Safety Administrator
8 days ago
Palma
Are you ready to make a significant contribution to both saving lives and protecting communities? At Avincis, we’re dedicated to meaningful work with a clear purpose. We're seeking talented individuals passionate about making a difference while growing their careers in a dynamic environment. Avincis is one of the world’s leading Emergency Aerial Service Operators and the largest in Europe. We operate from more than 180 bases across Spain, Portugal, Italy, Norway, Sweden, Finland, Greece, Mozambique and Chile. We operate a fleet of approximately 205 aircraft which includes 165 helicopters and 40 aeroplanes. Join us and be part of a mission to protect lives, safeguard communities, and make a positive impact. The Safety Administrator provides administrative and coordination support to the Group Chief Safety Officer to ensure the efficient management of safety reporting, documentation, and compliance activities. This role plays a key part in maintaining accurate safety records, supporting safety management processes, and enabling effective communication between operational teams and the Safety Department. The selected person may be based in Spain (Alicante) or Portugal (Lisbon). MAIN RESPONSABILITIES Safety Administration & Recordkeeping Maintain and update the Safety Management System (SMS) databases and registers. Track and monitor the closure of safety actions, corrective actions, and recommendations. Maintain up-to-date copies of relevant safety manuals, procedures, and policies. Reporting & Data Management Prepare safety performance reports, statistics, and dashboards for management review. Support the collation and analysis of safety data to identify trends and areas of concern. Assist in the preparation of documentation for regulatory and internal audits as required. Communication & Coordination Act as the first point of contact for internal safety enquiries and report submissions. Coordinate safety meetings, including preparing agendas, taking minutes, and tracking actions. Distribute safety alerts, bulletins, and newsletters to relevant stakeholders. Support to Safety Programs Support safety promotion activities, including campaigns, posters, and awareness events. Provide administrative support to safety investigations, including document collation and scheduling interviews. CORE CAPABILITIES Attention to detail and accuracy. Ability to manage multiple tasks and deadlines. Confidentiality and discretion in handling sensitive information. Strong interpersonal skills with a collaborative approach. Strong organisational and recordkeeping skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database systems. Problem-solving and initiative. QUALIFICATIONS Certificate or training in Aviation Safety, Occupational Health & Safety or similar is desired. REQUIRED EXPERIENCE Essential: Experience in administrative support roles, preferably in aviation, transport, or safety-critical industries. Desirable: Experience with Safety Management System software. Understanding of basic safety management principles and regulatory requirements. CULTURE AND VALUES As the aviation sector is highly regulated, safety and compliance are the highest priority. Avincis is also committed to the highest standards of business ethics with integrity with trust being central values of the organisation. Every employee in Avincis is expected to be a role model of integrity and high ethical standards. Our culture is grounded in a shared commitment to excellence, collaboration, and respect. We believe that how we work is just as important as what we achieve. Our six core values guide our actions and define who we are: Safety: We uphold safety as our first priority above all other business outcomes. Integrity : We are honest, do the right thing, and communicate respectfully and appropriately. Trust: We foster an environment of openness and reliability, where trust is earned and valued. Teamwork: We work together and collaborate to achieve collective goals, ensuring that everyone feels welcome in an inclusive and diverse workplace. Respect: We treat all employees, customers, and stakeholders with dignity, courtesy, and kindness. We listen to others’ ideas and welcome their input to improve. Accountability : We are answerable for our actions, behaviours, and performance, and we inspire others to uphold their commitments and take responsibility. Take the next step in your career with Avincis – where meaningful work and personal development converge. Apply today and be part of something extraordinary! Note: As a company committed to equal opportunities between women and men, AVINCIS evaluates all applications according to objective criteria in order to select the most suitable person for the position offered, regardless of gender. In accordance with the provisions of Regulation (EU) 2016/679 of 27 April 2016 (RGPD) and Organic Law 3/2018, of 5 December, on Data Protection and Guarantee of Digital Rights, we inform you and request your consent, or that of your legal representative, to incorporate your data into the files of AVINCIS, as data controller, and to process them in order to carry out your selection process and maintain a comprehensive relationship with you. The NIF of the Data Controller is A-03125010 and the address is Aeródromo de Mutxamel, Partida la Almaina, nº92, CP: 03110, Mutxamel, Alicante. In this act you give your consent to the transfer of your data, present and future, to those companies and professionals who need your services for the proper completion of the order made by the Data Controller. You may exercise your rights of access, rectification, cancellation and opposition in the manner and in accordance with the procedures established in the aforementioned Organic Law, by writing to the above address or to the e-mail address . The owner of the data is responsible, in any case, for the truthfulness, accuracy, validity, authenticity and relevance of the Personal Data provided. AVINCIS will only use the information provided by you for the selection process in which you are involved, or others in which you could be a candidate, unless otherwise indicated, and the signatories undertake to maintain the strictest confidentiality regarding the information obtained inthis process.
