Support specialist jobs in Hoboken, New Jersey - Page 12Create job alerts

Ability to maintain confidentiality and handle sensitive information with discretion.

As a People Operations Specialist, you will play an integral part in delivering operational excellence and providing support to our People Team. Liaise with external operations vendors; review and maintain updates on Prove's vendor site portals; establish and maintain strong relationships with exter

The Talent Acquisition Operations Specialist is a critical technical and analytical role responsible for maintaining the health and integrity of our core recruiting technology, with a primary focus on our applicant tracking system, Greenhouse. Provide immediate Greenhouse troubleshooting support to

Transactional Foreign Exchange (TFX) Specialist, Assistant Vice President. Transactional Foreign Exchange (TFX) Specialist (AVP). Position: The Transactional Foreign Exchange (TFX) specialist is responsible for executing FX in support of Citi's Cross Border Payment products within FX Markets.

A prominent solutions provider is seeking a Senior Software Developer/Senior GIS Support Specialist for a hybrid role supporting a large-scale Enterprise GIS environment. Responsibilities include providing Tier 1-3 support for ArcGISFM applications, developing minor enhancements with Python and Angu

GIS software maintenance (ArcGIS, ArcSDE). We are seeking a Senior Software Developer/Senior GIS Support Specialist to provide development and Tier 1-3 technical support for a large-scale Enterprise GIS environment. Support Landbase GIS applications, including new development and troubleshooting.

Overview The Talent Acquisition Specialist will support full-cycle recruiting across multiple agencies. Talent Acquisition Specialist (IT Recruiting).

The Medical Office Specialist offers clinical and medical office support to physicians and surgeons.

HR Technology Expertise: 2-5 years of HR Technology L2 support experience, focusing on system support, testing, and data analysis. As an HR Technology Specialist, you will be a key member of the Richemont Operations Human Resources Team, reporting directly to the Director HR Technology. You will col

Job Description Talent Acquisition – Thriving Venture Capital Firm $115,000 – $130,000 base DOE + Discretionary Bonus + Exceptional Benefits A high-performance Venture Capital firm in Williamsburg is seeking a brilliant, process-oriented Talent Acquisition Specialist to join their team. This role is for a motivated, results driven recruiter who thrives in a fast-paced role and is eager to work with exceptional talent in finance. Location: Williamsburg, Brooklyn – onsite Monday-Friday The Role: What You’ll Do • Executive Search Support: Help drive high-level searches working in tandem with your direct team., • AI & Automation: Actively test and implement AI-driven systems to automate backend workflows, market mapping, and talent branding., • Market Mapping: Build comprehensive candidate maps and generate curated ideas for founders., • Search Ownership: Manage 1-2 active searches independently while supporting the broader team on complex global mandates., • Experience: 1–3 years of recruiting experience. Agency experience is highly preferred or within an AI startup, • Intellectual Curiosity: You are "AI curious" and eager to break down systems to see how they can be improved., • Professionalism: You possess the eagerness required to work in a fast-moving VC environment and the poise to sit in front of Partners and Founders., • Quality Oriented: You have an exceptionally high bar for talent and a meticulous eye for detail., • Autonomous: You thrive in a culture where you are given the tools to succeed and the freedom to get the work done. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

This role reports to the Global Head of Lending (Loan) Services Production Support. Translate production issues into functional enhancements and advise on long-term product improvements. The SMBF Production Management team provides critical business and technical support across Securities Markets, B

