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Job Description Looking for a role where you can learn, grow, and build a long-term career? United Care ABA is a rapidly growing healthcare company helping children and families access services. We're looking for an ambitious and dependable team member looking to join a company with real growth opportunity. This is an opportunity to join a company that is expanding quickly, where strong performers are noticed, trusted with more responsibility, and given opportunities to grow. We are looking for someone who enjoys staying busy, solving problems, learning new systems, and being part of a team. We will train the right candidate. Responsibilities Across Two Departments Meet with us and we will work together to determine which position is the best fit for you. We currently have four open positions. • Communicate with families by phone, email, and text, • Help families complete required paperwork and documentation, • Follow up on outstanding items and keep cases moving forward, • Maintain accurate records and case information, • Coordinate with families, providers, and internal departments, • Assist with scheduling and administrative support, • Monitor deadlines and ensure required documents are received, • Learn and navigate multiple software systems throughout the day, • Support day-to-day office operations Qualifications • Bilingual Spanish-speaking highly preferred, • Strong computer skills required, • Comfortable learning and working in multiple software platforms, • Excellent organizational skills and attention to detail, • Strong written and verbal communication skills, • Ability to multitask and manage competing priorities, • Professional, dependable, and accountable, • Fast learner with strong problem-solving skills, • Team player with a positive attitude, • Ability to work in a fast-paced office environment Experience as an Administrative Assistant, Office Coordinator, Medical Receptionist, Scheduler, Customer Service Representative, HR Assistant, or a similar office-based role is preferred. Why Join United Care ABA? • Competitive pay, • Beautiful newly renovated office near Kings Plaza in Brooklyn, NY, • Opportunity for advancement and career growth, • Supportive and collaborative team environment, • Fast-growing company with long-term opportunities, • Meaningful work helping children and families access care If you are organized, ambitious, technology-savvy, and looking for an opportunity to grow with a rapidly expanding company, we would love to hear from you.

Job Description Tired of doing the same administrative tasks every day? Join a growing healthcare company where your organizational skills, attention to detail, communication abilities, and problem-solving mindset can lead to real career growth. We're seeking an organized professional to help support families, coordinate services, manage documentation, communicate with providers, and keep operations running smoothly. United Care ABA is a rapidly growing healthcare company helping children and families access services. We're looking for an ambitious and dependable team member looking to join a company with real growth opportunity. This is an opportunity to join a company that is expanding quickly, where strong performers are noticed, trusted with more responsibility, and given opportunities to grow. We are looking for someone who enjoys staying busy, solving problems, learning new systems, and being part of a team. We will train the right candidate. Responsibilities Across Two Departments Meet with us and we will work together to determine which position is the best fit for you. We currently have four open positions. • Communicate with families by phone, email, and text, • Help families complete required paperwork and documentation, • Follow up on outstanding items and keep cases moving forward, • Maintain accurate records and case information, • Coordinate with families, providers, and internal departments, • Assist with scheduling and administrative support, • Monitor deadlines and ensure required documents are received, • Learn and navigate multiple software systems throughout the day, • Support day-to-day office operations Qualifications • Bilingual Spanish-speaking highly preferred, • Strong computer skills required, • Comfortable learning and working in multiple software platforms, • Excellent organizational skills and attention to detail, • Strong written and verbal communication skills, • Ability to multitask and manage competing priorities, • Professional, dependable, and accountable, • Fast learner with strong problem-solving skills, • Team player with a positive attitude, • Ability to work in a fast-paced office environment Experience as an Administrative Assistant, Office Coordinator, Medical Receptionist, Scheduler, Customer Service Representative, HR Assistant, or a similar office-based role is preferred. Why Join United Care ABA? • Competitive pay, • Beautiful newly renovated office near Kings Plaza in Brooklyn, NY, • Opportunity for advancement and career growth, • Supportive and collaborative team environment, • Fast-growing company with long-term opportunities, • Meaningful work helping children and families access care If you are organized, ambitious, technology-savvy, and looking for an opportunity to grow with a rapidly expanding company, we would love to hear from you.

Job Description Looking for more than just another office job? United Care ABA is a rapidly growing healthcare company helping children and families access life-changing services. We're looking for organized, ambitious, people-oriented professionals who want to grow with a company that is expanding quickly and creating real career opportunities. This is an opportunity to join a company that is expanding quickly, where strong performers are noticed, trusted with more responsibility, and given opportunities to grow. We are looking for someone who enjoys staying busy, solving problems, learning new systems, and being part of a team. We will train the right candidate. Responsibilities Across Two Departments Meet with us and we will work together to determine which position is the best fit for you. We currently have four open positions. • Communicate with families by phone, email, and text, • Help families complete required paperwork and documentation, • Follow up on outstanding items and keep cases moving forward, • Maintain accurate records and case information, • Coordinate with families, providers, and internal departments, • Assist with scheduling and administrative support, • Monitor deadlines and ensure required documents are received, • Learn and navigate multiple software systems throughout the day, • Support day-to-day office operations Qualifications • Bilingual Spanish-speaking highly preferred, • Strong computer skills required, • Comfortable learning and working in multiple software platforms, • Excellent organizational skills and attention to detail, • Strong written and verbal communication skills, • Ability to multitask and manage competing priorities, • Professional, dependable, and accountable, • Fast learner with strong problem-solving skills, • Team player with a positive attitude, • Ability to work in a fast-paced office environment Experience as an Administrative Assistant, Office Coordinator, Medical Receptionist, Scheduler, Customer Service Representative, HR Assistant, or a similar office-based role is preferred. Why Join United Care ABA? • Competitive pay, • Beautiful newly renovated office near Kings Plaza in Brooklyn, NY, • Opportunity for advancement and career growth, • Supportive and collaborative team environment, • Fast-growing company with long-term opportunities, • Meaningful work helping children and families access care If you are organized, ambitious, technology-savvy, and looking for an opportunity to grow with a rapidly expanding company, we would love to hear from you.

Job DescriptionLooking for someone who wants to add one or two full 12-hour shifts (weekdays) a week, and or one or two 9-hour shifts (weekends) a month. Ideally, we find someone who wants to work a set schedule every month. Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines, • Other duties and responsibilities as assigned Qualifications Associate’s degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training. ARRT-registered or board eligible preferred. Licensed per state regulation. In some states, Medical Assistant Certification or registry, Practical Nursing License, EMT or Paramedic certification is acceptable.

Job DescriptionBenefits/Perks • Great small business work environment, • Flexible scheduling, • Paid time off, health insurance, dental insurance, retirement benefit, and more Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines, • Other duties and responsibilities as assigned Qualifications Associate’s degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training. ARRT-registered, BLS certification, Diagnostic Radiography license required, willingness to obtain certification for phlebotomy and vaccine administration.

