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Real Estate firm in NYC is seeking a receptionist to support their front office team. The ideal candidate will have 1+ years of office assistant/receptionist experience in a professional office setting. This is a temporary to hire position. Fully onsite, Monday - Friday Pay rate: $25-28/hr. Must be flexible to work an 8-hour shift between 7:00 AM and 6:00 PM Responsibilities: • Provide front desk support, greeting guests and directing calls professionally., • Answer main line calls and direct them appropriately., • Notify employees of guest arrivals promptly., • Schedule conference rooms and coordinate messenger services., • Organize mailroom and copy rooms daily for efficiency., • Sort and distribute incoming mail deliveries accurately., • Order office supplies and assist with administrative tasks as requested., • Provide administrative support to supervisors and perform ad hoc projects. Requirements: • Minimum of 1 year of relevant administrative or receptionist experience required., • Strong verbal communication skills and professional demeanor., • Keen attention to detail and organizational skills., • Ability to multi-task and adapt to shifting priorities., • Proficiency in Microsoft Office Applications is essential.

Overview Our client is seeking a polished, professional, and highly organized Administrative Assistant to support day-to-day operations at its New York City headquarters. Reporting directly to the Chief Operating Officer, this individual will serve as the first point of contact for clients, vendors, and visitors while providing administrative support to ensure the office and showroom operate efficiently. The ideal candidate is dependable, proactive, customer-service oriented, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities In this role, you will: • Answer, screen, and direct incoming phone calls in a professional manner, • Greet and assist vendors, clients, and visitors, • Coordinate incoming and outgoing mail, packages, and deliveries, • Provide administrative support to the COO and office team as needed, • Assist with the organization and upkeep of office and showroom materials, • Support scheduling, filing, data entry, and general office administration, • Assist with other administrative and operational duties as assigned Qualifications • Previous experience in a Receptionist, Administrative Assistant, Front Desk, or Office Support role, • Strong verbal and written communication skills, • Professional demeanor with excellent customer service skills, • Highly organized with strong attention to detail, • Ability to multitask and prioritize responsibilities effectively, • Proficiency with Microsoft Office Suite (Outlook, Word, Excel), • Reliable, punctual, and able to work independently

We are seeking a polished, proactive, and highly organized Office Administrator / Executive Assistant / Receptionist to serve as the face of our clients New York office while providing seamless administrative support to senior leadership. This individual will play a critical role in creating a welcoming office environment, ensuring smooth day-to-day operations, and supporting 3-4 senior executives with a variety of administrative responsibilities. The ideal candidate is professional, resourceful, detail-oriented, and thrives in a fast-paced environment. They anticipate needs, take initiative, and are committed to delivering an exceptional experience for employees, visitors, and leadership alike. MUST HAVE WORKED IN FINANCIAL SERVICES Key Responsibilities Reception & Office Management • Serve as the first point of contact for visitors, clients, and guests, providing a professional and welcoming experience., • Manage reception area and maintain a clean, organized, and inviting office environment., • Coordinate visitor logistics, security procedures, and guest check-in processes., • Oversee conference room scheduling and meeting room preparation., • Manage office supplies, pantry inventory, and vendor relationships., • Coordinate office events, team gatherings, and employee engagement activities as needed. Executive Support • Provide high-level administrative support to 3-4 senior executives., • Manage complex calendars, scheduling meetings across multiple time zones and stakeholders., • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries., • Prepare and submit expense reports and manage executive expenses., • Assist with meeting preparation, agendas, presentation materials, and follow-up action items., • Handle confidential information with the highest level of discretion and professionalism. Administrative Operations • Support day-to-day office operations and special projects., • Assist with document preparation, correspondence, and reporting., • Coordinate internal meetings, leadership offsites, and company events., • Serve as a liaison between executives, employees, vendors, and external stakeholders., • Identify opportunities to improve processes and administrative efficiencies., • Proactively anticipate executive and office needs before they arise. Qualifications • 3+ years of experience in an Executive Assistant, Office Administrator, Receptionist, or Administrative Assistant capacity within Financial Services., • Experience supporting senior executives in a corporate environment., • Exceptional organizational and time-management skills with the ability to manage multiple priorities., • High level of professionalism, discretion, and sound judgment., • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools., • Ability to work independently while maintaining a collaborative team-oriented approach., • Strong attention to detail and commitment to providing outstanding service.

Legal Administrative Assistant Clifton Budd & DeMaria, LLP, a management-side labor and employment law firm located in Manhattan, NY, seeks a team player who is flexible, reliable, resourceful, detail-oriented and organized to support firm attorneys in a pooled support structure. The position requires a minimum of three years prior relevant law firm experience. The position is an in-person office position with a Monday through Friday, 9:30 a.m. to 5:30 p.m. work schedule. Required Skills: • Strong organizational skills, and the ability to prioritize work, to manage workflow and to maintain positive working relationships with attorneys and co-workers., • Excellent verbal and written communication skills., • Strong proofreading skills with strict attention to detail, spelling and grammar., • Proficiency with Word, Outlook, Excel, and PowerPoint including styling documents, generating tables of contents and authorities, bookmarking, tracking changes and document comparison in Word and facility with creating and editing Excel spreadsheets., • Proficiency with Adobe Acrobat, including converting to Word, editing, securely redacting, organizing pages, and producing final documents., • Experience with using video conferencing applications such as Zoom, GoTo Meeting, Microsoft Teams and WebEx and scheduling these conferences via Outlook Calendar invites., • Ability to create documents, correspondence, and reports from rough drafts, dictation, or recordings., • Experience with NYSCEF, PACER, and Westlaw., • Familiarity with New York and Federal court rules and procedures relating to document format and file types, legal forms, ECF, and other court filing procedures., • Familiarity with Bluebook citation. Responsibilities: • Type, format, edit, and proofread legal and business documents., • Assist with preparation of court filings (electronic filings and traditional filings), including creating table of authorities and table of contents, and deliver the wide range of usual legal secretarial services., • Schedule meetings, depositions, and court appearances, deal professionally with clients, courts, opposing counsel, court reporters and other legal support providers, and government agencies and authorities as directed., • Manage various deadlines and dates to assist attorneys., • Provide comprehensive administrative support to firm attorneys, including transcription, document production, document redaction, assistance with time entry and new client file opening., • File maintenance (both paper and electronic)., • Work closely with administrative support staff (file clerk, receptionist, office services, etc.) and provide backup to reception., • Assist with overflow and special projects and contribute to firm-wide objectives. Compensation: • The salary range for this position is $75,000 – $85,000, commensurate with experience. Application Instructions: • Interested candidates should submit a single file containing both a cover letter and resume to mslonner@cbdm.com.