Job Description WHO WE ARE: VEG is revolutionizing the Veterinary Emergency experience. Our mission is to help people and their pets when they need it most. Emergency is our middle name. It's all we do, so we do it best! The way that Veterinary Emergency was meant to be is now a reality. We are reimagining every part of the process with a unique customer experience, a highly trained emergency focused staff, and on-site advanced diagnostic tools and treatments. Our patients see a doctor right away, and clients can stay with their pet through every step of the process. We literally tear down old walls to unite customers with their VEGgie heroes and to see the amazing work they do. We liberate our employees to be all they can be. We brush away systems that don't make sense. We crush old rules. We breathe new life into the veterinary profession. CULTURE AT VEG: At VEG, we want people and their pets to feel safe, secure, and valued. We aim for our employees to feel the same way. We lead with our values of togetherness, openness, heroic helping, and meaningful moments. We are actively evolving to ensure that VEG is not only the best and brightest place to work today, but also a leader in how we think about elevating our employees to grow along with us. For our customers and their pets, we find a way to say, "Yes". We do the same for our employees. THE ROLE: This is not your average Nurse Leadership role! You will work closely with your hospital manager to ensure a one team experience for VEGgies, excellent medical/nursing care and a high level of customer service. Your success is measured by their success which is achieved through servant and inspirational leadership! THE RESPONSIBILITIES: Nursing Excellence! Nursing team workflow and collaboration • Manage Day-to-day operations of nursing team, • Supervise nurses, technicians and assistants, • Schedule nurse, technician and assistant shifts, • Manage nursing payroll budgets, • Maximize utilization of downtime, • Maintain VEG culture and values, • Interview and Onboard new hires (offboarding support as needed), • Work in conjunction with hospital leadership, • Participate in weekly leadership meetings, • Address patient care issues and interpersonal conflicts, • Implement VEG Nursing Guidelines/Policies/Projects, • Ensure team has supplies/tools needed to perform nursing care excellence Frontline Partnership • Bridge gaps and unify VEG team members, • Collaborate with Medical Director to establish expectations and maintain standards of nursing excellence, • Incorporate feedback from doctors in guiding the nursing team, • Collaborate with shift leads to identify areas for process improvement Nurse Education/Training • Foster a learning culture for: Credentialed Veterinary Technicians and Assistants, • Support growth of nursing team members, • Utilize in house trainers and other development tools, • Ensure credentialed veterinary technicians maintain licenses, • Participate in nursing team meetings and 1:1 check ins, • Drive development plans and performance improvements, • Organizes student internships and externships in coordination with Program Relations Manager, • Support training opportunities for New ER credentialed veterinary technician enrollees WHAT YOU NEED: • 5+ years experience in a clinical Nursing/Technician role, • 2+ years experience in a leadership role, • AS or BS in Veterinary Technology, • Credentialed as a veterinary technician (CVT, RVT, LVT, LVMT) in the location of the VEG practice, • Any Veterinary Technician Specialist is a plus, not required, • CVPM a plus, not required WHY YOU SHOULD CHOOSE US: Because emergency is all we do, so we do it best! We also offer: • Industry-leading‌ ‌compensation‌ ($80,000 - $105,000 annually + bonus potential), • We build our hospitals from scratch. You'll be using all of the latest equipment and technology., • Generous employee pet discount, • Referral rewards - tell your friends why they should come work for VEG too!, • Health‌, Vision, and Dental ‌Insurance‌ ‌ ‌, • 401K‌ ‌w/‌ ‌company‌ ‌match‌ ‌ ‌, • Paid‌ ‌parental‌ ‌leave‌ ‌-‌ ‌up to 10‌ ‌weeks‌ ‌of‌ ‌paid‌ ‌leave‌ ‌at‌ ‌100%‌ ‌of‌ ‌regular‌ ‌salary‌ ‌, • Unlimited‌ ‌Continuing Education opportunities - we want to help you grow in your career!, • Flexible‌ ‌work‌ ‌schedules‌ ‌for‌ ‌a‌ ‌true‌ ‌work-life‌ ‌balance‌ ‌ ‌, • Growth‌ ‌potential‌ ‌ ‌, • Groceries‌ ‌sent‌ ‌to the hospitals weekly for the staff to enjoy,‌ ‌monthly‌ ‌and‌ ‌quarterly‌ ‌contests,‌ ‌quarterly‌ ‌hospital‌ ‌outings,‌ company-wide retreats,‌ ‌etc!‌ ‌, • Lastly, because while our work is serious, we believe that it should also be fun! VEG celebrates diversity and is committed to creating an inclusive workplace that represents a variety of backgrounds, perspectives, and skills. You've found the equal opportunity employer you are looking for. We can't wait to meet you!

