Assistant facilities manager jobs in MitchamCreate job alerts

JOB DESCRIPTION / PURPOSE: Responsible for supporting Sr. Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the building occupiers, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives. ESSENTIAL DUTIES: • Responsible for the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards., • Manages the preparation and coordination of health & safety, fire, life safety and other safety programs. Ensures that policies and procedures are followed., • Manages office services functions such as post, pantry & receptionist., • Manages the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties., • Responsible to assure full compliance with standards established within the service agreement., • Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement., • Works with staff in the planning and organization of internal and building-to-building moves. Manages the movers and other necessary specialty trade contractors/vendors.Liaison to various in-house support groups for moves., • Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. Coordinates activities and planning of maintenance staff & vendors to coordinate completion of requests., • Provides direction and communicates effectively with direct reports & vendors, • Ensures all records are maintained accurately such a statutory compliance tracking, • Reviews CMMS system regularly to ensure work orders are closed to comply with SLA, • Responsible for the day-to-day financial management of the property and maintenance of financial records, not limited to, preparation of the budget, financial reviews and monthly management reports., • Responsible for the positive and prompt response to requests from building tenants and client., • Continues ongoing communications with the Owner Representative to ensure needs are being met., • Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to the Management as needed., • May perform other duties as assigned Other Job functions • On-call 24/7 to respond to property events, emergencies or incidents, • May review leases to ensure compliance with lease provisions., • Actively participate in the development and management of the account EDUCATION • Bachelor’s Degree or equivalent experience EXPERIENCE: • Minimum of 3-5 years of real estate/facility coordination or management experience required, • Ability to work well with a variety of different individuals both inside and outside of the company, • Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives SKILLS • Strong computer, writing and communication skills, Microsoft office, • Proven analytical abilities, • Pro-Active WHAT WE OFFER: • Fast paced working environment, • Entrepreneurial and supportive team, • Competitive salary, • Discretionary Bonus NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Office Manager / PA to Directors Location: Purley, Surrey Salary: Circa £45,000 (DOE) Hours: Monday–Friday, 8:30am–5:00pm Support: Part-Time Office Assistant Overview We are recruiting for an experienced Office Manager / PA to Directors to take full ownership of a busy, fast-paced creative design studio. This is a hands-on, all-encompassing role combining office management, facilities management, health and safety, IT coordination, finance administration, and executive PA support. You will act as the central point of contact across the business, ensuring smooth day-to-day operations while supporting senior leadership. The Company A long-established creative packaging and brand design studio with over 35 years’ experience delivering innovative solutions to leading retail and FMCG brands. The business operates within a collaborative and fast-paced studio environment where quality, creativity, and attention to detail are central to everything they do. The team is supportive, professional, and proud of their strong reputation in the market. Key Responsibilities Office Management & Operations You will oversee the day-to-day running of the office, including managing reception, visitors, calls, and meeting rooms. You will ensure office presentation is maintained, and manage supplies, stock control, cleaning, catering, post, archiving, and internal coordination including events and team activities. Facilities Management You will manage office maintenance, repairs, and supplier relationships, liaising with landlords, contractors, and service providers. You will also oversee building systems such as security, CCTV, and air conditioning, and ensure smooth office opening and closing procedures. Health & Safety You will act as Fire Marshal and First Aider (training can be provided if required). Responsibilities include maintaining health and safety documentation, managing risk assessments, delivering inductions for new starters, and ensuring full compliance with all legal and statutory requirements. IT & Systems You will manage onboarding and offboarding processes including equipment, access, and system setup. You will log and resolve IT issues, maintain software licences and asset registers, and support internal systems and telephony administration. Finance & Administration You will raise purchase orders, check and process supplier invoices, support credit card reconciliation, and assist with budget tracking, cost control, and general financial administration. PA Support to Directors You will manage diaries, travel, and accommodation arrangements for Directors, provide administrative and reporting support, and assist with ad-hoc business tasks and occasional personal support where required. Candidate Requirements The successful candidate will have a minimum of four years’ experience in an Office Manager or Senior Office Support role, with strong PA or Executive Assistant experience. You will have experience supporting a business of around 50 employees or more and be confident managing office operations, suppliers, and facilities. You should be highly organised with strong multitasking skills, excellent attention to detail, and a proactive, solutions-focused approach. Strong IT skills including Microsoft Office are essential. Experience within a creative, agency, or studio environment would be beneficial, as would knowledge of health and safety processes or exposure to compliance frameworks such as ISO standards. Experience supporting IT coordination or systems management would also be advantageous. What’s on Offer This is a key role within a creative, design-led business offering a high level of autonomy and ownership. You will work closely with senior leadership and gain exposure to strategic business operations while supporting a collaborative and supportive team culture. The role offers variety across office management, operations, people, and executive support functions

