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- White Cube Ltd
Accounts Payable Assistant (6-Month FTC)hace 16 días£32000 anualJornada completaLondonJob Title: Accounts Payable Assistant Contract Type: Fixed-Term Contract (6 months) Team: Finance Reports to: Finance Director Location: Office-based Salary: Up to £32,000 About White Cube: White Cube was set up by Jay Jopling in 1993 as a project room for contemporary art. The gallery has since grown into one of the most influential commercial galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo and Jeff Wall. White Cube’s exhibition programme extends across locations in London, Hong Kong, Paris, New York, Seoul and online. Since its inception in 1993, the gallery has exhibited the work of many of the world’s most highly acclaimed contemporary artists. Role Overview: We are looking for an Accounts Payable Assistant to join the Finance team on a 6-month fixed-term contract. The successful candidate will support the day-to-day accounts payable processes, ensuring timely and accurate management of invoices, expenses, and supplier payments. The role requires someone who can manage a high-volume workload efficiently while maintaining accuracy and strong attention to detail. You will play a key role in ensuring that supplier relationships remain strong and that financial records are well-maintained for compliance and reporting. Key Responsibilities: • Receive, review, and process supplier invoices and employee expenses using Concur, Compleat, and Sage. • Ensure invoices are correctly coded, authorised, and entered into the accounting system. • Match invoices to purchase orders where applicable. • Verify inventory details for artwork-related invoices and ensure costs are accurately posted. • Check for missing information, such as artwork references, and follow up as necessary. • Prepare weekly payment runs and ensure all payments are made accurately and on time. • Reconcile supplier statements and promptly resolve any discrepancies. • Maintain positive relationships with suppliers and respond professionally to queries. • Approve and process invoices under set thresholds. • Review and process employee expense claims, ensuring they align with company policies and travel guidelines. • Ensure all receipts are itemised and correctly coded before final approval. • Assist in maintaining and improving the expense management system (Concur). • Perform weekly reconciliations for bank accounts across multiple entities and currencies. • Cross-check that payments and receipts are correctly posted in the system. • Update currency exchange rates for relevant accounts. • Ensure supplier and expense data remains up-to-date and accurate. • Reconcile VAT statements with paid invoices and support international VAT reporting requirements. • Maintain organised and complete records for audits and compliance purposes. • Monitor the finance email inbox, ensuring all queries are addressed or allocated promptly. • Assist with adding suppliers and maintaining codes in the financial systems. • Provide support to the wider Finance team as required, including training staff on processes. Skills and Experience: • Previous experience in an Accounts Payable role is essential. • Proficiency with financial systems such as Concur, Compleat, and Sage. • Excellent attention to detail with a high level of accuracy. • Strong organisational skills, with the ability to prioritise workload and manage tight deadlines. • Demonstrated ability to process a high volume of transactions efficiently and effectively. • Strong communication skills, both written and verbal, for liaising with internal teams and external suppliers. • Proficiency in Microsoft Office, particularly Excel. • Ability to work both independently and collaboratively within a team. • Experience in handling international VAT and multi-currency accounts is a plus.
¡Incorporación inmediata!Inscripción fácil - Caffe Concerto
Assistant for Chef-Cake Decoratorhace 20 días£11.44–£13 por horaJornada completaLondonSummary: We are seeking a motivated and detail-oriented individual to support the patisserie section in crafting exceptional cakes that delight our customers. As an Assistant for Chef - Cake Decorator, you will contribute to the creation of stunning cakes by handling essential tasks like chopping fruits, mixing ingredients, piping cream, and packaging orders. This role serves as a foundation for mastering the art of cake decoration and is the first step on the journey to becoming a skilled cake artisan. Key Responsibilities: Preparation: Prepare a variety of creams, fillings, and frostings in accordance with Caffe Concerto’s recipes and quality standards. Accurately measure and mix ingredients to achieve consistent results. Maintain cleanliness and organization of workstations and tools during cream and filling preparation. Decoration and Assembly: Pipe and apply specified creams, fillings, and frostings to cakes as per recipes and designs. Apply other decorations, such as fruits, edible flowers, chocolate shavings, or sprinkles, in line with Caffe Concerto’s aesthetic standards. Script personalized messages on cakes using various font styles and techniques. Learn and apply basic and intermediate cake decoration techniques to enhance design quality. Packaging and Delivery: Carefully wrap and package cakes to ensure freshness, presentation, and safety during transport. Pack branch orders accurately based on specific branch requirements. Assist in preparing cakes for display, ensuring proper placement and visual appeal. Operational Support: Monitor stock levels of ingredients, tools, and decorations, and report shortages. Assist with inventory management by organizing supplies and restocking as needed. Support the cleaning and maintenance of equipment, ensuring compliance with hygiene and safety standards. What We Offer: A supportive and inclusive environment that values your creativity and attention to detail. Opportunities for learning and development, including training in advanced cake decorating techniques. A chance to work in a dynamic team where your contributions directly enhance customer satisfaction. Required Skills and Qualifications: A passion for baking and cake decoration, with a willingness to learn and grow in the craft. Basic knowledge of baking techniques, ingredients, and tools (training will be provided). Strong attention to detail and ability to follow precise instructions. Good manual dexterity and artistic flair for creating visually appealing designs. Ability to work efficiently under time constraints in a fast-paced environment. Strong organizational skills for packing, order preparation, and inventory management. Excellent communication skills, including the ability to write clearly and attractively when scripting messages on cakes. Knowledge of food safety and hygiene practices (preferred but not mandatory). Physical Requirements: Ability to stand for long periods and perform repetitive tasks. Capability to lift and move ingredients or equipment up to 20kg when needed. This role is ideal for someone passionate about baking and ready to embark on an exciting journey in the patisserie world. Join us at Caffe Concerto and bring joy to customers through beautifully crafted cakes!
¡Incorporación inmediata!Sin experienciaInscripción fácil
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