Job Summary: \n \n We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders \n A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills. \n \n Responsibilities: \n\n • Provide high-level administrative and operational support to senior executive, ensuring priorities, commitments, and deliverables are managed with accuracy, discretion, and professionalism.\n, • Manage complex calendars, proactively resolving scheduling conflicts, prioritizing requests, and coordinating meetings across internal teams, external partners, and senior stakeholders.\n, • Prepare executives for meetings by organizing agendas, briefing materials, presentations, reports, and follow-up items in a clear and timely manner.\n, • Serve as a trusted point of contact for executive, exercising sound judgment when responding to inquiries, managing communications, and escalating matters as appropriate.\n, • Coordinate domestic and international travel arrangements, including detailed itineraries, logistics, expense processing, and related documentation.\n, • Draft, edit, proofread, and format executive-level correspondence, memoranda, presentations, reports, and other business materials with a high degree of accuracy.\n, • Plan and coordinate meetings, conferences, events, and leadership sessions, including logistics, materials, participant communications, and technology needs.\n, • Track action items, deadlines, approvals, and follow-ups to ensure executive priorities are advanced and commitments are completed on time.\n, • Handle confidential and sensitive information with discretion, maintaining a high level of professionalism and integrity at all times.\n, • Develop and maintain strong working relationships across business units, support teams, clients, and external stakeholders to enable effective communication and collaboration.\n, • Support departmental operations, including records management, supply coordination, onboarding logistics, equipment needs, and process improvements.\n, • Attend meetings as requested to capture minutes, document decisions, and distribute clear follow-up notes and action items.\n, • Coordinate budget tracking, invoice processing, expense reconciliation, and other financial administration in accordance with company policies.\n, • Prepare, maintain, and analyze reports, spreadsheets, dashboards, and databases to support executive decision-making and departmental planning.\n, • Partner with Human Resources, Finance, Technology, and other internal teams to support personnel processes, onboarding, interview coordination, system access, and related administrative activities.\n\n \n Qualifications: \n\n • 10+ years’ experience, most recently working with senior-level management\n, • Strong interpersonal, administrative, and time management skills\n, • Excellent verbal and written communication skills\n, • Strong client interaction skills focusing on customer service\n, • Ability to handle varied work requirements within multiple internal systems\n, • Advanced knowledge of PC applications (MS Office)\n, • CIB Staff provide administrative support to BTMUS Registered Representative\n, • Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist).\n, • Support departmental duties including updating and maintaining a variety of reports and databases.\n, • Conduct special departmental assignments as needed.\n, • Provide data analytics support.\n\n \n Education: \n College degree or an equivalent combination of formal education and experience

ABOUT BROADWAY HOUSING COMMUNITIES (BHC) \n \n Founded in 1983, Broadway Housing Communities (BHC) is a community-based nonprofit committed to addressing the challenges of poverty and homelessness among adults, children, and families in Upper Manhattan. \n \n BHC has developed five supportive housing buildings that provide permanent, affordable housing and holistic services for individuals and families living in deep poverty. Our work includes an award-winning early childhood center and opportunities for community engagement through the arts. BHC’s flagship project in the National Historic District of Sugar Hill features 124 units of affordable housing, an early childhood education center, and the Sugar Hill Children’s Museum of Art & Storytelling, along with other vital community facilities. \n \n POSITION SUMMARY \n The Administrative Assistant plays a key role in supporting both the Tenant Services Department and senior staff located on the 9th floor of BHC’s Sugar Hill site. This highly visible position serves as the first point of contact for visitors and tenants, and is responsible for ensuring smooth day-to-day administrative operations. \n \n This role is essential to maintaining an organized, efficient, and welcoming office environment. The Administrative Assistant will assist with a wide range of tasks that support senior leadership and the delivery of services across all BHC properties. \n \n KEY RESPONSIBILITIES \n\n • Serve as front desk receptionist: greet and announce visitors, answer calls, and take detailed messages. Open and close the office; maintain common areas such as the kitchen and supply closets.\n, • Provide administrative support to Tenant Services staff and senior 9th floor leadership.\n, • Assist with special events, research and writing in multiple departments.\n, • Manage general office functions, including mail distribution, scanning, copying, filing, and inter-office deliveries.\n, • Track and order office supplies for the 9th floor and coordinate with other sites as needed.\n, • Manage and update calendars for shared meeting and event spaces on the 9th floor.\n, • Support tenant-facing activities including rent bill drop-offs, rent collection coordination, and service documentation.\n, • Create and distribute monthly flyers, e-blasts, and program materials.\n, • Maintain program and tenant records in Salesforce and update the organizational calendar on the website. Carry out special assignments and provide direct administrative assistance to senior leadership as needed.\n\n \n QUALIFICATIONS \n\n • Bachelor’s degree preferred.\n, • At least two (2) years of administrative or office support experience.\n, • Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive).\n, • Excellent written, verbal, and interpersonal communication skills.\n, • Strong time management, problem-solving, and organizational skills.\n, • Ability to maintain confidentiality and professionalism.\n, • Experience working with low-income and culturally diverse populations is preferred.\n, • Familiarity with Salesforce or other database systems is a plus.\n\n \n TO APPLY \n To apply for this position, please email your resume, cover letter with salary requirements, to resumes@broadwayhousing.org. Please indicate your last name and " Administrative Assistant" in the subject line. \n \n Applications will be reviewed until the position is filled. No phone calls, please – we will respond to those candidates whose qualifications are best aligned with the components of this job description. \n \n The pay for this full-time, non-exempt role is $22-$25 per hour. BHC and the Sugar Hill Children’s Museum of Art & Storytelling are Equal Opportunity Employers.

Job DescriptionParalegal / Legal Assistant Job Type: Full-Time | In-Person Schedule: Monday–Friday, 8:30 AM – 5:00 PM Salary: $60,000–$80,000 per year (Negotiable based on experience)Benefits • Health Insurance, • 401(k) Plan, • Paid Time Off, • Professional and Growth-Oriented Work EnvironmentPosition SummaryWe are seeking an experienced Paralegal / Legal Assistant to join our Newark, NJ office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage case files and support attorneys in a fast-paced legal environment.Family Law experience is highly preferred.The successful candidate will assist with case preparation, client communication, court filings, document management, and administrative support to ensure cases are handled efficiently from intake through completion.Responsibilities, • Organize and prepare client case files, including motions, evidence, reports, and supporting documentation., • Maintain electronic case files through Dropbox and organize physical client files., • Scan, upload, and maintain court documents and case records., • Close completed cases by organizing files and storing required documentation., • Request and subpoena court records, police reports, and other necessary documents., • Follow up with clients regarding intake forms, missing documents, and case-related information., • Ensure all documents are properly scanned, uploaded to Dropbox, and shared with courts, clients, or third parties when needed., • Draft legal documents, including:, • Motions, • Consent Orders, • Adjournment Requests, • Notices of Appearance, • Amendments, • Manage case deadlines and calendar events through Clio or similar case management platforms., • Meet with clients in person to review case information and collect documents., • Scan client documents and return original paperwork when appropriate., • Answer incoming calls when the receptionist is unavailable or when calls relate to assigned cases., • Communicate with courts regarding orders, court dates, case status, and pending matters., • Confirm scheduled court appearances and follow up on outstanding court-related items.Qualifications, • Previous experience as a Paralegal, Legal Assistant, or similar legal support role., • Family Law experience strongly preferred., • Fluent in English (required)., • Bilingual in Spanish is preferred., • Strong knowledge of legal document preparation and file management., • Excellent written and verbal communication skills., • Highly organized with strong attention to detail., • Ability to manage multiple cases and deadlines., • Experience with Clio, Dropbox, or legal case management systems is a plus., • Professional, reliable, and client-focused.If you are an experienced legal professional looking for a long-term opportunity in a professional office environment, we encourage you to apply.Equal Opportunity Employer

Our client, a real estate invest firm is seeking an Executive Administrative Assistant to join their team. • This is a perm position and full onsite., • The position is fully on-site with a work schedule of Monday – Friday, 9am – 6pm., • Flexibility with work schedule to include working overtime on a periodic basis., • The pay rate range is $80,000 - $90,000. Administrative • Standard administrative support functions:, • Compose, edit, and type letters, memorandums, and transmittals., • Compile, organize, and accurately finalize documents for signature or other distribution., • Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy., • Screen, handle, forward and place telephone calls. Compose accurate and detailed messages., • Schedule appointments and maintain EVP’s calendar., • Schedule conference rooms and arrange catering and all details for meetings; Update Angus with guests/visitors for all meetings., • Arrange travel including air, hotel, car rental and meeting attendance, as required., • Organize and submit expense reports; input and approve eTime for self/team as requested., • Manage invoices, billing, expenses, credit card statements and employee reimbursements., • Sort, open, deliver or process incoming and outgoing mail, packages and internal correspondence., • Arrange for courier or overnight services., • Operate office equipment such copiers/scanners, fax machines, all conference room audio visual presentation equipment and telephones with voice mail capabilities., • Submit requests/order supplies as needed., • Track donations, corporate dues, and industry events., • Coordinate invitation distribution for business seminars, dinners, and conferences., • Prepare the quarterly NY Region Board Package materials for EVP’s review., • Prioritize and follow up on matters and determine appropriate course of action in a timely manner., • Continuously monitor EVP’s calendar., • Partner with all regional office departments, company personnel, and clients. Region/Building Specific Functions: • Provide relief to the Receptionist(s) as part of the administrative team., • Special projects or assignments as requested by departmental staff., • Perform other duties as assigned by the Office Manager. Requirements and Qualifications: • High school diploma or equivalent educational certificate required; a BA/BS Degree preferred., • Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required., • Proficiency with Microsoft Office Applications., • Related business/industry experience desirable., • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines., • Demonstrated ability to determine needs and achieve results without close supervision., • Demonstrated ability to take initiative and lead projects., • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners., • Ability to work under pressure and within time constraints., • Superior verbal and written communication skills., • Excellent analytical skills., • Excellent attention to detail., • Ability to work independently and as part of a team., • Exhibit and champion excellence in work and willingness to embrace change.