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: • Answer and direct phone calls, • Organize and schedule appointments, • Assist in the preparation of regularly scheduled reports, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Act as the point of contact for internal and external clients, • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: • 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant, • Knowledge of office management systems and procedures, • Proficiency in MS Office, • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task

Barry McTiernan & Moore LLC is a full-service defense litigation firm. Since 1930, BMM has represented Fortune 500 companies and their insureds in complex, high-exposure cases. The firm handles general liability claims across various practice areas including negligence, NY State Labor Law, premises liability, products liability, and other defense matters. Our excellence in all Toxic Tort areas has made the firm a leader in the defense of toxic tort claims. The firm has adopted a metrics-driven approach to managing litigation in the best interests of our clients. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. It matters to our firm that we recruit a diverse workforce to be a part of the BMM family. Legal Assistant/Receptionist – (Focus on §50-h Hearings) Barry McTiernan & Moore’s Manhattan office is currently seeking a highly organized and detail-oriented Legal Assistant / Receptionist to support our firm with a primary focus on our New York City §50-h Hearings Unit. This position combines traditional receptionist and administrative responsibilities with litigation support functions critical to managing a high-volume municipal defense practice. The ideal candidate will be proactive, technologically proficient, and capable of managing multiple priorities while maintaining excellent communication and organizational skills. This role offers the opportunity to work closely with attorneys and firm management while playing an integral role in the successful administration of our §50-h hearing program. In addition to supporting the §50-h Hearings, this position provides administrative and operational support to the Office Manager and Chief of Human Resources Officer. Responsibilities §50-h Hearing and Litigation Support • Assist in the administration of the firm’s New York §50-h hearing program., • Open new matters in OASIS and transfer information to internal firm case management systems., • Coordinate hearing scheduling and maintain attorney availability., • Request and track attorney assignments for upcoming hearings., • Update and maintain attorney hearing lists and scheduling databases., • Monitor hearing calendars and ensure compliance with all OASIS deadlines., • Track transcript receipt and ensure timely processing and distribution to attorneys., • Coordinate §50-h hearing schedule with plaintiff’s counsel and BMM attorneys., • Draft routine correspondence, hearing notices, and other communications., • Maintain electronic case files in accordance with firm procedures., • Ensure all hearing-related documentation is properly uploaded and maintained within the firm system., • Maintain and update internal databases, attorney lists, and contact information., • Generate reports and assist with data tracking to ensure OASIS deadlines are met., • Ensure monthly closeout of all cases with documents to support billing functions. Administrative and Reception Support • Answer and direct incoming telephone calls professionally and efficiently., • Receive, sort, scan, and distribute incoming mail., • Open and assign incoming mail to appropriate attorneys and staff., • Maintain physical mail filing and storage procedures., • Prepare and process outgoing mail, Fed-Ex shipments, and certified mail., • Stamp and deliver outgoing mail to the post office daily., • Coordinate all office and kitchen supply inventory, maintain organized storage areas, and place monthly supply orders., • Assist our Office Manager with administrative and operational projects as needed including but not limited to creating pocket folders for CD’s that enter the office., • Scan incoming checks and assist with related administrative processing., • Upload electronic media and documents into the firm systems daily., • Perform daily conflict checks and assist with new matter intake procedures as needed., • Utilize Outlook, Microsoft Teams, Excel, Word, and our firm-specific software to manage workflow efficiently. Experience and Qualifications • Bachelor’s degree., • Minimum of 2 years of experience in a professional environment. Administrative support role is preferred., • Experience supporting professionals in a fast-paced environment. Working specifically within a law firm is a plus., • Experience with scheduling, case management, and hearing coordination., • Strong organizational skills with the ability to manage multiple deadlines simultaneously., • Excellent verbal and written communication skills., • Strong attention to detail and commitment to accuracy., • Ability to work independently while also collaborating effectively with staff and attorneys., • Professional demeanor and strong service skills., • Proficiency in Microsoft Outlook, Teams, Excel, Word, and Adobe Acrobat., • Experience with legal case management systems or platforms is preferred., • Ability to maintain confidentiality and handle sensitive information with discretion. Barry McTiernan & Moore LLC is a firm committed to both our clients and our employees. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About the Company: A well-established financial services firm is seeking an Office & Administrative Coordinator to support daily office operations and provide administrative support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who enjoys being the go-to person for both office management and executive support responsibilities. Responsibilities: Office Operations • Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience, • Coordinate conference rooms and meeting spaces, including meeting preparation and logistics, • Maintain common areas and shared office spaces to ensure a polished and professional environment, • Assist with the day-to-day operations of a fast-paced office Administrative Support • Provide administrative support to senior executives, • Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders, • Serve as a liaison between internal teams and external contacts, • Coordinate domestic and international travel arrangements, including itineraries and accommodations, • Prepare and process expense reports in a timely and accurate manner, • Assist with document preparation and electronic signature requests, • Maintain various reports, trackers, and administrative records, • Handle confidential information with discretion and professionalism, • Support special projects and ad hoc administrative requests as needed Office & Team Support • Answer and direct incoming calls, • Coordinate employee events, meetings, and team functions, • Manage incoming and outgoing mail, deliveries, and office correspondence, • Partner closely with colleagues to ensure seamless office coverage and support Qualifications: • 3+ years of experience in an Office Coordinator, Administrative Coordinator, Receptionist, Executive Assistant, or similar administrative support role, • Experience supporting multiple executives in a professional services or financial services environment preferred, • Strong organizational and time management skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage competing priorities in a fast-paced environment, • Proactive, resourceful, and solutions-oriented mindset, • High level of discretion and professionalism when handling confidential information, • Strong proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, • Associate's or Bachelor's degree preferred Total Compensation Package: In addition to base salary, the firm also offers bonus eligibility and a comprehensive benefits package. If this sounds like a fit, we'd love to hear from you. Please apply with your resume for immediate consideration.

Highly regarded, boutique investment firm located in the heart of Manhattan, is seeking a professional and dedicated Front Office Administrative Assistant | Coordinator Greet visitors, clients and vendors. Manage office operations. Maintain conference rooms and meeting spaces. Distribute lunch orders. Order supplies. Serve as point person for fire and safety issues. Handle calendar management and travel coordination for executives. Process expenses. Must possess a warm and welcoming persona with a no job too small mentality. Experience out of a fast-paced working environment, required. Proficiency required in Microsoft Word, Outlook and Concur. Great opportunity within a stable company with a real family feel. Base salary up to 110K plus generous bonus. 5 days on site. - Standard business hours.

