Contract Recruiting Coordinator (Hybrid)
3 days ago
Great Neck
Job Description Healthcare Manufacturer based in Great Neck, NY is seeking for a highly detail-driven and organized Contract Recruiting Coordinator to support our Talent Acquisition function. This is a full-time, hybrid opportunity. The assignment is expected to last approximately 6 to 9 months. In this role, you will play a key part in facilitating a seamless onboarding experience, partnering closely with recruiters, HR, hiring managers, and cross-functional teams. You will serve as a central point of coordination throughout the hiring and onboarding lifecycle, ensuring efficiency, accuracy, and a positive experience for all stakeholders. Core Responsibilities • Oversee the full onboarding lifecycle for new hires, including coordination of background checks, drug screenings, and pre-employment requirements, • Act as a liaison between hiring managers and internal teams, ensuring smooth transitions at each stage of the hiring process, • Provide clear guidance to both candidates and hiring managers, setting expectations and outlining next steps throughout onboarding, • Identify and escalate onboarding-related challenges to appropriate HR, Legal, or Talent Acquisition contacts when necessary, • Troubleshoot and resolve issues related to onboarding, payroll processing, or HR systems, • Facilitate engaging and informative new hire orientation sessions, • Prepare and distribute offer letters, agreements, and other employment-related documentation, • Maintain accurate and compliant data within the applicant tracking system; generate reports and ensure data integrity, • Process employee status changes, including terminations, with a high level of confidentiality and timeliness, • Support immigration-related processes by coordinating with legal counsel and internal stakeholders, • Assist with legal documentation requests, including subpoenas and other compliance-related matters, • Contribute to special projects and cross-functional HR initiatives as needed Qualifications • Bachelor’s degree preferred, • Minimum of 3 years of experience in a fast-paced, high-volume recruiting or HR environment, • Experience with Workday Recruiting or similar ATS platforms strongly preferred, • Exceptional attention to detail with strong organizational capabilities, • Excellent written and verbal communication skills, • Service-oriented mindset with a professional and approachable demeanor, • Strong problem-solving skills with a focus on process improvement and efficiency, • Ability to manage multiple priorities and work independently