Trabajos travel logistics en Jersey City, New Jersey - Page 4Crear alertas

Executive Assistant / Travel Coordinator A well-established firm is looking for an Executive Assistant/Travel Coordinator to support a high-level executive based in New York City. This role will be part of a small team of skilled and collaborative assistants. Together, the team provides comprehensive support related to the executive’s personal and professional activities, including travel and logistics. EA-specific responsibilities include wide-ranging administrative tasks, such as complex calendar management, oversight of in-office operations, personal assistance work, and high-volume internal and external communications. Travel-specific responsibilities include the planning and management of trip arrangements, such as comprehensive travel-related research, the preparation of detailed, precise itineraries and contingency plans, site setup, and oversight of vendors and service providers. The ability to travel is required in the role. Desired traits: • Outstanding critical thinking, analytical, and organizational skills and a sharp eye for detail, • Strong communication abilities, both verbal and written, • Proactive and creative approach to problem solving, • Team-oriented mindset and willingness to work on both high- and low-level tasks, • Ability to thrive in a dynamic, fast-paced environment This is a unique opportunity to join a positive and respectful organization where excellent performance is recognized and rewarded. The right candidate will be enthusiastic about contributing widely and growing with the role and team over time. Prior executive support, administrative, and/or travel planning experience is a plus. Compensation includes a starting salary range of $140,000 to $180,000 per year, a sign-on bonus, and a generous benefits package. This is a full-time position in New York City.

Executive Assistant – Distinguished Private Equity Firm $100,000 – $140k base DOE + Discretionary Bonus + Fully Paid Benefits A premier Private Equity firm in Midtown is seeking a high-caliber, "roll-up-your-sleeves" Executive Assistant to support 2 Senior Executives at the firm. This is a newly created position designed for an EA who takes immense pride in their work and thrives in a truly collaborative environment. The firm is known for its exceptional, collegial culture where the administrative team of EAs work as a cohesive unit to back each other up. Though primarily supporting the two executives, the ideal candidate is a team player who is happy to assist wherever needed, from complex global logistics to ensuring the office runs seamlessly. Location: Midtown, onsite Monday-Friday Hours: 9:00 AM – 6:00 PM Key Responsibilities • Core Executive Support: Manage complex, shifting calendars and coordinate domestic/international travel arrangements., • Specialized Support: Assist with executive specific workstreams, including recruitment scheduling and managing data within Salesforce., • Presentation Materials: Utilize PowerPoint to help draft and refine presentations and investor flipbooks; manage ad-hoc projects as they arise., • Team Collaboration: Work closely with existing EA team to provide seamless coverage across the firm; participate in an "all hands" mentality to meet firm-wide goals., • Financial Admin: Meticulously track and process expense reports and manage sensitive documentation with absolute discretion. The Ideal Candidate • Experience: 7+ years of EA experience within Finance, • Technical Skills: Proficiency in Salesforce and expert-level PowerPoint skills, • Professionalism: High-caliber presence. You understand the importance of the EA role and approach every task—from board materials to office maintenance—with 110% dedication., • Traits: Hyper-organized, meticulous, and proactive. You are someone who takes notes, anticipates needs, and builds rapport to earn trust and increased responsibility over time., • Discretion: You have a deep understanding of confidentiality and sensitive information is mandatory. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Founder, philanthropist, art collector, and mother of two seeks an exceptional Executive & Personal Assistant to help bring structure, clarity, and calm to an increasingly full and multifaceted life. This is a true right-hand role for someone who thrives on creating order out of chaos, anticipates needs before they arise, and genuinely enjoys making a complicated life run seamlessly behind the scenes. The household itself is warm, low-key, and informal. The ideal candidate is deeply organized, detail-oriented, and operationally rigorous. You will be the person who keeps everything on track so the principal can focus on leadership, philanthropy, family, and creative pursuits without living in constant logistical overwhelm. This role spans executive support, family coordination, art collection administration, renovation oversight, philanthropy, and household operations. The right person will be equally comfortable managing a complex calendar, coordinating a residential move, liaising with galleries and contractors, tracking Family Office follow-through, and making sure camp forms and medical appointments do not slip through the cracks. You will work closely with a small household team, including a Household Manager/Nanny, a part-time private chef, and a shared Family Office. Requirements • 8+ years of experience supporting a private individual, HNW family, or senior executive in a hybrid personal/professional capacity, • Experience managing complex calendars, travel, vendors, and long-horizon personal projects, • Proficiency with Google Workspace, Microsoft Office, and modern organizational tools, • Prior exposure to art collection management, renovation projects, philanthropy, or family office environments is strongly preferred, • Exceptional organizational instincts with the ability to build systems and create structure proactively, • Strong administrative and project management skills with meticulous attention to detail, • Ability to independently problem-solve and anticipate needs without constant direction, • Comfortable operating across both executive and deeply personal domains, • High emotional intelligence, warmth, and discretion Responsibilities • Manage complex calendars across family, professional, philanthropic, and social commitments, • Oversee personal and family logistics including appointments, children’s scheduling, errands, household records, and special projects, • Handle inbox management, follow-ups, meeting preparation, and administrative coordination, • Coordinate domestic and international travel with detailed itineraries and logistics, • Serve as liaison to the Family Office by routing invoices, tracking approvals, organizing documentation, and ensuring smooth follow-through, • Coordinate household vendors, contractors, and service providers across multiple properties, • Support ongoing residential renovation and future relocation logistics, • Assist with art collection administration including documentation, shipping, storage coordination, and gallery communication, • Track philanthropic commitments, nonprofit engagement, events, and correspondence, • Maintain systems, documentation, and operational clarity across all moving parts of the principal’s life M-F 40hrs/week with flexibility for occasional evenings/weekends $125K-150K/year + medical and dental benefits + discretionary bonus

BURKE+CO. THE GIST: Our client, a high-growth tech startup building a purpose-driven AI platform, is seeking a highly polished & adaptable Executive Assistant to support the President and a Senior VP. This is a critical, high-visibility role requiring exceptional emotional intelligence, sound judgment, and the ability to seamlessly navigate two senior leaders with distinct working styles and priorities. This role offers rare exposure and real impact! You’ll be more than just an executor—you’ll act as a true partner, anticipating needs and helping drive efficiency at the leadership level. THE NITTY GRITTY: • Provide comprehensive executive support to the President and VP, including complex calendar management, meeting coordination, and travel planning, • Act as a strategic partner, anticipating needs and proactively solving problems before they arise, • Serve as a gatekeeper and liaison, managing communication across internal and external stakeholders, • Prepare materials for meetings, presentations, and key initiatives, • Coordinate logistics for internal events, offsites, and leadership meetings, • Adapt quickly to shifting priorities in a dynamic, high-growth environment, • Build strong working relationships while tailoring support to each executive’s preferences and style THE ESSENTIALS: • 5+ years of experience supporting senior executives, ideally within high growth tech companies, venture capital, or hedge funds, • Exceptional professionalism, communication skills, and executive presence, • Strong emotional intelligence with the ability to navigate different personalities effectively, • Highly organized, detail-oriented, and proactive, • Resourceful problem-solver with a “no task too big or small” mindset, • Comfortable working in a fast-paced startup environment with ambiguity and change THE CHERRY ON TOP: • Gain a front-row seat to how a company grows, makes decisions, and operates at a senior level, • Join a company during their exciting upwards trajectory! LOCATION: New York City (Onsite) COMPENSATION: $150k-170k base salary + bonus + equity + benefits (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to You can view our other open jobs at: ___ (Refer a friend + get a taste of our generous referral bonus program! *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process

A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance. This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities. Location: New York City, near Union Square Schedule: 5 days/week in office Additional flexibility: Some hybrid/remote work flexibility given when principals are traveling and during the summer Hours: Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed Compensation & Benefits: $150,000 to $200,000 base salary + discretionary annual bonus, paid healthcare benefits, PTO, 401(k) What the role involves: • Managing complex executive MS Outlook calendars across time zones, • Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries, • Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders, • Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics, • Handling polished written and verbal communications on behalf of principals and managing inboxes, • Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel, • Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings, • Handling confidential documents and sensitive information with discretion, • Supporting interactions with investors, partners, and international contacts in a polished manner Ideal background: • 10+ years of executive assistant and personal assistant experience supporting senior executives, • Background within financial services, venture capital, family office, investment, or similarly fast-paced environment, • Tech-savvy and confident using Microsoft Office and AI tools, • Extremely polished, discreet, and service-oriented, • Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs, • Strong global scheduling and calendar management experience, • Resourceful, organized, and thick-skinned with a flexible mindset Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

A successful and growing private equity firm is seeking an Executive Assistant to support a small team of investor relations professionals for their new NYC office. The ideal candidate will be able to handle IR related tasks, will be extremely detailed oriented and a team player! The culture of the firm is fantastic, they offer competitive salary and benefits and it is a very exciting time to be at a well established but growing firm! Responsibilities • Calendar management for executives across time zones, • Coordinate a high-volume of internal and external meetings and prepare meeting materials, • Arrange detailed international and domestic travel itineraries, • Roadshow coordination, • Working with other offices, • CRM tracking and updates Qualifications • Bachelor's degree, • Experience in Financial Services, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Our client a financial services firm located in Midtown is seeking an HR Coordinator to join their team. This is a great opportunity to be exposed to HR and support talent management, onboarding and operations. Job Details Company: Financial Services Firm Role: HR Coordinator Location: Midtown - 4 days in the office and 1 day (Friday) WFH Hours: 8am-6pm Salary: $90k-$110k base DOE Degree: Required Responsibilities • Coordinate onboarding for new hires and set up onboarding workflows, • Manage offboarding processes, • Ensure accurate and timely data entry across HR system, • Manage calendars, schedule interviews and conference calls, and coordinate conference room logistics, • Arrange travel and itineraries for candidates, including flights, hotels, and car services, as needed Requirements • Bachelor’s degree required, • Minimum of 5 years of relevant experience in a professional office environment; financial services experience preferred