Corporate Receptionist Job Description Department: Human Resources & Administrative Services Reports To: Head of HR and Administrative Services Location: UBA America FLSA Category: Non-Exempt Salary Range: $40,000 – $50,000 annually Position Summary UBA America is seeking a professional, polished, and service-oriented Corporate Receptionist to serve as the first point of contact for clients, visitors, and employees. The Corporate Receptionist will support front desk operations while providing administrative and operational support to the Human Resources & Administrative Services Department. The ideal candidate will demonstrate exceptional professionalism, communication skills, organizational abilities, and the discretion required within a corporate banking environment. Front Desk & Visitor Management • Serve as the first point of contact for all visitors, clients, and vendors entering the Bank., • Greet and direct guests in a courteous and professional manner., • Manage visitor registration, guest access, and building coordination procedures., • Coordinate conference room scheduling and meeting preparations., • Maintain reception area appearance and professionalism at all times. Administrative Support • Provide administrative support to the Head of HR and Administrative Services and other departments as needed., • Answer, screen, and route incoming calls and correspondence appropriately., • Assist with calendar coordination, meeting logistics, and departmental communications., • Assist with ground, air and hotel accommodations as required for staff and management., • Maintain office supply inventory and coordinate replenishment requests., • Monitor and manage inventory levels for office, pantry, and kitchen supplies., • Ensure pantry areas remain organized, stocked, and presentable throughout the business day., • Prepare a fresh pot of coffee throughout the day for the 32nd and 33rd floor pantry areas., • Replenish printers, copiers, and office equipment with paper and basic supplies as needed., • Coordinate vendor orders and supply deliveries while maintaining organized storage areas., • Assist with the distribution of delivered fruit by organizing fruit baskets and delivering them to designated executive offices., • Support onboarding logistics for new hires, including workspace preparation, access coordination, and orientation scheduling., • Assist with mail distribution, courier services, and document management. Human Resources & Administrative Coordination • Support employee engagement and office coordination initiatives., • Coordinate catering, meetings, and internal corporate events., • Assist with special projects and administrative initiatives assigned by management. Qualifications • Bachelor’s degree required., • Minimum 2–3 years of corporate receptionist, administrative assistant, or office coordination experience, preferably within banking or financial services., • Strong verbal and written communication skills., • Professional appearance and demeanor with strong customer service orientation., • Ability to handle sensitive and confidential information with discretion., • Strong organizational and multitasking skills with attention to detail., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)., • Ability to work effectively in a fast-paced corporate environment. Preferred Skills • Experience supporting executive leadership or corporate office operations., • Familiarity with visitor management and building access systems., • Experience coordinating meetings, travel, and corporate events., • Strong problem-solving and interpersonal skills. Core Competencies • Professionalism and Executive Presence, • Confidentiality and Discretion, • Customer Service Excellence, • Communication Skills, • Time Management and Organization, • Team Collaboration, • Adaptability and Initiative Work Environment This position operates in a professional corporate office environment and requires regular interaction with executives, employees, clients, regulators, and external stakeholders. The role requires consistent in-office presence during standard business and extended hours, weekends as required to fulfill the duties of the role. UBA America is an Equal Employment Opportunity Employer.

Job Description Company name : Skyfree Job Summary Sky Free is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong administrative skills and have a keen eye for detail. This role requires effective communication, multitasking abilities, and proficiency in various office management tasks. The Office Manager will ensure that the office runs smoothly and efficiently while providing support to staff and management. Duties • Manage day-to-day office operations, ensuring a productive work environment., • Perform data entry tasks accurately and efficiently., • Assist with proofreading documents to maintain high-quality standards., • Handle scheduling and coordination of meetings, appointments, and travel arrangements as a personal assistant., • Maintain office supplies inventory and place orders when necessary., • Utilize QuickBooks for basic accounting tasks and financial record keeping., • Serve as the primary point of contact for visitors, clients, and vendors., • Support administrative tasks such as filing, clerical duties, and correspondence management., • Oversee office management functions including maintaining office equipment and facilities., • Collaborate with team members to improve operational processes. Qualifications • Proven experience in an office management or administrative role is preferred., • Proficiency in data entry with attention to detail is essential., • Strong proofreading skills to ensure accuracy in documentation., • Familiarity with QuickBooks or similar accounting software is a plus., • Previous experience as a medical receptionist or in a healthcare setting is advantageous but not required., • Excellent organizational skills with the ability to prioritize tasks effectively., • Strong communication skills, both written and verbal., • Ability to work independently as well as part of a team in a fast-paced environment., • High school diploma or equivalent; additional qualifications in office administration are a plus. We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team as an Office Manager. Job Type: Full-time Pay: $60,337.00 - $64,627.00 per year Benefits: • Paid time off Schedule: • 8 hour shift, • Monday to Friday