A leading support organization in New York is hiring an Assistant Behavior Intervention Specialist.

The Event Planning Specialist drives the planning, coordination, and execution of high-quality internal and external events that elevate AmTrust's brand, employee engagement, and partner experience. Experience with financial planning, budgeting, and marketing support. Monitor and enforce cost-contro

Job Description Company Overview Our client, founded in 2010, is a privately owned fleet and freight service providing transportation and delivery services across the United States. With over 10,000 projects under their belt, this client provides top tier freight forwarding, oversized load transport, yard & warehouse storage, and port delivery services. Position Overview Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, packaging labels, and clearance documents. Qualified candidates will have a strong understanding of Excel and other data entry and/or management platforms to best support a collaborative team and provide a high level of data accuracy. Location: Brooklyn, NY Schedule: Onsite Employment Type: Full-Time Hourly Range: $23.00 - $27.00 USD/Hour Benefits: PTO, Paid Holidays Key Responsibilities • Understand and interpret different document formats., • Identify what data is needed vs. what is irrelevant., • Discern invoices from vendors and importers., • Manage and analyze packaging labels. Qualifications • High school diploma or GED., • Strong understanding of Excel., • Prior experience in data entry, clerical, and/or administrative roles is a plus., • Certifications in data management, office administration, and/or computer applications is a plus., • Ability to manage multiple tasks and offer deliverables in a timely manner., • Experience with data entry and/or invoicing software., • High attention to detail with strong organizational skills., • Strong oral and written communication skills., • Ability to work independently and as part of a team. Compensation The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance. EEO Statement Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees. Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client. Company DescriptionTopaz HR is a full-service human resources consulting firm that partners with growing businesses to streamline HR operations and build strong, compliant workplaces. Based in West Orange, New Jersey, Topaz HR provides strategic guidance and hands-on support across areas such as talent acquisition, employee relations, compliance, payroll and HRIS support, benefits consulting, and leadership development. With decades of combined HR and business experience, the Topaz team helps organizations attract, retain, and develop top talent while reducing risk and allowing leaders to focus on growing their business.Topaz HR is a full-service human resources consulting firm that partners with growing businesses to streamline HR operations and build strong, compliant workplaces. Based in West Orange, New Jersey, Topaz HR provides strategic guidance and hands-on support across areas such as talent acquisition, employee relations, compliance, payroll and HRIS support, benefits consulting, and leadership development. With decades of combined HR and business experience, the Topaz team helps organizations attract, retain, and develop top talent while reducing risk and allowing leaders to focus on growing their business.

We are hiring a Firestopping Business Development Specialist with 3–5+ years of direct firestopping experience to help grow our firestopping division. This role is ideal for someone who understands firestopping scope, pricing, compliance, and client development. Responsibilities • Develop new business with GCs, developers, owners, and facility managers, • Maintain and expand client relationships, • Review drawings/specs to define firestopping scope, • Prepare accurate job estimates (labor, materials, access, phasing), • Assist with proposals and bids, • Provide firestopping expertise, including UL systems and inspections, • 3–5+ years of firestopping experience, • Proven ability to price and sell firestopping work, • Strong knowledge of systems, codes, and inspections, • Ability to read construction documents, • Base salary + performance-based incentives, • Strong long-term growth opportunity

The Payroll Specialist is responsible for the accurate and timely delivery of payroll and E-Timekeeping for Safe Horizon. Provide support in researching and resolving UKG payroll-related problems or unexpected results; perform scheduled activities, recommend solutions or alternate methods to meet re

Reporting to the Strategic Event Manager, the Events Specialist will collaborate with the Director and Manager of Business Development for Private Equity, and related teams, to ensure crisp execution, support practice and industry goals, and manage reporting to communicate progress effectively. McGu

Sourcing & Design Specialist Responsibilities. Sourcing & Design Specialist Qualifications. We are looking for a detail-driven, highly organized professional to support sourcing and program design efforts for meetings and events.

