43 Best sorting Jobs in Miami, Florida (December 2025)

Financial Controller

28 days ago

Miami

Job Description The Financial Controller is responsible for the overall day to day financial and accounting supervision and its admin function . Success in this role requires great working relationships with management team across all locations and divisions of our company. Key Accountabilities Indicators of Effectiveness Rating: • End of year is due by 1st February each year., • Collaborate with our CPA, bookkeeping services, and Consulting to file and pay all taxes according to government regulations and local tax authorities, • Our financial books are always current and ready to be audited if required for any reason, • Prepare ahead of scheduled and no later than 10 working days after the close of the year, • Deliver quarterly and annual tax reports and tax compliance documents on time, • Tax returns filed by February 15th, • Actively participate in assigned finance team meetings, • Attend all finance meetings and come prepared to contribute financial insights, • To manage internal financial management as and when required, • Review of customer/vendor contracts to ensure pertinent financial terms are appropriate and scheduled to manage cashflow, • All contracts have company’s best interests secured and are signed off by the CEO prior to executing, • Ensure that the company carries adequate insurance coverage for its current operations and future operations as the company grows, • Perform an annual insurance audit, date to be confirmed with insurance Agent, • Submit annual insurance audit report for CEO review with updates/revisions 90 days prior to renewal date, • To assist and work on any audit as requested, • Oversees and collaborate with IT service providers to ensure flawless IT functioning throughout our locations, • Capital investments in IT are included in the annual budget with an eye to cost containment and efficiency in operations., • Ensure IT maintenance schedule is adhered to 100% to prevent disruption to our operations, • IT purchases are within budgeted amounts, • Collaborate with the Director of HR in employee file audits, performance reviews and salary reviews, • These functions are completed according to scheduled reviews, • TBC to prepare the payroll., • Labor costs are within budgeted amount and within the established labor efficiency ratio, • Office manager functions including banking, sorting and distribution of our mail and maintaining office supply par levels, • From time to time there will be special administrative and financial projects requiring your direction/participation, • These projects are delivered on time within the agreed upon timeframe and on budget, • Create financial SOPs to maintain and strengthen internal controls, • Implement new SOPs and train directors and managers accordingly, • Automation of all financial processes that occur daily, weekly, monthly, quarterly and annually., • Legal standards, • Submit all new SOPs to CEO for review and approval, • Provide signed copies by company employees for all new financial SOPs at monthly executive committee meetings, • To ensure company policies are adhered to and report any procedures not followed, • To ensure authorization levels are in place and followed at all times, • A minimum of 90% of processes are automated., • To ensure all entities are accounted for including the warehouse, • to ensure the company is always keeping accounting records as per legal standards ., • Collaborate with the CEO on the annual budget and cash flow forecast, • Compare monthly budget to actual results and create a variance report for review by the CEO, with suggestions for improving the company’s cash position, • Submit monthly financial reports, • Submit weekly reports on weekly meeting, • 1st draft due annually on November 1st. Final draft due by December 1stof each year, • Company budget, balance sheet updates and cashflow forecast to be reconciled and updated monthly within 5 working days after the close of the month, • Share financial reports at monthly executive meetings, • To manage all debtors and creditors, • To ensure all agreements and or legal documentation are authorized by CEO., • Submit weekly aged debtor report., • Review, and approve all company purchases and operational services, • Negotiate best rates with our vendors, our banking services and any financial services such as CC processing fees, insurances etc., • Review and approve all manager requests for unscheduled purchases and reimbursements, • Prepare expense reports to be reviewed by CEO at monthly executive meetings, • Submit report to be reviewed by CEO by end of third quarter of the year, • All approved purchases and reimbursements remain within budget and to report any variances., • To manage all inventories at the venues and to ensure inventories are taken each month, • To ensure all capital investments are recorded appropriately and included depreciation schedule on the books, • To reconcile daily sales for all venues, • To check all payroll costs, • Manage all accounting functions including but not limited to A/P, A/R, G/L, Inventory and Revenue Forecast Recognition, • Review all charges on the company’s credit cards prior to auto payments, • Reporting due monthly within 5 business days of the close of the month, • All expenses stay within budget and to report the variances., • Company credit card auto pay has been reviewed 100% of time, • To ensure all monies are collected at all times and no credit is given to anyone without appropriate authorizations., • Ensure all business, and operational license renewals are scheduled and current, • Update our business annual report on Sunbiz, • Property taxes are paid early, • All business and operational licenses are current 100% of the time, • All documentation is scanned and saved on server upon renewal, • Current licenses are on display in each venue, • Zero disruption to our operations, • Zero violations, • Approve all commissions for third party vendors, • Submit payment approval to avoid payment delays, • To check all commission payments, • Manage the end of month close accounting process with bookkeeping firm, • Manage end of year process 1. Creating, managing and overseeing our office and financial department by implementing company approved Standard Operating Procedures (SOPs) for the finance department, the office and our venues, 2. Collaborate with CEO on annual budgets, monitor financial performance, and optimize cash positions by containing costs and identifying ways to save the company money, 3. Submit monthly financial reports (P&L, Balance Sheet, trial balance and Cash Flow Statements)., 4. To coordinate and manage budgets, and provide variance explanations with suggested improvements and solutions for variance(s)., 5. In collaboration with CEO , establish performance ratio targets, evaluate venue employee performance and perform training related to venue budgets, 6. Maintain accounting A/P & A/R processes, general office manager functions and oversee our IT (Information Technology) systems., 7. Oversee all purchasing and inventory management for the company, 8. To manage payroll costs ( TBC), 9. To provide weekly performance reports at the operations meetings

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