Job DescriptionOffice Operations Manager & Executive Assistant (New York City)Company Description Butterfly Network, Inc. (NYSE: BFLY) is driving a digital revolution in ultrasound imaging and sensing with its proprietary Ultrasound-on-Chip™ semiconductor technology and software solutions. Butterfly first proved its technology in the point-of-care ultrasound market – commercializing the world's first single-probe, whole-body portable ultrasound device, which is now on its best-selling, third-generation: Butterfly iQ3™. The Company combines its advanced hardware with cloud software and AI, an enterprise workflow solution (Compass AI™) and other offerings to drive adoption of affordable, accessible ultrasound. Butterfly also enables third-party development of imaging AI apps through Butterfly Garden™, its software development kit and AI partnership initiative. In addition to its medical imaging products, Butterfly Embedded™ is the Company's Ultrasound-on-Chip™ licensing and co-development program designed to enable a new wave of ultrasound-enabled technologies across non-competitive healthcare markets and beyond. Through Butterfly Embedded™, partners can build and scale novel ultrasound applications powered by Butterfly's proprietary semiconductor chip and software platform. Butterfly's innovations have been recognized by Prix Galien USA, Fierce 50, TIME's Best Inventions and Fast Company's World Changing Ideas, among other achievements. We're a team of bold thinkers, problem-solvers, and innovators ready to shape the future of medical imaging. Let's build something extraordinary together! Job Description We're looking for an Office Operations Manager & EA for our New York City, NY office. This role will be a key employee that ensures smooth daily operations within the office requiring 5 days a week full time in the office. The office houses a cross-functional group of individuals ranging from engineering to marketing and sales. This is not a typical front desk receptionist role — this position is for someone who takes ownership of the employee experience and brings energy, creativity, and attention to detail into the workplace every day. The team members within the site office will depend on you to create a productive environment that people are excited and energized to be in, while management will rely on you to create and maintain the office budget and the Butterfly Employee Experience. You'll play a central role in shaping an office environment — from the way the space looks and feels, to the food we share, to the moments that build culture. Success in this role requires initiative, curiosity, and a true "go-getter" mindset. You're someone who notices what others don't, anticipates needs before they arise, and takes pride in delivering thoughtful, polished experiences — all while staying on budget and working closely with leadership. Additionally, this role will include some administrative professional responsibilities where you will be a trusted partner supporting one or two of our executive team members. You'll partner closely with the Chief of Staff and Executive Assistants to execute seamlessly and collaboratively. As part of our team, your role will be split between both Office Manager and Executive Assistant responsibilities: Office Manager: • Proactively manage daily office operations at the New York City, NY location, reporting to the Chief of Staff, • Greet and assist guests, including executives, volunteers, vendors, consultants, and employees, • Partner with EA's and the Chief of Staff to coordinate on-site and off-site meetings and manage conference rooms, • Plan and arrange NYC based office events and organize catering — bringing fresh ideas, thoughtful touches, and well-executed experiences that elevate team culture, • Order and stock food, office supplies, new hire swag, and other items with attention to detail and a strong understanding of employee preferences (meals, snacks, and events), • Maintain a well-cared-for, welcoming office environment — including keeping plants healthy, kitchens and common areas clean and stocked, and ensuring the space consistently feels organized, fresh, and inviting, • Stay tapped into NYC culture and bring in new local ideas that keep the office experience feeling fresh and engaging, • Help manage the annual office budget, • Liaise with facility management vendors, including cleaning, catering, and security services, • Act as the office notary, • Assist staff with shipping and receiving mail and packages, both domestic and international, • Support both internal and external departments, such as HR and IT, to maintain a safe, clean, and productive environment, • Work with company leads on company-specific tasks, • Provide employee support as needed, • Perform a broad variety of tasks in support of the role and responsibilities EA: • Proactively provide support for certain executives, including calendar, administrative, and executive assistance matters:, • Schedule appointments and coordinate calendars (mostly business, could be some light personal work), • Manage email correspondence and phone messages, • Book business travel as needed, • Prepare detailed travel itineraries and handle last-minute change or issues, • Create and approve expense reports, • Complete errands in NYC as needed, • Handle sensitive company and personal matters with the utmost discretion, • Maintain strict confidentiality regarding business and personal affairs Who You Are: • A true self-starter who takes initiative and looks for what needs to be done without being asked, • Energized by creating an office environment people genuinely enjoy being in, • Creative and thoughtful, with a strong sense of what makes experiences feel polished and elevated, • Curious and tapped into culture (especially NYC), bringing in fresh ideas, foods, and moments that keep things engaging, • Someone who takes pride in going above and beyond the basics to create a standout employee experienceQualifications Baseline skills/experiences/attributes: • Bachelor's Degree required, • Highly organized, efficient, and adaptable with experience scheduling and supporting various teams in a fast-paced environment, • Self-directed and detail-oriented with the ability to learn quickly and prioritize tasks effectively in a fast-paced and changing environment, • Strong desire to play a critical support role, • Excellent verbal and written communication skills, • Excellent ability to represent Butterfly and its executives in the most professional manner, • Experience and ability dealing with highly confidential and material information, • Proficiency in Google Calendar, G Suite (Docs, Sheets, Slides) and Microsoft Office, • Strong team player with the flexibility to adapt to changing priorities, • Ability to interact easily across all levels within the organization, • Excellent time management and problem-solving skills Ideally, you also have these skills/experiences/attributes (but it's ok if you don't!): • Prior work experience with a history of recognition for excellent contributions, • Two or more years experience working as an Office Coordinator (or similar), • Administrative experience or projects, • An active Notary Public commission in the state of New YorkValues Innovation is what we do. Our values are how we make it happen. Butterflies are and believe in… • Patient-Centric Innovators: Our mission is THE mission., • Empowered to Impact: Every voice matters., • One Team, One Goal: Unity fuels progress., • Growth Champions: We embrace challenges., • Action-Oriented Achievers: We follow through, every time.Location This is an in-person position based out of our New York City, NY office. This position is required to be at the office five days a week, Monday - Friday, 8:30 AM - 5:30 PM. Our offices are designed for collaboration, with comfortable workspaces, stocked kitchens, and opportunities to connect with peers. Benefits and Perks • Comprehensive health insurance, encompassing dental and vision coverage, is provided to all our employees. As a health-tech company, we prioritize the well-being of our teams. Additionally, employees have the option to buy up for enhanced health insurance coverage. We also contribute to Health Savings Account (HSA) accounts for all enrolled employees on an annual basis., • Comprehensive Employee Assistance Program - we provide access to tools and resources to support your emotional health and day-to-day needs., • 401k plan and match - we facilitate your retirement goals., • Eligible employees will have the opportunity to participate in Employee Stock Purchase Plan (ESPP), • Unlimited Paid Time Off + 10 Holiday Days a Year - recharge and come back ready to make an impact, • Parental Leave - we aim to provide our employees with time to bond with their growing family, along with additional support for primary caregivers to help transition back to work, • Competitive salaried compensation - we value our employees and show it, • Equity - we want every employee to be a stakeholder, • The opportunity to build a revolutionary healthcare product and save millions of lives! Compensation Our estimated salary for this role is around $80,000 + bonus + equity + benefits. Actual pay is determined by multiple factors such as skills, qualifications, experience and market demand. For this role, we are only considering candidates who are legally authorized to work in the United States and who do not now or in the future require sponsorship for employment visa status. Butterfly Network does not accept agency resumes. Butterfly Network is an E-Verify Company. Butterfly Network is an equal opportunity employer. Regardless of race, traits associated with race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability or Veteran status. All your information will be kept confidential according to EEO guidelines. Butterfly requires security adherence responsibilities from all employees. These include: adhering to all company security policies and procedures, utilize provided company assets securely, and complete all required security awareness training programs. Safeguarding company data and systems from unauthorized access, modification, or destruction, contributing to the overall security posture of the organization. Immediately reporting any suspected or actual security incidents, including phishing attempts, malware infections, or unauthorized access, following the established incident response procedures.

Job DescriptionBenefits/Perks • Great small business work environment, • Flexible scheduling, • Paid time off, health insurance, dental insurance, retirement benefit, and more Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines, • Other duties and responsibilities as assigned Qualifications Associates degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training. ARRT-registered, BLS certification, Diagnostic Radiography license required, willingness to obtain certification for phlebotomy and vaccine administration.

Job Description Launch Your Career: Bilingual Social Services Assistant / Receptionist Locations: Bronx, NY (2 Openings) | Staten Island, NY (1 Opening) Compensation: $20.00 - $23.00 / hour Schedule: Monday – Friday, 8:30 AM – 5:00 PM Employment Type: Full-Time, Temp-to-Perm Position Overview Are you a recent graduate looking to launch a meaningful career in Social Work, Human Services, or Community Engagement? Winston Staffing is seeking three (3) passionate, bilingual professionals for immediate openings within our client’s community-facing administrative operations. This isn’t just a front-desk job—it is a hands-on opportunity to build real-world experience on the front lines of community relations. You will serve as the primary point of contact for residents and tenants, utilizing your communication skills to assist a diverse population. If you want to develop invaluable foundational skills, master real-time de-escalation techniques, and make a tangible impact daily, this is the perfect place to start. Why This is the Perfect "Foot in the Door" • Build Your Resume: Gain direct, verifiable experience working within a community-centric corporate environment., • Master Conflict Resolution: Develop high-level, practical experience in crisis de-escalation and resident advocacy—skills highly prized in advanced social services and community development., • Career Growth: While this role begins as a 3-to-6-month contract, our client is actively looking to transition standout performers into permanent, long-term career roles within the organization. Key Responsibilities • Community Support: Act as the first point of contact for residents, welcoming visitors and managing inquiries with empathy, professionalism, and care., • Bilingual Client Support: Deliver essential communication and assistance to community members in both English and Spanish., • Crisis & De-escalation Management: Actively listen to resident concerns, manage challenging or sensitive conversations, and effectively de-escalate situations using diplomacy and patience., • Departmental Admin Support: Support daily correspondence, manage records, handle data entry, and maintain organized digital and physical systems to keep operations running smoothly. Qualifications & Requirements • Education & Focus: Recent graduate with a degree or strong interest in Social Work, Psychology, Sociology, Human Services, Communication, or a related field., • Language Skills: Fluency in both English and Spanish is strictly required., • The Right Mindset: Exceptional interpersonal skills, an empathetic listener, and the ability to stay calm and grounded during difficult or emotionally charged conversations., • Professionalism: Highly reliable, organized, polished presentation, and a strict commitment to maintaining resident confidentiality. Ready to Jumpstart Your Career? If you are mission-driven, bilingual, and ready to gain invaluable experience in community advocacy, we want to hear from you. To Apply: Click Apply Now for immediate consideration. Turn your passion for helping others into a professional career!