A prominent New York City-based nonprofit with a focus on healthcare is seeking an Executive Assistant to join the team in support of the organization’s President. Who You Are • You have 5+ years of experience supporting senior executives at the CEO or President level, • Must have non-profit or philanthropy experience, • Experience supporting board activities, highly preferred, • Experienced in managing complex calendars, travel coordination, and executive logistics across multiple locations, • Strong written communication skills with the ability to handle sensitive correspondence professionally and discreetly, • Comfortable serving as a trusted gatekeeper, • Tech-savvy and skilled with Microsoft Office Suite and expense management platforms such as Concur What You’ll Do • Manage the President’s schedule, travel arrangements, and day-to-day executive operations, • Coordinate meetings, board-related activities, and communications with internal and external stakeholders, • Prepare, edit, and organize correspondence, presentations, and confidential materials, • Handle expense reporting, invoices, and administrative documentation, • Monitor competing priorities and proactively protect executive time and workflow, • Support special projects, event coordination, and cross-functional initiatives, • Respond quickly to schedule changes, travel disruptions, and evolving business needs What Success Looks Like • Executive operations run smoothly across meetings, travel, and stakeholder engagement, • Communication and scheduling are handled with professionalism, accuracy, and discretion, • Priorities are managed seamlessly in a dynamic, fast-moving environment, • Internal and external stakeholders receive responsive, polished support Salary Range: $100,000 - 120,000 annually, based on experience Location: New York, NY – Hybrid (generally 3 out of 5 days in-office, though flexibility to align with the President’s in-office needs is required) To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job Title: Executive Assistant, Human Resources & Administration Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. Responsibilities: The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment. Key responsibilities include: • Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones, • Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes, • Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters, • Prepare and edit presentations, meeting materials, briefing documents, and internal communications, • Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events, • Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution, • Track deliverables, deadlines, and action items to support effective follow-up and execution, • Handle highly confidential information with discretion and professionalism, • Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment, • Demonstrated experience supporting multiple senior leaders simultaneously, • Exceptional organizational, time management, and prioritization skills, • High level of professionalism, discretion, and judgment in handling sensitive and confidential information, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint), • Ability to anticipate needs, think proactively, and operate independently, • Flexible, adaptable, and calm under pressure with a solutions-oriented mindset Educational Qualifications: Bachelor’s Degree required Salary: $110,000-$130,000 The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

The Company Our client is Dundee Partners is a family office with a small, close-knit team. The team’s primary focus is Chord Music Partners, a leading music investment platform managing approximately $3 billion in assets, focused on acquiring and managing high-quality music intellectual property, including publishing rights, recorded music, and related rights. Backed by institutional capital and a strategic partnership with Universal Music Group, Chord operates at the intersection of music, finance, and long-term asset management. The platform is actively raising $1–2 billion of capital on a recurring 12–18 month cadence. Dundee Partners operates with the discipline and rigor of an institutional investment firm and the energy of an organization that is genuinely passionate about music. Position Summary This role sits at the center of one of the most active and ambitious music investment platforms in the world. You will work closely with the principals who lead it, across a team that is genuinely committed to what they are building. The work is varied, the environment is collaborative, and the pace is real. The company is seeking an Executive Assistant to support the two co-founders, as well as the wider team. This role requires genuine integration into a fast-moving operation, anticipating needs before they are articulated and taking quiet ownership of the things that keep the team running smoothly. The team communicates at high frequency throughout the day across Slack, text, and calls. Responsiveness and proactive communication are fundamentals. The right candidate communicates instinctively, performs well under pressure, and takes genuine satisfaction in making a high-performing team run at its best. The position is full-time, hybrid, based in New York City, and reports directly to the Co-Founders. Specific Responsibilities Responsible for pro-active, hands-on, calendar management and scheduling, communications and relationship management, and team and operational support for the founders and the rest of the team. The role requires a high level of initiative, critical thinking, good judgement and can-do attitude, combined with excellent communication and quantitative skills, and advanced use of Google Workspace, Slack, and other relevant technology. Calendar Management & Scheduling • Manage complex, fast-changing calendars for both principals, with precision and good judgment about priorities, • Schedule and coordinate internal and external meetings across multiple time zones, including with partners, investors, legal counsel, banking relationships, and music industry contacts, • Coordinate Zoom and in-person meetings, managing all logistics including dial-in details, agendas, and pre-reads where required, • Act as a proactive gatekeeper protecting the principals’ time and ensuring the calendar reflects their actual priorities, • Assist with travel arrangements and logistics, ensuring seamless travel experiences (this position does not involve accompanying the principals on travel) Communications & Relationship Management • Liaise professionally with external partners, investors, UMG contacts, legal advisors, and other counterparties on behalf of the principals, • Manage relationship appreciation efforts, including thoughtful, timely gifting, acknowledgments, and occasion-based gestures, • Maintain and organize contact lists and digital files with care and consistency, • Handle confidential information with discretion and sound judgment at all times Team & Operational Support • Support the wider team across ad-hoc administrative and operational tasks, as the small team size means no one operates in a silo, • Assist with event coordination, internal logistics, and project support as needed, • Contribute to the organization and improvement of administrative systems and processes, • Maintain high responsiveness across communication channels, including Slack, email, phone and Zoom, in line with the team’s operating norms Qualifications • Experience in an executive assistant or senior administrative role is preferred, ideally supporting founders or C-suite principals, though we are equally open to candidates who are earlier in their career but demonstrate exceptional drive, instinct, and capability, • Strong command of Google Workspace (Gmail, Calendar, Drive, and Docs) as the primary operating environment, • Excellent written and verbal communication skills; clear, confident, and professional across all channels, • Exceptional organizational skills and acute attention to detail, with the ability to manage multiple priorities simultaneously, • A natural instinct for proactive communication: flags issues before they become problems, give updates without being chased, and treats responsiveness as a baseline rather than a differentiator, • Professional maturity, discretion, and calm under pressure — someone who absorbs the pace of the environment and reflects it back as competence, • Comfortable and effective in a remote-first environment with minimal hand-holding, • Experience in a small team, start-up, investment firm, or family office environment strongly preferred, • A genuine interest in music, the music industry, or the intersection of culture and finance is a plus but not required Compensation Competitive salary and benefits will be offered, commensurate with the role and the final hire’s experience. Depending on the job relevant knowledge, skills, abilities, experience, education, network and location of the final hire, the base salary is anticipated at an annual rate in the range of $90,000 to $120,000, plus discretionary annual bonus and fully employer-paid healthcare. Contact EnterGain is the exclusive recruiter on this role. Interested, qualified candidates are encouraged to apply directly to this posting. Equal Opportunity Dundee Partners is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law. Disclaimer The job description above is intended to set forth the general nature of the work that will be expected of the person who takes on this role. The job description is not, however, meant to be construed as an exhaustive list of all the duties and responsibilities required for this role. From time to time, all colleagues may be required to perform duties outside their normal responsibilities as needed, and the priorities within each role evolve over time based on the needs of the business.

Alloy Development is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day operations of the office and to support the senior leadership team at Alloy. The position will focus primarily on office coordination, office management, executive support, office scheduling, communications, and administrative organization. An interest in architecture, design, real estate, or the built environment is a meaningful plus, though prior industry experience is not required. The ideal candidate is resourceful, takes initiative, and can anticipate needs while maintaining a collaborative and congenial office culture. Key Responsibilities Office Administration • Help oversee the day-to-day administrative operations of the office, • Coordinate office supplies, vendors, deliveries, and general workplace organization, • Maintain digital and physical systems, • Support general team administrative needs, • Assist with scheduling internal meetings, lunches, and occasional office events, • Manage calendars, scheduling, and meeting coordination for Senior Leadership, • Coordinate travel arrangements, itineraries, reservations, and logistics, • Track and help organize follow-up items and priorities for senior leadership, • Support expense reporting, reimbursements, and administrative recordkeeping, • Conduct light research and administrative support tasks as needed, • Help maintain organizational systems and administrative workflows, • Provide general support across the organization as priorities evolve Qualifications Required • 2–5 years of administrative assistant, executive assistant, or office coordination experience, • Organizational and time management skills, • Strong written and verbal communication abilities, • High attention to detail and follow-through, • Proficiency in Microsoft Office and standard office software, • Ability to handle confidential information with discretion and professionalism, • Interest in architecture, design, real estate, sustainability, or creative industries, • Strong organizational instincts, • Bachelor’s degree preferred but not required Personal Characteristics • Highly dependable and responsive, • Positive, collaborative, and service-oriented, • Resourceful and self-motivated, • Naturally organized with strong attention to detail Compensation & Structure • Competitive compensation based on experience. Starting at $62,000 commensurate with experieince., • Flexible hours and scheduling structure, • Ability to pursue independent interests as work schedule allows, • In office work schedule 5 days a week Monday-Friday

Senior Executive Assistant & Office Coordinator Location: New York City (or open to relocation to New York City) About the Role PEI Global Partners is seeking an experienced Senior Executive Assistant & Office Coordinator to support the firm’s Managing Directors in the New York City office. This role is ideal for an executive assistant with approximately four or more years of experience who brings strong operational judgment, attention to detail, and the ability to serve as a trusted partner to senior leadership. In addition to providing comprehensive executive support, this position will support New York City office coordination, help guide other New York-based Executive Assistants, and ensure office operations run efficiently and professionally. The role reports directly to the Head of Operations and works closely with them on office operations, process improvements, and operational initiatives. Responsibilities Executive & Managing Director Support • Provide high-level executive assistance to multiple Managing Directors, anticipating needs and proactively managing priorities, • Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders, • Coordinate logistics with Executive Assistants for meetings, client engagements, including conference rooms, catering, etc., • Maintain executive contacts and data within the firm’s CRM system, • Arrange and manage complex domestic and international travel itineraries, • Proactively monitor travel changes and communicate real-time updates, • Review, code, and submit executive expenses in QBO accurately and on a timely basis, • Prepare briefing materials, presentations, and executive-facing documents as needed, • Serve as a professional point of contact for clients, partners, and senior stakeholders Team Coordination & Light Management • Provide light management, coordination, and mentorship to New York-based Executive Assistants, • Serve as a resource for scheduling, travel, expenses, and internal process questions, • Assist with coverage planning and coordination across executive support staff Reporting & Collaboration • This role reports directly to the Head of Operations, • Works closely and collaboratively with the Head of Operations on office coordination, operational planning, vendor oversight, and process improvements, • Partners with the administrative team to ensure alignment across office operations and executive needs Qualifications • Approximately four or more years of experience as an Executive Assistant with increasing operational or office management responsibility, • Demonstrated experience overseeing office operations in a professional services or financial services environment is preferred, • Strong organizational and prioritization skills with exceptional attention to detail, • Excellent written and verbal communication skills, • High level of discretion and professionalism when handling confidential information, • Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word, • Experience with QBO strongly preferred, • Ability to operate independently while collaborating cross-functionally, • Bachelor’s degree in Business Administration, Communications, Marketing, or a related field preferred Benefits • Medical, dental, vision, and disability insurance, • 401(k) with company matching, • Competitive company stipends, • Generous paid time off Salary • The pay range for this position is $100,000-$115,000 annually with bonus potential, dependent on relevant skills and experience. Work Schedule This position is based in PEI Global Partners’ Midtown Manhattan office. Candidates are expected to work on-site Monday through Friday from 9:30am to 6:30pm.