Job Description Not everyone is built for this kind of role. Some people like routine. They like doing the same tasks every day, clocking out, and leaving work behind. We're looking for someone different. United Care ABA is a rapidly growing healthcare company helping children and families access services. As we continue to grow, we're looking for organized, dependable, and motivated professionals who enjoy solving problems, learning new systems, and helping keep a busy operation running smoothly. This is not a role where you'll spend all day filing paperwork or answering phones. Every day brings new challenges, new priorities, and new opportunities to learn. One moment you may be helping a family complete documentation. The next, you may be coordinating with providers, tracking important deadlines, troubleshooting an issue, or helping move a case forward. If you're someone who enjoys staying busy, takes pride in being organized, and likes being the person people rely on to get things done, you'll likely thrive here. No ABA experience is required. We will train the right candidate. Responsibilities Across Two Departments Meet with us and we will work together to determine which position is the best fit for you. We currently have four open positions. Responsibilities May include: • Communicating with families by phone, email, and text, • Helping families complete required paperwork and documentation, • Following up on outstanding items and keeping cases moving forward, • Maintaining accurate records and case information, • Coordinating with families, providers, and internal departments, • Assisting with scheduling and administrative support, • Monitoring deadlines and ensuring required documents are received, • Learning and navigating multiple software systems throughout the day, • Supporting day-to-day office operations Qualifications • Bilingual Spanish-speaking highly preferred, • Strong computer skills required, • Comfortable learning and working in multiple software platforms, • Excellent organizational skills and attention to detail, • Strong written and verbal communication skills, • Ability to multitask and manage competing priorities, • Professional, dependable, and accountable, • Fast learner with strong problem-solving skills, • Team player with a positive attitude, • Ability to work in a fast-paced office environment Experience as an Administrative Assistant, Office Coordinator, Medical Receptionist, Scheduler, Customer Service Representative, HR Assistant, or a similar office-based role is preferred. Why Join United Care ABA? • Competitive pay, • Beautiful newly renovated office near Kings Plaza in Brooklyn, NY, • Opportunity for advancement and career growth, • Supportive and collaborative team environment, • Fast-growing company with long-term opportunities, • Meaningful work helping children and families access care We're not looking for someone who simply wants a job. We're looking for someone who wants to grow, contribute, learn, and become an important part of a team that is building something special. If that sounds like you, we'd love to hear from you.

As the first point of contact for our clients, visitors, and staff members, the Receptionist plays a crucial role in providing excellent customer service and maintaining a positive image of the firm.This position requires exceptional communication skills, attention to detail, and the ability to hand

We have an opening for a full time Receptionist Hourly position.Location: UBS - 299 Park Avenue, New York, NY 10171.Note: online applications accepted only.Schedule: Full time; Monday through Friday, 8:00 AM to 5:00 PM.Requirement: Two years of receptionist, administrative assistant, or administrat

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Helmsley Charitable Trust ("Helmsley") is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley is dedicated to creating stronger, healthier futures for

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Administrative Assistant/Receptionist.Join a fast-paced financial services organization where you'll serve as a trusted partner to senior executives, managing high-level priorities while helping drive the success of a dynamic New York office.Manage complex calendars, including scheduling meetings an

Receptionist & Administrative Assistant. We are seeking a dynamic and professional Receptionist & Administrative Assistant to manage all lobby and reception desk functions.

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Job Description Our client, a real estate invest firm is seeking an Executive Administrative Assistant to join their team. • This is a perm position and full onsite., • The position is fully on-site with a work schedule of Monday – Friday, 9am – 6pm., • Flexibility with work schedule to include working overtime on a periodic basis., • The pay rate range is $75,000 - $85,000 plus a 5% annual bonus. Administrative • Standard administrative support functions:, • Compose, edit, and type letters, memorandums, and transmittals., • Compile, organize, and accurately finalize documents for signature or other distribution., • Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy., • Screen, handle, forward and place telephone calls. Compose accurate and detailed messages., • Schedule appointments and maintain EVP’s calendar., • Schedule conference rooms and arrange catering and all details for meetings; Update Angus with guests/visitors for all meetings., • Arrange travel including air, hotel, car rental and meeting attendance, as required., • Organize and submit expense reports; input and approve eTime for self/team as requested., • Manage invoices, billing, expenses, credit card statements and employee reimbursements., • Sort, open, deliver or process incoming and outgoing mail, packages and internal correspondence., • Arrange for courier or overnight services., • Operate office equipment such copiers/scanners, fax machines, all conference room audio visual presentation equipment and telephones with voice mail capabilities., • Submit requests/order supplies as needed., • Track donations, corporate dues, and industry events., • Coordinate invitation distribution for business seminars, dinners, and conferences., • Prepare the quarterly NY Region Board Package materials for EVP’s review., • Prioritize and follow up on matters and determine appropriate course of action in a timely manner., • Continuously monitor EVP’s calendar., • Partner with all regional office departments, company personnel, and clients. Region/Building Specific Functions: • Provide relief to the Receptionist(s) as part of the administrative team., • Special projects or assignments as requested by departmental staff., • Perform other duties as assigned by the Office Manager. Requirements and Qualifications: • High school diploma or equivalent educational certificate required; a BA/BS Degree preferred., • Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required., • Proficiency with Microsoft Office Applications., • Related business/industry experience desirable., • Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines., • Demonstrated ability to determine needs and achieve results without close supervision., • Demonstrated ability to take initiative and lead projects., • Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners., • Ability to work under pressure and within time constraints., • Superior verbal and written communication skills., • Excellent analytical skills., • Excellent attention to detail., • Ability to work independently and as part of a team., • Exhibit and champion excellence in work and willingness to embrace change.

Ares Management is seeking a receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals. Receptionist- Front Desk Responsibilities: • Open and close reception front desk (8:30AM 5:30PM), • Act as a "go to" point of contact for clients and guests, • Answer incoming calls and routing them to the appropriate parties, • Answer emails regarding facilities and needs of the office, • Monitoring front reception area, • Reserving visitor offices and overseeing communal office and meeting spaces, • Reserve conference rooms and coordinate with external catering companies to provide catering for meetings Administrative Assistant Responsibilities: • Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs., • Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day., • Arranging catering as needed, • Register professionals for conferences and networking events, • Other ad hoc requests as needed, • Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals Education: Bachelor's Degree or equivalent work experience required Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment General Requirements: • Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint), • Excellent telephone etiquette, • Professional demeanor and appearance, • Ability to provide exemplary service to clients and co-workers, • Excellent verbal and written communication skills, • Well-organized, with strong attention to detail, • Ability to prioritize work and handling multiple tasks simultaneously, • Flexibility in terms of accepting process changes, variable work volume and new ideas, • A team player with the ability to work with diverse personalities, • Knowledge with Concur a plus Reporting Relationships Compensation $65,000 - $75,000 The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more. There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