Job DescriptionLooking for someone who wants to add one or two full 12-hour shifts (weekdays) a week, and or one or two 9-hour shifts (weekends) a month. Ideally, we find someone who wants to work a set schedule every month. Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines, • Other duties and responsibilities as assigned Qualifications Associates degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training. ARRT-registered or board eligible preferred. Licensed per state regulation. In some states, Medical Assistant Certification or registry, Practical Nursing License, EMT or Paramedic certification is acceptable.

Receptionist & Administrative Assistant.Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, renowned for its leadership and culture of professionalism and discretion since 1873.With offices in New York City, Hudson Valley, The Hamptons, Connecticut,

Remote) Data Entry - Typist - Entry Level. About the Job (Remote) Data Entry - Typist - Entry Level. Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrative assistant, receptionist, sales assistant, customer service agent, warehouse or

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. If you are the type of person who is self-motivated a

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our physical therapy clinic. Prior experience as a receptionist, front desk associate, or administrative assistant (preferably in a healthcare or therapy setting).

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. As a Team Member, you will certainly be doing numerous work such as online data entry, per

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. In some cases you will even get to see products befor

Receptionist and Administrative Assistant.Helmsley Charitable Trust ("Helmsley") is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life.Helmsley strives to make

We are honored to be one of the largest employment law firms in the field of sexual harassment and discrimination in the New York Metropolitan tristate area.We are currently representing victims of discrimination in New York, Long Island, Westchester, New Jersey, Pennsylvania, Florida.We have over t

Administrative Assistant & Receptionist.A reputable luxury home builder in NYC, with offices located in Brooklyn, is seeking a reliable, detail-oriented Administrative Assistant & Receptionist to support daily operations and serve as the welcoming face of the office.This is a full-time, front-facing

Our client international bank is seeking an administrative assistant/receptionist. Distribute incoming newspapers & periodicals/ mail / faxes / messages. Cooperate and collaborate with office supply companies.

Scerbo Physical Therapy & Sports Rehabilitation is a full-service orthopedic and sports rehabilitation clinic.The practice employs the latest technology and evidence-based research to help patients achieve their goals.The office administrator should assure provision of office functions such as: pati

Position: Receptionist / Office Assistant About Long Ridge Equity Partners Long Ridge is a private equity firm based in New York City. We partner with high-growth technology companies, collaborating with their management teams to generate top-tier returns for our investors. At our firm, we take pride in a team culture that is supportive and enduring. Many of our senior leaders began in entry-level positions and have built their careers with us. As a new member of our team, you'll be surrounded by a tenured group of professionals who are committed to your professional evolution. The Role We are looking for a full-time Receptionist / Office Assistant to join our team in-person, five days a week, at our office in Midtown Manhattan. This role is essential to the firm's operations. As a central point of coordination, you will interact daily with every member of our team from junior staff to senior partners to ensure a seamless and productive environment for everyone. Because this position serves as the primary point of contact for our external visitors and stakeholders, we are looking for a team member who brings a polished, professional presence and a friendly, welcoming disposition to every interaction. In our fast-paced environment, the most successful individuals are those who can effectively prioritize tasks and maintain a high standard of precision. Our firm values this dedication; many of our previous receptionists have grown into senior administrative roles within the firm, making this an excellent starting point for a long-term professional career. What You'll Do Primary responsibilities include: • Managing conference room calendars and preparing each room for planned daily meetings, • Greeting and seating guests and offering them refreshments, • Receiving and distributing mail and packages, • Coordinating lunch orders for the team and overseeing delivery/pick-up, • Taking inventory of and replenishing office supplies and snacks, • Wiping down conference tables and ensuring facilities are tidy and presentable, • Being part of a collaborative and supportive team of administrative assistants, • Completing monthly expense reports and supplies checklist, • Assisting with event work on as needed basis, • Maintaining the water schedule for office plants, • Assisting with ad-hoc tasks, as needed What You're Like Desired qualifications: • 1-2 years of experience in a receptionist or administrative assistant role, • Proficiency in Microsoft Suite and Outlook, • Experience in a financial office a plus, • Comfortable in a fast-paced environment and skilled in wearing many hats, • Team player with a growth mindset and can-do attitude, • Self-starter who brings care and ownership to every task, big or small, • Exceptional organizational skills with a knack for anticipating needs and independent problem solving, • Intellectually curious, personable, and confident, • Excellent communication skills, • Keen eye for detail Contact Please submit your resume to our career board, and a member of the team will reach out if there is a fit. For any disability accommodations, please reach out to careers@long-ridge.com. Additional Details Compensation for this role is: $60,000 - $70,000/year Compensation Range: $60,000 - $70,000 USD

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Hello and thank you for your interest! We’re looki

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Overview Title: Senior Account Associate - Commercial Lines Work Mode: Remote, Eastern and Central Time Zones only | Location/Supporting: Longwood, FL | Book Focus: General, Construction, Hospitality, Real Estate About the Role: Provide administrative and customer service support to the account team, Producer, and/or assigned group of accounts. Work under the general direction of an Account Manager (AM), Account Executive (AE), or Producer, ensuring production and quality standards are met while safeguarding against liability associated with errors and omissions. Independently resolve moderately complex customer service problems and manage small-sized accounts or those with the least complex needs. Key Responsibilities Team Leadership: Assist in directing day-to-day activities and workflow of Team Support/Receptionist, Account Assistant, and/or Account Associate. Policy Management: Track policy expirations for existing clients, ensuring renewals are processed accurately and on time. Task Processing: Handle policy endorsements, audits, cancellations, reinstatements, lost policy releases, check requests, invoices, finance agreements, summaries of insurance, loss runs, MVRs, ID cards, certificates, binders, billing inaccuracies, and Agent of Record letters. New and Renewal Business Support: Conduct client research, gather underwriting information, perform loss run analysis, prepare submissions, evaluate and negotiate coverages and pricing, prepare and present proposals, bind coverage, and follow up for policy issuance. Contract Review: Assist in reviewing contracts to ensure proper coverages are included. Accounts Receivable: Monitor reports and take action on delinquent accounts, collecting outstanding balances. System Maintenance: Maintain agency management systems and carrier/vendor platforms, ensuring data accuracy and completeness. Activity Monitoring: Monitor and maintain activity/suspense to ensure timely completion. Communication: Maintain frequent, transparent communication with the account team regarding workload status and any issues. Service Excellence: Deliver excellent service, proactively anticipate needs, and respond quickly to service requests. Policy Compliance: Stay updated on company policies and procedures. Continuous Improvement: Seek and adopt best practices to improve individual and team performance. Champion IOA Values: Demonstrate integrity and leadership. Ideal Candidate Qualifications 3+ years of customer service experience in the insurance industry Thorough knowledge of insurance brokerage and client needs Active licensing required; professional designation (CISR) preferred Strong analytical, problem-solving, and decision-making skills Exceptional customer service, communication, multitasking, and organizational skills Proficiency in MS Office (Outlook, Word, Excel) High School Diploma (or equivalent) What We Offer Competitive salaries and bonus potential Company-paid health insurance Paid holidays, vacations, and sick time 401K with employer match Professional growth and career progression opportunities Respectful culture and work/family life balance Community service commitment Supportive teammates and a rewarding work environment What To Expect 30-Minute Phone Screen, Online Assessments, and Interview(s) Salary The expected pay range for this position is 50-65K annually, depending on experience, relevant skills, and geographic location. Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr

Office Assistant Friends of the High Line is hiring for an Office Assistant Position in Greenwich Village, New York City. Base pay starts at $26/hr. Owned by the City of New York, the High Line is programmed, maintained, and operated by Friends of the High Line in partnership with the New York City Department of Parks & Recreation. We raise nearly 100% of the High Line's annual budget. Through excellence in operations, stewardship, innovative programming, and world-class design, we seek to engage the vibrant and diverse community on and around the High Line and to raise the essential private funding to help complete the High Line's construction and create an endowment for its future operations. Job Description We are looking for an Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results. Reporting to the Sr. Director of People & Culture, the Office Assistant, works to maintain efficient office operations and provides administrative support to varying levels of staff and leadership. This role is not eligible for hybrid work and must report to the office Monday to Friday from 9:15 - 5:15 PM. Our offices are located on the West Side of Manhattan at 820 Washington Ave, NY NY 10014 The hourly rate for this position is $26/hour. Requirements Primary Responsibilities: • Work with the People & Culture Team to ensure the High Line Values are, • Oversee clerical tasks such as receiving and sending mail, processing invoices, and reconciling credit card activity, • Organize office and assist associates in ways that optimize procedures, • Welcome employees and direct visitors as they arrive at the office, • Keep inventory of office supplies and other amenities and order new materials as needed, • Monitor communal space use to ensure best practices are maintained, • Notify maintenance of any repairs, cleaning, or maintenance issues, • Coordinate with vendors on new and existing services, • Request services from internal teams to ensure the building is maintained, • Maintain knowledge of happenings in the office to ensure the flow of interaction between departments, • Collaborate with departments and committees to identify transforming employee needs and implement actions to adapt to these needs, • Assist in the onboarding and offboarding of employees, • Sort and distribute communications in a timely manner, • Create and update records, ensuring the accuracy and validity of information, • Schedule and plan meetings and appointments, • Resolve office-related malfunctions and respond to requests or issues, • Maintain trusting relationships with suppliers, customers, and colleagues, • Perform receptionist duties when needed, • Perform other duties and responsibilities as assigned Qualifications • Highly detail-oriented, organized, collaborative problem solver, • Ability to multitask and meet frequent deadlines, • Strong written and verbal communication skills and the ability to work toward solutions that benefit departments and the organization, • Experience with Google Suite

Legal Administrative Assistant Clifton Budd & DeMaria, LLP, a management-side labor and employment law firm located in Manhattan, NY, seeks a team player who is flexible, reliable, resourceful, detail-oriented and organized to support firm attorneys in a pooled support structure. The position requires a minimum of three years prior relevant law firm experience. The position is an in-person office position with a Monday through Friday, 9:30 a.m. to 5:30 p.m. work schedule. Required Skills: • Strong organizational skills, and the ability to prioritize work, to manage workflow and to maintain positive working relationships with attorneys and co-workers., • Excellent verbal and written communication skills., • Strong proofreading skills with strict attention to detail, spelling and grammar., • Proficiency with Word, Outlook, Excel, and PowerPoint including styling documents, generating tables of contents and authorities, bookmarking, tracking changes and document comparison in Word and facility with creating and editing Excel spreadsheets., • Proficiency with Adobe Acrobat, including converting to Word, editing, securely redacting, organizing pages, and producing final documents., • Experience with using video conferencing applications such as Zoom, GoTo Meeting, Microsoft Teams and WebEx and scheduling these conferences via Outlook Calendar invites., • Ability to create documents, correspondence, and reports from rough drafts, dictation, or recordings., • Experience with NYSCEF, PACER, and Westlaw., • Familiarity with New York and Federal court rules and procedures relating to document format and file types, legal forms, ECF, and other court filing procedures., • Familiarity with Bluebook citation. Responsibilities: • Type, format, edit, and proofread legal and business documents., • Assist with preparation of court filings (electronic filings and traditional filings), including creating table of authorities and table of contents, and deliver the wide range of usual legal secretarial services., • Schedule meetings, depositions, and court appearances, deal professionally with clients, courts, opposing counsel, court reporters and other legal support providers, and government agencies and authorities as directed., • Manage various deadlines and dates to assist attorneys., • Provide comprehensive administrative support to firm attorneys, including transcription, document production, document redaction, assistance with time entry and new client file opening., • File maintenance (both paper and electronic)., • Work closely with administrative support staff (file clerk, receptionist, office services, etc.) and provide backup to reception., • Assist with overflow and special projects and contribute to firm-wide objectives. Compensation: • The salary range for this position is $75,000 $85,000, commensurate with experience. Application Instructions: • Interested candidates should submit a single file containing both a cover letter and resume to mslonner@cbdm.com.

The Medical Assistant 3 Receptionist 3 plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services. This position ensures smooth patient flow by managing appointment scheduling, patient check-ins, and maintaining accurate medical records while also assisting healthcare providers with clinical tasks such as taking vital signs and preparing patients for examinations. The role demands a high level of professionalism, empathy, and organizational skills to create a welcoming environment for patients and support efficient healthcare delivery. By effectively coordinating communication between patients, medical staff, and external parties, the Medical Assistant 3 Receptionist 3 contributes significantly to the overall patient experience and operational success of the healthcare facility. This position requires adaptability and multitasking abilities to balance administrative duties with clinical responsibilities seamlessly. • High school diploma or equivalent., • Certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) from an accredited program., • Minimum of two years of experience in a medical assistant or receptionist role within a healthcare setting., • Proficiency with electronic health record (EHR) systems and standard office software., • Strong understanding of medical terminology and healthcare privacy regulations (e.g., HIPAA)., • Associate degree in Medical Assisting or related healthcare field., • Experience with medical billing and coding procedures., • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States., • Advanced customer service training or certification., • Familiarity with scheduling software and telehealth platforms., • Greet and register patients upon arrival, verifying personal and insurance information accurately., • Schedule and confirm patient appointments using electronic health record (EHR) systems., • Answer incoming calls, respond to patient inquiries, and direct calls to appropriate medical personnel., • Assist healthcare providers by taking and recording vital signs, medical histories, and preparing patients for examinations., • Maintain and update patient medical records ensuring confidentiality and compliance with healthcare regulations., • Coordinate patient flow to minimize wait times and optimize clinic efficiency., • Manage billing and insurance documentation as needed to support administrative processes., • Ensure the reception area is organized, clean, and stocked with necessary supplies., • Collaborate with clinical and administrative teams to facilitate effective communication and patient care. The required skills enable the Medical Assistant 3 Receptionist 3 to efficiently manage patient interactions and clinical support tasks, ensuring accuracy and professionalism in all communications. Proficiency with EHR systems and office software is essential for maintaining patient records and scheduling appointments, which directly impacts clinic workflow. Strong organizational and multitasking skills allow the individual to balance front-desk responsibilities with clinical duties without compromising quality or patient care. Effective communication skills are used daily to interact compassionately with patients and coordinate with healthcare providers and administrative staff. Preferred skills such as bilingualism and knowledge of billing enhance the ability to serve diverse patient populations and support the financial aspects of healthcare operations.

