative Oversight, • Coordinate vendor onboarding and renewal processes to ensure documentation completeness and accuracy., • Ensure vendor compliance documentation—including licenses, permits, insurance certificates, and contracts—is obtained, reviewed, and properly filed., • Maintain centralized administrative compliance records for all vendors., • Collaborate with Finance, Procurement, and Legal to support vendor governance, compliance standards, and documentation integrity., • Office Supply Management & Procurement, • Oversee office supply and administrative material procurement in accordance with company purchasing policies., • Coordinate purchasing requests, approvals, and vendor selection through established procurement processes., • Monitor inventory levels, pricing, and vendor performance to support cost control and operational efficiency., • Oversee daily administrative operations to ensure accuracy, consistency, and regulatory compliance across the organization., • Serve as the central administrative authority for compliance-driven documentation and recordkeeping., • Develop, implement, and maintain standardized administrative procedures, internal controls, and workflows., • Provide administrative governance support to leadership and internal departments., • Manage the centralized document control and filing system for corporate, legal, and regulatory records. Page Break • Ensure proper organization, retention, version control, and secure handling of sensitive documentation., • Assist with administrative and logistical coordination for special company events where catering or external services are required., • Coordinate catering vendors in accordance with procurement and approval procedures., • Support budget adherence and documentation related to event-related expenses., • Collaborate with HR, Leadership, and internal stakeholders to ensure events are executed efficiently and in alignment with company standards. • Associate Degree in Legal Studies, or Business Administration, • 5–7 years of experience in administrative management, compliance administration, or regulatory support., • Demonstrated experience with business licensing, regulatory documentation, and compliance management systems., • Working knowledge of New York and New Jersey statutory and regulatory frameworks., • Ability to interpret and apply legal and regulatory requirements to internal administrative processes., • Strong experience with document control, record retention, and audit-ready filing systems., • Willingness to work daily to fulfill tasks associated with the company., • Ability to lift, carry, pull, push up to 25 lbs. unassisted., • Capability to stand or walk for extended periods., • Capacity to reach above shoulder level., • Skill to twist or turn the head as needed., • Proficiency in bending over or stooping when necessary., • Capability to climb steps or ladders., • Ability to kneel or squat as required.

The Purchasing Specialist will be responsible for sourcing, negotiating, and procuring goods and services to support operational and project requirements. The Purchasing Specialist will report to the Chief of Office & Facilities Management. Coordinate with IT, Finance, and other departments to forec

Buyer] - Purchasing Specialist. Working with other departments like Sales/CRM, Logistics, Customs, VM/Design, and supply chain planning to align purchasing. At least 3~5 years of experience in purchasing preferred.

Buyer/Purchasing Manager/Sourcing Specialist. Buyer/Purchasing Manager/Sourcing Specialist is the frequent open position in Johnson & Johnson.

We are seeking a detail-oriented, highly organized, and driven Purchasing Specialist to support our procurement operations and product flow across multiple categories. The ideal candidate combines analytical acumen, strong communication skills, and supply chain awareness to support both tactical and

Our organization, serving a network of skilled nursing facilities, is looking for a detail-oriented and proactive Purchasing Specialist to manage procurement operations. The Purchasing Specialist will act as a key liaison between facilities and vendorssourcing new suppliers, negotiating favorable pu

Our client in the manufacturing industry, located in Middlesex County, is looking for a purchasing specialist to join their team.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth.Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings.All while providing a fun

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth.Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings.All while providing a fun

Will consider 6 years of experience in supply chain, procurement, purchasing, supplier management, and/or related industry experience with a bachelor’s degree, or 4 years of experience in supply chain, procurement, purchasing, supplier management, and/or related industry experience with a master��

Start Date: 5/4/26 Exciting career opportunity for a strong Sales Executive in NYC with a proven track record of closing high‑end luxury product sales.The Sales Executive position pays a base wage of $17 per hour with production pay where the annual pay range (base wages + production pay) for New

Our client is seeking a tech‑savvy, detail‑oriented Senior Administrative Assistant to support a high‑performing professional services practice.This role requires exceptional organization skills, strong communication, and the ability to support multiple senior stakeholders in a fast‑paced, c

Responsibilities Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones Schedule, track client meetings and support, including Board and Regulatory meetings Domestic and International Travel arrangements, expense claims, expedited trav

FEDERAL PUBLIC DEFENDER DISTRICT OF NEW JERSEY ADMINISTRATIVE ASSISTANT – NEWARK Posted: March 20, 2026 Closes: April 20, 2026 The Federal Public Defender for the District of New Jersey is accepting applications for the position of Administrative Assistant in the Newark Office.The Federal Public D

Ability to prepare, organize, and maintain purchasing records and files documenting purchasing performance and compliance. Ability to prepare and administer routine correspondence and purchasing-related documentation.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

LEGAL ADMINISTRATIVE ASSISTANT (DP SPECIALIST). Legal Administrative Assistant (DP Specialist).

A global private equity firm is hiring an Administrative Assistant to support a wonderful team of executives including 1 Partner, 2 VPs and 2 Associates in a collaborative culture.Midtown, NYC in office Monday – Friday (remote summer Fridays).Ability to thrive in a fast-paced, rigorous work enviro

Up to speed with purchasing best practices.

Administrative Assistant (Forensic Engineering Office).Atlantic Professional Services, Inc.About Atlantic Professional Services, Inc.Atlantic Professional Services, Inc.Our work supports legal professionals, insurance carriers, and property stakeholders who rely on clear, accurate, and well-document

International law firm is seeking an Administrative Assistant to support a high-level executive.Must have 3+ years of relevant experience including c-suite support.Law firm experience is required.Salary range: 90k - 110k base plus OT + bonus eligible.Manage complex calendars, coordinate meetings, an

Private Wealth Management office within one of the most prestigious global financial services firms.The ideal candidate should possess at least two years of administrative support experience from a corporate environment.Managing travel & expenses, including making travel arrangements and process

Location - Midtown Manhattan - 4 days in-office.We are seeking a highly organized and detail-oriented.Administrative Assistant/Scheduling Coordinator.This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars

Cross-Functional Collaboration: Partner effectively with Supervision, Compliance, Legal, and Wealth Management specialists to streamline business workflows.

The Senior Buyer is responsible for sourcing, selecting, and purchasing for Snacks in alignment with the company's goals and current trends for Duty Free locations, ensuring the right products are available to meet customer demands while maximizing profitability.

The Manager, Strategic Sourcing is responsible for developing and executing sourcing strategies across the Marketing & Advertising category that drive cost savings, improve supplier performance, and ensure category compliance.This role leads sourcing events (RFIs, RFPs, negotiations), monitors t

This position will be responsible for the day-to-day activities associated with purchasing, procurement, and property management.

Now Hiring: Executive Assistant I.We are seeking a highly organized and proactive.Vice President or Department Chair within a dynamic and complex environment.If you thrive in fast-paced settings and enjoy coordinating operations, managing priorities, and driving efficiency—this role is for you.Par

The receptionist will interact with guests to provide information in response to inquiries about products and services and to handle and resolve complaints.Office duties: include but are not limited to; basic secretarial duties such as; answering/returning phone calls, emails regarding guest complai

Mount Sinai - 425 West 59th Street - Responsibilities: Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department.Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.Answer

Confidential Administrative Assistant.Under general supervision, the Confidential Administrative Assistant provides high-level administrative support and acts in a confidential capacity to management, assisting the unit director/manager in coordinating the activities of the unit.The incumbent exerci