Department: Youth Services Location(s): Gowanus Cornerstone; 420 Baltic St BK, NY 11217 Reports To: Program Director/Assistant Director Salary Range: $20/hr Date: Summer 2026 Schedule: Summer Program Hours: Monday - Friday, 8 am - 11 pm, Saturday - Sunday 3 pm - 11 pm. Candidates are expected to work a 4 - 8-hr shift within program hours, with exact working schedules varying based on program needs. Security Guard/Receptionist ensure a safe and welcoming environment while managing access and security. They greet visitors, control access, monitor security systems and respond to emergency situations while acting as a vital point of contact for law enforcement. High School Diploma or GED required At least 1 year of experience as a security guard/front desk receptionist Valid security guard license required Valid CPR/AED and First Aid certification through recognized accrediting body preferred Ability to lift and carry objects weighing from 15 to 30 pounds Candidate must successfully complete the following: NYSDOH Fingerprinting Screening, NYS Clearance Review Background Check, SEL, 3 Reference Checks, Physical w/updated TB test Provide a friendly and helpful attitude to participants, guests and colleagues Answer phones, provide information and assist with administrative tasks Monitor and authorize entry for personnel, visitors and participants Observe security system, camera and alarms and report any suspicious activities or incidents Conduct regular patrols and walkthroughs to ensure security and identify potential issues Response to alarms, emergencies, incidents and contact the appropriate authorities when needed Collect, sort and return and/or discard lost and found items De-escalate disruptive behaviors and ensure the safety of personnel, guests and participants Clean, organize and maintain workspace and shared spaces throughout the facility Coordinate community relations efforts and participate in outreach activities Assist in the planning, organization and execution of community events Other assignments as required by the program director Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least one (1) professional reference should be from a former supervisor). Apply online through our career center.

Position Summary Provide four-handed chairside assistance to dental students. Instruct dental students and dental assistant students in techniques and utilization of four-handed dentistry and infection control. Perform tests; assist with preparing dental castings, dispensing medications and instructions, and performing minor dental and surgical procedures; ensure safe use, disposal, and storage of chemicals or hazardous materials. Maintain patient files and charts. Serve as clinic receptionist and clinic cashier. May assist with training and reviewing work of student and/or casual employees. Qualifications Required Education: High School diploma or equivalent. Required Experience: Graduate of a Dental Assistant Training Program and 2 years of related experience or equivalent combination. Required Skills, Knowledge and Abilities: Knowledge of four-handed chairside dental techniques and dental lab equipment. Excellent interpersonal skills. Ability to operate standard office equipment. Certification as a Dental Assistant. Preferred Skills, Knowledge and Abilities: Knowledge of a foreign language (e.g., Spanish, Korean, Chinese). Additional Information In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $38.100. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels. Share this job (https://uscareers-nyu.icims.com/jobs/15766/lead-dental-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-336115631) Need help finding the right job? We can recommend jobs specifically for you! Posting Number2026-15766 Posted Date1 month ago(6/29/2026 6:01 AM) Location : LocationUS-NY-New York Hybrid Remote Work ClassificationFully Onsite: 100% Onsite DepartmentOrthodontics (Staff) School/DivisionCollege of Dentistry (DN1032) Compensation GradeLocal 3882 - 43 UnionLocal 3882 - Union of Clerical, Administrative and Technical Staff (UCATS) FT/PTFull-Time CategoryHealth Services

The Medical Assistant 3 Receptionist 3 plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services. This position ensures smooth patient flow by managing appointment scheduling, patient check-ins, and maintaining accurate medical records while also assisting healthcare providers with clinical tasks such as taking vital signs and preparing patients for examinations. The role demands a high level of professionalism, empathy, and organizational skills to create a welcoming environment for patients and support efficient healthcare delivery. By effectively coordinating communication between patients, medical staff, and external parties, the Medical Assistant 3 Receptionist 3 contributes significantly to the overall patient experience and operational success of the healthcare facility. This position requires adaptability and multitasking abilities to balance administrative duties with clinical responsibilities seamlessly. Responsibilities: • Greet and register patients upon arrival, verifying personal and insurance information accurately., • Schedule and confirm patient appointments using electronic health record (EHR) systems., • Answer incoming calls, respond to patient inquiries, and direct calls to appropriate medical personnel., • Assist healthcare providers by taking and recording vital signs, medical histories, and preparing patients for examinations., • Maintain and update patient medical records ensuring confidentiality and compliance with healthcare regulations., • Coordinate patient flow to minimize wait times and optimize clinic efficiency., • Manage billing and insurance documentation as needed to support administrative processes., • Ensure the reception area is organized, clean, and stocked with necessary supplies., • Collaborate with clinical and administrative teams to facilitate effective communication and patient care. Skills: The required skills enable the Medical Assistant 3 Receptionist 3 to efficiently manage patient interactions and clinical support tasks, ensuring accuracy and professionalism in all communications. Proficiency with EHR systems and office software is essential for maintaining patient records and scheduling appointments, which directly impacts clinic workflow. Strong organizational and multitasking skills allow the individual to balance front-desk responsibilities with clinical duties without compromising quality or patient care. Effective communication skills are used daily to interact compassionately with patients and coordinate with healthcare providers and administrative staff. Preferred skills such as bilingualism and knowledge of billing enhance the ability to serve diverse patient populations and support the financial aspects of healthcare operations. Minimum Qualifications: • High school diploma or equivalent., • Certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) from an accredited program., • Minimum of two years of experience in a medical assistant or receptionist role within a healthcare setting., • Proficiency with electronic health record (EHR) systems and standard office software., • Strong understanding of medical terminology and healthcare privacy regulations (e.g., HIPAA). Preferred Qualifications: • Associate degree in Medical Assisting or related healthcare field., • Experience with medical billing and coding procedures., • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States., • Advanced customer service training or certification., • Familiarity with scheduling software and telehealth platforms. We offer competitive base salary, generous benefits, including Medical, Dental, Vision, Life Insurance, Voluntary, Time-Off Benefits, EAP, 401K and Commuter Benefits. M-F 9AM - 5PM