We are seeking experienced candidates to work part-time hours in office services and/or facilities services to join our team in NYC! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles. The Office and Facilities Services Receptionist will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities maintenance and coordination. Hours: Part-Time up to 29 hours a week Hourly Compensation: $17.00/hr-$20.00/hr USD Location, hours, and industry type vary by assignment but you must be able to work on Monday and Friday if requested. FT opportunities may present themselves if you are successful in this role. IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We've been honored as one of the Nation's Best & Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we've made the INC 5000 list. We're a proud partner of the Military Spouse Employment Partnership through our nation's Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. You can check out istmanagement.com for more info on us! The Receptionist interacts with clients and guests either by telephone or in-person. The Receptionist listens, articulates clearly and takes appropriate actions. The Receptionist anticipates the unexpected, asks the right questions and manages situations with poise: • Serve as the voice and face of the firm, • Willingness to train in hospitality and conference room services, • Answer and screen all incoming external and internal telephone calls in a welcoming and professional manner. Communicate clearly and effectively with all callers, • Inform Conference and Events Coordinator, Facilities Manager and/or Office Administrator of: any and all facilities issues; ensure that the client reception area is kept clean and professional in appearance, and is in compliance with client confidentiality; and check all amenities equipment, • Book conference rooms and visitor offices and ensure that all necessary components for meetings (A/V, food, room configuration and similar requirements) are provided. Coordinate with food services vendor for all client and internal meeting requests; track all data for client and internal billing purposes, • Assist all clients and visitors and facilitate their arrivals and departures using appropriate technology and other means to provide accurate information. Notify attorneys of visitor arrivals promptly with reminders if necessary. Guide visitors to appropriate conference rooms and visitor offices and provide light administrative support, • Identify and resolve problems in a timely manner; gather and analyze information and develop alternative solutions; use reason when dealing with emotional situations; and the ability to manage changing circumstances quickly and calmly while being responsive to the needs of the clients and guests, • Anticipate the needs and expectations of each individual client or guest and respond to extremely varied requests (e.g., offering an umbrella to a client/guest when it is raining), • Attend to Receptionist needs of clients/guests to include car service reservations, parking garage assistance, restaurant reservations, check airlines and print boarding passes, theatre tickets, or other hospitality-driven services that clients or visiting attorneys might request, • The Receptionist serves as a source of information for the office and has a wide range of resources available to guests. Provide working knowledge of conference-related technical skills such as setting up conference calls, long-distance dialing, and LAD-related issues for visitors, • Ability to provide clients with inside knowledge of the best coffee shops, restaurants, and dry cleaning services in the area and provide guidance as guests/clients navigate their travel and time in the city, • Handle multiple tasks to include, but not limited to event preparation such as envelope stuffing or name tag preparation, Excel projects, short correspondence, photocopying, faxing, mailing, and light assistant duties Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous experience in an administrative role is a requirement! Other qualifications include: • High School Diploma or GED required; authorization to work for any employer in the US required, • Microsoft Office proficiency required and may be tested; Relevant hospitality/administrative experience with high visitor and call volume in a medium-to-large-sized organization preferred, • 45 wpm typing skills, good spelling and grammar, and basic knowledge of Microsoft Office suite; Effective and professional verbal communication skills; English is required; other languages are a plus, • Strong organizational skills and calendar management skills; Resourceful in problem-solving and meeting client/visitor needs, • Professional appearance and outgoing positive demeanor, • Ability to write, read and comprehend correspondence, memos, emails, and basic instructions IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

New York, New York, United States CareersToday Or refer someone Job Openings Remote Work From Home Data Entry, Earn $1400 Per Week We are presently searching for online assistance in our work from home Panelist Program. This is a genuine opportunity for someone that appreciates sharing viewpoints regarding products, services, and also trends in todays market area. As a Team Member, you will be executing numerous work such as online data entry, doing e-mail responses, evaluations, studies, and also various other online projects. This work-from-home opportunity is extremely rewarding and will help form the market and also influence new products coming to market. Are you Looking To earn some money with a Job as a Student, Stay at Home Individual, Sales Manager, Project Manager, Retail Sales Associate, Administrative Assistant, Cashier Sales Associate, receptionist, secretary, housekeeper, Head Cashier, Secretary, Receptionist Administrative Assistant, Front Desk Receptionist, Front Office Receptionist, Executive Secretary, Delivery Driver, etc to take part in our paid surveys work from home Remote Positions? Requirements • Solid outgoing personality with superior interaction abilities as well as great work principles., • Data entry and also strong business abilities., • Effective listening as well as analytical abilities, in addition to the capability to summarise details and deal with solutions., • Experience with the personal computer and also have at least a typical functioning degree typing capability., • You should be professional and positive and additionally have a high level of self-motivation and also can function individually in your task., • Excellent time management and administrative abilities with a keen focus on detail. Benefits Reps Typically Earn $1000 to $2500 Plus a week Flexible Hours, Virtual Remote Complete Training Is Offered Work At Your Schedule And Speed Paid Weekly Work At Home No Sales and No Cold Calling Full Time And Part-Time Hours Available Excellent client-facing and internal communication skills, written and verbal communication skills multi-tasking skills Basic working knowledge of Microsoft Office Word Or refer someone