A well established facilities critical cleaning company based in Sutton are seeking a Support assiatnt to join there team on a temp to permanent basis. Contract support assistant job description To provide dedicated, high-level support to the Operations Manager by acting as a central point of coordination for all cleaning service contracts, daily site updates, and client communications. This role ensures the Operations Manager is fully informed and equipped to make timely decisions by delivering concise daily reports, tracking service performance, and flagging operational needs. By managing contract specifics, liaising with clients, and maintaining compliance documentation, the objective is to streamline workflows, reduce administrative burden, and enhance service delivery across all sites—functioning as the Operations and Area Manager’s right hand in driving operational excellence Service Contract Oversight • Maintain a tracker for all cleaning contract services — Daily cleaning, ad hoc services, Planned PPM, specialist cleans, • Highlight specifics like cleaning frequencies, shift patterns, supply requirements, and client preferences., • Monitor renewal dates, trial periods, and SLA terms that impact operations Daily Reporting to Operations Manager Each morning, send a concise status update with: • Update the Ops Manager for each site, highlighting requirements, changes, service adjustments or any details that need reviewing., • Complaints or issues logged in the last 24 hours, • Any client emails, feedback, or scope changes from the day before, • Quick-view summary of priority actions for your ops manager to delegate or resolve, • Review site visit templates from the area manager and upload relevant information and report to the ops manager., • Communicate daily with the area manager on any details or requirements so you can update the ops manager accordingly. Site Coordination & Team Support • Create and maintain scope of work based on client contracts—what areas get cleaned, when, and with what products., • Track special instructions (e.g. keys or access codes, security checks, restricted zones) and feed them to the ops manager and area manager., • Work with the area and ops manager to ensure cleaner scheduling matches the contract commitments. Client Liaison for Contract-Specific Queries • Handle incoming client questions about their service agreement., • Log scope changes, dissatisfaction, or special requests—pass escalations with context to the Operations Manager., • Keep communication flowing between your teams and the client without overwhelming your ops lead. Operational Planning & Resource Flagging • Alert the Ops Manager when a new contract requires more supplies, or equipment., • Help build cleaning rotas that reflect contract terms while preventing burnout Compliance & Records • Keep client-specific H&S docs, insurance proof, COSHH data sheets, and risk assessments organised., • Alert your Ops Manager when certifications or site files are due to expire, • Prep paperwork for audits or contract performance reviews, • Update client files and notes using our software’s Now, you maye not have the relevant experience with the above but you may have transferable skills from a different area which will help you flourish in this role. If you would like to hear more and have a confidential chat - please apply now

Our client is looking for a talented Project Manager to join their team at the Exeter HQ. Role Overview Title: Project Manager Location: Exeter Contract Length: 12 Months Initially 3 days per week onsite, likely to lessen as the project progresses Pay Rate: £(Apply online only) /day In-Scope

At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers.Our group of companies has been the major drive for change and innovation over 30 years.We provide a supportive environment that is committed to enabling our people to

A leading real estate management firm is seeking an Assistant Facilities Manager to oversee a prestigious commercial development in Westminster, UK. Join this well-respected firm known for its market-leading training which will enhance your career in Facilities Management.

Assistant Critical Facilities Manager. Assistant Critical Facilities Manager. Oversee the maintenance and operation of data center facilities.

About the job Assistant Facilities Manager. Support the Facilities Manager in overseeing building operations including HVAC, electrical, plumbing, and general maintenance. Bachelors degree in Facilities Management, Engineering, Business Administration, or related field (preferred but not mandatory).

To join us as a Care Assistant you'll need to have some experience of caring for older people, a can-do approach and excellent communication skills. As a Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve.

This post is to assist with the provision of high-quality cleaning within council buildings for the Facilities Management Team.

As a Bank Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve. As a Bank Care Assistant, you could be doing anything from supporting residents with their food and drink and following care plans to ensuring t

Hospitality Team Leader 30'000 + Tips - London.Have you got experience working in a busy bar or restaurant? Are you a great team player?.We have a vacancy for a hospitality team leader to join Genting.You will work closely with the management team to ensure the smooth running of our bar/restaurant,

Your role will involve supervising and inspiring a team of dedicated Care Assistants alongside the Deputy General Manager. As a Senior Care Assistant at a Barchester care home, you'll look after the different needs of our residents to enable us to deliver quality, person-centred care and support. Li

We are itsu, the leading Asian-inspired quick-service retail and grocery brand with over 80 restaurants across the UK and Belgium, and a growing wholesale business across Europe and beyond.Our renowned delicious food made fresh in every restaurant, every day, has made itsu a top choice for healthy e

As a Bank Activities Coordinator at a Barchester care home, you'll help to create a stimulating environment that enables us to deliver exceptional all-round care and support for our residents.Our ethos is all about celebrating life, so you'll help to devise imaginative, fun and motivational activiti

Additional responsibilities in absence of line manager or senior employee.

