Senior Client Payroll Specialist - Madrid based (m/f) - madrid
hace 3 días
Madrid
For its Madrid based office, our client, an international Financial Services structure, is currently looking for a: Senior Client Payroll Specialist (m/f) He/She is responsible for leading end-to-end payroll operations, ensuring accurate and timely payroll processing, compliance with local regulations, and continuous improvement of payroll procedures. This role acts as a subject matter expert, supports audits, mentors junior team members, and partners with HR, Finance, and external providers. He/She will manage a portfolio of clients independently, taking full ownership of their payroll processes. Responsibilities Payroll Operations • Manage and execute full‑cycle payroll processing for monthly payrolls., • Validate timekeeping data, variable compensation, payments in kind, overtime, bonuses, and deductions., • Review payroll calculations to ensure accuracy and compliance with statutory requirements., • Coordinate with clients and Global Payroll team to ensure employee data changes (hires, terminations, promotions, leaves) are correctly reflected in payroll systems., • Oversee payroll adjustments, retroactive payments, and off‑cycle payrolls. Compliance & Reporting • Ensure payroll practices comply with labor laws, tax regulations, social security, and internal policies., • Prepare and submit statutory filings, tax declarations, and year‑end reporting., • Maintain audit‑ready documentation and support internal/external audits., • Monitor regulatory changes and update payroll processes accordingly. Systems & Process Improvement • Act as a key user for payroll systems (A3NOM, SAP, Workday, Meta4, Sage, etc.)., • Identify process inefficiencies and lead automation or optimization initiatives., • Collaborate with vendors to resolve system issues and implement enhancements., • Maintain payroll controls and ensure data integrity. Stakeholder Management • Serve as the escalation point for complex payroll queries from employees or managers., • Partner with Finance on payroll accounting, reconciliations, and month‑end close., • Coordinate with external payroll providers (if applicable) to ensure service quality. Team Leadership • Mentor and support junior payroll specialists., • Provide training on payroll processes, tools, and compliance requirements., • Contribute to workload planning and team performance improvement. Profile • 5–10 years of progressive experience in payroll operations., • Experience managing complex payrolls (multi‑country, high‑volume, payments in kind, or shadow payrolls)., • Experience with international payroll or shared‑service environments., • Knowledge of complementary HR areas (benefits, compensation, time & attendance)., • Strong knowledge of payroll legislation, tax rules, and social security (adaptable to Spain or other countries as needed)., • Payroll certifications (e.g., CPP, CIPP, or local equivalents)., • Advanced proficiency in payroll systems (A3 NOM preferred)., • Solid understanding of accounting principles related to payroll., • Fluency in Spanish and English or additional languages.