Remote Data Entry Assistant / Typist Department: Administrative Employment Type: Part Time Location: Online River LLC Compensation: $25.00 - $30.00 / hour Description Online River is seeking qualified candidates for the Data Entry Operator position, where individuals will code and enter data into a computer system or database and verify the accuracy of the data entered. Clerical work involves processing documents and information requiring computer literacy and must be performed in accordance with standardized department procedures; the ability to meet deadlines is imperative. Clerical duties may involve contact with other offices and/or the public to relay factual information or explain procedures. Key Responsibilities Process a substantial amount of case information accurately, in a timely manner, in accordance with Court rules. Enter all complaints and citations filed by the police and the public into the statewide computer database. Maintain confidentiality on all matters. Post payments, issue receipts, balance money daily and make bank deposits. Manage payment plans and process monthly bookkeeping reports and data; issue and print checks. Log events and transactions such as applications, telephone messages, hearing dates and decisions on cases. Perform receptionist duties by greeting visitors and directing them appropriately. Prepare outgoing mail and process incoming mail. Keep inventory of office supplies and make orders as necessary. Perform other duties as directed by supervisor. Prepare draft and final-form technical documents; use word processing software, type technical narratives and data; ensure spelling, grammar, proper format, and proofreading of finished documents. One year of technical typing is required. Skills, Knowledge and Expertise High School Diploma or equivalent. Experience in related area performing secretarial or general office work with considerable public contact, or an equivalent combination of experience, education and/or training. Working knowledge of computer word-processing, Microsoft Office applications, and Google. Knowledge or experience in PBIS (Positive Behavior Intervention Supports) strategies or willingness to receive training in those strategies. US and Canada resident only. Medical Insurance The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Cost to the employee to participate varies by coverage selection and number of dependents and may be subject to collective bargaining agreement. The employee may elect to opt out of the County's medical insurance if proof of coverage is provided. Under this arrangement, the employee is provided with an annual opt-out payment. Vision and Prescription The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement. Dental Coverage The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents. Contributions may vary, subject to collective bargaining agreement. #J-18808-Ljbffr

Job Description MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW Under the supervision of the Director of Human Resources the Human Resources Assistant provides front-office support for the Human Resources team and assists in a wide variety of administrative and clerical tasks. The Human Resources Assistant must be able to work effectively in a team environment as well as work independently, establish workload priorities, manage multiple tasks, take initiative and work under pressure to perform and complete a high volume of work with speed and accuracy to meet established deadlines. This position has no managerial or supervisory responsibilities. KEY ESSENTIAL FUNCTIONS • Operates multi-line phone system, answering lines, directing calls, and taking messages as appropriate., • Greets and assists all persons who enter the Human Resources office and facilitates concerns/requests in a polite and efficient manner., • Ensures distribution and replenishing various HR forms to employees, candidates, and other visitors., • Creates, replaces and orders supplies for ID badges for all employees., • Acts as a translator during meetings and translates documents as needed., • Coordinates enrollment in the ADP biometric finger scan machine., • Opens, reviews, and distributes mail to Human Resources team., • Ensures distribution and sign off on payroll to office liaisons on pay date., • Creates, distribute and ensure compliance of exit conference for all employees who resign., • Coordinates incoming and outgoing supplies. Prepares purchase orders; coordinating the process of purchasing and distribution; and comparing purchase orders with invoices to ensure accuracy., • Processes all employment verification requests (internal and external)., • Completes all legal file record copy requests., • Schedules meetings for Sr. VP of Human Resources and Talent Management and the Director of Human Resources as needed., • Completes copier/scanning projects., • Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director. Providing a wide range of administrative duties to the Director., • Serves as back up for the Receptionist when needed., • Other duties as assigned. REQUIREMENTS • High School Diploma required. Associates Degree preferred., • 3+ years previous relevant experience in office setting required., • Knowledge of commonly used Human Resources concepts, practices and procedures, • Working knowledge of HR functions including recruiting and hiring., • Knowledge of federal and state labor laws., • Ability to use business acumen to exercise good judgment and decision-making., • Ability to interface with employees at all levels, handling confidential issues and information with discretion., • Ability to deal with sensitive issues with diplomacy and discretion., • Intermediate PC skills including MS Office, HRIS familiarity., • Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality. WHY JOIN US? Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Administrative Assistant - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session), • $300-$750 (multi-session studies) This position is perfect for those looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Santa Barbara Cottage Hospital is looking for a Virtual Medical Assistant / Medical Receptionist to join a growing U. This remote role requires strong phone communication and attention to detail, as you will handle patient calls, scheduling, and administrative tasks.

CUNY Office Assistant (Provisional) - Financial Aid Office General Duties Assignment Level 1, 2 and 3 Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. Proofreads typed material for accuracy, correcting errors as necessary. Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. Creates filing systems. Maintains departmental records; keeps separate confidential records when instructed. Retrieves and formats computerized data. With proper training, may take dictation and transcribe notes (written or recorded). Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service Provides information, as directed, to faculty, students, employees, and the general public. Responds to routine inquiries regarding departmental affairs. Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. Furnishes information on the department’s rules and regulations, when authorized. Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.). Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. Assists in training new employees in various office duties/use of office machines. Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing Prepares routine reports, including drafts, using information received from various sources. Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). Processes purchase orders and supply orders; verifies deliveries. Verifies inventory and supplies reports on request. Completes Time & Leave calculations and keeps up-to-date records. Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. Assists in preparing and distributing materials such as recruitment documents. Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. May serve on committees when authorized. Assignment Level 4 Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. Initiates administrative procedures on behalf of the department. Administers a specialized area, requiring unique training and/or experience within a large office. Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. Prepares and compiles complex reports, including simple research and analysis. With approval, makes improvements to department forms. Develops record-keeping systems. Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. Assignment Level 4 is an assignment level based on duties performed and is discretionary. Contract Title CUNY Office Assistant FLSA Non-exempt Campus Specific Information New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees, invites applications for a CUNY Office Assistant position in the Financial Aid Office. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The CUNY Office Assistant will perform clerical and daily office operations within the Financial Aid office. Responsibilities Answer telephone calls, screen, forward, and refer incoming calls to the appropriate staff. Under direct supervision, provide information to students, employees and the general public. Communicate with other administrative departments to expedite the processing of work. Provide excellent customer service to students. Type, proofread, file, retrieve, and update records. Process transactions related to federal verification and required documentation. Use commercial office software packages to perform data entry, generate reports, and run basic queries. Assist with registration as needed. May serve on committees when authorized. Perform other related duties as assigned. Minimum Qualifications A four‑year high school diploma or its educational equivalent. Two (2) years of experience performing general office work, which may be met by one of the following: Two (2) years of satisfactory, full‑time experience performing general office work. One (1) year of satisfactory, full‑time experience performing general office work and 30 semester credits from an accredited college or university. An associate’s degree or 60 college credits from an accredited college or university. Passage of a qualifying Work Experience Test. English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full‑time work to be at least 35 hours per week. Part‑time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full‑time experience during the same period. Part‑time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). Candidates Who Meet the Above Requirements Must Also Meet the Following After the Close of the Filing Period Candidates must take and pass a job‑related Civil Service Examination that measures critical competencies for the position. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. You will be required to meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. You must meet this requirement in order to be appointed. Additionally, candidates may be asked to demonstrate technical competence in using job‑related software (e.g., word processing or other). Compensation New Hire: $36,700 Incumbent: $41,472 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. Benefits CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax‑Deferred Savings Plans. Part‑time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. #J-18808-Ljbffr

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Hello and thank you for your interest! We're looking f

Levy Restaurants - JobID: 82514794FECA1A03F0B9BC43A8AAE563 [Office Assistant / Receptionist] As an Administrative Assistant at Levy, you'll: Schedule and calendar upkeep; Field general inquiries and redirect to the appropriate department; Research projects; Finalize and execute plans for meetings an

Our client, a private investment firm located in Midtown and Downtown Manhattan is seeking an Office Manager/Administrative Assistant/Receptionist to support its team. Seventy percent of the time is in their midtown office and thirty percent of the time is in their downtown office.