The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. The Dental Assistant will be responsible for assisting the Dentist in providing quality dental care in a high volume dental practice environment. • Seats and prepares patients for treatment, • Assist with Four Handed chair side duties as required, • Works as a team member with all other staff, Dentist, administration and patient support teams, • Maintains infection control, • Maintains material, instruments and supplies needed for scheduled treatment procedure, • Dispenses supplies and materials and stocks each operatory regularly, • Takes digital radiographs, developing and places them in mounting position, • Dismisses patient to receptionist and returns to disinfect operatory, • Maintains an inventory of supplies, • Maintains patient confidentiality, • Monitors laboratory cases by logging cases leaving and returning to the practice, • Monitors dentist schedule to ensure patients arrivals and/or updates to daily schedule, • General office maintenance, i.e., cleaning lab areas, keeping floor free from a debris, • Miscellaneous office duties as assigned by manager including, but not limited to: answering phones, calling patients and filing, • Pours stone and plaster models and assists dentist with laboratory work as needed, • Conforms to all applicable HIPPA, Billing Compliance and Safety Guidelines, • High School diploma or GED equivalent required; College degree preferred., • Ability to work with patients and make them feel comfortable, • Ability to work independently Hourly Rate Ranges: $21.37 - $30.82 Note: Our salary offers will fall within these ranges based on a variety of factors, including but not limited to experience, skill set, training and education 61st Street Service Corporation At 61 st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees; including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Bethany Medical Clinic of New York is seeking a Full-Time Medical Assistant with Primary Care experience to help us deliver high-quality and compassionate care to New Yorkers. We are a busy medical clinic with multiple locations in New York City providing multiple types of clinical care including primary care, dermatology, and endocrinology. Our Medical Assistants serve as key members of Bethany Medical's collaborative care team by supporting and assisting our Primary Care and Specialist Providers at our medical locations in the delivery of high-quality medical care. • Greet patients warmly and triage in a clinic setting., • Perform phlebotomy and collect blood samples as well as urine samples., • Take and record vital signs accurately and efficiently, alerting PCP with any abnormalities and chief complaints., • Also completes health risk assessments on behalf of PCP., • Triaging patients both virtually via telehealth calls and in-person., • Perform EKGs., • Conduct various types of testing and procedures, including COVID-19 or Flu testing, or gathering patient information for genetic testing, among other procedures., • Prepare clinical space for gynecological exams, IUD placements, and other procedures., • Perform ear irrigation treatments., • Perform administrative duties such as pulling lab reports for follow up appointments, following up with patients via multiple communication channels on behalf of their provider, reconciling lab codes for patients, etc., • Assist with dermatology procedures as needed., • Comply with HIPAA requirements for patient confidentiality., • Cross-training with Front Desk Receptionist duties and flexible to cover when needed., • And other clinical duties as assigned by the clinic., • High school Diploma or equivalent required., • Medical Assistant certification required from an accredited program., • Minimum of two (2) years as a Medical Assistant preferred., • Previous experience working with Primary Care preferred Dermatology experience a plus., • Strong phlebotomy and vital taking skills., • CPR certification., • Excellent customer service and communication skills., • Team player with a welcoming and professional demeanor., • Ability to work efficiently in a fast-paced environment., • Must be flexible to work day, evening, and Saturday shifts., • Must be able to travel between offices when needed (non-negotiable). See our office locations at www.bmcofny.com, • Ability to multi-task, prioritize, and be computer savvy., • Pay Range: starts at $19.00 per hour (based on experience), • Paid Time Off (PTO) - Sick and Vacation time, • Comprehensive medical health insurance, • 401 Retirement Savings, • Supportive team environment with opportunities for growth At Bethany Medical Clinic, we value our patients' time and offer early morning and after-work appointments at our conveniently located offices in Manhattan. Our approach is personalized, compassionate, and focused on predictive care. Bethany Medical Clinic of New York is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic under federal, state, or local law.

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our physical therapy clinic. Prior experience as a receptionist, front desk associate, or administrative assistant (preferably in a healthcare or therapy setting).

Phipps Houses is New York Citys oldest and largest not-for-profit developer/owners of affordable housing.It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New

Job DescriptionOffice Manager (Part-Time) Location: New York, NY (Financial District) Schedule: Monday–Friday \u007C Approximately 8:00 AM – 11:00 AM (15 hours/week) Compensation: $25/hour About DearDoc DearDoc is a fast-growing healthcare technology company that helps medical practices attract, convert, and retain more patients through innovative digital marketing and patient engagement solutions. We're looking for a reliable, organized, and proactive Office Manager to help keep our NYC headquarters running smoothly each day. About the Role As our Part-Time Office Manager, you'll be the face of our New York office each morning. You'll ensure the office is clean, organized, fully stocked, and ready for employees and visitors. This is a great opportunity for someone who enjoys creating an organized workplace and takes pride in keeping operations running efficiently. Responsibilities • Open and prepare the office each morning., • Keep common areas, conference rooms, and the kitchen clean and organized., • Stock and replenish office and kitchen supplies, snacks, and beverages., • Receive, organize, and distribute incoming mail and packages., • Coordinate office vendors, deliveries, and service appointments., • Greet guests and assist with office visitors as needed., • Ensure meeting rooms are set up and ready for use., • Assist with ordering office supplies and maintaining inventory., • Help coordinate occasional in-office events, lunches, and team gatherings., • Support the People Operations and Leadership teams with miscellaneous administrative tasks as needed., • Identify opportunities to improve the office experience for employees.What We're Looking For, • Highly organized with exceptional attention to detail., • Friendly, professional, and dependable., • Able to work independently and take initiative., • Strong communication and interpersonal skills., • Comfortable multitasking and managing competing priorities., • Basic proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar).Nice to Haves, • Previous office management, administrative assistant, receptionist, hospitality, or customer service experience., • Experience working in a startup or fast-paced environment., • Comfortable coordinating vendors and office logistics., • Enjoys creating an organized, welcoming, and positive workplace., • A proactive mindset—you notice what needs to be done before being asked.Why Join DearDoc?, • Work with a collaborative and growing team., • Flexible part-time schedule., • Opportunity to make a meaningful impact on the employee experience., • Fast-paced startup environment where your contributions are valued., • Potential for additional responsibilities and growth as the company continues to expand. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Company name : Skyfree Job Summary Sky Free is seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong administrative skills and have a keen eye for detail. This role requires effective communication, multitasking abilities, and proficiency in various office management tasks. The Office Manager will ensure that the office runs smoothly and efficiently while providing support to staff and management. Duties • Manage day-to-day office operations, ensuring a productive work environment., • Perform data entry tasks accurately and efficiently., • Assist with proofreading documents to maintain high-quality standards., • Handle scheduling and coordination of meetings, appointments, and travel arrangements as a personal assistant., • Maintain office supplies inventory and place orders when necessary., • Utilize QuickBooks for basic accounting tasks and financial record keeping., • Serve as the primary point of contact for visitors, clients, and vendors., • Support administrative tasks such as filing, clerical duties, and correspondence management., • Oversee office management functions including maintaining office equipment and facilities., • Collaborate with team members to improve operational processes. Qualifications • Proven experience in an office management or administrative role is preferred., • Proficiency in data entry with attention to detail is essential., • Strong proofreading skills to ensure accuracy in documentation., • Familiarity with QuickBooks or similar accounting software is a plus., • Previous experience as a medical receptionist or in a healthcare setting is advantageous but not required., • Excellent organizational skills with the ability to prioritize tasks effectively., • Strong communication skills, both written and verbal., • Ability to work independently as well as part of a team in a fast-paced environment., • High school diploma or equivalent; additional qualifications in office administration are a plus. We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team as an Office Manager. Job Type: Full-time Pay: $60,337.00 - $64,627.00 per year Benefits: • Paid time off Schedule: • 8 hour shift, • Monday to Friday

Medical Assistant 3 Receptionist 3.The Medical Assistant 3 Receptionist 3 plays a critical dual role in healthcare settings by providing both clinical support and front-desk administrative services.This position ensures smooth patient flow by managing appointment scheduling, patient check-ins, and m

Our client is a private residential cooperative consisting of approximately 1,100 apartments located in the West Brighton/Coney Island section of Brooklyn.The management office operates with a collaborative on-site team that includes a General Manager, Assistant Manager, Director of Operations, Assi

A successful Administrative Assistant/Receptionist should have:.

Job Description Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale. At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders. Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity. Fairstead looking for a receptionist to perform a variety of administrative and clerical tasks. As a receptionist you will be the first point of contact for the property, and you will provide administrative support for the on-site team. You will handle the flow of people through the property and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. RESPONSIBILITIES: • Maintains records, documentation, and files, particularly more complex or sensitive files., • Type letters and memos., • Track visits and calls., • Oversees telephone services, email correspondence, and mail distribution., • Answer phones pleasantly, adhering to the phone techniques as stipulated in the policy and procedures manual., • Assist in taking work requests and expediting their completion; maintaining records as stated in the policy and procedures manual., • Maintain courteous communications with residents, applicants, and representatives of other companies., • Directs office activities and functions to maintain efficiency and compliance with company policies., • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required., • Maintains office supplies inventory., • Performs other related duties as required. BENEFITS: • Generous employer contribution for Medical Insurance through Meritain Health., • Employer Paid Vision Plans., • Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%., • 12+ paid Holidays., • 15 days of PTO., • 7 Sick days., • Employer Paid Life Insurance., • Flexible Spending Account., • Nationwide Pet Insurance., • Disability Insurance., • Laser Correction Discount., • Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: • High school graduate or equivalent., • One year of office assistant or customer service experience., • Strong written, verbal communication and interpersonal skills., • Ability to multi-task, strong attention to detail and be well-organized in a fast-paced environment., • Excellent customer service and communication skills., • Exceptional time management skills., • Able to effectively present information and respond to questions from management, vendors, and associates., • Adhere to tight deadlines and quick turnaround for deliverables., • Ability to work collaboratively in a dynamic environment where adaptability is imperative., • Strong written and oral skills., • Accurate with a strong attention to detail., • Proficient in Microsoft Office Suite. Exact compensation may vary based on skills, experience, and location. Salary Range$23—$26.44 USD Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://fairstead.com/privacy-policy/