Project Expedition, a fast-growing travel startup, is looking for a Travel Planning Specialist to join our Custom and Groups team. As part of the Custom and Groups team, you'll design, quote, sell, and support custom experiences for travelers around the world.

Medical Office Specialist (Certified Medical Assistant). Licensed/Credentialed as a Phlebotomist or EKG technician preferred Two years of experience working as a medical assistant Name: Basic Life Support (BLS) (1 Year) Issuing Agency: AHA or Red Cross National Medical Assistant Certification from a

The Medical Office Specialist offers clinical and medical office support to physicians and surgeons. Microsoft Office Suite About Us.

The Onboarding Specialist is a member of the Human Resources team and is responsible for managing and facilitating the full onboarding process for new hires. The Onboarding Specialist partners closely with HR, hiring managers, IT, and leadership to support successful employee integration into the or

Licenses and Certifications Required : Certified Medical Assistant or Certified Registered Medical Assistant or National Certified Medical Assistant or Nationally Registered Certified Medical Assistant or Registered Clinical Medical Assistant Specialist AHA Basic Health Care Life Support HCP Certifi

Wilson Elser, an AmLaw 100 law firm, seeks a part-time Proposal & Research Specialist to support the firm's Business Development and Marketing Department with writing, research, and content development. Proposal & Research Specialist (Part-Time). Craft custom cover letters, executive summaries, and

Develop and manage proposal production schedules in collaboration with the Proposal Manager. GFT is seeking a Proposal Specialist II to join our BD&M team in the Northeast. In this role, you will develop clear, persuasive, and compliant proposals that support business development for our Transportat

Software Enablement Specialist. CoreWeave is seeking a highly organized and proactive Enablement Specialist to support our SaaS Sales team and broader Revenue organization.

Scheduling patients for medical appointments for behavioral and primary care services with mobile health units or clinic-based services, based on clinical recommendations and patient preference Support access to health insurance by facilitating communication between patient and enrollment specialist

Minimum of three (3) years of experience in digital media in a direct sales, sales support, account management, media buying or media strategy role;. The Digital Media Sales Specialist role will sell, manage, and execute digital media buys across our platforms directly from corporate sponsors and/or

We're looking for a sharp, detail-oriented AP Specialist to strengthen Kalshi's financial backbone. Accounts Payable & Vendor Management Review and process vendor invoices, reimbursements, and card expenses Maintain vendor records and streamline AP workflows Collect W-9s, W-8s, and support year-end

The Gilbane Development Company is hiring a Marketing Specialist - Real Estate Development, to support the planning and execution of project-specific marketing and community engagement initiatives across Gilbane Development's new developments. The role will report to Gilbane Development's vice presi

CHANEL is looking for a Specialist to join the Fragrance & Beauty Retail & Trade Marketing team in New York, NY. Specialist, Retail & Trade Marketing. This role provides transversal operational and project support across multiple retail partners, helping ensure that marketing initiatives and in-stor

We are seeking a highly organized, systems-oriented Marketing Operations Senior Specialist to support execution excellence across our Marketing organization. Assist with documentation, workflow updates, and process improvement efforts across Marketing Operations. Marketing Operations Senior Speciali

The Digital Merchandising Specialist is responsible for creating and improving our digital product content, providing consumers with the details and selling-points that will maximize online conversion for our brands. Marketing Specialist Digital Merchandising Optical. Support in enhancing and optimi

Reporting to the Digital Platforms Manager, the Digital Marketing Specialist will support development of digital communication, primarily in the areas of social media marketing and website content management, as part of the Group's overall digital communications objectives. Bachelors Degree in Marke

Strong experience designing onboarding or engagement journeys within a CRM platform. Specialist, CRM Onboarding & Engagement. Specialist, CRM Onboarding & Engagement to support the strategy and optimization of early-lifecycle and engagement journeys at McAfee.