Our client, an elite Am Law firm, is seeking a highly polished Executive Assistant to support senior Corporate partners in its New York office. This is a premier opportunity to join a sophisticated, fast-paced practice supporting high-profile clients, complex transactions, and nationally recognized attorneys within one of the most innovative firms in the legal industry. Key Responsibilities: • Manage complex executive calendars, travel coordination, meetings, and high-priority scheduling logistics, • Serve as a trusted gatekeeper and strategic partner to attorneys, anticipating needs and managing competing priorities with discretion and sound judgment, • Support client relationship management, business development initiatives, pitch preparation, CRM updates, and event coordination, • Oversee document workflows, redlines, signature processes, matter openings, conflicts coordination, and engagement documentation, • Partner closely with billing and finance teams on invoicing, collections support, outside counsel guidelines, and client reporting, • Assist with presentations, practice initiatives, partner communications, and operational projects across the practice group, • Provide high-touch support during active deal cycles and critical client matters in a fast-paced transactional environment Qualifications: • 5+ years of Executive Assistant or senior legal support experience within a law firm or professional services environment, • Experience supporting partners or senior executives within Corporate, Transactional, Private Equity, or Finance practices strongly preferred, • Exceptional organizational, communication, and relationship management skills, • Strong technical proficiency across Microsoft Office, Adobe Acrobat, CRM platforms, and document management systems

We are hiring an Executive Assistant to support a senior partner at a top international law firm. You will be responsible for providing high-level, administrative support, such as managing complex calendaring, coordinating travel arrangements, and supporting business development and marketing efforts. HOURS: Monday – Friday, 8:30 AM – 5:30 PM EST SCHEDULE | LOCATION: HYBRID (three days onsite) | New York City, NY PAY: Up to $125k + Overtime + Discretionary Bonus BENEFITS HIGHLIGHTS: Health, Dental, Vision, 401K, etc. Qualifications • High School diploma required (Bachelor’s degree preferred) with a minimum of six years’ experience in a law firm environment., • Knowledge of Firm software (Word, Outlook, Excel, PowerPoint) and the ability to learn new operating systems., • Exceptional professionalism, close attention to detail, and effective interpersonal and written/verbal communication skills., • Ability to manage multiple projects, handle shifting priorities, synthesize information, and maintain strict confidentiality., • Flexibility to perform a wide range of tasks, adjust hours as needed, and thrive in a demanding, fast-paced environment both independently and as part of a team. Job Duties/Responsibilities • Be the go-to person for complex scheduling, travel (domestic/international), and visa coordination, always staying ahead of conflicts and anticipating needs., • Handle all financial administration—time entry, expenses, and invoices—and prepare/edit documents and presentations using Microsoft Office Suite (Word, Excel, PowerPoint)., • Manage attorney email accounts as a proxy, organizing messages, prioritizing action items, and ensuring all communication is properly filed., • Play a key role in business development and client intake by prepping necessary documents, tracking activity, supporting accurate billing, and maintaining relationships with client contacts., • Organize and execute client and internal meetings (logistics, AV, catering), assist with general office tasks and special projects, and maintain a four-day-a-week physical presence in the office. Equal Employment Opportunity Statement: SearchPointNY/Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Physical Requirements: This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.

We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism. Key Responsibilities: • Provide high level administrative support to executives and their teams, • Manage calendars, schedule meetings, and coordinate conference calls, • Arrange travel and handle logistics for meetings and events, • Prepare correspondence, reports, and presentation materials, • Handle information requests and support ad hoc research needs, • Greet visitors and serve as a point of contact across internal teams, • Adapt processes and workflows to support team and departmental goals, • Manage multiple priorities while maintaining accuracy and efficiency Qualifications: • 3+ years of experience in an Executive Assistant or Administrative Assistant role, • Strong ability to multitask in a fast paced environment, • Experience with calendar management and scheduling, • Highly organized with strong attention to detail, • Adaptable team player with a proactive mindset, • Strong problem solving skills and ability to work independently, • Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges, • Knowledge of general office procedures including scheduling, correspondence, and expense management, • Strong interpersonal skills and professional communication style, • Demonstrated ability to handle confidential information with discretion and interact with senior leadership Education: • High school diploma or GED required, • Bachelor’s degree preferred

Executive Assistant to the CEO & Executive Team Where strategy meets impact—and no two days are the same. The Opportunity We’re looking for a highly skilled, proactive, and mission-driven Executive Assistant to serve as a trusted partner to our CEO, CFO, and Chief Programs Officer. This isn’t your typical admin role—you’ll be at the center of it all, helping drive strategy, strengthen governance, support fundraising, and keep the organization running smoothly behind the scenes. If you thrive in fast-paced environments, love solving complex problems, and enjoy being the person who makes everything (and everyone) work better together, this role is for you. What You’ll Do Be the Executive Team’s Right Hand You’ll keep our leadership team focused, prepared, and operating at their best: • Orchestrate calendars, travel, and high-level meetings with precision, • Anticipate needs, manage priorities, and serve as a strategic gatekeeper, • Prepare polished briefings, reports, and presentations that drive decisions You’ll play a key role in supporting an engaged and effective Board of Directors: • Coordinate seamless board and committee meetings from start to finish, • Prepare compelling board materials and keep records organized and compliant, • Support board member engagement, onboarding, and communication Your work will directly contribute to growing our impact: • Maintain and optimize our donor database and fundraising systems, • Coordinate donor communications and stewardship efforts, • Help plan and execute fundraising events (from logistics to follow-up) You’ll help ensure our voice is clear, consistent, and compelling: • Draft and edit executive communications on behalf of the CEO, • Support organization-wide messaging and materials, • Conduct research and provide administrative support for advocacy initiatives, • Support HR coordination, including hiring requests and onboarding tracking, • Assist with organization-wide projects, grants, audits, and compliance You’ll help bring our mission to life by: • Supporting strategic priorities and tracking key performance indicators, • Sharing data and insights that drive continuous improvement, • Celebrating wins and helping teams learn from challenges We center safety, respect, and understanding in everything we do. In this role, you will: • Support training and professional development in trauma-informed practices, • Help ensure our spaces and processes promote safety and accessibility, • 5–7 years of executive-level administrative experience (nonprofit preferred), • Experience supporting boards and working in mission-driven organizations, • Strong understanding of governance, fundraising, and advocacy work, • Exceptional organization, communication, and judgment, • Ability to juggle multiple priorities with discretion and grace, • Bachelor’s degree required This role is more than support—it’s influence. You’ll be a key partner in helping leadership stay focused, informed, and effective, ultimately strengthening the organization’s ability to serve its community.

About Lemme: Lemme is a wellness brand founded by Kourtney Kardashian Barker, dedicated to creating high-quality, science-backed supplements that make self-care simple, fun, and effective. We are passionate about holistic health, transparency, and sustainability, and we aim to empower individuals to prioritize their well-being. Job Overview: We are seeking a highly motivated and detail-oriented Sr Associate, Fulfillment + Logistics to join our team. In this role, you will oversee the final leg of a product’s lifecycle by managing the seamless movement of outbound products from our distribution centers to customers, retail partners, and distributors—managing all outbound orders, freight logistics, and key 3PL relationships. You will maintain critical relationships by acting as the primary point of contact for our fulfillment and logistics partners. Key Responsibilities: Fulfillment & Freight Management: • Oversee all outbound orders (DTC, wholesale, broker), ensuring OTIF delivery, routing guide compliance, and accurate inventory records, • Manage day-to-day shipping workflows, troubleshoot issues, and maintain ERP/EDI integrations Vendor & 3PL Partnerships: • Serve as the daily contact for distribution centers, carriers, and freight partners, • Manage 3PL KPIs, SLAs, and SOPs to support scalability and performance Cost & Performance Optimization – • Track, audit, and report freight costs and KPIs, • Resolve invoice discrepancies and drive cost efficiency across logistics operations Cross-Functional Collaboration • Partner with Sales, Retail, and greater Operations team teams to meet retailer requirements, resolve escalations, and prepare for new product launches, • Support product, operations, and systems updates with logistics expertise Process & Systems Ownership • Maintain and optimize shipping, fulfillment, and technology platforms to ensure seamless execution and continuous improvement, • Serve as Superuser for the ERP system (Cin7), leveraging its capabilities to streamline inventory management, • Manage iterative development of tools, effectively tracking product life-cycle, • Regular domestic travel for distribution center visits Qualifications: • Bachelor’s degree in Supply Chain Management, or similar, • 1-2 years experience in CPG in a fulfillment and logistics or supply chain coordination role, • Strong understanding of omni-channel logistics including brokers, retailers, Amazon, and eCommerce, • Experience working with 3PLs and fulfillment centers, • Strong skills with Excel, • Analytical and problem-solving skills • Ability to work independently and as part of a team, • Attention to detail and commitment to quality, • Strong project management skills, • Adaptability to a fast-paced, dynamic environment What We Offer: • Competitive salary and benefits, • Opportunities for professional growth and development, • A collaborative and supportive team environment, • Comprehensive health insurance, • Hybrid work environment with 3-days in office (NYC East-Village / Union Square) At Lemme, we are committed to fostering an inclusive workplace and are an equal opportunity employer. We celebrate diversity and are dedicated to creating an environment where all team members can thrive.

Overview AmTrust Financial is seeking an Executive Assistant to support our EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. Responsibilities • Coordinate International and Domestic Travel and manage busy and complex schedules., • Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations, • Prepare monthly expense reports, • Register Executive and Direct Reports for conferences, • PowerPoint, Excel, and Word proficiency, • Strong Organizational aptitude, • Manage all onboarding and new hire setup., • High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.), • Preparation (printing, scanning, copying, binding) of meeting, • Ad hoc research and clerical projects and assorted administrative tasks, • Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing, • Handle requests for information and data, • Resolve administrative problems and inquiries, • Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors, • Prepare agendas for meetings and prepare schedules (Prepare binders for conference events), • Assist with incoming mail process as needed, • Periodic expense report reviews, • Periodic Excel worksheets as they are assigned, • Daily briefings, go over highlights for each day, • End of the day briefing – follow-up (checklist on projects and tasks, status update), • Book personal appointments: I.E., Doctor/Dentist/Check-Up, • Run errands when needed, • Must be very familiar with Microsoft Teams/ Outlook Calendar, • Assist Direct Reports when needed, • Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders., • Greet incoming clients/guests. Then, escort them to designated conference rooms., • Arrange dining reservations when needed., • Confirm all appointments for the following day., • Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting). Qualifications • Must have extended experience working in a corporate environment, • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy., • Must be able to interact and communicate with individuals at all levels of the organization., • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint), • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines., • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands., • Must be very consistent, • Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients. Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience. The expected salary range for this role is $24.00-$45.00/HR. Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.