Job Description Dental Receptionists You’re the voice, the vibe, and the calm in the chaos. If that’s you - let’s talk. Affinity Dental Management is a dentist-run organization supporting standout practices across NY, MA, CT, and VT. We help practices run smarter behind the scenes - so the front desk can do what it does best: create an incredible patient experience and keep the day flowing. This is a pipeline post. If there isn’t a Front Desk opening in your exact area today, apply anyway - when something matches, you’ll be the first call. Why this might be your next move • Competitive pay, • Full-time benefits (30+ hours): medical, vision, dental, 401(k), life, disability, • Benefits kick in after 30 days, • 3 weeks PTO + 8 paid holidays, • Growth paths across a multi-practice network (not a dead-end desk job), • A team that values professionalism, positivity, and patient-first energy The kind of person who thrives here • You can juggle phones, people, schedules, and last-minute changes - without losing your cool., • You’re polished, friendly, and firm when needed., • You don’t just “answer calls” - you guide patients, protect the schedule, and keep the office one step ahead. What you’ll spend your day doing (in real terms) • Being the first impression - warm greeting, confident communication, smooth check-in/out, • Owning the phones: schedule, confirm, reschedule, problem-solve, • Keeping patient info accurate and moving quickly in the system, • Helping patients understand next steps (including case/treatment presentation support when needed), • Handling basic front desk financial tasks like credit transactions, • Keeping the front office organized, efficient, and professional - even on the busiest days What we’re hoping you bring • 1+ year dental front desk experience (2+ is a plus), • Comfort with dental software like Dentrix / Denticon/ Eagelsoft (preferred), • Typing accuracy around 40 WPM, • The ability to communicate clearly, stay organized, and handle pace with a good attitude No role posted near you yet? Still apply. This is a pipeline posting - when the right spot opens up, we’ll reach out. Affinity Dental Management is an Equal Opportunity Employer committed to building a diverse and inclusive workforce. All qualified applicants will be considered without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other protected status. Employment is contingent on successful completion of background check, references, and employment verification. Compensation varies by location and qualifications; details are shared during the recruitment process. {Dental Receptionist, Dental Office Administrator, Front Desk Coordinator (Dental), Dental Administrative Assistant, Dental Secretary, Dental Office Front Desk Coordinator, Front Office Dental Receptionist}

Job DescriptionReceptionist Job Type: Full-Time | In-Person Schedule: Monday–Friday, 8:30 AM – 5:00 PM (30-minute lunch break) Salary: $50,000–$60,000 per year (Negotiable based on experience)Benefits • Health Insurance, • 401(k) Plan, • Paid Time Off, • Full-Time, Stable OpportunityPosition SummaryWe are seeking a professional, organized, and customer-focused Receptionist to join our team in Newark, NJ. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple administrative tasks in a fast-paced office environment.Responsibilities, • Answer and direct incoming phone calls professionally., • Schedule court proceedings and client meetings., • Prepare and upload documents to online portals., • Assist clients with setting up payment plans for legal retainers., • Confirm court appearances and appointments via email and text., • Scan, print, organize, and maintain client files., • Send reminders for scheduled calls and appointments., • Meet with clients in person to review case information and collect required documents., • Provide general administrative and clerical support as needed.Qualifications, • Previous receptionist, administrative assistant, or front desk experience preferred., • Fluent in English (required)., • Bilingual in Spanish is strongly preferred., • Excellent verbal and written communication skills., • Strong organizational and multitasking abilities., • Proficient with Microsoft Office (Word, Outlook, Excel) and basic computer systems., • Professional appearance and customer service skills., • Ability to handle confidential information with discretion.If you are dependable, detail-oriented, and enjoy working with clients in a professional office environment, we encourage you to apply today.Equal Opportunity Employer

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + 8 paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM *no weekends Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description • We have an opening for a full time RECEPTIONIST – HOURLY position., • Location: UBS - 11 Madison Avenue, New York, NY 10010. Note: online applications accepted only., • Schedule: Full time. Monday through Friday; 40 hours a week, between 7:00 AM to 7:00 PM. More details upon interview., • Requirement: Two years of receptionist, administrative, or administrative assistant experience is required., • Perks: Free daily lunch and uniform! Upscale working environment!, • Pay Range: $21.00 per hour to $22.50 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1553535. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: • Trains other staff members to perform work activities, such as using computer applications., • Answers telephones, directs calls, takes messages and runs errands., • Prepares meeting agendas, attends meetings and records/transcribes minutes., • Makes travel arrangements., • Completes work schedules, manages calendars and arranges appointments., • Opens and routes incoming mail, answers correspondence and prepares outgoing mail., • Compiles, copies, sorts and files records of office activities, business transactions and other activities., • Completes and mails bills, contracts, policies, invoices and checks., • Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers., • Types, formats, proofreads and edits correspondence, reports and other documents., • Reviews files, records and other documents to obtain information to respond to requests., • Computes, records and proofreads data and other information., • Processes and prepares documents, such as business or government forms and expense reports., • Maintains and updates filing, inventory, mailing and database systems., • Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints., • Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions., • Troubleshoots problems involving office equipment., • Performs other duties as assigned. Associates at Restaurant Associates are offered many fantastic benefits. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyRA.pdf About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Job DescriptionCompany Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description Shift: Monday-Friday, 8 am - 4:30 pm; 30 minute lunch (* denotes an “essential function”) • Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals. *Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary. *Provide high level services to staff, clients and guests. *Communicate with manager and client on job or deadline issues. Handle additional projects as assigned. Handle sensitive and/or confidential document and information * *Communicate with supervisor or client on job or deadline issues. *Meet contracted deadlines for accepting, completing, and delivering all work. *Troubleshoot basic equipment problems. Prioritize workflow. Interact with clients in person, over the phone or electronically. Adhere to Williams Lea policies in addition to client site policies. Use equipment and supplies in a cost-efficient manner. Working conditions Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site. Ability to work overtime as needed. Work is performed in a professional work environment. Business casual attire required. Must be able to work standing up all or most of the time. Qualifications High school diploma or equivalent. Minimum of two-year receptionist, switchboard or administrative assistant experience required preferably in a banking, legal or large corporate environment. Exceptional customer service skills to effectively communicate with callers, visitors, client and coworkers Ability and willingness to learn in-depth knowledge of the company (the business and employees) to more efficiently handle calls and greet visitors. Ability to work in a fast-paced team environment. Ability to handle business matters with professionalism Attention to detail with an emphasis on accuracy and quality. Intermediate computer skills including Microsoft Word and Excel Ability to prioritize work to balance multiple projects and deadlines. Excellent verbal and written communication skills. Self-motivated and the ability to multi-task Must work well in a team environment. Must be able to interact effectively with multi-functional and diverse backgrounds. Must be self-motivated with positive can-do attitude. Additional Information The salary range for this role at the noted RRD location is $26.00 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLNAT #LI-onsite All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans RRD is an Equal Opportunity Employer, including disability/veterans At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Job Description MHA is looking for a Security Guard/Receptionist to join our Prospect House Program operating out of East Orange, New Jersey. Prospect House is our adult day treatment/partial care program servicing adults 18 and over who have been diagnosed with severe and persistent mental diagnoses. Prospect House helps individuals successfully manage their diagnoses and significantly lower their risk for re-hospitalization through a highly regarded, psycho-social rehabilitation program. The ideal candidate will possess the following Qualifications: • Previous experience in security, corrections, or law enforcement strongly preferred., • The ability to work holidays and at least one evening per week required., • A valid Driver’s License in good standing required., • A demonstrated ability to maintain a safe and welcoming environment for members and visitors Responsibilities: • Open the building at 7:00 a.m. and ensure facility readiness for daily operations., • Disable security alarm and activate necessary building systems., • Turn on lights and office equipment (copiers, coffee maker, etc.)., • Unlock and open all activity areas., • Check thermostats to ensure appropriate building comfort., • Unlock first and third parking lot gates; close and secure third parking lot gate at 9:00 a.m., • Greet members upon arrival and supervise/assist the sign-in process., • Greet visitors, ensure completion of visitor log, notify appropriate staff prior to visitor entry., • Accept and sign for deliveries; notify appropriate staff for distribution., • Assist Administrative Assistant with answering telephones as needed., • Provide emergency transportation for members and complete assigned errands as needed., • Coordinate and document monthly fire drills in collaboration with the Program Director., • Review and sign van transportation sheets daily., • Close the building at the end of the day, ensuring all security and safety procedures are followed., • Turn off lights and equipment (copiers, appliances, etc.)., • Close and lock all activity areas and offices., • Ensure all windows are closed., • Check thermostats and reset to 68°ree;F as required., • Ensure all exit doors are secured., • Inspect bathrooms and the kitchen to ensure no water leaks or running water., • Set the alarm system and lock facility upon departure., • Ensure that the first and third parking lots are secured and locked., • Maintain confidentiality and professionalism in all interactions., • Perform other duties as assigned by the Director. Reports to: Program Director and Administrative Coordinator Annual Base Rate: $42K Fully paid medical coverage for eligible staff. Generous 401(k) match. Plentiful Paid Holidays, Vacation, Personal and Sick time. MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law. EEO/AA M/F/M/V/D Employee Rights under the FMLA Powered by JazzHR RgZgM1oVqx