Specifically, the Summer Camp Activity Specialist will prepare and provide age-appropriate fine or performing arts, sports, or STEM instruction for Summer Camp participants. Support the planning and implementation of all camp activities, including, but not limited to, summer learning initiatives, fi

As the Global Payroll Specialist, you will support the execution and administration of the company's domestic and international payroll operations and assist in the implementation of new global payroll software. Assist with the implementation of new global payroll software and partner with local pay

The Medical Office Specialist offers clinical and medical office support to physicians and surgeons. Microsoft Office Suite About Us.

As a Marketing Campaign Specialist, you will provide day-to-day execution and operational support for Lands' End Email and SMS Marketing initiatives. Basic understanding of email marketing concepts and digital marketing workflows. Marketing Campaign Specialist - Hybrid from NY.

Design-Build Mechanical Contractor This Jobot Job is hosted by: Courtney Hoogervorst Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $35 - $50 per hour A bit about us: Design-Build Mechanical Contractor that provides services through the Intermountain Region Why join us? o Opportunities for career growth, training, and development o Work/Life Balance o 401(k) plan with company match o Excellent medical, dental, vision insurance o Company paid Life and AD&D insurance o Short and Long-Term Disability Insurance o Tuition Reimbursement Job Details We’re seeking a Building Automation Controls Specialist in the Salt Lake area. This role is ideal for someone with strong BAS/DDC experience, who can program, commission, and service advanced building automation systems that integrate HVAC, lighting, security, and energy management. Responsibilities • Program, configure, and commission BAS/controls systems (Siemens or comparable platforms preferred)., • Lead system integrations involving HVAC, lighting, access control, and dashboards., • Troubleshoot and resolve complex DDC controls issues., • Develop and implement graphics, dashboards, and reports for end users., • Mentor junior technicians and provide project team guidance., • Collaborate with project managers, engineers, and contractors to deliver quality projects., • Provide customer training and technical support. Qualifications • 5+ years BAS / DDC experience, with strong HVAC control sequence knowledge., • Familiarity with integration protocols (BACnet, Modbus, LonWorks)., • Proficient in system commissioning, programming, and troubleshooting., • Experience reading mechanical drawings, control schematics, and wiring diagrams., • Strong communication skills and customer-facing experience., • Leadership ability to train or mentor others. Preferred • Niagara N4 certification or other BAS credentials., • Experience with energy dashboards or advanced graphics., • Knowledge of codes and safety practices (OSHA/NFPA). Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job DescriptionSalary: 17 Administrative Specialist at Dance With Me Ballroom Studio Are you organized, outgoing, energetic, and passionate about helping others have an amazing experience? Do you love a fast-paced environment where you can grow and have fun? If so, we want YOU to join our team! Who We Are:Dance With Me is a vibrant and growing ballroom dance studio. We pride ourselves on creating a fun, welcoming, and exciting atmosphere for both our staff and students. Youll have the opportunity to be part of something special, learn to dance, and even perform in our events! What We Offer: • Room for growth opportunities to advance within our company., • Learn to dance enjoy learning to ballroom dance!, • Performance opportunities get involved in studio events., • Answer phones and text in a professional and friendly manner., • Provide excellent customer service to students and visitors., • Manage studio schedules and run daily operations., • Attention to detailand the ability to stay organized in a busy environment., • Excellent multitasking skills youll be juggling multiple tasks at once!, • A passion forpeople and creating incredible experiencesfor our students., • A positive attitude and alove for life., • Strongverbal and written Englishcommunication skills. Apply now and lets dance into the future together!