Trueline's client, a globally recognized professional services organization with a sophisticated legal practice, is seeking a Legal Administrative Assistant to support its M&A team in New York, NY. This is an excellent opportunity for a polished and highly organized administrative professional who thrives in a fast-paced transactional environment and enjoys supporting high-performing attorneys on complex, deadline-driven work. *Salary does not exceed 105k. Please don't apply if you have higher expectations. This is for an Amlaw firm **Bachelor's degree also required. If you do not have one, please do not apply ***Must have 5+ years of high level EA experience What You'll Do as the Legal Administrative Assistant: • Prepare, revise, and format complex legal and transactional documents using Microsoft Word and related Office tools, • Proofread documents for accuracy, formatting consistency, and completeness, • Coordinate attorney calendars, meetings, conference calls, and travel arrangements, • Support attorneys through fast-moving corporate and transactional workflows, • Open new matters, assist with conflict checks, and maintain accurate client and matter records, • Handle time entry, expense reporting, and billing coordination, • Support file management, including records maintenance and file closing procedures, • Provide professional communication support for clients, attorneys, and internal teams, • Manage high-volume phone and email communications with discretion and responsiveness, • Collaborate closely with administrative team members to ensure seamless support coverage, • Assist with additional operational and administrative tasks as needed Must-Haves as the Legal Administrative Assistant: • Bachelor's degree required, • 5+ years of legal or high-level administrative support experience, • Strong proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint, • Experience managing multiple priorities in a fast-paced professional environment, • Excellent organizational skills and strong attention to detail, • Ability to maintain confidentiality and exercise sound judgment, • Strong written and verbal communication skills, • Ability to work independently while collaborating effectively with a team, • Flexibility to work overtime as business needs require Nice-to-Haves as the Legal Administrative Assistant: • Prior experience supporting attorneys within an M&A, corporate, or transactional legal practice, • Experience working in a large law firm environment, • Familiarity with legal billing and time entry systems, • Exposure to transactional document management or closing-related processes, • Experience coordinating complex travel and scheduling logistics Our Client Offers: • Competitive compensation package, • Exposure to sophisticated and high-profile transactional legal work, • Collaborative and professional team environment, • Opportunities for long-term career growth and development, • Comprehensive benefits package, • Stable and well-established organization with a strong reputation in the market

Executive Assistant to Founder Confidential | New York, NY | Full-Time, In-Office About the Role We are seeking an exceptional Executive Assistant to provide high-level support to the Founder of a tech company. This is a full-time, in-office role (Monday–Friday, 9–5 or 10–6) for someone who is deeply committed to the craft of being an excellent assistant. This person must bring grace, discretion, and precision to everything they do. Key Responsibilities Scheduling & Calendar Management • Manage complex, high-volume business and personal calendars for a founder who travels extensively, • Coordinate across time zones with family members, chiefs of staff, and external offices to maintain a seamless, unified schedule, • Arrange all travel for the Founder independently, handling flights, accommodations, ground transportation, and full itinerary logistics, • Collaborate with a travel agent when needed for more complex trips, • Plan and execute events of up to 100 guests, from intimate private dinners to larger gatherings, • Work directly with chefs, caterers, and vendors on menus, logistics, and setup, • Oversee all event details — table settings, guest flow, ambiance — ensuring every event runs flawlessly, • Run personal errands and manage day-to-day personal tasks for the Founder, • Liaise with the house manager, household staff, and office employees across multiple residences, • Oversee all gift buying for the Founder — holiday gifts for family members and employees across the organization, • Attend meetings when needed, representing the Founder with polish and professionalism, • Handle correspondence, phone calls, and communications with excellent judgment, • Discreet above all else. You understand that discretion is not just a skill — it’s a way of operating., • Emotionally intelligent. You read the room. You know when to step in and when to stay back. You are never intrusive or overly chatty., • Exceptionally organized. Managing a busy founder’s life across business, family, travel, and multiple homes requires someone who is genuinely wired for logistics and detail., • Calm under pressure. Busy days, last-minute changes, and high expectations don’t rattle you — they bring out your best., • A problem solver. You are resourceful, think on your feet, and find solutions without needing to be told how. You troubleshoot with confidence and get things done., • Self-directed. You work well independently, don’t require heavy supervision, and take ownership of your responsibilities with pride., • People-savvy. You have natural warmth, tact, and excellent interpersonal skills. You work well with everyone from household staff to C-suite executives., • A person of taste. You have an instinct for what is elegant, current, and appropriate — and you bring that eye to events, gifts, and every touchpoint you manage., • Hardworking and heads-down. You take genuine pride in doing your job excellently. You love supporting someone else’s vision and being the reason everything runs smoothly., • 3+ years of experience as an Executive Assistant or Personal Assistant, with hands-on experience across the types of responsibilities listed above, • Experience coordinating events and working with vendors and hospitality teams, • Outstanding written and verbal communication skills with exceptional attention to detail, • Ability to manage highly sensitive and confidential information with absolute discretion, • Comfortable working across personal and professional domains, • Proficient in Google Suite and Gemini, • Proficient in Microsoft Word, • Strong skills in creating polished PDFs and PowerPoint presentations Salary: [Range] Benefits: • Health, dental, and vision insurance, • 15 vacation days, • 3 personal days, • 6 sick days

Met Global Mobility · New York, NY (On-site, Midtown) $95K–$120K base · $10K–$15K performance bonus · Perks included for the right candidate About Us: Met Global Mobility builds premium private ground transportation programs for Fortune 500 leadership, private jet clients, and family offices. Our Boston operation is our flagship. We are now expanding our New York City headquarters. The Role: This is a high-stakes, right-hand position. Our Founder is based between Boston and Miami, running regular 72-hour NYC sprints. Our Hunter is in the streets closing the city's largest firms. We need a Founder's Associate to be our permanent presence in Manhattan — the hub of our NYC expansion. You will own three things: • The Founder's time in New York. Every Midtown meeting, every prep doc, every follow-up. You make his 72 hours in the city the most productive 72 hours of his month., • The intelligence behind our sales. Researching AmLaw 100 firms, hedge funds, and PE shops, then opening the door yourself through peer-to-peer outreach to their EAs and Chiefs of Staff. Your goal is a qualified meeting on the Founder's calendar., • An elite community. You build an invite-only network of 50–100 senior NYC Executive Assistants at AmLaw 100 firms, hedge funds, family offices, and luxury hospitality groups. You host them, feed them, and turn their relationships into our client pipeline. Responsibilities • Host the community. 4–6 high-touch dinners per year at venues like Casa Cipriani and Zero Bond. A quarterly breakfast series. Event activations during US Open, Fashion Week, and select Met-hosted moments. You own the invite list, the venues, the follow-up, and the reporting on which relationships convert., • Research and open doors. Identify the exact hooks that get us meetings at target firms — news, leadership changes, funding rounds, portfolio moves. Then reach out yourself, peer-to-peer, and book the meeting on the Hunter's calendar. You set the table. The Hunter closes., • Run the Founder's NYC sprints. Own his calendar, prep, logistics, and follow-ups end-to-end., • Represent the brand. Your communications with senior EAs and Chiefs of Staff reflect the premium nature of Met Global. Tight, professional, peer-to-peer., • Handle NYC ops. Scout Midtown meeting locations, manage our coworking presence, handle office logistics, and conduct quality checks on affiliate vehicles. Boots on the ground. The Ideal Candidate: • NYC fluency. You know the city because you've worked in it. You don't need a map to know where the power lunches happen or how to navigate Midtown., • Existing relationships. You know senior EAs at NYC firms because you've worked alongside them. The best candidates can name 20+ people they'd invite to a dinner tomorrow., • High agency. You see a gap and you fill it. You don't wait for a task list from Boston — you tell us what needs to happen in NYC., • Taste and composure. You're comfortable in rooms with senior partners, elite executive support staff, and UHNW principals. Compensation: • Base: $95,000–$120,000, experience-based, • Performance Bonus: $10,00–$15,000 annual, paid against NYC revenue milestones and EA community growth, • Perks: Health stipend, expense account for client entertainment and events, premium travel when accompanying the Founder, • Schedule: On-site in Midtown 4–5 days per week. Occasional early mornings for operations. Some evenings for networking events., • Path: First operations hire in NYC. As the NYC office scales, you scale. This is a real seat in a premium operation. We don't use Easy Apply. To be considered, please also fill out this form:

We are seeking a highly organized, proactive Executive Assistant for a contract opportunity to provide high‑level administrative support to senior leadership in a fast‑paced, professional environment. This role is fully on‑site in Newark, NJ, and requires someone who thrives in a hands‑on, in‑office setting and can serve as a trusted partner to leadership. Responsibilities: • Provide comprehensive administrative support to one or more senior executives, • Manage complex calendars, schedule meetings, and coordinate logistics, • Serve as a key point of contact, handling emails and communications with professionalism and discretion, • Prepare meeting materials, presentations, agendas, and reports, • Coordinate travel arrangements and process expense reports, • Support office‑based activities and day‑to‑day workflow for leadership, • Assist with special projects, reporting, and ad hoc initiatives, • Maintain confidentiality when handling sensitive and high‑level information Qualifications: • Bachelor's Degree, • Previous experience as an Executive Assistant or senior‑level administrative professional, • Strong organizational, time‑management, and prioritization skills, • Exceptional attention to detail and follow‑through, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Professional, reliable, and comfortable working on‑site in an office environment The Salary Range for this role is $30-40 per hour. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements. Extended Fair Chance Language (Use When Applicable) Including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Confidential Job Description – Executive Assistant (Industrials Team) Location: New York, NY Schedule: 4 days onsite Compensation: $125,000 – $150,000 base + discretionary bonus (20–25%) Experience Level: 7+ years Overview A highly respected, Private Equity firm is seeking an experienced Executive Assistant to support senior members of its Industrials investment team. This firm is known for its operationally focused approach, strong performance track record, and collaborative yet high-performance culture. This role requires a polished, proactive professional who thrives in a fast-paced, dynamic environment and is comfortable supporting multiple senior stakeholders with varying working styles, many of whom operate remotely. Key Responsibilities • Provide high-level administrative support to:, • 2 senior Partners (one with light touch), Principals, Advisors, • Manage complex, ever-changing calendars and travel logistics across multiple time zones, • Coordinate and execute several board-level meetings/events annually, including handling frequent changes and updates, • Serve as a central point of coordination across a distributed team, maintaining alignment despite remote working structures, • Track priorities, maintain visibility into team activity, and proactively anticipate needs, • Partner closely with other administrative professionals to ensure seamless team support Team & Environment • Part of a broader administrative team, • The Principal is regularly onsite; most other stakeholders operate remotely, • The environment is fast-paced, detail-oriented, and requires strong collaboration and communication across teams Candidate Profile • 7+ years of Executive Assistant experience, preferably within finance, private equity, or similarly demanding environments, • Demonstrated ability to support multiple senior executives simultaneously, • Highly adaptable with a strong ability to manage ambiguity and shifting priorities, • Proactive, resourceful, and capable of taking full ownership of responsibilities, • Strong interpersonal skills with the ability to navigate different personalities and working styles, • High level of discretion, professionalism, and sound judgment, • Willingness to maintain awareness of team needs outside of standard business hours when necessary Compensation & Benefits • Competitive base salary and bonus structure, • Comprehensive medical, dental, and vision coverage (fully employer-paid in-network), • 401(k) with immediate employer match and enhanced employer contributions after tenure milestones, • Additional perks include daily meals, wellness benefits, and access to onsite fitness facilities Additional Notes This is an opportunity to join a top-tier firm with a strong reputation and work closely with senior leadership in a highly visible role. The position offers meaningful exposure, responsibility, and long-term growth potential for the right candidate.