Job Description Deliver Exceptional First Impressions in Midtown Manhattan - Join Us as a Lead Dental Office Receptionist 286 Madison Dental is hiring a polished, patient-focused Lead Dental Office Receptionist to help guide the front office experience in our modern, multi-specialty Manhattan practice. Located in the heart of Midtown, our office serves a steady flow of patients in a fast-paced, high-service environment, and we’re looking for someone who thrives on creating a warm, organized, and professional experience from the moment a patient walks through the door. In this lead role, you’ll do more than manage the front desk - you’ll help set the tone for the patient experience, support day-to-day front office flow, and serve as a trusted point person for both patients and team members. If you have strong dental insurance knowledge, front desk leadership ability, and a passion for delivering excellent service, this could be an outstanding fit. Why Join 286 Madison Dental? • Competitive Pay: $29/hour, • Full-Time Schedule: Monday-Friday, • Modern, State-of-the-Art Practice: A multi-specialty dental office with advanced technology, digital workflows, and a patient-centered environment that values efficiency and professionalism, • Supportive Team Culture: Collaborative, professional environment with strong administrative and clinical teamwork, • Prime Manhattan Location: Conveniently located at 286 Madison Avenue with easy access for patients and team members alike What You’ll Do • Welcome patients warmly and create a polished, professional first impression, • Answer phones, assist patients with questions, and schedule appointments efficiently, • Verify and communicate dental insurance benefits, eligibility, and estimates, • Manage patient check-in and check-out and maintain accurate patient information, • Collect payments, balance transactions, and support front office financial workflows, • Maintain accurate records and assist with data entry and document management, • Coordinate closely with providers and clinical staff to support smooth patient flow, • Use scripts and communication guidelines in person and over the phone, as assigned, • Help oversee front desk operations and support consistency in service, organization, and workflow, • Serve as a lead presence at the front desk by helping guide daily priorities and maintaining a high standard of professionalism What We’re Looking For • Dental insurance experience required, • Prior dental front desk experience required, • High school diploma or GED, • Strong customer service, organization, and professionalism, • Comfortable in a fast-paced environment with multiple priorities, • Excellent communication skills and confident phone etiquette, • Familiarity with Denticon or similar dental software preferred, • Positive, dependable, team-oriented attitude, • Bilingual Spanish/English a plus, • Leadership mindset with the ability to support a smooth, patient-centered front office operation Location & Schedule • 286 Madison Dental 286 Madison Avenue, Suite 500 New York, NY 10017 • Schedule: Monday–Friday About 286 Madison Dental 286 Madison Dental is a modern, multi-specialty Manhattan practice known for delivering high-quality care in a comfortable, technology-driven environment. Conveniently located in Midtown, our office provides a wide range of services and is designed to make every patient visit seamless, professional, and welcoming. From the front desk to the treatment rooms, our team is committed to creating a first-class experience built on trust, comfort, and excellent care. Ready to Lead from the Front? If you’re ready to bring your front desk expertise, professionalism, and insurance knowledge to a respected Manhattan dental office - and take on a lead role where your presence truly matters - apply today and help us deliver the kind of patient experience patients remember and return for. 286 Madison Dental is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other protected characteristic. All offers of employment are contingent upon successful completion of background, reference, and employment verification checks. {Lead Dental Receptionist, Lead Front Desk Coordinator - Dental, Dental Office Receptionist, Dental Office Administrator, Dental Administrative Assistant, Dental Front Desk Lead, Patient Coordinator, Treatment Coordinator}

Job Description POSITION TITLE: Security Guard/Receptionist DEPARTMENT: Youth Services LOCATION(S): Lafayette Gardens Cornerstone Community Center, 442 DeKalb Ave. Brooklyn, NY 11205 REPORTS TO: Program Director/Assistant Director/Evening Supervisor SALARY RANGE: $20/hr up to 25/hr weekly DATE: July 2026- August 2026 SCHEDULE: School Year Program Hours: Monday-Friday , 5 pm - 10 pm. Candidates are expected to work a 4-8-hr shift within program hours, with exact working schedules varying based on program needs. JOB SUMMARY: Security Guard/Receptionist ensures a safe and welcoming environment while managing access and security. They greet visitors, control access, monitor security systems, and respond to emergency situations while acting as a vital point of contact for law enforcement. EDUCATION, EXPERIENCE, AND REQUIREMENTS: • High School Diploma or GED required, • At least 1 year of experience as a security guard/front desk receptionist, • Valid security guard license required, • Valid CPR/AED and First Aid certification through a recognized accrediting body preferred, • Ability to lift and carry objects weighing from 15 to 30 pounds. PRE-EMPLOYMENT REQUIREMENTS: • Candidate must successfully complete the following: NYSDOH Fingerprinting Screening, NYS Clearance Review Background Check, SEL, 3 Reference Checks, Physical w/updated TB test ESSENTIAL DUTIES AND RESPONSIBILITIES: • Provide a friendly and helpful attitude to participants, guests and colleagues., • Answer phones, provide information and assist with administrative tasks., • Monitor and authorize entry for personnel, visitors and participants, • Observe security system, camera and alarms and report any suspicious activities or incidents, • Conduct regular patrols and walkthroughs to ensure security and identify potential issues, • Response to alarms, emergencies, incidents and contact the appropriate authorities when needed., • Collect, sort and return and/or discard lost and found items., • De-escalate disruptive behaviors and ensure the safety of personnel, guests and participants., • Clean, organize and maintain workspace and shared spaces throughout the facility., • Coordinate community relations efforts and participate in outreach activities., • Assist in the planning, organization and execution of community events., • Other assignments as required by the program director. HOW TO APPLY: Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least one (1) professional reference should be from a former supervisor). Please click on the link provided below, or use the link in a search bar, and apply online through our career center. https://workforcenow.adp.com/jobs/apply/posting.html?client=grandst&ccId=19000101000001&type=MP&lang=enUS No phone calls, please! Please be advised that job offers can only be made once your clearances come through! EQUAL OPPORTUNITY EMPLOYER