Job DescriptionWe are looking for an experienced Accounts Receivable Specialist to join a dynamic wholesale distribution team in Bronx, New York. In this long-term contract role, you will play a key part in managing chargebacks, collections, and cash applications while ensuring the accuracy of billing processes. This position offers an opportunity to work with a well-established company in the food distribution industry. Responsibilities: • Process and manage accounts receivable transactions, including cash applications and chargebacks., • Investigate and resolve discrepancies related to payments and chargebacks efficiently., • Handle commercial collections by communicating with clients to ensure timely payments., • Monitor and maintain accurate billing records to support financial reporting., • Collaborate with internal teams to streamline accounts receivable workflows and processes., • Prepare reports detailing accounts receivable statuses and trends for management review., • Ensure compliance with company policies and industry regulations in all financial transactions., • Build and maintain strong relationships with clients and big-box retailers to address payment issues., • Identify and implement improvements to enhance the efficiency of the accounts receivable function., • Support audits and provide documentation as required.• Proven experience in accounts receivable, including chargebacks and cash applications., • Strong knowledge of commercial collections and billing practices., • Familiarity with working with big-box retailers is highly desirable., • Proficiency in financial software and tools relevant to accounts receivable., • Excellent problem-solving skills with the ability to resolve payment discrepancies effectively., • Strong attention to detail and organizational abilities., • Exceptional communication skills for client and team interactions., • Ability to work independently and manage multiple priorities in a fast-paced environment.

Job DescriptionLHH has partnered with a growing entertainment company on this permanent Billing Specialist position. This role is responsible for creating complex billing invoices, applying incoming payments and following up on outstanding receivables. Offices are conveniently located in Midtown Manhattan and candidates can expect to work up to 3 days onsite and 2 days from home. Qualified candidates should apply if they have managed the below tasks. Key Responsibilities • Prepare and issue accurate invoices based on project milestones, time tracking, and contractual terms., • Monitor accounts receivable and follow up on outstanding payments., • Reconcile billing discrepancies and resolve client inquiries promptly., • Assist with cash applications on incoming payments as needed., • Support audits and compliance reviews as needed.Qualifications:, • Proven accounts receivable experience., • Strong Excel skills (Pivot Tables, Vlookups)., • Excellent communication and interpersonal skills., • Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.Pay Details: $70,000.00 to $75,000.00 per year Search managed by: Robin Longo Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description We are seeking a highly organized and detail-oriented Accounts Receivable/Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts receivable and accounts payable processes, ensuring accurate recording of financial transactions, timely collections, and vendor payments. The ideal candidate is organized, responsive, and comfortable operating in a fast-paced, growing environment. Key Responsibilities: Accounts Receivable (AR) • Manage the firm’s billing cycle, including invoice generation, review, and distribution, • Monitor and follow up on outstanding receivables; proactively drive collections efforts, • Partner with attorneys to address billing questions, resolve discrepancies, and facilitate timely payment, • Prepare and distribute weekly aging reports and collections updates to leadership, • Send weekly reminders to attorneys to ensure timely time entry prior to reporting deadlines, • Track and follow up on invoices over 60 days past due and escalate as needed, • Process vendor invoices, reimbursements, and check requests in a timely and accurate manner, • Prepare and execute weekly payment runs (checks, ACH, wires), • Maintain vendor records and ensure appropriate approvals are obtained, • Reconcile vendor statements and resolve discrepancies, • Coordinate with Office Services and leadership on recurring expenses and firm obligations, • 3–7+ years of AR/AP experience, preferably within a law firm or professional services environment, • Experience with legal billing systems (e.g., Aderant, Elite, Clio, Soluno or similar); ability to quickly learn and adapt to new systems, • Strong understanding of billing, collections, and client account management, • High attention to detail and ability to manage multiple priorities, • Strong communication skills with the ability to work effectively with attorneys and leadership, • Experience in a transactional real estate or professional services environment, • Familiarity with collections processes in a fixed-fee and hybrid billing model, • Experience supporting or participating in a billing/accounting system implementation or transition is a strong plusCompany DescriptionA well-established law firm specializing in complex commercial real estate, finance, and corporate transactions.A well-established law firm specializing in complex commercial real estate, finance, and corporate transactions.