Responsibilities • Calendar management for two executives. Scheduling internal and external meetings and resolving conflicts; exercising judgment in assessing priorities and escalating when needed., • Working within a team environment and providing back-up coverage to other assistants and aiding with managers’ calendars, collaborating on administrative projects, • Relationship management by acting as a trusted gatekeeper and liaison with internal and external stakeholders, developing and maintaining strong connections across teams, with client counterparts and vendors, • Ownership of day-to-day administrative tasks, i.e. time entry, mailings, and expense reports, • Coordinating travel arrangements including all logistics as well as Travel & Expense Reports, • Coordinating conference rooms, video/conference details, IT support, security badges and all meeting logistics, • Working with Executives and admins to edit, format, prepare presentations for meetings, ensuring proper distribution channels and maintaining utmost confidentiality; printing and binding presentations to distribute to attendees; facilitating secure and seamless information flow by ensuring who, what, when, where for all activities relating to sensitive data; maintaining filing systems, • Organizing team-building events and employee engagement opportunities, and assisting with team-wide offsite planning, • Fielding inquiries to appropriate team members, responding to employee inquiries, and ensuring a timely response to urgent issues, • Ad hoc errands and requests, • Opportunity to get further involved with Executive support and project managing of internal and Client projects to accommodate needs including special projects and ad-hoc assignments Qualifications & Requirements • 3-4 years administrative experience providing exceptional support to multiple individuals and frequent interaction with C-level executives; Finance experience is a plus, • Excellent judgment and the ability to balance resourcefulness and discretion, • Demonstrates ability to protect confidential and proprietary information, • Exceptional organization and time management skills with great attention to detail, • Positive and collaborative attitude, assertive but flexible personality to meet the changing needs of the environment; highly reliable, responsible, and responsive, • Ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, • Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize and multi-task with sound judgment; understands urgency; comfortable executing tasks with minimal direction, • Demonstrates emotional intelligence and strong communication skills, • Bachelor’s degree preferred, • Experience using PC; Proficiency in the Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice. Pay Information This position is exempt and is paid according to the laws of the State of New York. The pay range for this position is $88,000 - $121,000 USD per year. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Executive Assistant to CEO (Hybrid) Location: New York, NY Schedule: Hybrid – 3 days in office + flexibility required Compensation: $130K – $180K + bonus (DOE) Overview A dynamic and fast-paced financial services firm is seeking a highly polished Executive Assistant to support the CEO. This role will blend traditional executive support with personal assistant responsibilities, requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment. The CEO maintains a demanding professional schedule alongside an active social and personal calendar, and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise. Key Responsibilities Executive Support • Manage a complex and ever-changing calendar, including internal meetings, client engagements, and board interactions, • Coordinate domestic and international travel, including detailed itineraries, • Prepare meeting materials, agendas, and assist with follow-ups, • Act as a liaison between the CEO and internal teams, clients, and external stakeholders, • Manage personal calendar, including social engagements, dinners, events, and travel, • Secure reservations at top restaurants, coordinate event attendance, and manage invitations, • Oversee personal errands, gifting, and ad hoc requests, • Assist with planning personal travel and weekend logistics, • Coordinate with household staff, vendors, or other assistants as needed Qualifications • 5+ years of experience supporting a C-level executive, ideally within finance, private equity, or investment environments, • Experience managing both professional and personal responsibilities for an executive, • Strong understanding of NYC lifestyle, dining, and social landscape, • Exceptional organizational skills and attention to detail, • Ability to operate with a high level of discretion and confidentiality, • Strong communication skills and executive presence, • Highly responsive, flexible, and able to manage competing priorities What We’re Looking For • A true gatekeeper and partner to the CEO, • Someone who is proactive, not reactive, • Comfortable operating in a fast-paced, high-expectation environment, • Polished, professional, and able to interact with high-profile individuals Benefits • Competitive compensation + bonus, • Health, dental, and vision benefits, • Hybrid flexibility (3 days in office), • Opportunity to work closely with a high-profile CEO

Executive Assistant | Prestigious Investment Firm $135,000 – $150,000 base DOE + Discretionary Bonus + Exceptional Benefits A leading private investment firm is seeking a high-performing Executive Assistant to support a Managing Director and two Vice President’s in a dynamic, fast-paced environment. This is far more than a traditional support role — it’s an opportunity to become a trusted right hand and strategic partner within a collaborative and highly respected team. Known for its collegial culture and top-tier leadership, the firm offers the chance to work alongside driven professionals in an environment that values excellence, initiative, and teamwork. You’ll join a wonderful administrative team and play a key role in keeping senior leadership operating at the highest level while helping drive office culture, events, and operations. The ideal candidate is proactive, solutions-oriented, and thrives in finance — someone who anticipates needs before they arise, stays several steps ahead, and brings a calm presence to every interaction. Location: Midtown West, NYC — Fully Onsite (5 days/week) Hours: 8:30 AM – 6:00 PM What You’ll Do • Serve as a trusted partner to the MD and VPs, managing priorities in a high-volume, ever-evolving environment, • Own complex calendar management and coordinate intricate domestic and international travel across multiple time zones, • Prepare executives for high-level meetings by managing agendas, materials, logistics, and last-minute changes with precision, • Collaborate closely with a best-in-class team on office operations, team events, conferences, and offsites, • Handle expense reporting and administrative processes with exceptional attention to detail and urgency, • 5+ years of Executive Assistant experience within private equity, investment banking, venture capital, or another fast-paced professional services environment, • A highly organized, resourceful professional who thrives in a demanding, high-expectation setting, • Strong business judgment, excellent communication skills, and the confidence to interact with senior executives and clients, • A proactive mindset with the ability to anticipate needs, solve problems quickly, and execute flawlessly You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 2 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

About the Company A highly respected global investment and technology-driven organization is seeking exceptional Executive Assistants to support senior leadership in a fast-paced, intellectually rigorous environment. Known for its collaborative culture, operational excellence, and high standards, the firm offers the opportunity to work alongside influential leaders and top-tier professionals across business and technical functions. The organization values discretion, precision, professionalism, and proactive partnership, while offering long-term career growth and exposure to a dynamic corporate environment. About the Role Our client is seeking polished, resourceful, and exceptionally organized Executive Assistants to support senior executives within technical and investment-related business units. This role is ideal for candidates who thrive in fast-moving environments, enjoy solving problems proactively, and take pride in operating with a high level of professionalism and attention to detail. The position involves extensive calendar and travel management, coordination across teams and stakeholders, onboarding support, event and morale coordination, and day-to-day executive partnership. Successful candidates will possess strong emotional intelligence, sound judgment, and the ability to anticipate needs before they arise. Responsibilities • Provide high-level administrative support to multiple senior leaders, • Manage complex calendars, scheduling, and meeting coordination across time zones, • Coordinate domestic and international travel arrangements and itineraries, • Process expense reports and maintain accurate administrative records, • Assist with onboarding coordination and team logistics, • Support internal team events, morale initiatives, and culture-building activities, • Prioritize competing requests with professionalism and discretion, • Serve as a trusted partner to executives and cross-functional stakeholders, • Maintain a high degree of accuracy, confidentiality, and follow-through in all work Qualifications • Bachelor’s degree preferred, • Prior experience supporting senior executives in a fast-paced corporate environment, • Strong organizational skills and exceptional attention to detail, • Demonstrated ability to manage multiple priorities with composure and professionalism, • High level of emotional intelligence, communication skills, and sound judgment, • Proficiency with Microsoft Office Suite, Outlook, and collaboration tools such as Slack, • Stable professional background with a track record of reliability and commitment, • Ability to thrive in a high-expectation, team-oriented environment Preferred Skills • Experience supporting multiple executives simultaneously, • Background within finance, professional services, consulting, technology, or similarly demanding environments, • Proven ability to build trust with senior stakeholders and operate independently, • Interest in long-term growth and development within an organization Pay range and compensation package $125,000 – $250,000 base salary, depending on experience. Compensation is highly competitive and reflects the seniority, complexity, and visibility of the role, as well as the caliber of support expected within a high-performance environment. Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices. Benefits Eligible employees may receive access to a comprehensive benefits package, including: • Medical, dental, and vision coverage, • Paid time off and holidays, • Employee discount programs, • Additional wellness and support resources through Atrium Care Package eligibility

Canon has a full time/permanent position for a Logistics Manager with a growing company in the sports entertainment industry based in New York, NY (10154). We are seeking candidates with prior logistics, shipping and/or mailroom experience that can also provide white glove service to key stake holders in the company. This is a travel based position and candidates must be willing to travel consistently within and outside the US. Overview: The Site Manager is responsible for effective management, administration, and control of business functions at identified client site(s). This person oversees the timely and effective resolution of all services contracted by the client while exhibiting exceptional customer service, overall operational efficiency and quality of business services. Responsibilities: • Manages & oversee all services contracted by client at the assigned site by providing exceptional customer service & quality, • Evaluates and resolves high priority and complex problems through communication and negotiation with clients, vendors, and internal professionals in support of a proactive, responsive and friendly customer environment, • Manages budget, resource allocation, and forecasting tools to ensure best possible use of resources and to plan and report budgetary expenses effectively, • Manages status reports, productivity reports, and other source documents to ensure optimal performance is met by staff, • Functions as a liaison between the client & CBPS, • Prioritize and schedules all work including overflow work to backup facility, • Ensures proper maintenance and usage of all equipment and supplies, • Conducts staff meetings to ensure communication of corporate policies and goals, • Manages staff by selecting and recruiting, developing, and mentoring staff; handle corrective actions as necessary on a timely basis and in accordance with Company policy; evaluating performance; providing training and development opportunities; coach and counsel staff, • Ensures and analyzes production targets onsite are met daily, weekly, and monthly by measuring against Company goals, • Interfaces with the client, operations team, and corporate departments as necessary, • Associates Degree preferred or comparable work experience, • 2 yrs. supervisory exp. as a manager in a professional business setting preferably in the reprographic/mail industry; manage a site with 1-4 non-exempt employees, • Communicate effectively with diverse groups and clients, • Exhibit ability to establish personal credibility with customers and staff, • Ability to execute and deliver the highest quality and production and customer service, • Establish challenging, constructive, and open workplace culture, • Work with peers & team to establish departmental decisions, processes & ensure standardized activities, • Ability to work in stressful situations and meet deadlines efficiently, • Create a customer focused environment, • Excellent written and oral communication skills, • Strong organizational, administrative, record keeping & time management skills, • Strong team approach to business ethics, • Must have excellent follow through skills Physical Demands • Occasionally lifting and/or moving of up to 50lbs What We Offer: • Competitive pay & benefits!, • Comprehensive training and development programs that prepare employees to advance from within, • A company focused on creating a positive work and client environment, • Employee discounts on entertainment, products, and services nationwide! Benefits: • 401(k), • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • Tuition reimbursement, • Vision insurance

Job Overview: The Executive Assistant to the CEO is a key role responsible for providing high-level support to the CEO. This position demands exceptional organizational skills, keen attention to detail, and a solid understanding of the logistics industry to ensure seamless daily operations and effective communication across all levels of the company. Key Responsibilities: • Calendar Management: Efficiently manage the CEO’s calendar, scheduling appointments, meetings, and travel to optimize time and productivity., • Communication Liaison: Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO., • Meeting Coordination: Prepare agendas and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements., • Project Support: Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed., • Data Management: Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access., • Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required., • Financial Administration: Manage invoice and expense reporting., • Board Liaison: Prepare board materials and serve as the primary liaison with board members, coordinating meetings, distributing pre-reads, and tracking follow-ups. Qualifications: Education: Bachelor’s degree Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector. Skills: • Strong organizational and time-management skills., • Excellent written and verbal communication abilities., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software., • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment., • Comfort using AI tools (e.g., ChatGPT, Claude, Copilot) to draft correspondence, summarize materials, and streamline workflows. Personal Attributes: • Proactive and detail-oriented with a strong sense of initiative., • Ability to work independently and collaboratively within a team., • Adaptable and capable of handling sensitive information with discretion.

Executive Assistant to SVP – Global Agency $100,000 – $130,000 base DOE + competitive benefits package A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location: Downtown, New York —Onsite (5 days/week, Monday-Friday) Hours: 9:00am – 6:00pm Responsibilities include (but not limited to): • Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy., • High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events., • Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment., • Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships., • Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials., • Expense & Operations: Tracking and reconciling complex expenses The Ideal Candidate: • Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment., • Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure., • Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders., • Technical Proficiency: Expert-level Google Workspace and productivity tools, • Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive’s home office on the Upper East Side of Manhattan. Who You Are • You have 5+ years of experience providing executive-level administrative support in fast-paced environments, • Highly organized with exceptional attention to detail and accuracy, • Confident managing complex schedules and logistics, • Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices, • Professional, discreet, and trusted to handle sensitive information What You’ll Do • Coordinate calendars and arrange meetings, appointments, and travel, • Ensure smooth day-to-day operations by managing household and professional logistics, • Provide technical support, particularly for Apple products, • Keep systems organized for easy access and clarity, • Monitor and manage incoming items and services, ensuring timely follow-up and accurate records, • Draft polished emails and business communications, • Research options for projects or purchases and present clear recommendations, • Capture notes and action items quickly and accurately, both digitally and by hand, • Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like • Scheduling is seamless and personal logistics are handled with care and confidentiality, • Systems are organized, making information easy to locate and tasks simple to track, • Needs are anticipated and issues are resolved before they escalate Salary Range: $120,000 - 130,000 annually, based on experience Schedule: 10:30 AM – 8 PM Location: New York, NY (Upper East Side) – On site To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job Title: Executive Assistant (C-Level Support) Location: New York, NY Industry: Financial Services Pay Range: $30–45/hour Contract: 6–12 months Position Overview We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to provide direct support to senior leadership within a fast-paced financial services environment. This role requires a polished communicator with exceptional organizational skills, sound judgment, and the ability to operate with discretion and confidentiality at all times. The ideal candidate has experience supporting C-level executives, managing complex calendars, and serving as a strategic partner who anticipates needs and ensures seamless day-to-day operations. Key Responsibilities • Provide high-level administrative support to C-suite executives, including complex calendar management, meeting coordination, and international/domestic travel arrangements., • Act as a gatekeeper and liaison between executives and internal/external stakeholders., • Prepare, edit, and format presentations, board materials, reports, and correspondence with a high level of accuracy and professionalism., • Manage confidential information with discretion and integrity., • Coordinate executive meetings, including logistics, agendas, materials preparation, and follow-ups., • Track expenses, process reimbursements, and support budget oversight., • Support special projects, strategic initiatives, and cross-functional coordination as needed., • Anticipate executive needs, proactively problem-solve scheduling conflicts, and ensure priorities are managed effectively., • Maintain a professional presence when interacting with clients, board members, and senior stakeholders. Qualifications • Bachelor’s degree preferred., • 3+ years of experience supporting senior leadership, ideally within financial services, banking, or corporate environments., • Proven experience supporting C-level executives is strongly preferred., • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)., • Strong business acumen and understanding of executive-level operations., • Exceptional organizational skills with the ability to manage multiple priorities in a high-pressure environment., • Excellent written and verbal communication skills., • High level of discretion, professionalism, and emotional intelligence., • Self-starter with strong attention to detail and a proactive mindset. What We Offer • Competitive hourly rate ($30–45/hour), • Exposure to senior leadership within a reputable financial services organization, • Opportunity to work in a dynamic, high-performance environment, • Potential for contract extension based on performance and business needs

2478 A growing fintech startup in New York is seeking its first Executive Assistant to support a dynamic leadership team. This is a newly created position and a unique opportunity to build and shape the Executive Assistant function from the ground up. You will provide high-level support to senior leadership, ensuring seamless day-to-day operations while acting as a strategic partner in a fast-paced, evolving environment. Key Responsibilities • Manage complex, ever-changing calendars across multiple executives, • Coordinate extensive global travel, including frequent international conferences, • Serve as a central point of coordination to keep leadership aligned and on schedule, • Handle sensitive and confidential information with the utmost discretion, • Assist with ad hoc administrative and operational tasks as the company scales, • Proactively identify inefficiencies and implement solutions to streamline workflows Qualifications • 2+ years of experience as an Executive Assistant in a relevant field (startup, technology, fintech, or high-growth environment preferred), • Bachelors degree required, • Proven experience as a career Executive Assistant supporting senior leadership, • Strong ability to operate independently with minimal direction, • Demonstrated experience managing complex travel and scheduling logistics, • Prior startup experience strongly preferred, • Proficiency in Google Workspace, • Comfort with AI tools (e.g., Claude) or a strong willingness to learn, • Mandarin language skills are a plus due to global client exposure, • Exceptional organizational, communication, and problem-solving skills, • High level of discretion and professionalism Compensation • $90,000+ DOE Location: New York, NY Schedule: In-office, Monday–Friday Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive and team with a variety of administrative tasks. 110K – 120K Base + OT + Bonus + Equity + Benefits Package Responsibilities: • Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents, • Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise, • Prepare for meetings supporting the needs of executives involved, • Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports, • Manage highly sensitive, confidential information with complete discretion, • Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts), • Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles, • Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives, • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Requirements: • 3-5+ years of experience as an Executive Assistant, C-level support & college degree, • Financial industry knowledge highly desirable, • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations, • Excellent writing, editing, and verbal communication skills, • Research savvy with extensive experience using online resources, • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship.

Executive Assistant Industry: ___ Salary: ___ Plus: ___ Location: ___ Boutique real estate investment firm is seeking an Executive Assistant to support the two senior executives and their team. Responsibilities • Heavy calendar management, • Heavy domestic and international travel arrangements, • Expense and invoice management, • Correspondence management, • Meeting logistics, • Event planning, • Word, PPT and Excel creation and revisions, • Ad hoc projects as needed, • 5 days in office Qualifications • College degree required, • 7+ years of administrative support experience including at least 5 years of of senior level executive coverage, • Financial services experience preferred, • Top notch client service and communication skills, both written and verbal, • Strong technical skills in Outlook, Word, Excel, and PowerPoint, • Team player who is attentive, detail oriented, and can multi-task effectively all in a fast-paced environment To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com. We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment. Responsibilities Executive Support & Calendar Management • Manage complex calendars, including scheduling internal and external meetings across multiple time zones, • Prioritize and coordinate competing requests, ensuring alignment with business priorities, • Prepare agendas, materials, and briefing documents for meetings, • Track action items and follow-ups to ensure timely completion Communication & Coordination • Serve as a primary point of contact between executives and internal/external stakeholders, • Draft, review, and manage communications on behalf of executives, • Coordinate cross-functional meetings and ensure alignment across teams, • Maintain a high level of professionalism and confidentiality in all interactions Travel & Logistics • Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences, • Manage expense reporting and reconciliation in a timely manner, • Coordinate logistics for offsites, team events, and executive meetings, • Proactively create packages to prepare executives for travel prior to their departure Operations & Project Support • Support special projects, presentations, and reporting as needed, • Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways, • Identify opportunities to improve processes and increase efficiency, • Partner with other administrative staff to ensure coverage and continuity, • Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc. Qualifications • 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment, • Strong organizational and time management skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage multiple priorities and adapt quickly to changing needs, • High level of discretion and professionalism when handling confidential information, • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom), • Experience supporting C-level executives, • Experience in media, advertising, or technology environments, • Familiarity with expense management and travel platforms (e.g., Concur), • Strong problem-solving skills and a proactive, solutions-oriented mindset Eligibility: • Must be legally authorized to work in the United States without employer sponsorship now or in the future.