Job Description We are a well-established NYC based mid-sized CPA firm and looking for looking for an office assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Proficiency in MS Office is required. Responsibilities • Perform general administrative and clerical support including but not limited to: scanning, faxing, mailing, photocopying and filing., • Collation of tax returns and binding of financial statements., • Sort and distribute communications in a timely manner, • Create and update records ensuring accuracy and validity of information, • Monitor level of supplies and handle shortages, • Answer phones and greet clients using a professional and courteous manner. Direct phone inquiries to the appropriate staff member. Schedule appointments with clients and book conference room space., • Perform other receptionist duties as needed such as but not limited to running errands (post office) Skills • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role, • Working knowledge of office equipment, • Thorough understanding of office management procedures, • Excellent organizational and time management skills, • Analytical abilities and aptitude in problem-solving, • Excellent written and verbal communication skills, • Proficiency in MS Office required, • Knowledge of CCH Axcess software suite a plus, • Knowledge of Quickbooks software a plus

Job Description Job Purpose: The Receptionist / Administrative Assistant serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment that reflects the organization's values. This role is pivotal in managing front desk operations, coordinating administrative tasks, and supporting various departments to maintain smooth office functionality. The successful candidate will handle scheduling, correspondence, and document management with accuracy and discretion. They will also assist in organizing meetings, maintaining office supplies, and facilitating communication between staff and external parties. Ultimately, this position contributes significantly to the overall efficiency and positive image of the organization by providing reliable administrative support and exceptional customer service. Responsibilities: • Greet and assist visitors and clients promptly and courteously, managing the reception area to create a positive first impression., • Answer, screen, and direct incoming phone calls and emails to appropriate personnel or departments., • Manage scheduling and calendar coordination for meetings, appointments, and conference rooms., • Perform general administrative duties including data entry, filing, photocopying, and maintaining office supplies inventory., • Prepare and distribute internal communications, memos, and reports as needed., • Assist with travel arrangements, expense reports, and other clerical tasks to support staff and management., • Maintain confidentiality of sensitive information and handle all interactions with professionalism and discretion., • Manage office supplies / inventory and coordinate timely purchase orders with vendors., • Coordinate with building management all activities related to the office and communicate the same internally. Qualifications and Experience: • Associate degree or higher in Business Administration or related field., • Experience with office management software and scheduling tools., • Familiarity with basic bookkeeping or invoicing procedures., • Customer service training or certification., • High school diploma or equivalent., • Proven experience in a receptionist or administrative assistant role., • Proficiency with Microsoft Office Suite (Word, Excel, Outlook)., • Strong verbal and written communication skills., • Ability to speak Arabic., • Ability to multitask and manage time effectively in a fast-paced environment. Skills Essential: The required skills such as communication and organizational abilities are essential for managing front desk interactions and coordinating administrative tasks efficiently. Proficiency in Microsoft Office enables the candidate to prepare documents, manage emails, and maintain schedules with accuracy. Multitasking and time management skills help in balancing various responsibilities, ensuring deadlines are met without compromising quality. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate's capability to support broader administrative functions. Additionally, bilingual skills improve communication with a diverse client base, fostering inclusivity and better service delivery.

Job DescriptionDERMATOLOGY EXPERIENCE ONLY Hudson Dermatology & Laser Surgery was found by Dr. Dhaval Bhanusali, one of a kind world known Dermatologist who developed numerous formulations for leading brands in the industry like Rhode (with Hailey Bieber), 86 Elm (with Martha Stewart) and more. His intention and passion lies in helping patients, young physicians promoting innovation and tech in dermatology field. Over the past 5 years HDLS became a leading cosmetic dermatology practice in Hudson Yards focused on a long-term, biology-driven approach to maintaining healthy, functional skin at every stage of life. We specialize in Scar revision, Injectables, Hair Transplant as well as medical dermatology. Here our patients are seen only by Board Certified Dermatologists (not med spa injectors). If you want just a paycheck, 9-5 job with established routine, there is no need to apply- this role would NOT be the right fit for you! It is a very fast growing office and an amazing dynamic team who is open to working hard, learning daily, always keeping the focus on finding solutions (not excuses) and enjoying along the way. FRONT DESK RECEPTION AND CUSTOMER SUPPORT experience is a must for this role. Positive energy and attitude is a key to success with us. It is a challenging position with a great opportunity for growth as we are expanding our practice in NYC and opening our second location in Miami in Sept of 2026. Training and supporting team members is a big part of this role. Responsibilities: • Open and close the Front Desk at the BOD and EOD., • Answering emails., • Handling phone calls and voicemails., • Greeting patients., • Checking In/Outpatients., • Gathering demographic info from patients., • Registration of patients., • Using EMR., • Confirming appointments., • All correspondence with patients., • Providing top-notch customer service., • Taking messages and forwarding those to the team members., • Verification of insurance., • Documenting/ entering insurance info to the charts., • Processing transactions and documenting it., • Patient intake., • ZocDoc Management, • Compiling medical records and charts., • Scanning and saving all docs for patients in charts., • Operating computer software and office equipment., • Maintaining supplies and appearance for the office. Required Skills: • Scheduling., • Customer service., • Patient care., • Customer billing., • Medical terminology., • Data entry, • Electronic medical records, • Communication., • Telephone skills., • Computer literacy., • Organization., • Multi-tasking., • Attention to detail., • Teamwork., • CRMs. Requirements: • 2 years of administrative Receptionist assistant (Dermatology preferred) experience is required. About the Company:This position is available ASAP for the right candidate. We are not looking to fill the position but rather to find the right person with the right attitude that will complement our amazing team for the next year minimum. We will provide full training and help you to be set for success. If you are eager to learn and want not a job but a family where you grow and feel appreciated, this position is for you. We look forward to meeting you to continue building together in 2026!

Job DescriptionAbout the Company Our client is a private residential cooperative consisting of approximately 1,100 apartments located in the West Brighton/Coney Island section of Brooklyn. The management office operates with a collaborative on-site team that includes a General Manager, Assistant Manager, Director of Operations, Assistant Director of Operations, Security Coordinator, and Administrative Assistant. Together, they work closely with the cooperative's Board of Directors to oversee the daily operations of the community. In addition, the property is supported by an experienced in-house maintenance team of approximately 25 union employees, creating a dynamic environment where every day brings something new. Role & Responsibilities As the Administrative Assistant / Receptionist, you will play an integral role in keeping the management office running smoothly while delivering a positive experience to residents, shareholders, vendors, and visitors. Responsibilities include: • Serve as the first point of contact by phone, email, and in person for residents, vendors, and visitors, • Answer and route approximately 25 phone calls per day, • Welcome and assist approximately 20 walk-in visitors daily, • Schedule appointments for the management team, • Prepare resident notices, correspondence, and other documents from templates, • Perform data entry and maintain accurate electronic records and filing systems, • Provide administrative support to the management office as needed, • Maintain professionalism and composure while communicating with residents during challenging situationsQualifications The ideal candidate will possess: • Minimum 3 years of administrative support experience in a professional office environment (recent college graduates with exceptional administrative or internship experience will also be considered), • Strong proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams, • Excellent written and verbal communication skills, • Outstanding customer service and interpersonal skills, • Strong organizational skills with exceptional attention to detail, • Ability to multitask and remain calm in a fast-paced environment, • Professional, polished, and dependable demeanor, • Bilingual (Russian, Spanish, or another language) is a plusRequirements, • Commute to the office should not exceed approximately one hour, • Must be available to work fully on-site Monday through Friday Office Hours • Monday: 9:00 AM – 6:00 PM, • Tuesday: 9:00 AM – 5:00 PM, • Wednesday: 9:00 AM – 7:00 PM, • Thursday: 9:00 AM – 5:00 PM, • Friday: 9:00 AM – 2:00 PMCompensation, • $56,000 annual salary, • Opportunity to learn every aspect of residential property management while working alongside an experienced and collaborative leadership team, • Stable, long-term opportunity within a well-established residential cooperative