Job Description Summary: Domestic Violence Shelter programs offer a comprehensive range of services including counseling, advocacy, intervention, and support to meet the needs of victims and their families. The Safe Horizon DV Shelter Program provides safe and confidential spaces for DV survivors and their children. We are committed to providing these services with empathy, compassion, professionalism, non-judgement, and respect. Our spaces respect survivors’ right to self-determination and focus on giving families and individuals the space, both emotional and physical, to heal from the victimization and trauma they have experienced. Responsibilities: Essential Job Functions: • The Residential Director is responsible for assisting the Senior Shelter Director with the day-to-day residential operations of the shelter program. Specific duties include but are not limited to:, • Assist the Senior Shelter Director with managing and administering the shelter program from a trauma informed perspective that focuses on client centered practice (CCP) and vicarious trauma., • Oversight of the operations supervisors and entire Client Service Specialist (CSS) team to monitor daily activities, residential safety, focus on maintaining CCP skills, assisting residents in a client centered/trauma informed manner, addressing clients’ immediate needs, maintaining a safe and healing environment within the facility and implementing regular team building exercises and coaching in pursuit of positive staff morale and to obtain staff buy in., • Oversight of the facility daily operations and adherence to safety standards., • Assist Senior Shelter Director with management and oversight of billing process including reaching expected utilization targets, managing expenses, monitoring of onsite resident resources; and accurate resident documentation (electronic and hard copies)., • Assist Senior Shelter Director with collaborations with internal departments to ensure the program runs efficiently (Training Department, Domestic Violence Administration, Human Resources, Development, Finance, Legal etc.) and developing partnerships with other community-based organizations, acting as a liaison to other organizations., • Mediate onsite disputes, de-escalate heightened incidents strategically, and address grievances from a trauma informed perspective., • Recruit, hire, coach, mentor and supervise residential staff, which includes understanding and responding to vicarious trauma (both for self and for staff members)., • Provide high quality bi-weekly individual and monthly group supervision to Supervising Residential Specialist staff that is reflective and prioritizes improvement of client centered practice skills and includes discussions about vicarious trauma., • Develop, implement, maintain and perform quality reviews of applicable workflows for team member roles as it relates to schedules, shift tasks, intakes, registration, unit inspections, fire drills, discharge processes, program activities and personnel related tasks., • Identify areas of improvement within the supervisory and CSS team and develop viable solutions/plans to implement under the direction of the Senior Shelter Director., • Ensure the SRS and CSS schedule, trainings and certifications are tracked and maintained in accordance with agency and regulatory standards, including appropriate use and training of the temporary help agency employees., • Complete annual staff performance evaluations and develop staff professional development plans by utilizing the agency’s performance management tools., • Partner with Facilities Property Management (FPM) team, under the leadership and guidance of the Senior Shelter Director, to ensure that any health and safety concerns are highlighted, entered into the work ticket system, and resolved in a timely fashion., • Other related duties as assigned. Secondary Job Functions: • Provides direct supervision to Supervising Residential Specialist, • Total Staff: (2) Qualifications Requirement: • Graduate degree in a Human Services or related field, plus a minimum of four years relevant experience operating a facility/and or working with domestic violence survivors. Must include at least one year of supervisory experience., • Bilingual Spanish a plus Knowledge and Skills: • Knowledge of Microsoft Word and Excel, good oral and written communication skills, • Knowledge of and sensitivity to domestic violence, child abuse and neglect and sexual abuse, • Ability to maintain appropriate professional boundaries with residents and staff, • Utilization of Client Centered Practice (CCP) skills, • Ability to use neutral and non-judgmental language when responding to clients, • Understanding and responding to vicarious trauma, • Ability to engage with clients using a trauma informed perspective · Full time, some nights and weekends, On-Call, City-Wide Travel If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal. Hiring Range: $67,600 to $76,500 Annually Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center Safe Horizon was named one of City & State New York Top Workplaces of 2025 and recognized for Great Employee Benefits!