Executive Assistant - Midtown Real Estate / Investment Firm - $70-$85K + fully paid benefits A close-knit, hands-on office environment is seeking a dedicated and poised Executive Assistant to support a senior leader. This is a boutique-style setting where the pace is steady, the culture is traditional, and no two days are the same. The executive oversees a diverse portfolio of business interests and is looking for a highly reliable administrative partner to help manage both professional and personal priorities with discretion and precision. Responsibilities: • Manage complex, ever-changing calendars across professional and personal commitments, ensuring alignment and efficiency, • Coordinate domestic and international travel, including detailed itineraries, logistics, and real-time adjustments as needed, • Serve as a primary point of contact, handling communications with internal stakeholders, external partners, and vendors with professionalism and discretion, • Screen and prioritize emails, calls, and requests, responding or escalating as appropriate, • Prepare and organize meeting materials, presentations, and reports to support executive decision-making, • Maintain organized systems for files, contacts, and documentation to ensure easy access and continuity, • Track tasks, follow-ups, and key deadlines, ensuring nothing falls through the cracks, • Assist with personal administrative needs, including scheduling, reservations, and coordination of appointments, • Liaise with vendors and service providers, managing relationships and ensuring timely execution of deliverables, • Support light project coordination across various business initiatives, keeping timelines and stakeholders aligned, • Handle expense tracking, reporting, and general administrative processes with accuracy and timeliness, • Leverage Microsoft Office and other tools to streamline workflows and improve overall efficiency, • Maintain strict confidentiality across all business and personal matters Qualifications: • 10+ years of experience providing high-level executive support in a fast-paced, professional environment, • Proven ability to manage complex calendars, travel logistics, and shifting priorities with minimal oversight, • Strong communication skills, both written and verbal, with the ability to interact across all levels of an organization, • High level of discretion and judgment when handling confidential information, • Detail-oriented with exceptional organizational and follow-through skills, • Proactive mindset with the ability to anticipate needs and problem-solve independently, • Comfortable supporting both professional and personal administrative responsibilities, • Experience working in a traditional, in-person office environment preferred, • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); exposure to additional tools or systems is a plus, • Ability to prioritize effectively and remain composed under pressure, • Strong work ethic with a reliable, consistent approach to day-to-day responsibilities Base Salary: $70-$85k plus fully paid company benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel

Overview We are seeking a highly organized and discreet Executive Personal Assistant to support a senior Principal in a fast-paced environment. This role requires strong Excel expertise, experience with Salesforce or similar CRM systems, and the ability to anticipate needs while managing shifting priorities. Key Responsibilities • Manage complex calendars, scheduling, and daily logistics with precision., • Coordinate domestic and international travel end-to-end., • Maintain and update contact data within Salesforce or CRM systems., • Leverage advanced Excel skills for tracking, reporting, and data organization., • Monitor communications, prioritize requests, and ensure timely follow-up., • Provide administrative and project support, including document and event coordination., • Handle time-sensitive and confidential matters with professionalism and discretion., • Support ad hoc tasks, special projects, and operational needs as required. Qualifications • Bachelor’s degree required., • 7+ years of experience supporting senior leadership., • Advanced Excel skills (formulas, filtering, data management)., • Experience with Salesforce or similar CRM platforms preferred., • Detail-oriented, proactive, and highly organized., • Strong communication skills and ability to multitask effectively., • Proven ability to manage confidential information with integrity., • Proficiency with Microsoft Office, Google Workspace, and Mac OS.

Extremely engaged philanthropist seeks Executive/Personal Assistant for long-term, comprehensive support. The Principal’s activities span multiple fronts with respect to her areas of engagement, her physical location, her commitment to work and family, and the breadth of her current and prospective accomplishments. Her assistant must match her dedication, focused communication, strong values, and the will to always improve methods and systems in the service of accomplishment. The work environment is positive and grounded in kindness and respect. This assistant must be excellent as a matter of course. Requirements • BA/BS from competitive US college, • 7+ years of experience supporting UHNW individuals, founders, or C-level executives, • Prior experience in a family office or similarly high-touch environment, • Advanced proficiency in Excel, Salesforce, Asana, Microsoft Office Suite, and CRM systems, • Interest and ability to leverage new tools and AI-driven solutions, • Very strong writing; interpersonal fluidity and capacity for nuance, • Polished presentation and the capacity to interact with stakeholders at the highest levels, • Actually caring about other people Responsibilities • Preparing daily itineraries and adjusting as needed; establishing priorities, • Manage continually changing calendar including constant events, meetings, travel between two US homes and international locations for work, scheduling across time zones and priorities, • Liaising between internal teams, donors, stakeholders, audiences, • Diplomatic gatekeeping, • Helping to manage stress, • Coordination with house managers and husband’s assistant, • Heavy event planning coordination with associated teams, • Meeting preparation and related research, • Project design and management at a very high level, • Travel planning, domestic and international, commercial and private, detailed itineraries, precision logistics, • Maintaining and improving operations and systems $250K/yr, health insurance, 401k

Executive Travel Manager | Private Aviation & UHNW Support Firm: Global Financial Services Firm Location: Midtown NYC Permanent Base Salary: $150,000–$175,000 Must have experience with private aviation and crew coordination support. Overview A global investment organization is seeking an experienced Executive Travel Manager to support its C-Suite team. This is a highly visible, hands-on role for a travel professional who thrives in fast-paced, high-touch environments and understands the nuances of executive-level service. The Travel Manager will own end-to-end travel strategy and execution, partnering closely with the support team and external vendors to ensure seamless domestic and international travel. Success in this role requires exceptional attention to detail, discretion, adaptability, and the ability to anticipate needs before they arise. Key Responsibilities • Oversee all aspects of domestic and international travel for the CEO and select senior leaders, including private aviation and commercial flights, • Design detailed, end-to-end itineraries that account for preferences, logistics, security considerations, and contingency planning, • Coordinate ground transportation, accommodations, visas, documentation, and special travel requirements, • Monitor global travel conditions and proactively mitigate risks related to weather, health, or geopolitical issues, • Respond quickly and calmly to last-minute changes, disruptions, or urgent requests, • Partner with aviation providers and flight crews to align schedules and operational needs, • Track flight-related expenses and support accurate reporting and reconciliation, • Serve as a central point of communication across aviation vendors, crews, and internal stakeholders, • Build trusted relationships with airlines, charter operators, hotels, security providers, and travel partners, • Negotiate preferred rates, upgrades, and service enhancements where possible, • Evaluate vendor performance to ensure consistently high service standards, • Support internal and external events requiring travel coordination or guest logistics, • Track travel-related budgets and expenses with a high degree of accuracy, • Partner with finance and accounting teams on invoicing and reconciliation, • Identify efficiencies without compromising experience or quality, • Act as a primary contact during travel, including evenings or emergencies as needed, • Provide real-time problem solving while maintaining discretion and professionalism, • Travel may be required periodically (no travel expected during the first ~3 months; up to ~1x/month thereafter), • Handle sensitive personal and business information with absolute discretion, • Represent the organization with professionalism and sound judgment at all times Ideal Background • 5–8 years of experience in luxury or executive travel management, private aviation, hospitality, or private family office environments, • Demonstrated success managing complex, high-volume, and last-minute travel for senior executives, • Strong understanding of international travel logistics, documentation, and compliance, • Comfortable working in fast-moving environments with shifting priorities, • Highly organized, detail-oriented, and service-driven, • Calm under pressure, receptive to feedback, and collaborative by nature, • Flexible with hours and availability as business needs dictate

A distinguished, multi-state law firm headquartered in New York City is seeking a sharp, experienced Legal Executive Assistant to join its top-ranked transportation regulatory and administrative law practice. This role is a temp-to-hire opportunity supporting senior leadership and legal professionals who operate at the intersection of law, policy, infrastructure, and international transit. This position will play a critical role in managing complex executive schedules, coordinating legal operations, and handling robust domestic and international travel arrangements—often on short notice. The ideal candidate will have public sector legal experience, especially in New York State government, and a strong understanding of local, state, and administrative structures and civics. Key Responsibilities: • Manage high-volume scheduling and calendar coordination for senior attorneys., • Plan and execute complex travel logistics, including international travel, multi-leg itineraries, visas, and compliance with government protocols., • Draft, proof, and prepare correspondence, reports, and legal documents., • Serve as the primary liaison for interdepartmental coordination and external stakeholders., • Maintain organized legal files and databases, both electronically and in hard copy., • Assist with project tracking and the preparation of presentations, memos, and internal communications., • Provide reliable backup administrative support to multiple attorneys as needed., • Coordinate logistics for meetings, hearings, and public agency interactions., • Support executive needs with discretion, confidentiality, and strategic judgment., • Be available for work outside traditional business hours, including evenings and weekends, as required. Required Qualifications: • Bachelor’s Degree preferred., • Minimum 3 years of experience as an executive assistant in a legal or public sector environment., • Demonstrated familiarity with New York State and municipal government structures, agencies, and administrative procedures., • Proven ability to coordinate international and high-level domestic travel., • Advanced proficiency in Microsoft Office (especially Outlook, Excel, and PowerPoint)., • Exceptional time management, organizational, and multi-tasking skills., • Clear and professional written and verbal communication. Highly Desirable: • Legal administrative experience in a public agency, court system, or state/local office., • Paralegal training or legal assistant certification., • Experience interacting with government counsel, regulatory bodies, or transportation authorities., • Flexibility for significant overtime, including nights and weekends. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Executive Assistant to Fantastic IR Team – Investment Firm A wonderful investment firm is seeking a high-caliber, proactive Executive Assistant to support their Investor Relations Team. This is a unique opportunity to join a company that is known for its incredible culture, exceptional benefits, team-building events, and a supportive environment. $140,000 – $190,000 DOE + discretionary bonus + top-tier benefits New York, NY | Hybrid (4 days in-office / one day remote ) | Typical Hours: 8/9am-6pm ET. Responsibilities include (but not limited to) • Complex Calendar Management: Proactively manage intricate calendars across multiple time zones for the team., • Travel Coordination: Arrange complex, multi-leg domestic and international travel itineraries, including accommodations, car services, and visas for all conferences., • Investor Liaison: Serve as a professional point of contact for investors and potential stakeholders., • Meeting Logistics: Coordinate high-stakes internal and external meetings, including materials preparation and catering., • Expense Management: Prepare and process detailed expense reports in a timely manner., • Ad Hoc Projects: Support the team on special projects and initiatives., • Investor Communication: communicating/coordinating with investors on behalf of the team. Ideal Candidate • 5+ years of Executive Assistant experience; direct experience within Investor Relations, • Proactive Mindset: Ability to stay five steps ahead of a busy team, • Technical Proficiency: Expert-level skills in MS Office, • Professionalism: High level of professionalism and discretion when handling confidential firm and investor information. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Work schedule: 5 days in-office Responsible for all administrative duties for the human resources department, which includes maintaining employee records, onsite file cabinets and office organization, assisting with generating documents for staff when needed, coordinating various onsite activities and events and providing administrative support to the CHRO. Works closely with all members of the HR team to support these activities. Includes but is not limited to: • Support to CHRO, • Answer phone calls, schedule meetings when asked and coordinate details such as varied availability, catering needs, guest registration, conference rooms, and video connectivity if applicable. Awareness to interrupt CHRO when needed for priority inquiries from C suite and business leaders., • Travel and restaurant arrangements, • Submits reimbursement requests, • Following approval, provide signature of CHRO on legal documents, secondment agreements, etc., • Enter HR staff time off into calendar, • Ensure HR staff birthdays are in calendar, • Ad hoc administrative tasks, • Administrative Support for HR Department, • Procurement of items needed for staff members (e.g., bereavement flowers, baby gifts, etc.), • Advise HR staff as needed on travel arrangements, • Ensures the HR area is tidy and clutter free at all times, • Maintains employees' records; works to ensure proper on-site storage of records, when required as well as overseeing the scanning and storing of digital versions of all documents., • Responsible for consistent organization of all on site file cabinets and storage spaces, • HR Candidate arrangements – for candidates that come onsite to interview, make arrangements with departments, building registration, etc., • Responsible for posting notices on-site in HR department, periodically reviewing and removing outdated notices, • Maintains department office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies., • Maintains seating chart for HR department in iOffice, • Update various administrative forms needed for the department as needed, • Facilitates the onboarding and proper day 1 setup of HR hires, ensuring setup with systems, equipment seating Skills: • Event Coordination Support, • Acts as an on-site event coordinator by facilitating day-of setup for events where support is needed (e.g. take your child to work, department lunches, etc.). This includes coordination of food orders, delivery, room reservations, ensuring day-of coordination and setup with facilities and IT teams and whatever else is required to ensure smooth events., • Invoice Processing and Support, • Process invoices and Purchase Orders for CHRO, DEI and COO team, maintains tracking spreadsheet, • Manages the legal invoice process for HR department, ensures matters are submitted, routed appropriately and chases individuals who are pending approval., • Coordinate onboarding of new vendors and tracking of payments. Manage and reconcile P-card transactions, • DEI Activities, • Assist to onboard new vendors and track payments. Manage and reconcile P-card transactions with Genesys Works Intern., • Following approval, broadcast branded ERG and DEI emails, • Ad hoc maintain ERG membership directories and registrations, • Assist with the maintenance of the DEI and ERG intranet pages, • Assist with ERG and DEI calendar invites for the DEI team, • Assist with the tracking of ERG participation in events, • Assist with event planning logistics as needed, such as room reservations, submit AV and digital and print requests, direct food and beverage orders and deliveries

Our client, a VC-backed startup headquartered in NYC is looking to hire an Executive & Personal Assistant to serve as the CEO’s right hand across both their professional and personal life. This role is a true 50/50 split between executive support and personal assistance, and it owns the systems that keep the CEO operating at full capacity — managing complex calendars, meeting preperation, anchoring follow-through on priorities, and absorbing the personal logistics that would otherwise pull focus from the business. This person will also serve as a trusted point of contact for internal leaders, board members, investors, and external partners on the CEO’s behalf, representing them with discretion, professionalism, and sound judgment in every interaction. This role is ideal for someone with prior experience supporting a C-suite executive in a blended EA/PA capacity who is ready for expanded ownership in a high-growth environment. It is particularly suited for someone who brings strong organizational instincts, an owner’s mindset, and the ability to operate independently across professional and personal workstreams without dropping detail. Key Responsibilities: Executive Support to the CEO • Manage the CEO’s professional calendar, resolving conflicts proactively and protecting time against the CEO’s stated priorities., • Prepare the CEO for every meeting with pre-reads, briefing notes, agendas, and relevant research synthesized in advance., • Coordinate and book all business travel, including detailed itineraries, ground transportation, and contingency planning., • Serve as a trusted point of contact for internal leaders, board members, investors, and external partners on the CEO’s behalf. Personal Assistance to the CEO • Manage the CEO’s personal calendar in coordination with their professional schedule, treating both as a single integrated system., • Book and coordinate personal and family travel, including itineraries, accommodations, and special arrangements., • Handle personal administrative tasks, errands, appointments, and household coordination as needed., • Manage personal vendors, service providers, and recurring obligations with the same rigor applied to business operations., • Anticipate personal logistics needs before they become urgent and resolve them quietly. Priority & Follow-Through Management • Maintain and actively manage the CEO’s priority list and to-do system, ensuring nothing falls through the cracks., • Track commitments made by the CEO and drive follow-through across internal teams and external stakeholders., • Build and refine the operating systems (tracking tools, filing structures, recurring workflows) that keep the CEO’s responsibilities running on rails., • Surface patterns, bottlenecks, and risks the CEO would otherwise miss in the noise of a given week. Project Work & Special Initiatives • Own ad hoc project work tied to the CEO’s top priorities, from research and stakeholder coordination to end-to-end project management., • Synthesize information across functions and prepare it for the CEO in decision-ready format., • Partner with internal leaders to move CEO-sponsored initiatives forward between her direct touch points. Requirements: • 3+ years of experience supporting a C-suite executive in a combined EA/PA capacity, preferably in a high-growth environment., • Proven ability to manage complex, integrated professional and personal calendars without dropping detail., • Strong written and verbal communication; comfortable representing the CEO to senior internal and external audiences., • Exceptional discretion and judgment in handling sensitive personal, financial, and business information., • Highly proficient with Google Workspace (Gmail, Docs, Sheets, Calendar) and quick to learn new tools and systems., • Owner’s mindset and a strong bias toward action; operates independently across multiple workstreams and never waits to be told what to do next., • Service-oriented with no ego about task size — equally willing to prepare a board pre-read or sort out a personal vendor issue., • Connects tasks to broader goals and identifies adjacencies the CEO may not have asked for explicitly., • Schedule flexibility for occasional after-hours or weekend responsiveness tied to travel coordination or time-sensitive personal logistics; not expected to be a regular part of the role. Compensation: $80,000 - $100,000 Location: based in NYC and able to work onsite 3 days per week.

Executive & Personal Assistant Top Executive | Creative Firm | NYC We are seeking a refined and highly experienced Executive & Personal Assistant to support a top executive at a leading creative firm in New York City. This role requires exceptional discretion, polish, and a true white‑glove service mindset. ✨ An exceptional opportunity for a top‑tier EA/PA who takes pride in delivering thoughtful, behind‑the‑scenes support at the highest level. Responsibilities: • Seamlessly manage professional and personal calendars, schedules, and priorities, • Coordinate high‑touch domestic and international travel for business and family, • Serve as trusted gatekeeper—handling correspondence with discretion and tact, • Oversee personal errands, logistics, family travel, and private events, • Provide hands‑on support across multiple properties and personal initiatives, • Proven experience supporting senior‑level executives, • Highly organized, service‑oriented, and detail‑driven, • Discreet, polished, and calm under pressure, • Tech‑savvy with excellent communication skills, • Flexible and solutions‑focused

Datum’s mission is to ___ in the AI era by unlocking ___. We’re working in the open to bring the foundational capabilities that all the big guys use (private networking, peering, direct interconnection, etc) into the hands of builders and modern “alt clouds” — no network team required. One of Datum’s core values is to be connectors: of applications, services, networks, and people. As such, this role (just like all roles at Datum) will work directly with users, customers, partners, and the broader community. Another key value is to be open by default, from how we ___ (AGPLv3) to how we communicate, engage with, and document our work. We believe this engenders trust from our customers and community, but also because open is the best way to build. It's more secure, more operable, and even more enjoyable. Still interested? Read on! ___ is to be connectors – of people, businesses, apps, and networks. That’s why we’re on a mission to help the next 1k thrive in the AI era with an ecosystem-led network cloud. But what good is global connected infrastructure if it’s clunky and built for the last wave? We know that ergonomic APIs require a meticulous appreciation of usability, documentation, integration, and automation (as well as a hunch about what is around the corner). That’s why we’re looking for the right person to lead all things “developers” at Datum, helping us create the ideal experience for the next wave of builders. API and Developer Experience * Own the developer experience for our platform, from the browser to the command line to the IDE * Use your high standard of taste and judgment for when to lean in, and when to break the mold * Keep pace for our team by managing our releases, working across the organization to balance priorities with capacity * Lead our investments in documentation, and be an active advocate and communicator * Partner to help us build trust with users and customers, from uptime to security * Work with users, “alt cloud” customers, and partners to maximize dopamine and minimize friction Build for developers, in the open * Approach problems through the lens of Datum APIs * Work in the open and drive community engagement * Lean into open source - we make money through our network, not our software * Scale yourself and the team through effective automation * Play an active role in the community, from meetups and speaking to blog posts and demos Demonstrate engineering leadership * Drive your roadmap by modeling Datum’s values every day * Distill customer needs into clear problem statements that align priorities * Use maximum creativity to solve hard problems, balancing the tradeoffs * Shepherd the team through timely decision-making * Improve efficiency and processes along the way Background * Expertise: You regularly use public and ___ and have strong opinions about the experience * Browser & UX: You’ve written code for the browser and are conversant with TypeScript and probably React, Angular, or similar frameworks. You also know how to get around a Unix shell and have opinions about that. * Infrastructure: You’re an operator at heart. You don’t tolerate manual deployments or slow builds. No problem is off the table, and you can implement the right glue no matter the language. * Orchestration & IaC: You have enough familiarity with Kubernetes or other container orchestration systems to work seamlessly with our control and data planes. * AI Forward: You’re comfortable with next-gen tools and ways of working, from Cursor to Claude * Open source: You have a track record of using, building, and contributing to open source Non-Negotiables * Logistics: Overlap with NYC business hours and ability to travel to NYC and elsewhere * High EQ: You read rooms, understand people, and navigate complexity with grace * Hunger: You're driven by impact and energized by building something meaningful * Humility: You check your ego, give credit freely, and focus on collective success Core Attributes * Thrive in an async environment * Simplify technical complexity through writing, demos, and speaking * Relationship builder who creates and maintains genuine, valuable connections * Genuinely passionate about digital infrastructure and the future of the industry * Able to toggle between 30,000-foot vision and ground-level execution * Comfortable with ambiguity and capable of creating structure where none exists For Datum * Rock-solid APIs, squeaky clean docs, and fast “time to dopamine” * Intuitive interfaces for developers that help them unlock internet superpowers * Traction with key opportunities and partnerships * Increased cohesion across the organization For You * Growing Datum into a household name among developers * Providing global-scale, cross-provider, API-driven connectivity * Keep the Internet open for the generation to come * Platform to demonstrate strategic and operational leadership We believe in openness, clarity, and collaboration. To learn more about how Datum aims to operate, please review our ___.