Receptionist - Jermyn Street, London.An exciting opportunity has arisen for an experienced full-time.Front of House team at Franco's on Jermyn Street, Green Park.Monday to Saturday with 2 days off - flexible shifts.The restaurant is closed on Sundays, 10 days over Christmas, 4 days over the Easter w

House Manager Michael Stokes and our Front of House team at Wiltons on Jermyn Street, Green Park. Assisting with the daily a la carte menu and event menus by liaising with Head Chef and Events Assistant.

As a Maintenance Assistant/Gardener at a Barchester care home, you'll help to create the safe and attractive surroundings that enable us to give our residents the quality care and support they deserve. That's why your contribution as a Maintenance Assistant/Gardener will be so important. To join us

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to £700 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your op

As a Bank Kitchen Assistant at a Barchester care home, you'll help to provide the first-class food and hospitality that enable us to give our residents exceptional all-round care and support. A healthy, nutritious diet is vital to ensuring our residents' wellbeing and helping them enjoy daily life w

Team Leader vacancy at GAIL's Blackheath!.If leading a team to success makes you smile and puts a spring in your step, then please read on!.We are looking for Team Leaders who have a passion to join the GAIL’s family and for supporting and.With no day being the same, you must be organised and.As a

Provide administrative support to the Manager.

Part Time Team Leader vacancy at GAIL's.If leading a team to success makes you smile and puts a spring in your step, then please read on!.We are looking for Team Leaders who have a passion to join the GAIL’s family and for supporting and.With no day being the same, you must be organised and.As app

We are seeking the very best Home Care Assistant to join our reputable company. Care Assistant Responsibilities Include:.

Fixed Term Casual assignment from June to end of September 2026.Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.Join us and be part of something bigger.From global health to climate change, AI to business leadership, here at Imperial we na

Hospitality Starts Here Build Your Future with Cairn Group.Are you ready to grow your career in hospitality? At Cairn Group, we believe work should be rewarding, exciting, and full of opportunities to learn and develop.Whether you're creating unforgettable guest experiences or supporting your team,

Reporting directly to the Front Office Manager and Night Manager, you will balance end-of-day accounts for all departments and assist with the reception desk's operations.

This role would be ideal for someone looking to develop their experience in a reception and administration role.A positive attitude and the desire to learn are essential, as is a non-judgmental and supportive approach to people who are facing problems with drugs and alcohol.Volunteer Receptionists/A

Reception Manager in guiding the team and running a smooth operation.

Contract Type: Permanent/Term Time Only.Start Date: As soon as possible.We are seeking a friendly, organised and professional.Our receptionists work as part of the school office team, who include admissions, administration, first aiders, our Behaviour Coordinator and Attendance Officer.This role is

Were on the looking for a passionate and guest-focused Assistant Wellbeing/Spa Receptionist to become a valued part of our outstanding SENSORY Spa & Wellbeing team at Pan Pacific London. The Assistant Wellbeing/Spa Receptionist is responsible for ensuring that the highest levels of customer service

EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reach of Marriott International to create an entirely new experience in the world of hospitality.EDITION delivers the best of both worlds in a delicate ba

Pension access (Ask your HR Manager for local pension information).

The Receptionist will support the smooth running and objectives of the Front Office department.All members of the department work together to create memorable moments for guests, in line with both company and hotel-specific service standards, and collaborate closely with other departments within the

Co-ordinate the office facilities e. Assist Office Manager with maintenance / general office tasks/ Health & Safety records as required.

Weekends only (This is 20 hours per week, working hours to be discussed at Interview stage).Salary (SCP10) £25,793 to (SCP14) £27,747 FTE (which equates to £13,227.Local Government Pension Scheme.Oasis Restore Secure School in Rochester, Medway, Kent.Are you passionate about making a difference i

Experience - Previous experience as a Senior receptionist within a Michelin star restaurant or Fine dinning.Gymkhana are seeking a Senior Receptionist to join their team.The successful candidate will be friendly, personable and passionate about all things food and drink.This is a fantastic opportuni

Are you an experienced GP receptionist/administrator looking for a position in a hospital setting without the need to work nights?.We are looking for someone with GP Practice experience, as well as previous experience of SystmOne, to work full-time Monday to Friday, and one Saturday morning a month,

A respected law firm in central London is seeking a polished and professional Receptionist to join its Facilities team. Managing visitor sign-in, badges and cloakroom facilities. Liaising with facilities, hospitality, IT and cleaning teams.