Job Description Legal Billing Specialist • Manage the full client billing lifecycle, from pre-bill review through final invoice submission, utilizing CaretLegal and/or Timeslips., • Responsible for all aspects of client billing, including editing and creating bills., • Partner closely with attorneys and legal support teams to ensure accuracy, compliance, and timely billing., • Investigate and resolve billing discrepancies and client inquiries with professionalism and attention to detail., • Support a high volume of sophisticated billing matters while maintaining consistency with client guidelines and firm policies., • Create and update clients, matters and timekeepers in systems., • Process various time and costs charges., • Ensure accurate and timely payment processing., • Must have any cloud base software, must have legal billing, • 3+ years of legal billing experience within a law firm environment., • Strong working knowledge of legal billing platforms, matter/document management platforms (Worldox/NetDocs) Excel, Word and Adobe., • Accounting experience a plus, • Temp to Perm, • In Office, • City, • Pay $30-$36

Job DescriptionDescription: Human First, Inc. is a 501(c)(3) not-for-profit organization serving the developmentally disabled communities of New York City. Founded in 2001, our multicultural agency is committed to creating positive relationships and safe environments across New York communities. Our Mission is to provide enhanced opportunities for individuals with special needs to reach their personal goals. Through the development of effective support systems for previously underserved populations, Human First impacts the lives of more than 1,400 families across New York City. Our culturally trained, multilingual staff deliver a range of person-centered services, including Community Habilitation, Day Habilitation and Residential Services. Known for serving individuals who are emotionally challenged and medically frail, Human First has been recognized by the city and state for our outstanding contributions to high quality care. Human First, Inc. is a subsidiary of ADAPT Community Network. SUMMARY Under the general direction of the program director or designee, the Residence Program Specialist is responsible for supporting the care, development, and independence of individuals living in a Human First residential facility. This role fosters dignity, respect, and learning while helping to create a safe, supportive, and homelike environment. The Residence Program Specialist provides direct support, skill-building, and advocacy to ensure that the people we support achieve their personal goals and enjoy the highest quality of life possible. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Residence Program Specialist will include, but are not limited to the following: • Provides care and supports the people we support in achieving greater independence and personal development., • Ensures the safety, health, and well-being of the people we support at all times., • Teaches and assists with activities of daily living (ADLs), including self-help, social, and community living skills., • Maintains a personalized, homelike, and respectful atmosphere within the residence., • Participates actively in interdisciplinary treatment plans and implements individualized program goals., • Documents daily activities, progress notes, incident reports, and other required records accurately and in a timely manner., • Responds to crisis situations and medical emergencies, including providing first aid and contacting emergency personnel as needed., • Contacts emergency personnel (police, fire, ambulance) when necessary to ensure safety of the people we support and staff., • Ensures all actions are conducted in a manner that prevents abuse, neglect, or exploitation, and immediately reports any concerns in accordance with agency policy., • Follows all OPWDD-approved behavior management guidelines, including use of approved interventions when required., • Administers medications as an Approved Medication Administration Personnel (AMAP), following agency protocols and under nursing supervision., • Provides transportation for the people we support to program, work, appointments, and recreational activities as needed., • Assists with meal planning, grocery shopping, and meal preparation to promote nutrition and independence., • Participates in housekeeping, laundry, and light maintenance tasks to ensure a safe, clean, and supportive environment., • Attends and participates in staff meetings, trainings, and in-service sessions to support ongoing development and quality care., • Promotes dignity, respect, and person-centered approaches in all interactions with the people we support, families, and staff., • Maintains confidentiality of all resident information and documentation. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • High School Diploma or GED required., • Six months of related experience is preferred but not required., • Employees must be approved Medication Administration Personnel (AMAP) at time of hire or within six months of date of hire., • Valid New York State Driver’s License, maintained in good standing, • Ability to read, write, speak and understand English., • Strong interpersonal and communication skills for working effectively with the people we support, families, coworkers, and community partners., • Ability to respond appropriately to crisis situations and make sound decisions under pressure., • Commitment to maintaining confidentiality and safeguarding the rights of the people we support. At ADAPT & Human First, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported by leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network & Human First are proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels. Requirements: